INSTRUCTIONS IN FILLING UP THE A

 
DURING COMMITMENT AND PLANNING
 
1.      Fill up all required information of the Ratee and Office Data
a.       Ratee*: Enter the name of the employee filling out this IPC Form (Last Name, First Name, Middle Na
b.      Position Code*: (Acronym of Position)
c.       Item Number*: Current Plantilla Position Item Number
d.      OFFICE/DIVISION PER POSITION*: (Office Assignment per Plantilla Position, )
e. DARRO/DARPO*: Indicate if DARRO or DARPO only (DO NOT Specify specific region or province)
f.     Province: Indicate Province where the division or municipal office is situated. If division is in the DARR
g.    Region*: Indicate Region Code
h.      Sector*: Indicate LTS, AJD, TASS, STO, PPRO (for DARCO Only)
i.       Designations (Spaces below will be filled-up ONLY if there are designations other than current planti
CETERA)
1. Designation1: (write designation if any, leave it blank if none)
2. Concurrent with Position? (YES / NO)
3. Office per Designation: (Cite the office assignment per designation)
4.     Province: Indicate Province where the division or municipal office is situated. If division is in the
5.    Region*: Indicate Region Code
6 Special Order for Designation: (Indicate the Special Order No. of designation)
7. Rater for Designation: (Indicate the Name of Rater per designation)

It is possible that an employee maybe designated to other plantilla positions (maximum of three) in co
designation3 groups. DO NOT Include Designations in Task Forces, Committees, etc
 
J.        PERIOD From*: Calendar Month (Select from Dropdown List)
k.        PERIOD To* : Calendar Month (Select from Dropdown List)
l.      YEAR*: Indicate Year
m.        Name of Immediate Supervisor* Indicate the name of the immediate supervisor (in mother Unit)
n.    Position /Designation* ; Indicate Current Position or Designation of Immediate Supervisor (eg. OIC-C
o.      Name of Head of Office*
p.      Position /Designation* ; Indicate Current Position or Designation of Head of Office (eg. OIC-PARPO 2
 
NOTE: Information provided in the Ratee Data worksheet will automatically reflect in the Main Form Wo
2.      After filling up the Ratee Data Worksheet, proceed to the main form worksheet.
3.      On the column core function , put the cursor on the blank cell just below the core function and click the drop
4.      After selecting your first core function, go to the next column (output) select the outputs of your first functio
5.      After identifying output, go to next column (success indicators), select the applicable success indicator of th
6.      Repeat steps 3 to 5 until you have reached the total 100% weight allocation.
 
NOTE: if there are activities/indicators that are not included in the drop down menu, fill up the MANUAL Form
case, you have two (2) IPCRs – the main form and the manual form, but ensure that the total weight is 100%.
 
Please be reminded that the inputs in the manual IPCR will be submitted or reported to Director Nestor Bayone
for inclusion in the finalization of the template with the approval of the TWG.
 
7.      RATEE sends e-copy of the accomplished IPC plan for review and approval of the supervisor
8.      SUPERVISOR keeps the automated e-copy of the reviewed IPC plan of staff and provide the same copy t
 
DURING REVIEW AND EVALUATION (use the approved IPC plan)
 
1.      Discuss the division and individual accomplishments vs. plan/targets.
2.      RATEE fills up the column of accomplishments based on the success indicators and rates the accomplishmen
3.    RATEE sends the accomplished IPCR form to supervisor for review.
4.      SUPERVISOR assesses and evaluates the performance of staff using the monitoring and tracking form and ot
5.    SUPERVISOR sends back the reviewed IPCR to staff for printing
6.      Provide a print copy of IPCR to supervisor ready for review and evaluation of the PMT
 
NOTES for supervisors/Division Chiefs:
1.      Supervisor tracks and monitors the performance of staff using the performance monitoring and tracking form
2.      Conduct regular feedbacking and coaching session, as necessary
 
 
RATEE*
POSITION CODE*
ITEM NUMBER*
OFFICE/DIVISION PER POSITION*
DARRO/DARPO
PROVINCE*
REGION*
SECTOR*
DESIGNATIONS
DESIGNATION 1
CONCURRENT WITH POSITION?
OFFICE PER DESIGNATION1
DARRO/DARPO1
PROVINCE1*
REGION1*
SPECAL ORDER FOR DESIGNATION 1
RATER FOR DESIGNATION 1
DESIGNATION 2
OFFICE PER DESIGNATION 2
DARRO/DARPO2
PROVINCE2*
REGION2*
SPECAL ORDER FOR DESIGNATION 2
RATER FOR DESIGNATION 2
DESIGNATION 3
OFFICE PER DESIGNATION 3
DARRO/DARPO3
PROVINCE3*
REGION3*
SPECAL ORDER FOR DESIGNATION 3
RATER FOR DESIGNATION 3
PERIOD FROM*
PERIOD TO*
YEAR*
NAME OF IMMEDIATE SUPERVISOR*
POSITION/DESIGNATION*

NAME OF HEAD OF OFFICE*

POSITION/DESIGNATION*

SAMPLE DISPLAY:
RATER(S)
ENTRY BOX (FILL UP REQUIRED* ENTRIES, OTHERWISE LEAVE BLANK)
CONCON, BEA ROSALIND BOQUE
ARPT

DARMO-MAITUM
DARPO
SARANGANI
REGION XII

JANUARY
JUNE
2020
GREGORY JOHN MARSHALL N. MARTOS
OIC-MARPO

CENON S. ORIGINAL

OIC - PARPO II

, ARPT OF DARMO-MAITUM, DARPO-SARANGANI, REGION XII

GREGORY JOHN MARSHALL N. MARTOS
YES
SAMPLE DATA ENTRIES
LAST FIRST MIDDLE

PBDD

PPS, BLTI,DARRO IV-A, DARPO-BATANGAS

REGION IV-A, CAR, CARAGA, ARMM
LTS, ALS,TASS,STO

OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER

IF NO, THIS WILL BECOME YOU MAIN TASK
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED
OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED
OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED

2017

CARPO-LTID, CHIEF-LEGAL DIV; RCAO IV-A, PCAO-BATANGAS,MARPO-

NASUGBU

REGIONAL DIRECTOR, DARRO IV-A, PARPO II-BATANGAS, DIRECTOR-BLTI

`, -
 DEPARTMENT OF AGRARIAN REFORM
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW/RATING (IPCR) FORM
I, CONCON, BEA ROSALIND BOQUE, ARPT OF DARMO-MAITUM, DARPO-SARANGANI, REGION XII, commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period JANUARY to JUNE ,
2020

(Name of Ratee), Postionand/or Designation(s), Office, Rating Period

SIGNATURE OF RATEE

DATE (mm/dd/yyyy)

Reviewed by: GREGORY JOHN MARSHALL N. Approved by:

MARTOS ___________ CENON S. ORIGINAL
IMMEDIATE SUPERVISOR DATE OIC - PARPO II, SARANGANI, REGION DATE
XII
Rating Scale and Adjectival Rating
5 - Outstanding 4 - Very Satisfactory 3 - Satisfactory 2 - Unsatisfactory 1 - Poor

TO BE FILLED UP DURING PLANNING AND COMMITMENT

FUNCTIONS & FINAL OUTPUTS ACTUAL ACCOMPLISHMENTS Rating

SUCCESS INDICATORS (TARGETS + WEIGHT PER SPECIFY SUCCESS INDICATORS

FUNCTIONS ACTIVITY OUTPUT Qn Ql T A WA Remarks
MEASURES) INDICATOR ACCOMPLISHED

LTS 0.00 0.000

100% of CARPER LAD Form no. 1 1 CF with a Total

Claim Folder Preparation and
Documentation
Secures basic documents CARPER LAD Form No 1 correctly prepared within 3 working days 1% 0.00 0.000 Area of 3.0032
upon gathering the basic documents has.

100% of Preliminary list of ARBs prepared

based on information gathered ARB 1 CF with a Total
preliminary list of potential ARBs
prepares preliminary list of potential ARBs
CARPER Forms 28 29 and 30
application , LOs attestation and served 1% 0.00 0.000 Area of 3.0032
correctly within 3 working days after the has.
preparation of pre-oci

100% of Preliminary list of ARBs prepared

1 CF with a Total
certificate of posting compliance and posted correctly within 3 working
posts prelimiary list of ARBs
CARPER LAD Form 17 days sfter the last posting day of the
1% 0.00 0.000 Area of 3.0032
has.
Preliminary List of Potential ARBs

ARB screening conducted and

accomplished correctly of 100% of ARB 1 CF with a Total
masterlist of qualified and list of not
conducts screening of potential ARBs
qualified potential ARBs
application within 15 working days after 1% 0.00 0.000 Area of 3.0032
the last posting day of the preliminary list has.
of Potential ARBs
 100 % of Masterlist of ARBs prepared 1 CF with a Total
prepares masterlist of ARBs masterlist of ARBs prepared correctly within 3 working days after the 1% 0.00 0.000 Area of 3.0032
screening of Potential ARBs has.

100% ofMasterlist of ARBS approved by

1 CF with a Total
PARPO 2 within 5 working days upon
obtains PARO approval of masterlist certified masterlist of qualified ARBs
receipt of BARC Certified Masterlist of
1% 0.00 0.000 Area of 3.0032
has.
ARBs

100% of Masterlist of ARBs included

therein and all those listed in the
1 CF with a Total
serves copies of PAROs approved masterlist preliminary list but not included in the
to ARBs
masterlist of ARBs served
masterlist successfully served within10
1% 0.00 0.000 Area of 3.0032
has.
working days upon receipt of the PARPO's
Approval of the Masterlist of ARBs

100% of Certificate of Posting compliance

secured properly in case the decision of
1 CF with a Total
certificate of posting compliance of the the PARPO resulted to change in the
posts amended masterlist of ARBs
amended masterlist masterlist within 10 working days after
1% 0.00 0.000 Area of 3.0032
has.
the last posting day of posting the
Amended Masterlist of ARBs

100% of APFU prepared correctly within 5 1 CF with a Total

prepares APFU or ARB Oath APFU prepared working days after the posting of the 1% 0.00 0.000 Area of 3.0032
Masterlist of ARBs has.

Successfully conducted Field 1 CF with a Total

Conducts Field Investigation Field Investigation Report Investigations with duly accomplished FIR 1% 0.00 0.000 Area of 3.0032
of by the EO Semester. has.

Transmittal letter or memorandum to 1 CF with a Total

transmittal letter or memorandum to
prepares transmitttal to DARPO
DARPO
DARPO prepared properly within 3hrs. 1% 0.00 0.000 Area of 3.0032
After the completion of the CF has.

100% of notices successfully sent to

INSTALLATION OF UNINSTALLED ARBS Sends notices to concern stakeholders re Notices sent concern stakeholders re installation of 2% 0.00 0.000 4 ARBs
installation of ARBs
ARBs within 8 hours
100% of ARBs succesfully installed within
INSTALLATION OF UNINSTALLED ARBS Conducts installation of ARBs ARBs installed
8 hours
2% 0.00 0.000 4 ARBs

100% of Monthly Report on Distributed

Prepares Monthly Accomplishment Report CARP LAD Form No 63 Masterlist of EPs 0.000 22 CLOAs for
Distribution of EPCLOA
on Distributed EPs CLOAs and CLOAs
EPs and CLOAs accurately prepared and 3% 0.00 ARBs
submitted to DARPO on due date

100% error free APFU or ARBs Oath on 1 CF with a Total

Prepares APFU or ARB Oath on DNYD GFI
DNYD GFI
lhs
APFU or ARB Oath on DNYD GFI lhs DNYD GFI lhs within 5 working days after 2% 0.00 0.000 Area of
Oath before the MTC Judge 2.0900has.

1 CF with a Total
DNYD GFI DARMO assists in the conduct of JFI JFI on DNYD GFI lhs conducted 100% JFI properly conducted as scheduled 2% 0.00 0.000 Area of
2.0900has.

1 CF with a Total
100% complete GFI CF documents within
DARMO submits Complete CF Complete GFI CF submitted
five (5) working days upon conduct of JFI
2% 0.00 0.000 Area of
2.0900has.

100% of LDIS Form No. 47 prepared 1 CF with a Total

Generation of LDIS Prepares LDIS Form 47 LDIS Form 47 prepared correctly within 7 working days upon the 2% 0.00 0.000 Area of
receipt of Individual CLOA. 2.0900has.

Managing the Public
Managing the Public
LTI INFORMATION MANAGEMENT
ARBDSP
Social Infrastructure Building or
Enterprise Development Economic
Services
ENTERPRISE DEVELOPMENT ECONOMIC SERVICES
Village Level Farm Focused
Enterprised Development (VLFED)
Agrarian Production Credit Program
(APCP)
IARCDSP
Community Infra Develpoment
Support (CIDS)
clienteles satisfactory served within 30
serves walk in clienteles walk in clienteles served
minutes upon arrival of the client
2% 0.00 0.000 10 Clients
successfully provided technical assistance
provides technical assistance on LTS matters technical assistance on LTS matters on LTS matters within 8 hrs upon arrival 2% 0.00 0.000 10 Clients
provided
of person needing assistance
100% of targeted landholdings properly 10 Landholdings
Updates LTI OPTOOL Database Status of Landholdings Updated
updated regularly
2% 0.00 0.000
updated
0.00 0.000
100% of participating ARBO efficiently
Coordinates with participating ARBOs coordinated regarding the training
regarding training arrangements
Participating ARBOs coordinated
arrangements, 1 week before the actual
4% 0.00 0.000 7 Notices
conduct of scheduled activities
100% participants satisfactory assisted,
Act as supports staff during the
Provide Technical Support
conduct of the training
distributed training materials and act as 4% 0.00 0.000 7 RFQs
master of ceremony
100% of the final and complete list of new
Coordinate with ARBOs for potential ARB
members
List of potential ARB members ARB members generated within the 4% 0.00 0.000 7 Trainings
semester
0.00 0.000
Delivers notices Notices delivered to ARBOs delivered notices within 5 days upon 3% 0.00 0.000 1 Notice
receipt of the memo from DARPO, with
proof of receipt by concerned stakeholder
Provide Technical Support Technical Support Provided Facilitate delivery of RFQ's from DARPO to 3% 0.00 0.000 1 RFQs
caterer within 5 days upon receipt
Facilitate the filling up of the attendance
Provide admin Support Admin Support Provided sheet, Distribute training materials and 3% 0.00 0.000 1Trainings
act as emcee
Delivers notices Notices delivered to ARBOs delivered notices within 5 days upon 2% 0.00 0.000 1 Notice
receipt of the memo from DARPO, with
proof of receipt by concerned stakeholder
Provide Technical Support Technical Support Provided Facilitate delivery of RFQ's from DARPO to 2% 0.00 0.000 1 RFQs
caterer within 5 days upon receipt
Facilitate the filling up of the attendance
Provide admin Support Admin Support Provided sheet, Distribute training materials and 2% 0.00 0.000 1Trainings
act as emcee
100% of he conducted monitoring
Conducts monitoring to project recipient successfully prepared and submitted in
ARBOs
Monitoring conducted
the prescribed forms on the 10th day of
2% 0.00 0.000 1 report
the month after the end of the quarter
 100% of he conducted monitoring
Agri Enterprise Development Support Conducts monitoring to project recipient successfully prepared and submitted in
(AEDS) ARBOs on the Livelihood Assistance
Monitoring conducted
the prescribed forms on the 11th day of
2% 0.00 0.000 1 Notice
the month after the end of the quarter

100% of he conducted monitoring

Conducts monitoring to project recipient successfully prepared and submitted in
Local Capacity Building Support (LCBS)
ARBOs
Monitoring conducted
the prescribed forms on the 12th day of
2% 0.00 0.000 1 report
the month after the end of the quarter

ALI
100% summons, notices and other legal
Deliver summons, notices and other legal Summons, notices and other
Endorsed Cases
documents documents delivered
documents delivered within 3 days upon 4% 0.00 0.000 1 case
receipt

100% complaints properly received and 1 complaint

Mediation Receives complaints Complaints received and reviewed
reviewed within 1 hour upon receipt
4% 0.00 0.000
recorded

Complaints recorded and endorse to 100% complaints recorded correctly 1 1 complaint

Records complaints and endorse to MARPO
MARPO hour upon receipt
4% 0.00 0.000
endorsed
100% notice of mediation successfully
Prepares notice of mediation Notice of mediation prepared prepared 1 day upon receipt of 4% 0.00 0.000 1 Notice
complaints

100% notice of mediation successfully

Deliver notice of mediation Notice of mediation delivered delivered within 3 days upon receipt of 4% 0.00 0.000 1 Notice
complaint

100% Application for onsite investigation

on transferability of Land awarded to
Land Transfer Clearance as per DAR
Receives and prepares application for Application for onsite investigation ARBs to be conducted by DARPO Legal
AO 8 series of 1995 and DAR AO 1
onsite investigation receives and prepared completely processed/approved signed by
5% 0.00 0.000 1 Clearance
series of 1989
the PARPO within 2 weeks upon receipt of
the application

STO
100% of assigned records shelves
Management of Records STORAGE AND MAINTENACE OF RECORDS a. Records Shelves accurately monitored for thorough 5% 0.00 0.000 2 shelves
cleaning throughout the semester

100% of cleaning schedules systematically

b. Cleaning Schedules monitored for proper compliance 5% 0.00 0.000 2 cabinets
throughout the semester
Final Rating 100.00% 0.000
Comments & Recommendations for Development Purposes:
Final Rating

Discussed with: Assessed by:

I certify that I discuss ed my assessment of the
peerformance with the employee

GREGORY JOHN MARSHALL N.

CONCON, BEA ROSALIND BOQUE _______ MARTOS CENON S. ORIGINAL
Name and Signature of Employee DATE (Name and Signature of Rater(s) Date Name and Signature of Head of Office Date
Legend:
Qn - Quantity E -Efficiency Ql - Quality T - Timeliness WA- Wieghted Average Revised 2018
Subdivision of Collective CLOAs generates data on Collective CLOAs from FOFile 3 list of Collective CLOAs generated 100% list of Collective CLOAs from
FOFile 3 generated accurately within 5
days

receives and acts on the of ARBs request for letter request for subdivision survey 100% of the letter request promptly
subdivision survey received and acted acted within 3 days upon reciept

prepares RSS for Subdivision of Collective CLOAs RSS for Subdivision of Collective 100% of RSS accurately prepared
CLOAs prepared within 3 days upon reciept

validates RSS for Subdivision of Collective CLOAs RSS for Subdivision of Collective 100% of RSS validated properly within
CLOAs validated 7 working days upon reciept

CARPO certifies RSS for Subdivision of Collective RSS for Subdivision of Collective 100% of RSS not yet subjected to
CLOAs not yet subjected to same survey CLOAs certified same survey accurately certified by
CARPO within 8 hrs upon reciept

PARPO approves RSS for Subdivision of Collective RSS for Subdivision of Collective 100% of RSS carefully approved by the
CLOAs CLOAs approved CARPER Form 1 PARPO within 8 hrs upon reciept

prepares certification of preliminary projection certification of preliminary projection 100 % certification of preliminary
for Subdivision of Collective CLOAs for Subdivision of Collective CLOAs projection for Subdivision of
CARPER Form 2 Collective CLOAs properly prepared
within 8 hrs. upon reciept

prepares survey modules on Collective CLOAs survey modules or contract for survey modules for Subdivision of
either for contract or admin survey Subdivision of Collective CLOAs Collective CLOAs prepared accurately
and approved withiin 5 hrs.
assigns survey modules on Collective CLOAs to survey modules for Subdivision of 100% of the survey modules
Survey Team Collective CLOAs assigned accurately assigned to survey team
within 5 hrs. upon reciept of module

transmits approved survey modules for copy of transmittal approved survey 100% of copy of transmittal approved
Subdivision of Collective CLOAs together with modules for Subdivision of Collective survey modules properly transmitted
supporting documents to BAC CLOAs to BAC for bidding within 8 hrs. upon
reciept

awards survey modules on Collective CLOAs to GE Notice of Award survey modules on 100% of Notice of award properly
contractor Collective CLOAs executed to GE contrator within 5
working days upon approval of the
notice

conducts initial Pulong Pulong on Collective CLOAs minutes of initial Pulong Pulong on 100% of Pulong -Pulong successfully
Collective CLOAs conducted 5 days after the issuance of
Notice of Award

assists field survey activities on Collective CLOAs field survey on Collective CLOAs 100% of field survey properly assisted
assisted as scheduled

monitors field survey on Collective CLOAs status report of field survey on 100% status report of field survey
activities Collective CLOAs activities activities prepared accurately and
submitted within 2 working days after
monitoring

reviews advance plan of Collective CLOAs for advance plan of Collective CLOAs 100% of advance plan accurately
presentation during the final pulong pulong reviewed reviewed 1 day before pulong pulong
conducts final Pulong Pulong on Collective CLOAs minutes of final pulong pulong on 100% minutes of conducted Pulong-
Collective CLOAs pulong properly prepared with
highlights and agreements captured 4
hrs. after the activity

accepts survey returns of Collective CLOAs from survey returns of Collective CLOAs 100% of survey returns completely
GE contractors accepted from the GE contrators
within 60 min upon instruction

reviews survey returns of Collective survey returns of Collective CLOAs 100% of SRS reviewed based on
CLOAssubmitted by GES reviewed checklist as to correctness and
completeness within 5 working days
upon receipt

prepares transmittal of survey returns of transmittal letter or memorandum of 100% transmittal letter or
Collective CLOAs Collective CLOAs memorandum prepared with 3
revision within 4 hrs upon instruction

transmits survey returns of Collective CLOAs to transmittal of SRs on Collective CLOAs 100% of SRs with complete
DARRO attachments submitted to DARRO
within 3 working days after review

submits SR of Collective CLOAs to DENR LMS for SR of Collective CLOAs submitted or 100% of Quality SRs submitted or
IVAS transmitted to DENR transmitted properly to DENR with
complete supporting documents
within 2 working days after review

monitors status of verification and approval of SR status report of verification on 100% of status report of monitoring of
of Collective CLOAs at DENR Collective CLOAs SR at DENR prepared accurately within
8 hrs. after monitoring
monitors progress of transaction of Collective status report of transaction of 100% of status report on the progress
CLOAs at DENR Collective CLOAs of transaction at DENR prepared
accurately within 5 hrs. after
monitoring

receives ASP of Collective CLOAs from DENR LMS copy of ASP or NTDS of transaction of 100% of ASPs or NTDs recieved
Collective CLOAs received properly from DENR LMS with
complete supporting documnents
within 30 mins

prepares transmittal memo of ASPs or NTDs of transmittal memo of ASP or NTDS of 100% transmittal memo of ASPs or
transaction of Collective CLOAs to DARMO transaction of Collective CLOAs NTDs properly transmitted to DARMO
within 8 hrs. upon instruction
 FUNCTIONS ACTIVITY
LTS

Redocumentation of Collective CLOA Executes DOP

Receives and files copy of ASPs and NTDs of Collective
CLOA

Prepares Land Distribution Folder of Collective CLOA

Prepares transmittal memo of Collective CLOA to

DARPO

Submits LDF of Collective CLOA to DARPO

Checks and evaluates submitted documents for

Certificate of Non Issuance of NOC
Indorsement of Request for Certificate of
Non Issuance of NOC
Receives and records requests for Certificate of Non
issuance of NOC
Checks or validates the status of NOC issuance of the
landholding subject of request from DARMO records

Prepares transmittal memorandum Certificate of Non

Isssuance of to DARPO
Submits Requests for Certificate of Non Issuance of
NOC

Facilitation of BARC Reorganization Prepares and sends Notices for BARC Reorganization

Conducts BARC Reorganization

Secures Certificate of Posting Compliance for BARC

Reorganization

Prepares and submits BARC Reorganization Folder to

MARPO

Prepares transmittal memorandumon BARC

Reorganization to DARPO
Submits BARC Reorganization Folder to DARPO
Conversion or Exemption or Exclusion Checks and evaluates Initial Application for Conversion
or Exemption or Exclusionfolder submitted by the
applicant

Transmits DARPOs copy of Initial Application Folder

for Conversion or Exemption or Exclusion to DARPO

Prepares and posts LUC Form 4 in the barangay hall

and municipal office
Conducts OCI on Application for Conversion or
Exemption or Exclusion
Prepares LUC Form 3 for landholding subject of
application

Land Transfer Clearance as per DAR AO 8 Reviews and evaluates the documents contained in the
series of 1995 and DAR AO 1 series of 1989 application of Land Transfer Clearance

Conducts investigation of the landholding subject of

the application of Land Transfer Clearance

Prepares Indorsement letter re application for Land

Transfer Clearance with recommendation to DARPO

Liquidation of sugarcane proceeds Computes and distributes Tenants and LOs shares per
milling season

Distribution of EPCLOA Prepares Monthly Accomplishment Report on

Distributed EPs CLOAs

Distributes EPs an CLOAs received from DARPO

Transformation of Problematic Landholding Prepares and submits CFs of problematic landholding

Prepares Case Folders of problematic landholdings

Collection of Landed Estates Lot accounts Computes and and collectsf Landed Estates lot account
and DARAB fees and DARAB fees

Facilitates Remittance of collection to LBP

 Records the collections and deposits in the Cash
Receipts Register and Cash Receipt Record

Prepares monthly report of collections

Request for Certification of full payment endorsed to

DARPO by end of December

HACIENDA ACTIVITIES Conducts inventories of lots and ARBs at Hacienda

areas

Posts Amended Masterlist of Qualified farmer

applicants

Delivers Notices re Petition for Inclusion or Exclusion in

the amended masterlist

Facilitates farmer applicants in the submission of

petition for inclusion in the amended masterlist

OPERATION LAND TRANSFER

OPERATION LAND TRANSFER PROCESSING CONDUCTS RESEARCH AND GATHER REQUIRED DOCUMENTS ON
OLT

Prepares and serves notices to ARBs on OLT

Conducts information drive or pulongpulomg for ARBs on OLT

Conducts validation of ARBs on OLT

FACILITATES ACCOMPLISHMENT OF OLT FORMS PURSUANT TO MC

3 SERIES OF 2016

Accompany ARBs for Oath taking with PARPO II

LAND DISTRIBUTION INFORMATION Review LDIS Folder from DARPO
SYSTEM

LTI INFORMATION MANAGEMENT Updates locally designed databases

Updates LTI OPTOOL Database

Updates FOF2 File

 Prepared and submits Regular Reports

Prepares and submits Special Reports

CF PREPARATION AND DOCUMENTATION Secure lacking requirements requested by the DARPO

MARPO LEVEL

Serves notices of joint FI to LOS and FBS

Conducts joint DAR LBP field investigation

SURVEY MARPO LEVEL Sign of survey returns submitted by DARPOs Newland

Collective

Validates RSS at MARO level

Monitoring field surveys activities at MARO level

Review of survey returns submitted by DARPOs at

MARO level

Prepares certification of preliminary projection at

MARO level

Assist in the conduct of initial pulong pulong

LEASEHOLD OPERATION MARPO LEVEL Prepares and posts list of tenanted LHs and individual
profile of LHs in case of NO DARMO

Serves notice of mediation conference to LO and

tenants in case of NO DARMO

Reviews leasehold folders in case of NO DARMO

Conducts mediation conference and fix leasehold

rental in case of NO DARMO
Prepares executes and registers leasehold contract at
the municipal treasures office or determine provisional
leasehold rental in case of NO DARMO
 Prepares and posts list of tenanted LHs and inidvidual
profile of LHS

Serves notice of mediation conference to LO and

tenants

Reviews leasehold folders

EP CLOA REGISTRATION Signed individual technical descriptions data Newlands

or Collective CLOA titles for signing and sealing

EP CLOA REGISTRATION (MARPO LEVEL) Prepares land distribution folder at MARO level

REDOCUMENTATION OF COLLECTIVE CLOA Reviews individual CLOA worksheet for signing and
sealing
REDOCUMENTATION OF COLLECTIVE CLOA Receives & Records Redocumentation Folders at
(PROVINCIAL LEVEL) DARPO level
Reviews redocumentation folders at DARPO level

Prepares pre generation sheet at DARPO level

Generates individual CLOA at DARPO level

Prepares EP or CLOA worksheets and signing and

sealing machine utilization at DARPO level

Transmit individual CLOA for signing and sealing

Forwards individual CLOA to ROD for Registration

Receives and Records Registered EP/CLOAS from ROD

Facilities Reproduction of ODC CLOAs


REDOCUMENTATION OF COLLECTIVE CLOA Reviews redocumentation folders
(MARPO LEVEL)
LAND DISTRIBUTION INFORMATION
SYSTEM
LTI INFORMATION MANAGEMENT
SUBDIVISION OF COLLECTIVE CLOAs
SUBDIVISION OF COLLECTIVE CLOAs
MARPO LEVEL
DNYD GFI MARPO LEVEL
SUBDIVISION OF COLLECTIVE CLOAs
MARPO LEVEL
LAND DISTRIBUTION INFORMATION
SYSTEM at MARPO LEVEL
Transmits copy of CLOAs to DARMOs for distribution
Prepares and submits redocumentation Folder
Conducts individual CLOA distribution
Gathers Supporting Documents
Prepared LDIS
Submits partially filled up form for proper
accomplishments by LBP AOC
Updates to FO files 2
Prepares regular reports
Prepares special reports
Update Survey Returns Request from DARPO for
approval at DENR
Monitors approval of Survey Return Request submitted
by DARPO
Monitoring field surveys activities at MARO level
Assist in the conduct of initial pulong pulong on the
subdivision of Collective CLOAs at MAPO level
Receives ASP at MARO level
Validates list of collective CLOAs for RSS at MARPO
LEVEL
Prepares LDIS at MARPO LEVEL
 Submits partially filled up form for proper
accomplishment at MARO level by LBP AOC

Receives accomplished form from LBP AOC for

signature of parpo
Provides copies of completed LDIS accomplishment
report LBP AOC

RE ISSUANCE OF EP OR CLOA at MARPO Gathers electronic copy of EP or CLOA at MARPO LEVEL

LEVEL
Endorses documents to Legal Division for case build up

Fcailities execution of undertaking of ARB at MARPO

LEVEL
DNYD OLT Verifies and evaluates as to accuracy and consistency
of the data or required documents in the CAF

COMPLIANCE OF ROUTED Prepares Memoranda or Reply Letters

COMMUNICATIONS and DIRECTIVES

SUPERVISION AND MANAGEMENT Represented the LTS Division in behalf of the

CARPO for Operations

Acted on incoming and outgoing documents.

Supervisory Functions to Land Acquisition and

Distribution Sections

Mentoring and Coaching on Issuances or

Operational Thrusts and Directives and Systems

Monitoring and Evaluation of LTS targets LAD and

Post LAD Activities

Monitors Optool Administrator's updating and

generation of report based on enhanced Op-Tool

LTI INFORMATION MANAGEMENT Updates LTI Op-Tool database

 Updates locally designed databases

Prepares special reports

SETS DIRECTIONS AND MONITORS Regional level operations planning workshop

PROGRAM IMPLEMENTATION facilitates and assists or conducted and attended

Prepares and submits activity proposals and minutes

or highlights of meetings

Coordinates with DAR officials and other line

agencies re operational matters and directives

Cascades New issuances or guidelines Operational

directives

OPTOOL UPDATE CONDUCT OF OPTOOL UPDATES

REDOCUMENTATION OF COLLECTIVE CLOA ASSIST ARBs IN THE TRANSFER OF TAX DECLARATION FROM
COLLECTIVE TO INDIVIDUAL ASSESSMENT
LEASEHOLD OPERATION DOCUMENTS MEDIATION PROCEEDINGS

LAND DISTRIBUTION INFORMATION SYSTEM PREPARES LADIS

CLOA DISTRIBUTION DISTRIBUTES CERTIFIED COPY OF REGISTERED CLOA TO ARB

ARBs INSTALLATION INSTALL REGISTERED ARB IN CARP COVERED AREA

Redocumentation of CCLOA Secures basic documents such as TCT CCLOA ASP Tax
Declaration etc

Prepares Deed of Partition

Conducts Pulongpulong among ARBs re lot allocation base

on ASP
Facilitate the Notarization of the Deed of Partition

Prepares transmittal to DARPO

Land Distribution Information System Prepares LADIS Form 47

Prepares transmittal of LADIS to DARPO

ARBDSP
Provision of Livelihood Assistance to CLAAP Conducts review of the submitted CLAAP Project
Beneficiaries Proposal

Conducts review of the CLAAP Livelihood Procurement

Plan

Conducts monitoring and implementation

management of the approved livelihood project

Monitors the submission of the CLAAP financial report

Provision of ARB Housing Prepares Activity Proposal re ARB housing and

Invitation letter and memo

Monitoring and Evaluation Field Monitoring

Coordination and Linkaging Attendance to Meetings

DARRO level
Provision of Linking Smallholder Farmers to Prepares training proposals and Activity design for the
Market conduct of AED trainings for cluster leaders at DARRO
level

Prepares necessary procurement documents on

LINKSFARM at DARRO level

Prepares and sends communication letter to the Office

of the Local Chief Executive for the Project
Presentation at the Sangguniang Bayan regarding
LINKSFARM at DARRO level

Reviews and finalizes process focused caselets and

story of farmers central character AED 8 steps journey
at DARRO level submitted by DARPOs

Assists the DARPOs during AED video documentation

Prepares and sends Memos and endorsements to

DARPOs and DARCOs
 Prepares presentation materials for trainings and
presentation during TWG

Assists and attends during Farmers Forum

Provisions of Farm Business School DARROs consolidates and submits reports of FBS

Prepares and sends Memos and endorsements of FBS

to DARPOs and DARCOs

Provision of Program to Improve Rice Reviews and finalizes PIRProM project proposals
Production and Mechanization submitted by the DARPOs

Prepares andsends letters and endorsements of

PIRProM project to DARPOs & other agencies

Provision of Records Inventory Prepares report on records and files inventory

Provision of Liquidation Report Prepares Liquidation Report

PLANNING Conducts of Procurement Planning

Conducts Procurement Planning for PARCCOM and PBDD

PROJECT MANAGEMENT Manages project

Supervises and monitors SIB unit staff

Documents PARCCOM regular meeting

ALS
Conversion or Exemption or Exclusion Checks and evaluates Initial Application folder for
Conversion or Exemption or Exclusion submitted by the
applicant

Transmits DARPOs copy of Initial Application Folder for

Conversion or Exemption or Exclusion to DARPO

Prepares and posts LUC Form 4 in the barangay hall

and municipal office
Conducts OCI for Conversion or Exemption or Exclusion
area
Prepares LUC Form 3 for landholding subject of
application

Land Transfer Clearance as per DAR AO 8 Reviews and evaluates the documents Land Transfer
series of 1995 and DAR AO 1 series of 1989 Clearance contained in the application

Conducts investigation of the landholding subject of

the application for Land Transfer Clearance

Prepares Indorsement letter on the landholding

subject of the application for Land Transfer Clearance
with recommendation to DARPO

ALI CASES Updates ALI Case Status

LANDTRANSFER CLEARANCE PURSUANT TO Updates LTC Case Status

AO 1

NON LCMS BASED REPORTS Prepares the case index for non LCMS cases

STO
ATTENDANCE TO NATIONAL & REGIONAL Attendance to National and Regional Orientation/
ORIENTATION/ ASSESSMENT ON THE Assessment
PREPARATION OF BUDGET PROPOSAL AND
FINANCIAL PLAN

ADMINISTRATIVE AND FINANCE FUNCTION Compliance of COA Recommendations to Audit

Observations
CASHIERING FUNCTIONS
DISBURSEMENT FUNCTION Reviews Disbursement Vouchers or Claims Received
for checks Issuance

Encodes data of Payee and Amount in the database for

Collection
 Prints and Issues Checks

Records Check Issued to Check Disbursement Book

Effects Payment or released Checks to Payee

Generates and Prints Report of Check Issued from

Check writer database

Submits Montly Report of checks Issued to Acounting

Section
Stamps PAID to DV and all Supporting document

Segregates Acctg. File and COA fille

Binds DV with all supporting documents per RCI and

submitted to accounting section.

Collection Services and Funcions Receives Order of Payment from incoming Clients

Encodes data of payee amount and Purpose of

payment in the database for collection

Prints Official Receipt of payment

Releases Official Receipt to Payee

Prepares Deposit Slip for Daily Collection received

Records Official Receipt of Payee the Amount and

Deposit slip to Cash Receipt Book
Deposits Collection to Government Depository Bank

Generates and prints Collection Report from Collection

Database

Submit Monthly Collection Report to Accounting

Section Official receipt and Deposit slip

MANAGE ACCOUNTABLE FORMS Purchase of Official Receipt and Checks

 Checks and review number series of Accountable
Forms purchased/received

Records Stubs of Or and check toAccounyabke Form

Registry

Managing Cash Advances and Petty Cash Records Cash Advances to Cash Books
Fund
Effects Payment to Creditors or Clients and Personnel

Receives Request for Petty Cash

Reviews Petty Cash Supportig Docs

Releases Petty Cash

Records released Petty to Cash Book

Replenish Petty cash Fund after 70% of Petty Cash

advance disbursement

REMITTANCE OF TRUST LIABILITIES Remit GSIS,PAG-

ibig,Coop,Association,PHIC,Disallowances and etc.

PLANNING FUNCTION
PLANNING AND DEVELOPMENT Review of activity/project proposals or plans

ISO-QMS FUNCTION Membership in QMS Team

Membership in ISO Secretariat

Conducts of ISO-related Workshops

Prepares QMS Manual

Prepares Revised processes of the sector

PERSONNEL ACTIONS IMPLEMENTED

PREPARATION OF MONTHLY REPORTS TO Prepares monthly reports to CSC
CSC
PERSONNEL WELFARE & BENEFITS
PREPARED & FACILITATED
ENDORSING and CONFIRMING LOAN Endorses and confirms applications for loan with Pag
APPLICATIONS IBIG and GSIS
ENDORSING OF APPLICATIONS FOR Endorses applications for retirement to the GSIS
RETIREMENT TO GSIS

HRD FUNCTIONS
Preparation of HRD Plan Consolidates Individual Development Plans

Prepares and reviews HRD reports for submission

HRD Bulletin board maintained

FACILITATION OF HRD TRAININGS

Facilitation of HRD Trainings Prepares and facilitates the approval of activity design

Coordination with other Agency or Office regarding

schedule of trainings

Preparation of Personnel Development Prepares Personnel Development Capacity Plan

Capacity Plan
Formulation of Training Needs Assessment Prepares Training Needs Assessment Tool

Administers TNA

Conducts of Training Needs Assessment

Evaluates and Analyzes TNA Results

Competency Profiling Prepares Competency Profiling Tools

Conducts competency Profiling Workshop

Consolidates Workshop Results

Analyzes Workshop Results

Pre Training or Orientation activity Prepares Training Design and Proposals

Prepare Program of Activities

Coordinates with Resource Person

Prepares Training materials and kits

Coordinates with the Venue

Prepares procurement requirements

Prepares Memorandum and Special Order

Prepares Training certificates and presentation

materials

Facilitaes Activities and participants coordinated

Actual Training or Orientation activity Facilitates the conduct of Training

Documentation of training acitivity

Conducts Cliniquing Session

Signs Attendance Sheet

Program or activity or RP evaluation form adminiters

Post Training or Orientation activity Consolidates the filled up evaluation form

Analyzes Post Training Evaluation

DARRO
HRM FUNCTIONS
Personnel Recruitment Selection and Publishes and advertises vacant positions or items to
Promotion of Personnel be filled up with the CSC and DAR website in
compliance to RA 7140

Receives application documents and review

completeness

Assess qualifications of applicants to the positions

being applied for short listing and Prepares
Comparative Assessment Forms

Prepares Summary of Ratings on Psychosocial and

Potential Assessment of all applicants.

Prepares and reviews and submits Comparative

Assessment Forms and Evaluation Sheets of
contenders to the vacancies

Assists in the conduct of HRMPSB FSL deliberations

Prepares Appointments with all the necessary and

complete documents needed.

Prepares Reports on Appointments Issued with all the

necessary and complete documents needed

Processing of COS JOs contracts Reviews contracts of COS JOs

Maintains profiles of COS personnel

Processing of submitted SALN Monitors SALN submissions and Conduct SALN Review

Monitors and reviews the issuance of Monitors and reviews the issuance of earned COCS and
earned COCs and availed CTOs availed CTOs
Personnel Records Maintained and
Updated
Supervises and maintains 201 and 202 Files Supervises or maintains 201 and 202 Files and
and databases of personnel databases of personnel

Reviews and consolidates demographic Reviews and or consolidates demographic Profile of

Profile of Personnel Strength Personnel Strength

Reviewing and initials payroll for salary and Reviews and initials payroll for salary and other
other benefits benefits

Reviewing and signing monthly remittances Reviews and signs monthly remittances of personnel
of personnel

PROCUREMENT FUNCTION Prepares Agency Annual Procurement Plan

Prepares BAC Resolutions

Prepares BAC Minutes

Consolidates annual procurement plan

Consolidate annual procurement plan

ACCOUNTING and BUDGET Functions

Supervises and Controls Financial Resources Processes payment for various claims

Review and certifies Liquidation Reports of Officers and employees

Cash Advances

Review Report of Supplies and Materials Issued for liquidation of

Inventories

Processes payment for various claims

 Conducts payment to outside Creditors

Deposits collection

Process payment for various claims

Initiates and recommends financial measures or

austerity and controls utilization of funds to regional
management

Compliances and implements financial guidelines and

directives or circulars issuances from DARCO and DBM
and COA

Monitors liquidation of Cash Advances

Closely coordinates sectoral offices or unit fund

allocation of object of expenditures per Programs
Activities Projects

Presents and apprises BAC for early procurement and

public bidding per approved NEP

Financial Statements Report Prepared and Prepares Financial Statements Report and Supporting
Certified Schedules

Checks and Organizes Advice to be submitted to LBP

Files and Marks Paid Disbursement Vouchers

Prepares Financial Statements Report and Supporting

Schedules
Prepares Financial Statements Reports and supporting
schedules

Reviews and certifies Financial Statements Reports

 Reviews and Certifies Bank Reconciliation Statements
and supporting Schedules

Review and Certifies Statement of Expenditures

Prepares of Monthly Report of Disbursements

Maintains records of financial transactions on eNGAS

Financial and administrative standards and based on DBM Standards
guidelineson the preparation and utilization
of annual budget

Compliance of COA directives or notices Prepares Compliance to COA on notices or directives

and other additional reports requested received

Compliance on the liquidation of cash Prepares compliance on liquidation of cash advance

advance travels granted travels granted
 Prepares maintains and updates RAOMOOE and
Budget Support Function RAOPS

Encodes and Processes payment for various claims via

eBudget database

Prepares claim vouchders for payments of varoius

mandatory creditors

Prepares needing documents for photo copies and

scanned copies

BUDGET AND ACCOUNTING FUNCTIONS

BUDGET AND FINANCIAL ACCOUNTABILITY Prepares Budget Proposal for submission to DARCO
REPORTS Budget and concerned agencies

Prepares Financial Plan BED1 and BED3 for submission

to DARCO Budget and concerned agencies

Prepares and encodes and submits the data

requirement on the online submission of Budget
Proposal System

Prepares and encodes and submits the data

requirement on the Unified Reporting System

Prepares urgent compliance data or documents

required by DARCO and DARRO Management or NEDA
and otherline agencies

Prepares and updates the Personnel Salary Itemization

per office or province

Allocates charges to appropriation or allotment on all

claims processed and obligated

Liquidation of Cash Advances

Admin and support fucntions

Coordinator or Secretariat or Committee CESPES Regional Coordinator
Membership
 Membership in the Personnel Development
Committee Secretariat

Membership in BAC

Perform function as ISO Document Writer

Membership in the HRMPSB

Membership in the PMT Secretariat

Membership in PRAISE Committee

Membership in PRAISE Committee Secretariat

Management of Correspondence Prepares correspondence or letters or orders or

memoranda and notices of meetings

AAO Agency Authorized Officers (AAO) process of loan

applications
weekly online notices of deductions

ADMINISTRATIVE SUPPORT ACTIVITIES Prepares or reviews and issues certification as to NTHP

or Employment and Compensation or Leave Credits or
Certificate of Oneness and others.

COMPLIANCE TO DIRECTIVES/MEMO/COA Comply submits required documents all

directives,Memos COA letter,AOM & Management
Letter received
MANAGE COMPLIANCE OF GOOD Monitor Compliance of Good Governance( Critical
GOVERNANCE Service, Cash Advances,Citizans Charter & APP

RIS and Vouchers preparation Prepares RIS and Vouchers

 OUTPUT
Notarized DOP
Copy of ASPs and NTDs of Collective CLOA
received and filed
LDF of Collective CLOA prepared
Transmittal memo of Collective CLOA
Received copy of transmittal memo of
Collective CLOA
Documents for Certificate of Non Issuance 100% of Requests for Certificate of Non
of NOCevaluated
Requests for Certificate of Non Isssuance of 100% of requests properly received and
NOC recived and recorded
Status of Certificate of Non Isssuance of
NOC checked or validated
Transmittal memorandum of Certificate of
Non Isssuance of NOC to DARPO
Transmittal memorandum of Certificate of
Non Isssuance of NOC received by DARPO
Received copy of Notices for BARC
Reorganization
Minutes of Meeting for BARC
Reorganization
Certificate of Posting Compliance for BARC
Reorganization
BARC Reorganization Folder
Transmittal memorandum on BARC
Reorganization to DARPO
Transmittal memorandum on BARC
Reorganization received by DARPO
SUCCESS INDICATOR
100% of DOPs executed correctly in I 5 WD
upon receipt of acceptable ASP
100% of copies of ASPs properly received or
filed within 30 minutes upon receipt
100% of LDFs correctly prepared and
submitted to MARPO
100 % of transmittal memorandum of
Collective CLOA correctly prepared within 10
minutes upon instruction
100% of transmittal memo of LDFs duly
received by the DARPO within 2 hours upon
instruction
issuance of NOC properly evaluated within 30 7.5
minutes upon receipt
recorded within 15 minutes upon receipt
100% of status of NOC issuance accurately
checked or validated within 30 minutes upon
receipt
100% of transmittal memorandum properly
prepared within 10 minutes
100% of transmittal memo of Requests for
Cert. of Non issuance of NOC duly received
by the DARPO within 2 hours upon
instruction
100% of Notices for BARC Reorganization
accurately prepared and sent within 2 days
before conduct
100% of BARC Reorganizations properly
conducted as scheduled
100% of Certificates of Posting Compliance
properly secured within 3 days after the
posting period
100% of BARC Reorganization Folders
properly prepared and submitted to MARPO
within 5 WD after the posting period
100% of transmittal memorandum properly
prepared within 10 minutes
100% of transmittal memo of BARC
Reorganization Folder duly received by the
DARPO within 2 hours upon instruction
Initial Application for Conversion or 100% of Application folders properly
Exemption or Exclusion folder reviewed reviewed and evaluated within 2 hours upon
receipt

Transmittal memorandum on Application 100% of DARPO's copy of Initial Application

for Conversion or Exemption or Exclusion to Folder successfully transmitted to DARPO
DARPO within 4 days upon receipt of application

Certificate of Posting Compliance of LUC 100% of LUC Form 4 accurately prepared and
Form 4 posted within 3 days upon receipt
OCI report on Application for Conversion or 100% of OCies properly conducted within 5
Exemption or Exclusion days upon receipt
LUC Form 3 accomplished 100% of LUC Form 3 accurately prepared and
submitted to MARPO within 2 days upon
conduct of OCI

Application folder reviewed and evaluated 100% of applications accurately reviewed and
in the application of Land Transfer evaluated
Clearance

Investigation report in the application of 100% of Investigation report comprehensively

Land Transfer Clearance and accurately prepared within 2 days after
conduct

Indorsement letter re application for Land 100% of Indorsement letter with

Transfer Clearance with recommendation recommendation accurately prepared and
submitted to MARPO within 2 days upon
conduct of investigation

Liquidation report of sugarcane proceeds 100 % of Liquidation report accurately

prepared within 5 days upon receipt of
payment for quedans and molasses

CARP LAD Form No 63 Masterlist of EPs and 100% of Monthly Report on Distributed EPs
CLOAs and CLOAs accurately prepared and
submitted to DARPO on due date

ReDIPro Form 03-4A 100% of EPs/CLOAs successfully distributed

within 1 month upon receipt of EPs and
CLOAs from DARPO

CF of problematic landholding completed 100% of CFs of problematic landholding

accurately prpeared and submitted to
MARPO on due date

Case Brief of problematic landholdings 100% of Case brief of problematic

landholding comprehensively and accurately
prepared and submitted to MARPO on due
date

Official receipt of DARAB fees 100% of Collected amounts properly issued

receipt immediately upon payment.

LBP transmittal slip and deposit slip properly 100% of copies of transmittal and deposit slip
acknowledged properly received acknowledged by the teller
and machine validated and filed within 30
minutes upon receipt
Updated Cash Receipts Register and Cash 100% of the Collection and deposits properly
Receipt Record recorded in the Book of ccounts within 1
day.

monthly report of collections of Landed 100% of transmittal memo of monthly report

Estates Lot of collections duly received by DARPO every
5th day of the following month.

Certification of full payment of Landed 100% of transmittal memo of Certification of

Estates Lot full payment duly received by DARPO 3 days
upon request .

inventories of lots and ARBs 100% inventories of Haciendas Landholdings

duly received by DARPO on scheduled time

Certificate of posting of the Masterlist of 100% of Posting compliance certificate

Qualified farmer applicants transmitted to DARPO 3 days upon receipt

Acknowledgement receipts of the Notices re 100% of Petitions received , delivered 3 days

Petition for Inclusion or Exclusion upon receipt from DARPO

transmittal memo of farmer applicants 100% of farmer applicants petitions

petitions transmitted to DARCO 3 Days upon receipt.

DOCUMENTS REQUIRED ON OLT 100% complete, verified, authenticated and accurate

documents secured and gathered within fifteen (15)
working days
Notices to ARBs on OLT 100% of Notices to ARBs on OLT accurately prepared
within eight (8)hours after review of documents

100% Notices on OLT properly served within fifteen (15)

days
minutes of information or pulongpulong for ARBs on 100% of minutes of information/pulong-pulong
OLT prepared 8 hrs after the conduct of the pulong pulong

ARB on OLT validation reports 100% of ARBs validated and verified versus approved
survey plan, Annex A and EPCLOAIS database within the
first sem and submit report 15days after validation

OLT FORMS accomplished 100% OLT Forms accomplished and facilitated within
forty five (45) days upon completion of the documents

100% of OLT Form No. 1 prepared correctly within 5

OLT Form No 1 working days for ARBs
LDIS Folder reviewed 100% submitted LDIS folders reviewed
properly within 3 hours upon receipt per
folder

Locally designed databases updated 100% of locally designed databases properly

maintained and updated every end of the
month

Status of Landholdings Updated 100% of targeted landholdings properly

updated regularly
FOF2 File Updated 100% FOF2 File properly updated every end
of the month
Regular reports prepared and submitted
Special reports prepared and submitted
Secured and gathered documents
Received copy of notices
FIR at MARO Level
SR signed
Validated RSS furnished to BLTI
Status report
SR reviewed at MARO level to DENR TS
Certification of preliminary projection at
MARO level CARPER FORM 2
Activity report
List of tenanted LHs
Notices of mediation served
Leasehold folder reviewed
Minutes of mediation
Registered leasaehold contract
100% Periodic Reports satisfactorily prepared
and submitted every end of the month
100% Special reports satisfactorily prepared
and submitted on the deadline
100% Other documents requested by DARPO
properly prepared within 5WD upon reciept
of request
100% Notices of joint FI to LOS and FBS
properly served in 5wd upon reciept of copy
100% FIR accurately prepared within 2WD
after conduct of JFI
100% correct SR submitted by DARPOs
(Survey by Admin) reviewed and signed
survey returns within 5 working days upon
receipt
100% RSS properly validated and furnished to
BLTI within 15 WD
100% status report accurately prepared and
submitted with 5 WD after the survey activity
100% SRS reviewed based on checklist as to
correctness and completeness in 5 W D upon
receipt
100% Certificationf preliminary projection at
MARO level CARPER FORM 2 correctly
prepared within 8hrs upon reciept
100% Activity report on the conduct of initial
pulong pulongimediately prepared and
submitted within 2 wd after conduct of
activity
100% List of tenanted LHs properly prepared
and posted within the prescribed working
days
100% Notices of mediation conference
properly served to LO and tenants within 2
working days
100% Leasehold contracts reviewed
accurately based on checklist within 2 HRS
100% Acceptable minutes of mediation
conference prepared within 8HRS
100% Leasehold contracts properly executed
and registered in 5 working days
List of tenanted leasehold LHs
Notices of mediation served
Leasehold folder reviewed
CLOA Signed and sealed
LDF
Individual CLOA worksheet for signing and
sealing
LDF Recorded
LDF Reviewed
pre generation sheet
Generated EP OR CLOA
EP OR CLOA worksheets and signing and
sealing machine utilization
Individual CLOA signed and sealed
Transmittal Memorandum
EP/CLOAs Recorded
Copy of ODC CLOAs
100% List of tenanted LHs properly prepared
and posted within the prescribed duration
100% Notices of mediation conference
properly served to LO and tenants within 2
working days
100% Leasehold contract reviewed
accurately based on checklist within 2Hrs
100% correct SR submitted by DARPOs
(Survey by Admin) reviewed and signed
survey returns within 5 working days upon
receipt
100% LDF prepared correctly in 2 working
days upon completion of documents
100% of individual CLOA reviewed properly in
3 working days
__LDF accepted and recorded within __
mins./folder
__LDF Involving
__Hectares properly reviewwed
__ with upon receipt
__pre generation sheet involving __ARBs with
___hectares completely prepared
within___hr/sheet
__EP or CLOA involving __ARBs with
__hectares correctly generated within __
HR/CLOA
__ EP or CLOA Worksheets and signing and
sealing machine utilization involving __ARBs
with ___hectares correctly generated
within___ hr./CLOA
__Individual CLOA involving __ARBs with
__hectares signed and sealed within __hrs.
__Transmittal memorandum involving __LHs
with __ hectares properly prepared within
___ working days
__Transmittal Memorandum involving
__ARBs with__ hectares properly recorded
within __hrs.
__CLOAs involving __ARBs with__ hecatares
properly recorded within ___ hrs.
__ODC CLOAs involving ___ ARBs with
__hectares correctly reproduced within__hrs
Received copy of transmittal __Transmittal involving __ARBs with
__hectares completey prepared within__Hrs.

LDF Reviwed LDF involving __hectares reviewed nad

accepted __W D upon receipt
LDF Land distribution folder invoving __ ARBs with
__hectares correctly generated within __
working days

Masterlist of distributed EP or CLOA Masterlist of distributed EP/CLOA involving

__ARBs with __hectares completely
accomplished within __ working days

Copy of CLOA and ASP 100% Copy of CLOAs & ASP gathered
correctly within 15 working days
LDIS FORM 47 100% LDIS Form 47 prepared correctly within
3 mos.
Form submitted and acknowledgement 100% LDIS submitted to LBP within 4 W.D.
receipt after preparation properly acknowledged by
LBP-AOC

FO files 2 updated FO files 2 properly updated regularly

Regular reports prepared 6 Periodic reports satisfactorily prepared and
submitted every 5th day of the ensuing
month.

Special reports prepared Special reports satisfactorily prepared and

submitted within 15 working days
Survey Returns requests updated at DARPO 100% of SRs satisfactorily updated in 1 day

Survey Returns requests monitored at 100% of SRs satisfactorily monitored in 1 day

DARPO
Status report of field survey activity at 100% status report of field survey activity on
MARO level on the subdivision of Collective the subdivision of Collective CLOAs Accurately
CLOAs prepared and submitted with 3 working days

Activity report of initial pulong pulong at 100% Activity reportof initial pulong pulong
MARO level on the subdivision of Collective on the subdivision of Collective CLOAs
CLOAs imediately prepared and submitted on agreed
deadline

Copy of ASP and TTDs at MARO level 100% copies of ASPS or TTDS properly
received or filed within 8 Hrs.

Copy of CLOA and ASP at MARPO LEVEL 100% Copy of CLOAs and ASP at MARPO level
gathered correctly within 5 working days

LDIS FORM 47 at MARPO LEVEL 100% LDIS Form 47 prepared correctly within
2 working days
Form submitted and acknowledgement
receipt
Accomplished form and signed by Parpo
Complete LDIS provided and
acknowledgement receipt
Electronic copy of EP or CLOA at MARPO
LEVEL
Transmittal or endorsement letter at
MARPO LEVEL
Undertaking of ARB at MARPO LEVEL
DNYD OLT CAF verified and evaluated
Memoranda or Reply Letters prepared and 100% properly prepared/ drafted 4 hours
drafted
Act as representative of CARPO
Routed and Acted documents
Staff supervised
staff and field personnel mentored
LTS targets monitored
Enhanced Op-Tool Report generated
monitored
Status of LH updated
100% LDIS form for proper accomplishment
submitted and acknowledgement receipt to
LBP within 1W.D. after preparation
100% Accomplished LDIS accurately signed
within 2HRS.
100% Complete LDIS accomplishment report
LBP AOC provided within 2 working days
100% Electronic copy of EP or CLOA gathered
correctly within 5 working days
100% Transmittal or endorsement letter
properly prepared within 5HRS
100% Undertaking of ARB facilitated properly
within 1 working day
100% of DNYD OLT CAF completely verified
and evaluated in 1 day
upon receipt per routed communications/
directives
100% Excellently represented the
CARPO/LTS Division everytime the CARPO
for Operations is on travel/on leave
100% incoming and outgoing documents
thoroughly reviewed/prepared
reply/indorse communications within 1
hr from receipt
100% Dependably handled the staff of
LAD Section /LTS Div in their commitment
to job at all times
100% Clearly innovated and generated
solutions/developed options for thirty
(30) staff/field personnel adaptation of
procedures everytime mentoring is being
undertaken
100% LTS targets Consistently monitored
by provinces (LAD & Post LAD activities)
100% of Enhance Op-Tool Report
generated monitored every 23rd day of
the month
100% Targetted LHs properly
updated/monitored regularly
Locally designed database updated
Special reports prepared
Planning workshop facilitated and
assisted or conducted and attended
Activity proposals and minute or highlights 100% proposal/minutes of meetings
of meetings prepared and submitted
Directives Dessiminated and
coordinated
Staff and personnel oriented
OPTOOL UPDATED
INDIVIDUAL TAX DECLARATION
MINUTES OF MEDIATION
LADIS PREPARED AND SUBMITTED TO PARO
CLOA DISTRIBUTED
INSTALLED REGISTERED ARB
Complete copy of required documents for
redocumentation of CCLOA
Deed of Partition
Proper identification of lot allocation
Notarized Deed of Partition
Trasmittal letter to DARPO
LDIS Form 47 prepared
Trasmittal letter to DARPO
Updated 100% of locally designed
databased by end of December 2019
Special reports satisfactorily
reviewed/consolidated and submitted
within two (2) working days after receipt
of reports from DARPOs
Actively facilitated/participated one (1)
operations planning/workshop for twenty
four (24) hours
prepared & submitted after 5 days upon
instruction
Accurately coordinated/ dessiminated
four (4) operational matters/ directives to
DARCO/DARPO/DARMO
officials/personnel thirty (30) minutes
after instruction
Proficiently discussed/explained/
cascaded three (3) issuances/ guidelines/
directives on operational
matters/procedures for two (2) days to
eighty (80) personnel
UPDATES ACCURATE OPTOOL
ACCEPTABLE TAX DECLARATION AND
ASSESSMENT
ACCEPTABLE MINUTES OF MEDIATION
CONFERENCE PREPARED
ACCURATELY PREPARES LADIS
CORRECT CLOA's ISSUED AND DISTRIBUTED
SUCCESSFULLY INSTALLED REGISTERED ARB
100% completion of needed documents secured
and gathered within 7 working days per REDOC
folder.
100% deed of partition prepared completely
within 1 day
100% of ARBs with lot allocation on the deed of
partition within 3 days per REDOC folder.
100% Deed of Partition notarized correctly 3 days
after signing.
100% of REDOC folder accurately prepared within
2 days after notarization of the Deed of Partition
100% of LDIS Form No. 47 prepared correctly
within 7 working days upon the receipt of
Individual CLOA.
100% of LDIS Form No. 47 accurately
accomplished within 4 working days.
CLAAP Project Proposal 100% Project Proposal transmitted for
approval to CPMU seven days prior to
deadline

CLAAP Livelihood Procurement Plan 100% Procurement Plan successfully

transmitted to CPMU seven days prior to
deadline for approval

Monitoring and evaluation of livelihood 100% Monitoring of CLAAP Projects report

projects report successfully prepared within 7 working days

CLAAP Financial report monitored 100% of the CLAAP financial report

successfully reviewed.
Activity Proposal re ARB housing and 100% of Activity Proposal successfully
Invitation letter and memo prepared, approved and submitted one
month before the conduct to DARCO.

feedback or field monitoring report 100%r field monitoring activities prepared

with feedback reports containing complete
relevant information,submitted within 5 days
after the activity

Feedback reports or minutes of meeting 100% of meetings attended with feedback

reports prepared containingcomplete
relevant information submitted within 5 days
after the activity

LINKSFARM Project Proposal and Activity 100% of LINKSFARM Activity proposal and
Design prepared Design prepared with 2 minor revisions and
acceptable by DC for approval of the RD
within 22 working days.

Completed procurement documents on 100% of procurement document on

LINKSFARM LINKSFARM prepared with 2 minor revisions
and acceptable by DC for approval ofthe
RD/ARD within forty four working days.

Signed and Approved communication letter 100% delivery of communication letters to

regarding LINKSFARM stakeholders with 2 minor revisions and
acceptable by DC for approval of PARPO
within 10 working days

process focused caselets and story 100% of caselets submitted by DARPOs

reviewed and finalized reviewed & finalized with 2 minor revisions&
acceptable by the DC within 10 working days.

video documentation completed 100% of videos reviewed & finalized with 2

minor revisions & acceptable by the DC
within 20 working days.

signed Memo and endorsement letters 100% of memos/endorsement letters

prepared & sent with 2 minor revisions and
acceptable by DC for approval of RD within 1
working days
power point presentation materials
prepared
Farmers Forum assissted and attended
FBS consolidated and submitted report
signed Memo and endorsement letters of
FBS
approved PIRProM project proposals
signed Memos & Endorsements of PIRProM 100% of memos/endorsement letters
project
approved Records Inventory report
Approved Liquidation Report
Annual Procurement Plan and Project
Procurement Management Plan prepared
PARCCOM accomplishment report Prepared 100%of PARCCOM target Financial and physical
and submitted
PARCCOM and PBDD Annual and Project
Procurement Plan
Project accomplishment report prepared and
submitted
SIB unit staff Supervised and monitored
Minutes of PARCCOM regular meeting
100% of memos/endorsement letters
prepared & sent with 2 minor revisions and
acceptable by DC for approval of RD within 1
working days
100% attendance & assistance to Farmer's
Forum
100% of report submitted by DARPOs
consolidated & finalized for submission to
DARCO with 2 minor revisions & acceptable
by the DC for approval by the RD/ARD within
2 working days.
100% of memos/endorsement letters
prepared & sent with 2 minor revisions and
acceptable by DC for approval of RD within 2
working days
100% of project proposals reviewed with 2
minor revisions and acceptable by DC for
approval of the RD within 22 working days.
prepared & sent with 2 minor revisions and
acceptable by DC for approval of RD within 2
working days
100% of major files were inventoried &
recorded within 5 working days
100% of cash advances were liquidated with
complete supporting documents received &
accepted at the accounting Section.
100% Annual Procurement Plan and Project
Procurement Management Plan properly
prepared and submitted on deadline
accomplishment accurately prepared and
submitted on deadline
100% PARCCOM and PBDD Annual and Project
Procurement Plan accurately prepared and
submitted on deadline
100% Project accomplishment report of the target
Physical and financial plans for SIB & PARCCOM
accurately prepared and submitted on deadline
100% SIB staff properly supervised and monitored
100% minutes of PARCCOM regular meeting
accurately prepared and submitted on de agreed
deadline.
Initial Application folder for Conversion or 100% of Application folders properly
Exemption or Exclusion reviewed reviewed and evaluated within 2 hours upon
receipt

Transmittal memorandum for Conversion or 100% of DARPO's copy of Initial Application

Exemption or Exclusion to DARPO Folder successfully transmitted to DARPO
within 4 days upon receipt of application

Certificate of Posting Compliance of posts 100% of LUC Form 4 accurately prepared and
LUC Form 4 posted within 3 days upon receipt
Report of conducted OCI for Conversion or 100% of OCies properly conducted within 5
Exemption or Exclusion area days upon receipt
LUC Form 3 accomplished 100% of LUC Form 3 accurately prepared and
submitted to MARPO within 2 days upon
conduct of OCI

Application folder for Land Transfer 100% of applications folder for Land Transfer
Clearance reviewed and evaluated Clearance accurately reviewed and evaluated

Investigation report on the application for 100% of Investigation report comprehensively

Land Transfer Clearance and accurately prepared within 2 days after
conduct

Indorsement letter on the landholding 100% of Indorsement letter with

subject of the application for Land Transfer recommendation accurately prepared and
Clearance with recommendation submitted to MARPO within 2 days upon
conduct of investigation

Updated ALI case status 100% ALI case status updated regularly and
accurately within 4 hrs. per case in the LCMS

Updated LTC case status 100% LTC case status updated regurly and
accurately within 4hrs. Per case in the LCMS

Non LCMS Case index prepared 100% Non-LCMS case indexa accurately
prepared on agreed deadline

National/ Regional Orientation/ Assessment 100% attendance to National and Regional

attended Orientation/ Assessment on schedule time
and date

Compliance report 100% compliance reports prepared andd

submitted within the deadline

Disbursement Vouchers or Claims Reviewed 100% of DV or claims received accurately

reviewed as correct name of payee and
amount 10 minutes per voucher

Data for check issuance Encoded 100% data of Payee and Amount in the
database for Collection needed encoded error
free within a day
Check Issued Printed
Daily Check Issued Recorded
checks Issued Released
Report of check Issued generated and
Printed
Monthly RCI Submitted
DV with supporting Docs, Stamped PAID
Acctg File and COA File Segregated
RCI with DV and supporting Docs Binded
and submitted to Acctg. Section
Order of Paymentfrom incoming Clients
received
Data for Offcial Receipt Encoded
Official Receipt of payments Printed
Official Receipt to Payee released
Deposit Slip for Daily Collection Prepared
Official Receipt of Payee and amount
Recorded
Proof of Collection Deposited to
Government Depository Bank
Collection Report generated and Printed
Monthly Collection Report submitted
Official Receipt and Checks Purchased
100% of vouchers received issued check error
free
100% Check Issued for the day Recorded
Error Free
100% of Check Issued were released to Payee
and signature were secured in the received
payment box
100% Monthly Report of check Issued
generated and printed error free on set
deadline
100% Monthly Report of check Issued
submitted error free on set deadline
100% Supporting Doc Stamped 1 minutes per
Doc.
100% COA Original File secured and
segregated from Acctg. File.
100% of DV and Supporting Document
attached to RCI nad binded and submitted to
Acclounting Section complete and error free
on set deadline.
100% Order of Payment from in coming client
received on time
100% Order of Payment data of payee
amount and Purpose of payment encoded for
issuance of Offcial receipt error free.
100% offical receipt of payment printed error
free on time
100% Offial receipt issued released to Payee
on time
100% Deposit Slip for Daily collection
received were issued correspondong Depsoit
slip on set deadline
100% OR(Payee,Amount & Deposit Slip
recorded error free within the day
100% Proof of Collection were issued Receipt,
deposited to GSB within 24 hrs.
100% Monthly Collection report generated
and printed from Collection database error
free on set deadline
100% Monthly Collection Report Submitted to
the Accounting Section error free every 10th
of the following month
100% of allowed number of checks stub and
offical receipt purchased before last check
cosumed
Accountable forms Number series reviewed 100% of Accountable forms OR and Checks
were reviewed as to number series and
completeness.

Stubs of OR's and Checks Frecorded 100% of Purchase Or and Checks recorded in
the Accoutbale registry books error free

Cash Advances Recorded 100% of Cash Advances Recorded and

Updated
Payment Released to Creditors or Clients 100% of Cash Advances released to the
and Personnel allowed resipient as stated in the specific
purpose.

PETTY Cash Voucher Received 100% of received request of Petty Cash

Petty Cash Supporting Docs Reviewed
Petty Cash Released Recorded
Petty Cash disbursed Recorded
Petty Cash Replenished
received
100% of Petty Cash Supporting docs.
Reviewed
100% of Request Petty Cash were Paid
100% of Petty Cash fund released recorded
error free
100% Petty Cash Fund Replenished after 70
% disbursed and liquidated

Trust Liabilites Remmitted 100% Trust liabilities remmitted complete,

exact, correct and error free every 10th day
of the following Month

plans and proposal reviewed and submitted 100% of plans/proposals reviewed and
submitted on time
Awards and recognition conferred 100% team meetings attended and 100&
Resolutions finalized and duly signed within
one week after the meeting

Minutes and required docs prepared and 100% minutes of meeting and other required
submitted docs prepared and approved within two
weeks

Workshop Outputs 100% workshop outputs prepared and

finalized within the agreed timeframe
QMS Manual 100% Manual prepared complete with all the
components and submitted within the
prescribed timelines

Process writeups 100% revised processes are written and

submitted within the prescribed timeline

Monthly reports to CSC prepared 100% reports to CSC prepared & submitted
on deadline

Endorsed and confirmed loan applications 100% eligible & qualified loan applications
with the Pag IBIG and GSIS with the Pag IBIG and GSIS properly
endorsed/confirmed on time.
Endorsed applications for retirement to the 100% eligible & qualified retirement
GSIS applications endorsed to the GSIS

Consolidated Individual Development Plans 100% HRD Plan effectively consolidated 15

days from receipt of IDP from all personnel.

100% Individual Development Plans

efficiently reviewed and prepared within 15
days after consolidation of IDPs

HRD reports prepared 100% HRD reports efficiently prepared,

reviewed and submitted on set deadline
Updated bulletin board 100% Bulletin board/s satisfactorily
maintained within the semester.

Approved Activity Design and Proposal 100% Activity Proposals efficiently prepared
and facilitated for approval, 22 working days
before the actual conduct of the scheduled
activity

Scheduled activities coordinated 100% finalized schedule activity properly

coordinated 1 week before the actual
conduct

Personnel Development Capacity Plan 100% Personnel Development Plan prepared

Prepared and Approved
TNA Prepared 100% TNA properly prepared and ready for
administration
TNA Administered 100% Target Respondent satisfactory
Reached on set deadline
Training Needs Assessment Conducted 100% of target Personnel were satisfactorily
provided with Training Needs Assessment
within the agreed time

TNA Evaluated and Analyzed 100% TNA Evaluation/Analysis made available

as reference for capacity development

Competency Profiling Tools Prepared 100% Competency Profing Tools properly

Prepared on set deadline
Competency Profiling Workshop Conducted 100% Competency Profiling Workshop
successfully conducted and Completed as
scheduled

Workshop Results Consolidated 100% Workshop Results accurately

Workshop Results Analyzed
consolidated 5 days after conduct
100% Workshop results accurately analyzed
and ready for reference for personnel
capacity development planning and
management decisions on human resource
development
Trainiing Design and Proposals prepared
Program of Activities Pepared
Resource person coordinated
Training materials and kits prepared
Venue coordinated
Procurement documents prepared
Memorandum and Special Order Prepared
Training certificates and presentation
materials
Activities facilitated and Participants
Coordinated
Training facilitated
Training activity documented
Cliniquing Sessions Conduted
Attendance Sheet signed
Program or activity or RP evaluation form
adminitered
Consolidated evaluation report
Report of Post Training Analysis
100% Training Design and Proposals properly
prepared for approval of the Head of Office
within 22 working days before the schedule
date of activity
100% Program of Activities accurately
prepared and approved for administration 1
week before conduct of activity
100% invitation to Resource Person properly
coordinated and accepted 1 week before
conduct of activity
100% Training materials and kits properly
prepared and made available during the
sessions
100% coordination with the Venue properly
coordinated and made available during the
conduct of the activity
100% Procurement documentation
satisfactory prepared and completed on set
deadline
100% Memorandum and SO accurately
prepared and disseminated on time
100% Training certificates and presentation
materials accurately prepared 1 week befroe
the actual conduct of activity
100% of the proposed meetings/ assessments
conducted/ properly facilitated/ coordinated
3 days prior to the activity
100% Actual Training effectively
conducted/completed on scheduled time
100% Training activity accurately
documented in preparation for training
report
100% Cliniquing Sessions successfully
Conduted.
100% attendance sheet properly signed by all
participants on the daily basis.
100% Program or activity or RP evaluation
form properly adminitered and collected
before the closing activity
100% Consolidated evaluation report
accurately prepared within 5 working days
after the activity
100% Post training analysis report accurately
prepared, submitted and made available for
reference for future actions
list of vacant positions for publication 100% of vacant positions accurately identified
identified with atleast 2 revisions & submitted to the
Appointing Authority for approval of
publication to the CSC website

Application documents reviewed and 100% of applications documents received,

recorded. accurately reviewed and recorded with in 60
minutes upon receipt per application
document.

List of qualified applicants per position title 100% of qualified applicants correctly
at CAF prepared assessed and categorized and prepared CAF
within 7 days with two (2) revisions.

Psychosocial and Potential Rating forms 100% Summary of Ratings on Psychosocial

and Potential Assessment of all applicants
were accurately encoded.

Comparative Assessment Forms and 100% Comparative Assessment Forms and

Evaluation Sheets prepared Evaluation Sheets accurately prepared for
presentation to the HRMPSB FSLPreliminary
Assessment of applicants

Notices HRMPSB FSL deliberation prepared 100% Notices & documentary requirements
needed in the deliberation process prepared
& reviewed in the conduct of deliberation
process

Appointment with complete documentary 100% Appointments with complete

requirements prepared documentary requirements accurately
prepared and packaged & submitted for
approval of the Secretary

Reports on Appointments Issued prepared 100% Reports on Appointments Issued

accurately prepared and submitted to CSC
AFO with complete supporting documents

Contracts of COS JOs personnel with
complete documentary requirements
100% Contracts of COS JOs personnel with
complete documentary requirements
accurately prepared and submitted for
approval by the Head of Office or approving
authority

Profiles of COS personnel maintained and
updated
SALN submissions monitored
100% of COS personnel profiles accurately
maintained and updated
100% Individual SALN of officials and
personnels properly monitored, reviewed and
prepared report of compliance for submission
to concerned offices

Issuance of earned COCS and availed CTOs 100% Issuaed earned COCS and availed CTOs
monitored properly monitored and reviewed on
scheduled time
maintained 201 and 202 Files and databases 100% 201/202 Files/databases on personnel
on personnel records acurately monitored/updated &
maintainted

Demographic Profile of Personnel Strength 100% Demographic Profile (Personnel

updated and consolidated Strength) accurately consolidated every
quarter.

Payroll for salary and other benefits 100% payroll for salaries and other benefits
reviewed and initialled (RATA, PERA,Bonus, PEI, PBB, ETC.) prepared
error free, reviewed & initialled 10 working
days upon receipt.

Monthly remittances of personnel reviewed 100% of Monthly remittances of personnel

and signed (GSIS, Pag-IBIG, Philhealth, DAREA, AMADEC,
PARES, DAREFI, etc.) accurately reviewed &
signed 5 days upon receipt

Agency Annual Procurement Plan prepared 100% Accurately Prepared Agency Annual
Procurement Plan submitted 1 day before
deadline

BAC Resolutions prepared 100% BAC Resolutions prepared to all

procurments conducted by the agency and
submitted within 1 day upon receipt

BAC Minutes on all procurement 100% Preparation of BAC Minutes on all

porceedings procurement porceedings accurately
prepared and submitted 2 days after conduct
of activity

Agency annual procurement plan for 100 % Agency annual procurement plan for
common use supplies and equipments common use supplies and equipments
accurately consolidated, Reviewed,
Approved, and submitted within the deadline.

Agency procurement plan for common use 100 % consolidated, Reviewed, Approved,
supplies and equipments and submitted within the deadline.

100% Accurate LDDAP - ADA and Checks reviewed and

LDDAP and ADA and Checks signed within 3 hours after receipt

100% Accurate Liquidation Reports with supporting

Liquidation Reports with JEV documents reveiwed /certified and attached to JEV,
within 1 day after receipt

100% Accurate RSMIs supported with RIS/ ICS reviewed,

RSMIs with JEV and attached to JEV, within 1 day after receipt.

100% Accurate LDDAP-ADA & CHECK

LDDAP ADA and CHECKS prepared, reviewed and signed within 3
hours, after receipt.

PCV
Official Receipts
Paid vouchers and Official receipt
Deposit slip and official receipt
Fidelity bonds for official and employees
Financial measures and controls initiated
and recommended
Guidelines and directives or circulars
compliant and implemented
Cash Advances monitored and liquidated
Approved allocation of object of
expenditures per PAP closely cordinated
Early procurement and public bidding
through BAC presented and apprised
RAAF
RADAI
ACIC
DV
Report of CHECKS issued
RCD
100% Petty Cash Fund accurately Prepared
and signed with supporting documents within
2 hours from receipt of request.
100% official receipt Accurately received
payment and issued upon receipt of order of
payment within 10 minutes.
100% Vouchers and official receipt accurately paid
to outside creditors on time
100% Deposit slip and official receipt accurately
prepared and collection diposited on time
100% Fidelity bonds for official and employee
accurately prepared on time.
100% Financial measures and controls
initiated and recommended accuracy
generation of savings for payment of other
personnel benefits annually
100% Guidelines and directives or circulars
issued from DARCO, DBM and COA accurately
compliant and implemented on time
Certifies 100% liquidation of cash advances
before ending of the year
100% accuracy Fund allocation of object of
expenditures per PAP efficiently utilized by
the sector/ office/ unit on set deadline
Certifies 100% conduct of early procurement/
public bidding of goods services and
equipment by BAC
100% RAAF accurately prepared within 2
hours.
100% RAAF submitted on the deadline.
100% RADAI per binder/folder accurately
prepared within 2 hours.
100% RADAI submitted on the deadline.
100% ACIC accurately checked and organized
within 2 hours.
100% DV accurately filed and marked paid
within 1 week.
100% Report of CHECKS issued per
binder/folder accurately prepared within 2
hours.
100% Report of CHECKS issued submitted on
the deadline.
100% RCD per binder/folder accurately
prepared within 2 hours.
100% RCD submitted on the deadline.
Fund 101 100% of subsidiary ledgers of fund 101 accurately
prepared/updated/ maintained bases on the
deadline
CLAAP 100% of subsidiary ledgers of CLAAP accurately
prepared/updated/ maintained bases on the
deadline
Fund 158 100% of subsidiary ledgers of Fund 158 accurately
prepared/updated/ maintained bases on the
deadline
ARISP III 100% of subsidiary ledgers of ARISP III accurately
prepared/updated/ maintained bases on the
deadline
Regional Office Financial Statements 100% Accurate Financial Statements Reports,
Reports Schedules certified within 3 hours after
receipt (General Journal, Check DJ, ADA DJ,
Cash Receipt Journal, Cash Disbursement
Journal, JEV, Trial Balance, Statement of
Financial Position -Detailed & Condensed,
Statement of Financial Performance-Detailed
& Condensed, Statement of Changes in Net
Equity, Statement of Cash Flow -Detailed &
Condensed, Notes to Financial Statements,
Financial Comparison of Budget and Actual
Amounts, Statement of Management
Responsibility, Schedule of
Receivable/Payables, NCA/NTCA Utilization
Report, Analysis of Subsidy from National
Government, Schedule of Unliquidated Cash
Advance).

Consolidated Financial Statements Reports 100% Accurate Consolidated Financial

Statements Reports certified within 3 hours
after receipt (Consolidated Trial Balance,
Conso. Statement of Financial Position,
Conso. Statement of Financial Performance,
Conso. Statement of Changes in Net Equity,
Conso. Statement of Cash Flow).
One Fund Concept Financial Statements 100% Accurate One Fund Concept Financial
Reports Statements Reports certified within 3 hours
after receipt (One Fund ConceptTrial Balance,
One Fund Concept Statement of Financial
Position-Detailed & Condensed, One Fund
Concept Statement of Financial Performance-
Detailed & Condensed, One Fund Concept
Statement of Changes in Net Equity, One
Fund Concept Statement of Cash Flow-
Detailed & Condensed, One Fund Concept
Notes to Financial Statements, Statement of
Management Responsibility).

Bank Reconciliation Statements and 100% Accurate Bank Reconciliation

supporting schedules Statements and schedules reviewed and
signed within 3 hours after receipt

100% Accurate Statement of Expenditures

Statement of Expenditures reviewed and signed under Project
ConVERGE only within 3 hours after receipt

Regional Office Monthly Report of 100% Accurate Monthly Report of

Disbursements Disbursements prepared for regional
trnsactions under Fund 101 within 2 days.
Consolidated Monthly Report of
Disbursements 100% Accurate Consolidated Monthly Report
of Disbursements prepared for regionwide
transactions under Fund 101 within 2 days.

100% eTrial Balance accurately

generated/prepared for Fund 101 & Project
eTrial Balances ConVERGE LP/GOP based on DBM Standards
on the scheduled time

100% eSubsidiary Ledgers accurately

prepared/updated/maintained for Fund 101
eSubsidiary Ledgers
& Project ConVERGE LP/GOP based on DBM
Standards on the scheduled time

100% eGeneral Ledgers accurately

prepared/updated/maintained for Fund 101
eGeneral Ledgers
& Project ConVERGE LP/GOP based on DBM
Standards on the scheduled time

100% Compliance Reports accurately pepared

Compliance to COA Reports on COA notices/directives within 15 days
after receipt

100% Accurate Liquidation Reports with

Liquidation of cash advance travel granted
complete supporting documents prepared
Reports
within 30 days after travel.

Signed Obligation Request and Status
Approved Obligation Request and Status
ORS
100% accurately Prepared Obligations
Request Status ORS within 1 day upon
receipt.
100% request for ORS accurately encoded,
reviewed, & approved within 1 day upon
receipt

100% accurately prepared with complete

Signed Claim Vouchers
SAROs or Memos and incoming mails
supporting documentswithin 1 day upon
receipt.
100% accurately prepared for scanned
documents & photo copies within 1 day
upon request.

Budget Proposal documents 100% of plans and programs accurately

prepared and submitted for approval by the
head of office within the deadline

Budget Execution Documents BEDs 1 and 3 100% of plans and programs accurately
prepared and submitted for approval by the
head of office within the deadline

Data requirement on the OSBPS prepared 100% set of data requirement in the OSBPS
and encoded and submitted accurately prepared, encoded and submitted
on the specified date

Data requirement on the URS prepared and 100% set of data requirement in the URS
encoded and submitted accurately prepared, encoded and submitted
on the specified date

Urgent compliance data or documents 100% of urgent compliance documents

prepared and submitted accurately prepared and submitted

Personnel Salary Itemization prepared and 100% of data in the PSI per office/ province
updated accurately prepared and updated based from
the PSIPOP

Proper charging of expenditures as to its 100% of Obligation Request Status (ORS) and
Program Activity Project and UACS Object Budget Utilization Request Status (BURS)
Code

Reports on liquidation of cash advancies 100% of required number of reports on cash

advances prepared and submitted within the
deadline. Reports contain decreasing
percentage of unliquidation

RIS of 3rd level Officials prepared, updated 100% 3rd Level Officials' RIS prepared,
and uploaded updated and uploaded
PCR of 3rd level Officials prepared, 100% 3rd Level Officials' PCR prepared,
submitted and uploaded updated and uploaded
CESPES rating of 3rd level Officials 100% 3rd Level Officials' CESPES rating
completed completed
Minutes and Resolutions Prepared 100% Minutes of Meetings & Resolutions
prepared with 100% accuracy and submitted
within 2 weeks after deliberation

Minutes of Meeting prepared or facilitated 100% minutes of meetings Successfully

conduct of activity prepared and facilitated conduct of activity in
5 days

Submit processes and other required 100% ISO processes & other required
documents documents Satisfactorily prepared on the
deadline

HRMPSB Recruitment Selection and 100% HRMPSB Recruitment, Selection &

Placement processes conducted Placement (RSP) processes conducted as
scheduled

Minutes Prepared 100% Minutes of Meetings prepared with

100% accuracy and submitted within 2 weeks
after deliberation

Awards and recognition conferred 100% deserving employees conferred with

awards
Minutes and Resolutions prepared 100% Minutes of Meetings & Resolutions
prepared with 100% accuracy and submitted
within 2 weeks after deliberation

Correspondence or orders or memoranda or 100% Correspondence, Memoranda, Special

indorsements or transmittal and Order, Indorsement, Transmittal and
certifications Certification prepared wtih two revisions in 8
hours

confirmation of loans loans processed upon notice or request from

personnel concern
consolidation of weekly notices 100% of consolidated weekly notice of
deductions forwarded within 1 day to person
in charge of salary deductions

Certifications as to NTHP or Employment 100% Certifications as to NTHP or

and Compensation or leave credits or Employment and Compensation or leave
Oneness credits or Oneness requested prepared,
reviewed & issued

Directives Implemented 100% of Directives received answered

complied COMPLETE submitted and
implemented within 10 days upon receipt

Memo required for submission ssubmitted 100% of memo received complied COMPLETE
and complied implemented and submitted within 10 days
upon receipt

COA AOM answered,complied replied & 100% of COA AOM replied and submitted on
submitted time given timeline by COA.
COA Management Letter replied 100% of COA management Letter replied
submitted within the timeline given by COA
Good Governance REQUIRMENT monitored 100% of Good governance REQUIREMENTS
and complied complied,monitored,implemeented and
submitted on time.

RIS and Vouchers accomplished 100% of RIS and Vouchers prepared and
submitted as scheduled
CSO
CSO INFORMATION Updates CSO Assisted Landholdings
MANAGEMENT
Prepares updated reports
submitted to DARCO and DARPO
and CSO concerns

Prepares presentation materials of

matrix of LHS with updated status
during DARMO or Provincial or
National Dialogues

Preparation of OPERATIONAL or Researches or request needed

TECHNICAL documents documents for Claimfolders and
Case folders review and analysis

. Prepares and delivers notice or

invitation letter and memoradum
to partner government agencies or
landowners or ARBs and MARPOs
concerns to attend scheduled
dialogue or conference or meeting

Follow ups or secures documents

and status reports from MARPO
and Operation Division

Assists in the conduct of dialogue

or meeting with partners CSOs or
MARPOs or ARBs or Landowners
and Other Stakeholders

Monitor compliance on the

commitments made during
dialogues

Maintains the filing and

safekeeping of Case Briefs or profile
of Pos and NGOs and other records
related to CSO

Function of the PROVINCIAL Prodives Technical Assistance to

QUICK RESPONSE OFFICER Clients

Consolidates accomplishment
reports submitted to Regional
Quick Response Officer and Public
Assistance and Media Relations
Service
LAND DISTRIBUTION AND Facilitates Request of Registered
INFORMATION SCHEDULE individual CLOAs or RP Titles at ROD

Photocopying of ASP and PLUM and

CLOAs

Requests PLUM and ASP at Survey

Section

Encodes ARBs data at Carp Form 47

upon receipt of individual CLOAs

Verifies and validates updated

status of landholdings as to ARBs
installation or actual occupancy
upon DARMOs receipt of individual
CLOAs

Computes the land uses per area

on the PLUM versus area on the
MOV

Prepares Marpo certification as to

occupancy date of ARBs upon
installation

Verifies and prepares the LDIS

folder of ARBs to be forwarded to
LBP

Facilitates Signature of PARPO II at

CARP FORM 47

Prepares transmittal letter and

endorsement of LDIS Folders for
submission at LBP
LTS/training

Management and facilitation of Manages Catering and Trainings

activities Activities

Facilitates conference or meetings

Prepares Training Designs of LTSP

related activities
Assists in facilitating bookings or
reservation and quotations to
hotels and caterers
Assists in facilitating training
vouchers processing
 Assists in facilitating the incoming
Facilitatation and assistance of
and outgoing communications in
administrative function
CARPO LTSP Office

Update LTSP Calendar of Activities

REDOCUMENTATION OF
COLLECTIVE CLOA

Preparation of Deed of Partition

Folder for Field Validation
Review and Validate if Collective
CLOA does not exhibit any of the
conditions for Collective Retrieval of Owners Duplicate Copy
Ownership of CLOA from DARMO and FB and
LBP

Requests ASP from Survey Section

Prepares Validation Forms based on

Certified CLOAS versus ASP
d. Prepares/Typing 5 Pages of DOP

Conducts Field Validation of Conducts Field Validation of DOP or

actual possession of ARBs listed in Petition Signing
the Collective CLOA and
Determine Allocation of Lots
among the ARBs

Investigation Report Cases of

ARBs no longer in Possession and Prepares Investigation Reports for
File Appropriate Proceedings Transfer Action or Re Allocation of
FBs

Prepares Investigation Reports for

Correction of CLOA Entry

Generation of Individual CLOAs

and have them Signed and Sealed Requests NTD Preparation from
Survey Section

Forwards Complete REDOC Folder

for Final Verification or Generation
and Registration of Individual CLOA
Processes REDOC Folder
Documented by DARMO
Indorses ALI or QUASI Cases
Other LTI Databases
REVIEW AND PROCESS CLAIM
FOLDERS UNDER AO 9 Series of
2011
Reviews as to completeness of four
basic documents and all its
attachments
Prepares ALI Case Folder
Prepares QUASI Judicial Case Folder
Indorsement of Transfer Action or
Re allocation cases
Indorsement of Quasi or Judicial cas
Encodes Monthly Generated and
Registered Individual CLOAs in MC
17
Encodes Registered Individual
CLOAs in REDOC MACRO
Reviews and process Claim Folders
received from the DARMO to be
processed under AO 9 Series of
2011
Reviews Claim Folders
recommended to be processed
under AO 9 Series of 2011 at the
DARMO Level
Drafts and sends the Letters
Recommendation of PARPO II to RD
to certify that the survey and or
field investigation is problematic
pursuant to the provisions of AO 9
Series of 2011
 Drafts and sends Letter Notice of
PARPO II to the LOs representative
stating that the landowner must
issue and furnish the DAR and the
LBP through the DAR Provincial
Office

Prepares and transmits AO 9 Series

of 2011 Claim Folders to the Land
Bank of the Philippines for Review

Assists in the conduct of LBP

Review of AO 9 Series of 2011
Claim Folders

Submits complete AO 9 Series of

2011 Claim Folders with MRVL to
LBP AOC or HO

Receives Memorandum of
Valuation of AO 9 Series of 2011
Claim Folder

REVIEW AND PROCESS CLAIM

Reviews and process Claim Folders
FOLDERS FOR DEDUCTION FROM
transmitted from DARMO for
THE CARPER LAD DATABASE
UNDER MC No 4 series of 2014 deduction on LAD target

Follows up the compliance of

documents at the DARMO
concerned

Maintains and updates Deductible

Database

Downloads claim folders to

DARMOs concerned for completion
of lacking documents and or
appropriate action

Submits to the RD through the

RLBET the list of MC 4 series of
2014 landholdings
 Responds to queries regarding the
status of the landholding
recommended and processed for
inclusion in or deduction from the
CARPER LAD Database

REVIEW AND PROCESS CLAIM Reviews and process Claim Folders

FOLDERS UNDER AO 9 Series of recieved from DARMO under AO 9
2011 Series of 2011

REVIEW AND PROCESS CLAIM

Prepares and sends notices to Land
FOLDERS UNDER AO 9 Series of
Owner
2011

Downloads claim folders to

DARMOs concerned for completion
of lacking documents for LBP
Review

Assists in the conduct of LBP

Review of AO 9 Series of 2011
Claim Folders

Submits complete AO 9 Series of

2011 Claim Folders with MRVL to
LBP AOC or HO

Responds to queries and provides

technical assistance to Landowners
and or ARBs regarding the current
status of the landholdings
processed under AO 9 Series of
2011

NOC
NOC Claim Folder Preparation Secures basic documents for NOC
and Documentation folder

issues DAR certifications for NOC

Checks and evaluates submitted

document for Certificate of Non
Issuance of NOC
Request for Certificate of Non
Issuance of NOC
Receives and records request for
Certificate of Non issuance of NOC
 Checks or validates the status of
NOC issuance of the landholding
subject of request from DARPO
records

Prepares and Sends transmittal

memorandum to MARO for
submission of IR

issues DAR certification

Records Inventory and Disposal conducts periodic inventory of

records
maintains the safety cleanliness
and repairs of the Storage Center

serves walk in clienteles checking

MANAGING THE PUBLIC
Support Function
for status of NOC of LH
receives queries and provides
written reply
provides copies of NOC for
publication
Membership in PMT

Checks and reviews submitted

Accomplishment Reports from
DARMOs for TEV

Updates database for

Accomplishment Reports

LTS
Survey
Survey Technical Data and Computes Technical Description in
Gathering the Title to check if defective or
correct

Projects Titles of Landholdings

Prepares Computation of Titles and

Sketch Map
 Computes Technical Description in
the Title to check if defective or
correct for NL

Projects Titles of Landholdings for

NL

Projects Titles of Landholdings for

CLOA

Prepares Computation of Titles and

Sketch Map for CLOA

Prepares Computation of Titles and

Sketch Map for DNYD

Research of Titles from Different Prepare request to the different

RODs RODs

Gather Requested Title

Distribute Titles to different

Requestors

Research of Tax Declaration Prepare request to the Assesors

Gather Requested Tax Declaration

Distribute Tax Declaration to

different Requestors

Research of Lot Data in LMS Prepares request to the LMS

Gathers Requested Lot Data

Conducts Final or Subdivision

Field Work Completed
Survey

Conducts Relocation or Segregation

Survey and PLU for multi crops

Conducts initial Pulong Pulong with

the MARO and FBs and BARC

LMS
Survey reviews survey returns
Research of Titles from Different
RODs
Research of Tax Declaration
Research of Lot Data in LMS
Field Work Completed
Status of CSO Assisted Landholdings
updated
Updated reports prepared
Presentation materials of matrix with
updated status
Documents researched or requested
Received copy of notices or letters or
memorandum
Documents and Status Report followed 100% Documents and Status report
up or secured followed up/secured within a month
Organized pro active dialogue meetings Successfully assisted in the conduct of
or consultations with the concerned
DAR Officials at field level
Minutes of the Meetings
Filed pertinent documents and reports
Number of clients served
PQRO Consolidated reports submitted
100% CSO assisted LHS properly
maintained and updated
100% updated reports prepared and
submitted to DARCO, DARPO and CSO
concerns within a month
100% Presentation materials (matrix of
LHs updated status) prepared 7 days
before the dialogue
100% copy of the needed documents
gathered completely within 15 working
days for Claimfolders and Case folders
review/analysis
100 % of Notices or letters, Memorandum
served properly within 5 working days
upon preparation of the documents to
partner government agencies,
landowners, ARBs and MARPOs concerns
to attend scheduled
dialogue/conference/ meeting
dialogues/meetings/consultations with
partner's CSO and concerned DAR
Officials for as aschedule
100% Minutes of the Meeting prepared
and submitted within 15 days after
dialogue
100% pertinent documents and reports
(Case Briefs, profile of Pos/NGOs and
other records related to CSO) recorded
and filed one hour upon receipt
100% of clients' issues and concerns are
satisfactorily addressed.
100% Quarterly Consolidated Reports
(issues and concerns within their
jurisdiction) to Regional Quick Response
Officer (RQRO) and Public Assistance and
Media Relations Service (PAMRS)
submitted first week of the ensuing
quarter
Registered Individual CLOAs or RP Titles 100% Registered Individual CLOAs or RP
Titles successfully facilitated requested
within 15 days

100% Copy of ASP and PLUM and CLOAs

Copy of ASP and PLUM and CLOAs
properly photocopied within 15 days

100% Copy of PLUM/ASP properly

Copy of PLUM and ASP requested
requested within 15 days

100% Data of ARBs name ,area, cloa no. ,

serial no. correctly encoded at Carp Form
CARP Form 47
47 within 3 months upon receipt of
individual CLOAs

verified and validated status of 100% landholdings thoroughly

verified/validated within 3 months upon
landholdings
DARMOs receipt of individual CLOAs

100% PLUM and MOV correctly computed

PLUM and MOV computed
landuses within 3 months

prepared 100% error-free MARPO

MARPO certification certifications within 3 months upon
installation

100% LDIS folder with actual ARBs

LDIS folder properly forwarded to LBP within 4
working days

properly faciliated the signature of

Signed CARP FORM 47 PARPO in CARP FORM 47 within 4
working days

correctly prepared, endorsed and

Transmittal Letter prepared submitted 100% transmittal letter within
8 hours

Contract or MOA prepared and 100% Contract or MOA of catering /

managed trainings/ activites conducted properly
managed/prepared within 3 months.

100% of conference / meetings facilitated

Conference or meetings facilitated
within 3 months
Training Designs and Activity Proposal 100% of Training Designs/ Activity
prepared Proposal prepared in a month
100% bookings/ reservations/ quotations
Bookings or reservations and quotations to hotel and caterer facilitated within 3
to hotels and cateres facilitated
months.
100% training vouchers facilitated within
Training vouchers processed
3 months
Incoming and Outgoing communications 100% of incoming and outgoing
facilitated. communications facilitated in a week

Updated properly 100% LTSP Calendar of

Calendar of Activity Updated
Activities monthly

Successfully retrieved 100% CLOA within

30 working days

Retrieved Owners Duplicate Copy of 100% Owners Duplicate Copy of CLOA

CLOA Properly requested/retrieved within 30
working days

ASP requested from Survey Section 100% ASP Successfully requested from
Survey Section and validated within 1
week

DOP Folders Facilitated 100% error-free 1 DOP Folder properly

prepared within 30 working days

Field Validation of DOP or Petition 100% Field Validation of DOP or Petition

Signing conducted Signing conducted within 3 working days

100% Investigation Reports for Transfer-

Investigation Reports for correction for Action/Re-Allocation of FBs properly
Transfer Action or Re Allocation of FBs prepared within 8 hours
Prepared
100% Investigation Reports for Correction
Investigation Reports for correction of of CLOA Entry prepared (Heirs of...) within
CLOA entry Prepared 8 hours

100% Investigation Reports for

Correction of CLOA Entry (FB's/Spouse's
Names) prepared within 8 hours

100% NTDs successfully received within

NTD Preparation from Survey Section 30 minutes
Requested

100% REDOC Folder Verified /Gen

REDOC Folder for Final Verification or /Registered of Individual CLOA forwarded
Generation and Registration of within 3 days
Individual CLOA forwarded

REDOC Folders Reviewed
ALI Case Folders Prepared
QUASI Judicial Case Folders Prepared
Transfer Action or Re allocation case
Folders Indorsed
Quasi or Judicial case Folders Indorsed
Monthly Generated and Registered
Individual CLOAs in MC 17
Registered Individual CLOAs in REDOC
CFs under AO 9 Series of 2011 reviewed
and proccesed
CFs under AO 9 Series of 2011 reviewed
Letters Recommendation of PARPO
prepared and sent
100% REDOC Folders Properly reviewed
within 3 working days/folder
100% ALI Case Folders Properly prepared
within 1 week/folder
100% QUASI Judicial Case Folders
Prepared within 1 week/3 folder
Successfully indorsed 100% Transfer
Action or Re allocation case Folders
within 2 working days/folder
Successfully indorsed 100% Quasi or
Judicial case folder within 2 working
days/folder
Successfully encoded Monthly Generated
/Registered Individual CLOAs within 30
minutes
Successfully encoded
Generated/Registered Individual CLOAs in
REDOC within 30 minutes
REVIEWED AND PROCESSED 100% CFs
UNDER A.O.9, S. 2011 RECEIVED AT THE
DARPO BY THE 1ST WEEK OF DECEMBER
REVIEWED AND PROCESSED 100% OF CFs
UNDER A.O.9, S. 2011 AT THE DARMO
LEVEL BY THE 1ST WEEK OF DECEMBER
100% OF LETTER-RECOMMENDATION
SENT TO LO FOR LANDHOLDINGS
PROCESSED UNDER A.O. 9 S. OF 2011
WITHIN 3 DAYS FROM RECEIPT OF CLAIM
FOLDERS FROM THE DARMO
Letter Notice of PARPO sent as required
by AO 9 Series of 2011
100% Letter Notice of PARPO II to the LOs
representative stating that the landowner
must issue and furnish the DAR and the
LBP through the DAR Provincial Office
sent within fifteen (15) days from receipt
of the said Notice, an authorization to
enter the subject landholding at any time
during reasonable hours to conduct the
necessary surveys and field investigation
otherwise coverage will be made under
AO 9 Series of 2011

CFs TRANSMITTED TO THE LBP FOR

REVIEW TRANSMITTED 100% OF CFs TO THE LBP
FOR REVIEW BY THE 1ST WEEK OF
DECEMBER

LBP REVIEWS OF AO 9 Series of 2011 ASSISTED 100% OF A.O. 9 S. OF 2011 CF

CFs ASSISTED IN REVIEWS CONDUCTED BY THE LBP BY THE
1ST WEEK OF DECEMBER
MEMORANDUM REQUEST TO VALUE
LAND PREPARED PROPERLY PREPARED 100% OF MRVL
WITHIN 5 WORKING DAYS AFTER DAR LBP
PPU REVIEW FOR VALUATION BY THE
LAST WEEK OF NOVEMBER
MEMORANDUM OF VALUATION
RECEIVED RECEIPT OF100% A.O. 9 S. OF 2011
CLAIM FOLDER MEMORANDUM OF
VALUATION BY THE LAST WEEK OF
NOVEMBER

Reviewed and processed 100% Claim

CFs reviewed and processed
Folders 7 days upon receipt from DARMO

Followed-up 100% compliance of

Documents facilitated documents at the DARMOs concerned 7
days from downloading of CFs
100% of database properly maintained
Database maintained and updated every end of the month

Downloaded 100% CFs for completion of

CFs downloaded lacking documents 7 days from review
thereof

Transmitted 100% list of M.C. 4 S. of 2014

Transmittal of list of MC 4 series of 2014
landholdings to the RD by the 1st week of
landholdings
December
 100% assists and updates clients with the
current status of the landholdings
recommended and processed for
Clientele assisted
inclusion or deduction from the CARPER
LAD Database 30 minutes upon arrival of
the client

Reviewed and processed 100% claim

CFs reviewed and processed
folders 7 days from receipt from DARMO

100% notices prepared for Lhs processed

Notices prepared and sent under A.O.9-11 within 3days from receipt
of documents requiring the same

Downloads 100% CFs for completion of

CFs under AO 9 Series of 2011
lacking documents 7 days from review
downloaded
thereof

Assisted 100% A.O. 9 S. of 2011 CF review

LBP reviews of AO 9 Series of 2011 CFs
conducted by the LBP by the 1st week of
assisted
December

Prepared 100% MRVL after DAR LBP PPU

Memorandum request to value land
prepared review for valuation by the last week of
November

Clientele assisted on current status of Downloads 100% CFs for completion of

the landholdings processed under AO 9 lacking documents 7 days from review
Series of 2011 thereof

CARPER LAD Form No 3D

100% of CARPER LAD Form no. 3D
correctly prepared within 3 working days
upon gathering the basic documents

DAR certifications for NOC issued

100% PARO certifications issued within 2
days upon receipt of letter request with
complete documents CARPER LAD 1-A

Documents for Certificate of Non

Issuance of NOC evaluated 100% of Requests for Certificate of Non
issuance of NOC properly evaluated
within 30 minutes upon receipt

Requests for Certificate of Non

Isssuance of NOC recived and recorded 100% of requests for Certificate of Non
Isssuance of NOC properly received and
recorded within 15 minutes upon receipt
Status of Certificate of Non Isssuance of 100% of status of NOC issuance
NOC checked or validated accurately checked or validated within 30
minutes upon receipt

Transmittal memorandum to MARO for 100% of transmittal memorandum to

submission of IR MARO properly prepared and sent within
the day

DAR certification issued

100% DAR Certification of Non Issuance
of NOC or Certification of CARP Coverage
accurately prepared within 8 hours upon
receipt of IR from MARO

conducted periodic inventory of records Properly conducted periodic inventory of

NOC records with minimal guidance from
the supervisor and completed on
maintained the safety cleanliness and 100% conduct of meticulous NOC Records
deadline
repairs of the Storage Center Storage maintenance for safety,
cleanliness, and repairs regularly

walk in clienteles served 100% clienteles satisfactory served within

30 minutes upon arrival of the client

queries addressed 100% queries satisfactory replied within 3

copies of NOC for publication
PMT minutes of meeting or reports
days upon receipt
provided 100% copies of NOC/publication
upon request with complete documents
100% PMT minutes of meeting or reports
properly prepared on time scheduled

100% Accomplishment Reports ubmitted

Accomplishments reports accurately by DARMO accurately checked and
Checked and reviewed reviewed

100% Update database for

Database for Accomplishment Reports Accomplishment Reports as basis for TEV
updated of DARMOs

Technical Description in the Title 100% Correctly computed targeted

computed hectares of lot every end of the semester

100% Correctly projected targeted

Titles of Landholdings projected hectares of lot every end of the semester

100% Correctly computed targeted

Computation of Titles and Sketch Map
hectares of lot with Sketch Map prepared
prepared
by the end of the Semester
Technical Description in the Title for NL 100% Correctly computed targeted
computed
Titles of Landholdings for NL projected
Titles of Landholdings for CLOA
projected
Computation of Titles and Sketch Map
prepared for CLOA
Computation of Titles and Sketch Map
prepared for DNYD
Title Requested
Titles Gathered
Titles Distributed
Tax Declaration Requested
Tax Declaration Gathered
Tax Declaration Distributed
request to the LMS prepared
Lot Data gathered
Final or Subdivision Survey conducted
Relocation or Segregation Survey and
PLU conducted
Minutes or highlights of Pulong pulong
SR reviewed
hectares of lot every end of the semester
100% Correctly projected targeted
hectares of lot every end of the semester
100% Correctly projected targeted
hectares of lot every end of the semester
100% Correctly computed targeted
hectares of lot with Sketch Map prepared
by the end of the Semester
100% Correctly computed targeted
hectares of lot with Sketch Map prepared
for DNYD by the end of the Semester
100% Prepared request of titles by every
end of the week
100% Gathered targeted titles by end of
the month
100% Distributed targeted titles every
end of the month
100% Prepared request of targeted tax
dec by every end of the week
100% Gathered requested tax dec by end
of the month
100% Distributed target tax dec by end of
the month
100% Prepared request every end of the
month
100% Gathered lot data target every end
of the month
100% Successfully conducted target
hectares of Final/Subdivision Survey by
the end of the Semester
100% Successfully conducted target
hectares of Relocation/Segregation
Survey and PLU for multi-crops by the end
of August 2019
100 % successful /without complaints
initial Pulong -Pulong conducted prior to
every survey(Fixed)
100 correct SR submitted by DARPOs
 LTS-MANUAL

DEPARTMENT OF AGRARIAN REFORM

INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR) FORM

I, CONCON, BEA ROSALIND BOQUE, ARPT OF DARMO-MAITUM, DARPO-SARANGANI, REGION XII, commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated mea
, 2020

(Name of Ratee), Postionand/or Designation(s), Office, Rating Period

Approved by: CENON S. ORIGINAL

OIC - PARPO II, SARANGANI, DATE (mm/dd/yyyy)
REGION XII

Rating Scale and Adjectival Rating

5 - Outstanding 4 - Very Satisfactory 2 - Unsatisfactory

TO BE FILLED UP DURING PLANNING AND COMMITMENT

FUNCTIONS & FINAL OUTPUTS

FUNCTIONS ACTIVITY OUTPUT SUCCESS INDICATORS (TARGETS + WEIGHT PER

MEASURES) INDICATOR

Final Rating 0.00%

Comments & Recommendations for Development Purposes:

Discussed with:
 GREGORY JOHN MARSHALL N. MARTOS
(Name and Signature of Rater(s) Date (mm/dd/yyyy)

Legend:
Qn - Quantity Ql - Quality T - Timeliness
EFORM
D REVIEW (IPCR) FORM

he attainment of the following targets in accordance with the indicated measures for the period JANUARY to JUNE

SIGNATURE OF RATEE

DATE (mm/dd/yyyy)

1 - Poor

ACTUAL ACCOMPLISHMENTS Rating

SPECIFY SUCCESS INDICATORS Remarks
Qn Ql T A WA
ACCOMPLISHED
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 `

Final Rating
 CENON S. ORIGINAL
Name and Signature of Head of Office Date (mm/dd/yyyy)

WA-
Subdivision of Collective CLOAs generates data on Collective CLOAs from FOFile 3 list of Collective CLOAs generated 100% list of Collective CLOAs from
FOFile 3 generated accurately within 5
days

receives and acts on the of ARBs request for letter request for subdivision survey 100% of the letter request promptly
subdivision survey received and acted acted within 3 days upon reciept

prepares RSS for Subdivision of Collective CLOAs RSS for Subdivision of Collective 100% of RSS accurately prepared
CLOAs prepared within 3 days upon reciept

validates RSS for Subdivision of Collective CLOAs RSS for Subdivision of Collective 100% of RSS validated properly within
CLOAs validated 7 working days upon reciept

CARPO certifies RSS for Subdivision of Collective RSS for Subdivision of Collective 100% of RSS not yet subjected to
CLOAs not yet subjected to same survey CLOAs certified same survey accurately certified by
CARPO within 8 hrs upon reciept

PARPO approves RSS for Subdivision of Collective RSS for Subdivision of Collective 100% of RSS carefully approved by the
CLOAs CLOAs approved CARPER Form 1 PARPO within 8 hrs upon reciept

prepares certification of preliminary projection certification of preliminary projection 100 % certification of preliminary
for Subdivision of Collective CLOAs for Subdivision of Collective CLOAs projection for Subdivision of
CARPER Form 2 Collective CLOAs properly prepared
within 8 hrs. upon reciept

prepares survey modules on Collective CLOAs survey modules or contract for survey modules for Subdivision of
either for contract or admin survey Subdivision of Collective CLOAs Collective CLOAs prepared accurately
and approved withiin 5 hrs.
assigns survey modules on Collective CLOAs to survey modules for Subdivision of 100% of the survey modules
Survey Team Collective CLOAs assigned accurately assigned to survey team
within 5 hrs. upon reciept of module

transmits approved survey modules for copy of transmittal approved survey 100% of copy of transmittal approved
Subdivision of Collective CLOAs together with modules for Subdivision of Collective survey modules properly transmitted
supporting documents to BAC CLOAs to BAC for bidding within 8 hrs. upon
reciept

awards survey modules on Collective CLOAs to GE Notice of Award survey modules on 100% of Notice of award properly
contractor Collective CLOAs executed to GE contrator within 5
working days upon approval of the
notice

conducts initial Pulong Pulong on Collective CLOAs minutes of initial Pulong Pulong on 100% of Pulong -Pulong successfully
Collective CLOAs conducted 5 days after the issuance of
Notice of Award

assists field survey activities on Collective CLOAs field survey on Collective CLOAs 100% of field survey properly assisted
assisted as scheduled

monitors field survey on Collective CLOAs status report of field survey on 100% status report of field survey
activities Collective CLOAs activities activities prepared accurately and
submitted within 2 working days after
monitoring

reviews advance plan of Collective CLOAs for advance plan of Collective CLOAs 100% of advance plan accurately
presentation during the final pulong pulong reviewed reviewed 1 day before pulong pulong
conducts final Pulong Pulong on Collective CLOAs minutes of final pulong pulong on 100% minutes of conducted Pulong-
Collective CLOAs pulong properly prepared with
highlights and agreements captured 4
hrs. after the activity

accepts survey returns of Collective CLOAs from survey returns of Collective CLOAs 100% of survey returns completely
GE contractors accepted from the GE contrators
within 60 min upon instruction

reviews survey returns of Collective survey returns of Collective CLOAs 100% of SRS reviewed based on
CLOAssubmitted by GES reviewed checklist as to correctness and
completeness within 5 working days
upon receipt

prepares transmittal of survey returns of transmittal letter or memorandum of 100% transmittal letter or
Collective CLOAs Collective CLOAs memorandum prepared with 3
revision within 4 hrs upon instruction

transmits survey returns of Collective CLOAs to transmittal of SRs on Collective CLOAs 100% of SRs with complete
DARRO attachments submitted to DARRO
within 3 working days after review

submits SR of Collective CLOAs to DENR LMS for SR of Collective CLOAs submitted or 100% of Quality SRs submitted or
IVAS transmitted to DENR transmitted properly to DENR with
complete supporting documents
within 2 working days after review

monitors status of verification and approval of SR status report of verification on 100% of status report of monitoring of
of Collective CLOAs at DENR Collective CLOAs SR at DENR prepared accurately within
8 hrs. after monitoring
monitors progress of transaction of Collective status report of transaction of 100% of status report on the progress
CLOAs at DENR Collective CLOAs of transaction at DENR prepared
accurately within 5 hrs. after
monitoring

receives ASP of Collective CLOAs from DENR LMS copy of ASP or NTDS of transaction of 100% of ASPs or NTDs recieved
Collective CLOAs received properly from DENR LMS with
complete supporting documnents
within 30 mins

prepares transmittal memo of ASPs or NTDs of transmittal memo of ASP or NTDS of 100% transmittal memo of ASPs or
transaction of Collective CLOAs to DARMO transaction of Collective CLOAs NTDs properly transmitted to DARMO
within 8 hrs. upon instruction