ACADEMIC RECORDS ASSISTANT

1. Assists the Registrar in planning and organizing the general operations as well as the enforcement of
policies and procedures of the office; helps implement regulations issued by the Department of
Education, Commission on Higher Education and Technical Education and Skills Development
Authority and other government regulatory agencies with jurisdiction over educational institutions.
2. Prepares, encodes and updates permanent records / portfolio of students; undertake the accounting,
classifying, indexing, filing and storing of active and inactive records or files.
3. Examines credentials of applicant for admission, candidates for graduation, and prepares
corresponding evaluation and recommendations.
4. Appraises student academic records and informs them of deficiencies such as admission credentials or
grades; coordinates with academic administrators regarding deficiencies in students’ records as well
as action taken related to their status, e.g., transferred, dropped, or withdrawn.
5. Assists in the enrolment processes by issuing and processing application and enrolment forms.
6. Assists the Registrar in the preparation and issuance to faculty members their respective class list and
room assignments.
7. Verifies enrolment of students as basis for the issuance of their identification cards; validates
identification cards of registered students per school term; retrieves identification card of students
upon graduation, transfer, non-readmission, expulsion, or withdrawal of enrollment.
8. Maintains records of withdrawal; adds date of late enrollees to / updates the enrolment database as
basis for the teachers’ class lists.
9. Prepares, routes for approval and signature, releases copies of certification on enrolment, transcript
of records, diplomas, transfer credentials, as well as certifications needed for students’ participation in
external competitions, application for licensure examinations, application for employment, and
related purposes.
10. Coordinates with academic administrators of the school in checking academic requirements or
deficiencies of enrollees and graduating students, informs their respective program chairpersons to
generate corrective action in preparation for application of special order.
11. Monitors performance of scholars funded by CHED, TESDA, public and/or private entities, academic
and athletic/cultural scholars, and grant-in-aid beneficiaries and prepares certification on their
compliance with terms and conditions related to academic performance as prerequisite to the
renewal of scholarship.
12. Maintains a variety of student files, documents and records (in manual and electronic formats) e.g.,
permanent students record, cumulative folders for all students, grades, transcripts, etc. for the
purpose of documenting and/or providing reliable informative relative to student academic records.
13. Supervises the maintenance of permanent student’s records; ensures the reconstruction of missing
records; approves inclusion, exclusion, or correction of grades in the official records.
14. Checks, reviews, and approves student records to be submitted as reportorial requirements to
government regulatory bodies with jurisdiction over educational Institutions.
15. Attends to correspondence and requests regarding school records and other information.
PRESIDENT
(Alternative title for small schools: School Director)

1. Articulates the Institutional vision, mission, and core values with internal and external stakeholders by
building upon the existing culture, traditions, distinctiveness, and strengths of the Institution.
2. Acts as the Chief Executive Officer of the Institution and manages the affairs of the Institution from a
macro and holistic perspective.
3. Exercises either direct or delegated general management over the different departments and word
units of the institution as a corporate body.
4. Ensures the implementation of resolutions and decisions of the Board of Trustees.
5. Presides over the Institution’s strategic, tactical, and operational planning process to develop long-
and short-range plans and programs and the corresponding budgets and submits these to the Board
of Trustees for approval:
a) Reviews and evaluates present and future opportunities, threats and risks in the external
environment and current and future strengths and weaknesses and risks relating to the
company.
b) Determines strategic options, selects those to be pursued, and decides the means to
implement and support them.
c) Ensures that company’s organizational structure and management processes capability are
appropriate for implementing chosen strategies.
6. Ensures that all policies are fully implemented and that all legal mandates and guidelines issued by
government regulatory bodies in relation to Institutional operations are complied with.
7. Supervises the business functions of the Institution, including budgeting; monitoring and reporting
income, expenses, investments, and cash flow and the maintenance of appropriate records.
8. Manages, directly or through delegated authority, the implementation of the plans and programs by
way of determining performance indicators and quality standards, monitoring and evaluating actual
performance, and undertaking control functions to ensure that the performance of all work units
contribute towards Institutional objectives of productivity, quality, excellence, effectiveness, and
economic viability.
9. Undertakes the alignment and the linkage of functions and activities of the different departments to
ensure consistency with Institutional strategies and operational goals and objectives.
10. Executes, in behalf of the Institution, contracts, deeds, and other legal documents up to such extent as
may be authorized by the Board of Trustees.
11. Appoints or renews the appointment or designation of the key Institutional personnel on
recommendation of the Executive Committee; Confirms employee transactions such as the promotion
in rank, class, grade. Transfers, or termination of Institution’s supervisory and rank and file personnel.
12. Confers academic degrees, diplomas, or certificates to qualified candidates for graduation and awards
to person being accorded special recognition by the Institution.
13. Serves as the principal officer for raising funds in support of the Institutional operations, projects, and
activities; identifies and pursues all possible sources of grants, donations, and endowments consistent
with the Institutional vision, mission, plans, and goals.
14. Presides over functions of institutional nature and over meetings of Councils and major committees
created within the Institution.
15. Represents the Institution in external academic, civic, and social functions and in negations with
external parties.
EXECUTIVE ASSISTANT
(The traditional titles of this position are Executive Secretary or Secretary to the President/ School Director)

1. Coordinates office management activities; attends to all office procedures and activities related to the
day-to-day operations of the office of the President.
2. Receives visitors and callers, responds to basic inquiries, or refers them to appropriate officers and
employees, as needed.
3. Drafts, encodes, types correspondence and other assigned documents materials prepares
documentation related to transactions of the office.
4. Reads and analyzes incoming mails, memoranda, submissions, and reports in order to determine their
significance and prioritization and plan their distribution; replies replies to those classified as routine
correspondence; dispatches outgoing communication.
5. Receives incoming calls, refers connects calls or relays messages to persons concerned; places
outgoing calls, and sends electronic mail messages, and other correspondence.
6. Prepares record of the President's appointments and engagements, updates the President's personal
calendar and schedule of engagements, reminds the President on current and forthcoming
engagements and appointments.
7. Schedules meetings and appointments of the President and prepares materials that may be required
for board, council, and committee meetings and other engagements; notifies those concerned on the
schedule and venue of meetings called by the President.
8. Prepares the minutes of meetings presided by the President, distributes copies to those concerned,
and assists in the follow-up of required decision actions those emanating from agreements during
such meetings.
9. Prepares the logistical requirements for all travels and external engagements of the President.
10. Stores, retrieves, and integrates information for use by the staff of the Office of the President and
both internal and external clients; files correspondence, reports, contracts, memoranda, and other
executive documents according to established classifications; keeps updated files with particular
emphasis on the maintenance of confidentiality of classified information.
11. Maintains office supplies and consumable materials needed for activities of the office and prepares
requisition forms for the replenishment of such.
12. Coordinates and liaises with other departments on specific assignments given by the superior or for
the purpose of securing requirements such as reports, documents, and needed information;
undertakes follow-ups with both internal and external parties as directed by the President.
13. Provides staff assistance such as the preparation of budget requirements for the office, studies, data
collection and collation, report preparation, and provision of logistical support on projects and
activities being undertaken by the office of the President.
14. Participates in the training of other administrative staff; reviews operating practices and procedures in
order to determine whether improvements can be made in areas such as workflow, reporting and
documentation procedures, and routine office administration activities.
15. Assists in the information dissemination processes of the office of the President; undertakes routing
or distribution of materials intended for the Institutional constituents and concerned external parties.
16. Assists in the fulfillment of social obligations of the President such as the sending of gifts, greeting
cards, and congratulatory messages to business partners and Institutional cooperators on special
occasions.
INTERNAL AUDITOR

1. Develops and updates operational and financial audit plans, policies, and procedures and submits /
recommends the same to the President and the Board of Trustees for approval.
2. Prepares and secures approval of financial and operational risk management guidelines and
procedures and assists department / work unit heads so that they can consistently comply with such
guidelines.
3. Develops, adapts, and recommends appropriate measures to improve the internal control systems
and followS up action taken by departments/ work units concerned on recommendations pertaining
to their areas of operation.
4. Disseminates to work unit heads information on audit objectives, procedures, and requirements.
5. Verifies accuracy and completeness of the organization's financial records and checks for probable
mismanagement, waste, or fraud; prepares reports with analysis and recommendations on exceptions
noted.
6. Conducts operations audit in collaboration with the Quality Management Officer by:
 Ascertaining the extent of compliance with established internal policies and procedures as well
as with laws and government regulations.
 Appraising the quality of performance of the various departments in carrying out assigned
responsibilities in terms of efficiency and effectiveness.
7. Undertakes pre-audit of check vouchers on all disbursements involving significant amounts, non-
routine expenditures, and/or as directed by the Board of Trustees.
8. Performs audit of financial records and transactions as well as on related operational matters;
prepares and reports audit results/ findings and disclosures for each audit engagement to the Board
of Trustees.
9. Discusses with the work unit heads the audit findings and recommendations particularly in relation to
exceptions and non-conformance to existing policies and procedures.
10. Coordinates, in collaboration with the Director for Finance, the examination of the annual financial
statements by external auditors.
PRINCIPAL

1. Presides over the regular development, review, and update of the curricular content, pedagogical
methodologies, learning objectives, and instructional materials for use in the basic education
department.
2. Undertakes alignment of the department’s curricular programs for correlation and continuity with
those of the other academic units in the Institution.
3. Develops and updates criteria on academic standards and code of conduct for students/ pupils.
4. Provides over-all supervision on the development of evaluation and assessment instruments to
validate students' progression in relation to academic performance and holistic development; ensures
the proper recording and reporting of students grades on such concerns.
5. Monitors the implementation of custom-tailored programs and interventions such as remediation,
tutorials, and enhancement courses for specific levels / clusters of students in response to their
developmental needs; undertakes evaluation of these programs to generate recommendations
relative to their improvement.
6. Presides over year-end assessment on students' academic performance and behaviors and evaluation
on promotions, awards and recognition, retention, andlor graduation of students.
7. Ensures the implementation of the school's policies and procedures on students admission / re-
admission in coordination with other concerned offices.
8. Designates class advisers and provides them with a list of duties and responsibilities and guidance /
instructions pertinent to their respective assignments.
9. Coordinates students' utilization of services provided by the academic ancillary support service offices
such as the learning resource center, the guidance and testing center, registrar's office, and student
affairs office.
10. Aligns the curricular program and syllabi with students' co- and extra-curricular activities; in
collaboration with the Student Affairs and Welfare Director, provides planning. guidance to club
animators, advisers, or moderators on the planning, implementation, monitoring, and evaluation of
the various student activities; conducts review of activities, infers conclusions, and generates
recommendations on future activities and programs.
11. Ensures the implementation of guidelines, rules and regulations related to tne maintenance of order
and discipline in the campus and during school-related activities conducted outside of the school
premises; coordinates discipline, decorum, security, and safety concerns related to the
implementation of student activities both within and outside the campus.
12. Conducts final review of findings and recommendations of the disciplinary board relative to students'
infractions vis-à-vis the provisions of the code of discipline ensures implementation of corresponding
sanctions or penalties, and the inclusion of the documentation of the decisions on disciplinary action
in the students' permanent records; monitors the development of students on probation.
13. Initiates and facilitates periodic teachers' consultation with parents to discuss how the pupils /
students can optimally benefit from the academic and related development programs of the school.
14. Conducts case conferences with parents related to academic performance of and discipline and
decorum concerns on their respective children.
15. Approves the schedules of classes as well as co- and extra-curricular student activities for the
department; submits information to the Registrar for integration into the Institutional academic
calendar.
16. Recommends action on the appointment, designation, assignment, transfer, promotion, ranking, re-
ranking, or disengagement of faculty members and other staff of the department.
 17. Finalizes teaching loads, class schedules, and room assignments; reviews distribution of class sections
in terms of schedule, section size, and in the number of students and sections assigned to teachers;
submits these for the approval of the Vice President for Academic Affairs.
18. Arranges for substitution in case of prolonged absences of faculty members.
19. Ensures that the Subject Area Coordinators undertake regular evaluation of faculty members in
classroom and co-curricular activities, provide them with performance feedback, and assist them in
formulating performance development plans.
20. Organizes and implements regular training and development activities for faculty members through
the conduct of seminars, convocations, conferences, on-the-job or in-service training, coaching, and
other related methodologies
21. Participates in campaigns to increase enrolment and student retention and assists in ensuring the
timely collection of tuition and other school fees due from students.
22. Undertakes regular information dissemination to constituents of the academic unit by way of bulletin
board postings, memoranda, circulars, announcements, and general assembly meetings.
23. Participates in public relations initiatives, networking and linkages with parents, alumni, members of
the community and socio-civic, religious church, and professional organizations; represents the
Institution in various events specific to one's position or as directed by superiors.
24. Networks with similar Institutions, foundations, and professional organizations to establish
collaboration for information exchange, referrals, and joint projects.
25. Establishes linkages with other educational Institutions and youth welfare and development
organizations to enable the school's students to participate in their programs such as conferences,
conventions, training programs, and development seminars and workshops, competitions, and
exchange visits.
26. Prepares integrated recommendations on the physical layout, structuring. and maintenance of
classrooms, laboratories, study areas, and their immediate vicinities to create conducive, safe, and
healthy learning environment.
27. Checks, reviews, and approves student records to be submitted as reportorial requirements to
government regulatory bodies with jurisdiction over educational Institutions.
28. Manages research projects of faculty members and arranges for their presentation in appropriate
forums or their publication in relevant journals.
29. Prepares and implements counterpart programs for the participation of the department's
constituents in community engagement activities and social advocacy projects in congruence with the
Overall community extension service plans and programs.
30. Coordinates departmental efforts at preparing requirements for accreditation and certification audits.

FACULTY MEMBER (BASIC EDUCATION)

1. Assists the Principal, the Assistant Principal, and the Subject Area Coordinator in the preparation,
revision, or update of the curriculum and undertakes the preparation of the complementary course
syllabi.
2. Plans and develops learning objectives and appropriate learning experiences for the students of the
classes being handled.
3. Participates in the preparation / selection of instructional materials, instructional guides and tools,
and recommends textbooks and related learning resources for use by the students.
4. Participates in the development of assessment and evaluation procedures and instruments to assess
students performance and progress in relation to learning objectives.
5. Prepares / revises, encodes, and submits lesson plans for approval by the Subject Area Coordinator to
ensure a methodical development and presentation of the Area subject.
6. Implements learning activities as reflected in the lesson plans; Undertakes classroom management
and delivery of instructions through creative and innovative teaching characterized by state-of-the-art
concepts and technologies, proctoring, mentoring, and advising following the prescribed syllabus;
undertakes adaption to the needs, concerns, and capabilities of individual students.
7. Facilities on-the-job training monitors and assigns grades to student performance during the
practicum segment at the culmination of their basic education.
8. Diagnoses the need and monitors the progress of students through teacher-made or standardized
tests like diagnostic, achievement, or pre- and post-tests, etc.
9. Prepares test questions and contributes to test item bank to generate standardized tests applicable
to a particular subject for a grade / year level, observes principles of tests and measurements in so
doing.
10. Checks and keeps records of attendance, notebooks, evaluative examinations, projects, assignments,
journals, portfolios, etc. of students and assigns grades to their academic performance and outputs;
provides regular feedback on performance as reflected in grades appearing in academic outputs to
student and their parents.
11. Undertakes coordination with academic and administrative officers and staff on the development,
implementation, and evaluation of co- and extra-curricular activities.
12. Participates in group assessment of students’ academic and behavioral performance done quarterly
and evaluation at the end of the school term.
13. Ensures the safety, discipline, proper decorum and behavior of students inside the classroom, within
the campus, and during official activities done outside the Institutional premises; accompanies and
supervises students during activities undertaken outside the school.
14. Undertakes consultation and advising to discuss academic and/or personal problems and concerns of
students with the individual students themselves, their parents, school administrators, or other
faculty members; refers students to the discipline and/or guidance office as may be necessary;
attends case conferences to determine remedial or developmental interventions for concerned
students.
15. Provides intervention measure such as enhancement / enrichment, re-teaching, re-testing and related
approaches for identified student beneficiaries.
16. Handles coaching / training for students on scholastic, sports, performing arts, and socio-cultural
activities, as designated; serves as class adviser, club moderator, or student organization adviser when
designated.
17. Attends to parents’ inquiries and complaints and addresses such in conformity with limits of authority
or refers to officers who are authorized to resolve such concerns.
18. Participates actively in programs, projects, and activities of the Parents Teachers Association to
establish collaborative efforts directed at the students’ holistic development.
 19. Provides guidance and feedback to education students assigned to one’s class for practicum training,
reports grades assigned to his/her performance to the student’s practicum coordinator.
20. Serves as substitute for absent colleagues or undertakes special classes as may be directed by the
immediate superior.
21. Conducts scholar researches in consonance with the thrusts of the Institution; guides students as they
undertake productive scholarly research projects applicable to their level.
22. Organizers, implements, and/or participates in community engagement activities / social action
programs involving the students to complement the academic programs.
23. Ensures safety, security, cleanliness, and orderliness or respective classrooms and immediate
premises.

PROGRAM CHAIRPERSON

1. Initiates the development and/or revision of the curricular content; conducts planning sessions with
faculty members on curricular concerns and submits outputs to the Dean for review and further
referral to the Vice President for Academic Affairs for approval.
 2. Recommends the development and/or the selection / acquisition of textbooks; reference books,
workbooks, and other instructional materials for use in the department.
3. Provides direction to the faculty members on the preparation of the course syllabi; ensures
standardization and uniformity of course content and pedagogic methodology among faculty
members teaching the same subject.
4. Interviews and evaluates student transferees, returning students, and those cross-enrolling to
establish credits; interviews incoming freshmen seeking reconsideration of application for enrolment;
submits recommendations through the Dean to the Office of Registrar.
5. Advises students on subject sequence, pre-requisite, courses, electives, and student loading during
the enrolment period and on change or dropping of subjects, shifting to another course, or application
for leave of absence in the course of the academic term.
6. Provides academic counseling to the students to assist them in improving their academic
performance; provides initial guidance on discipline and decorum concerns.
7. Organizes / approves departmental co-curricular activities including seminars and specialized learning
sessions.
8. Assists in the recruitment of applicants and recommends to the superior officers pre-qualified
applicants to fill vacant and new faculty positions in the department; makes recommendations on
personnel transactions such as change of employment status, transfers, designations, promotions,
and disengagement.
9. Prepares and recommends class schedules and the assignment of faculty load for the Dean’s approval.
10. Evaluates faculty members’ performance through classroom visitation / observation, review of
examination questions, and monitoring of students feedback.
11. Designs, undertakes, coordinates, and evaluates faculty development programs such as orientation
programs, conferences, seminar-workshops, on-the-job or in-service training, etc. at upgrading the
faculty’s competencies, and consequently, teaching effectiveness.
12. Monitors faculty attendance and punctuality, assigns substitution for absent faculty members, and
schedule make-up classes necessary.
13. Disseminates information to faculty members and students on concerns such as departmental rules,
policies, regulations, and information on recent developments within the department by way
memoranda, circulars, bulletin board postings, and general assemble meetings.
14. Represents the institution in off-campus meetings and conferences that relate to the specific
academic program to which assigned.
15. Participates in the planning, update, and implementation of guidelines governing the on-the-job
training / practicum placement of students in partner organizations.
16. Negotiates with industry partners to ensure the accommodation and placement of students for on-
the-job / practicum training.
17. Participates in the following major activities:
 Conduct of productive scholarly research by the college constituents
 Organization and implementation of community extension service programs
 Preparation of requirements for certifications, accreditation / re-accreditation / and upgrading
of accreditation.

FACULTY MEMBER (Tertiary Education)

1. Performs job functions consistent with the institution’s vision and mission statements and shared
values system; ensures that students similarly espouse and operationalize the vision, mission, and
values of the school.
 2. Undertakes the preparation, revision, or update of the curriculum and the course syllabi, consulting
with the Department Chairperson or the Program Chairperson and the Dean in the process.
3. Plans and develops learning objectives and appropriate learning experiences consistent with the
curriculum and the syllabi for the students of the classes being handled.
4. Participates in the preparation / selection if instructional material, instructional guides and tools as
well as assessment and evaluation procedures and instruments; recommends textbooks and related
learning resources for use by the students,
5. Undertakes classroom managements and delivery of instructions through creative and innovative
teaching, proctoring, mentoring, and advising following the prescribed syllabus.
6. Undertakes coordination with academic administrators and personnel on the development,
implementation, and evaluation of co- and extra-curricular activities.
7. Diagnoses the needs and monitoring the progress o students through teacher-generated or
standardized tests like diagnostic, achievement, or pre- and post-tests depending on the requirements
and grading standards to students.
8. Provides overview of the subject coverage using the course outline as the reference at the start of the
school term; discusses and explains course requirements and grading standards to students.
9. Checks and keeps records of attendance, worksheets, notebooks, evaluative examinations, projects,
and assignments of students and assigns grades to their academic performance and outputs; submits
these documents and materials to their Department Chairperson or Program Chairperson.
10. Participates in group deliberations to assess and evaluate students in the areas of academic honors
and special awards, conduct, and ends of school term evaluation, as assigned by superiors.
11. Ensures the safety, discipline, proper decorum and behavior of students inside the classroom, within
the campus, and during official activities done outside the institutional premises.
12. Supervises students during official activities undertaken outside the school premises in consonance
with the course requirements of the subject being taught.
13. Provides academic advising during enrolment to assist students in terms of choice of subjects and
subject sequencing.
14. Undertakes student consultation and academic advising to discuss academic and/or personal
problems and concerns of students themselves, their parents, school administrators, or other faculty
member; refers students to the discipline and/or guidance office as may be necessary ; attends case
conferences to determine remedial or developmental interventions for concerned students.
15. Serve as substitute for absent colleagues or undertakes special classes as may be directed by the
school administrators.
16. Serves as club moderator or student organization adviser when designated.
17. Handles coaching activities for school representatives to scholastic competitions, as assigned.
18. Prepares and submits timely, accurate, and comprehensive academic and/or administrative reports as
prescribed and required by the immediate superior and other school administrators.
19. Conducts scholarly researches in consonance with the thrust of the Institution; guides students as
they undertake productive scholarly research projects applicable to their level.
20. Organizes, implements, and/or participates in community extension services / social action programs
involving to the students to complement the academic programs.

DEAN

1. Overseas the formulation of academic policies and procedures for the College, secures approval from
superiors, and issues rules and regulations for their effective implementation.
2. Ensures that guidelines and regulations promulgated by relevant government regulatory bodies such
as the Commission on Higher education, the Technical Education and Skills Development Authority,
the Legal Education Board, and the Professional regulations Commission are complied with within the
College,
3. Supervises the preparation of the curricular content of the various course offerings of the College;
submits the same for the approval of the Vice president for Academic Affairs; undertakes regular
review and update of the curricular offerings to ensure relevance to changes in and requirements of
the external.
4. Prepares studies on proposed new program offerings of the College.
5. Undertakes alignment and linkages with other academic departments to ensure curricular program
complementation and authority.
6. Implements the approved academic program covering the curriculum, program of instruction, and
program of instruction , and program of activities and sees to it that prescribed standards are
maintained and complies with.
7. Approves the syllabi, textbooks, reference materials such as laboratory manuals / workbooks, in
support of the delivery of the course curriculum.
8. Coordinates with the Registrar’s Office on the assessment of the set-up of additional classes or the
dissolution of classes when the number of enrollees is not viable and recommends actions to take to
the Vice President for Academic Affairs.
9. Undertakes the development of guidelines for the evaluation of students’ credentials and the
approval of their study load, change course or subjects, and schedules in coordination with the
Registrar’s Office.
10. Coordinates the provision of academic advising to students; participates in committee deliberations to
decide on issues related to probation, retention, re-admission, or non-admittance of students with
academic deficiencies.
11. Participates in developing processes for the implementation of preventive, developmental, and
remedial action related to student decorum; participates in the administrative processes related to
student discipline as prescribed in the student handbook.
12. Overseas the setting of standards and criteria for the evaluation and assessment of student academic
performance.
13. Reviews, checks, and certifies to the correctness of the summary of grades of and evaluation reports
on the students of the College.
14. Ensures the dissemination of report cards, as prepared by the Registrar’s Office, to resident students;
signs grade modification / completion forms.
15. Prepares and endorses lists of candidates for graduation to the Office of the Registrar; presents
candidates for graduation during the commencement exercises; signs the diplomas of the graduates.
16. Participates in the deliberations on academic honors and special awards for graduation based on the
Institution’s standards and guidelines.
17. Overseas the implementation of activities related to holistic student development such as co-
curricular and extra-curricular activities, seminars and workshops, conferences, convocations and
similar activities as approved by the office of the Vice President for Academic Affairs.
18. Undertakes the screening of applicants for teaching positions; recommends the hiring of new and/or
replacement faculty members in coordination with the Director for Human Resource Management.
19. Endorses the faculty load within College as prepared by the program / department chairs for approval
of the Vice President for Academic Affairs.
20. Conducts performance assessment of Department Chairpersons Program Chairpersons, provides them
with feedback, and jointly discusses with them performance development action plans; recommends
 personnel transactions such as retention, change of employment status, designation, transfer and
other related personnel movement; recommends disengagement of employees not meeting
performance and behavioral expectations.
21. Oversees the faculty development program covering participation in the in-service training programs,
workshops, and seminars both within and outside the Institution; arranges for the availment of
scholarships by faculty members in pursuance of higher academic programs.
22. Undertakes regular information dissemination on Institutional and the College's strategic directions,
objectives, policies, procedures and guidelines as well as on recent developments within the College
by way of memoranda, announcements, and general assembly meetings.
23. Participates in campaigns to increase enrollment of the College and assists in ensuring the timely
collection of tuition and other school fees due from students.
24. Signs clearance of faculty members at the end of each school term and upon disengagement and the
students as they apply for transfer to the other schools and/or file application for licensure
examinations.
25. Manages research projects of faculty members and arranges for their presentation in appropriate
forums or their publication in relevant journals in coordination with the Director for Research and
Publications.
26. Prepares and implements overall program for the participation of the college constituents in
community extension services and social action.
27. Represents the Institution in relevant external activities as designated by superior officers.
28. Networks with similar institutions, foundations, and professionals organizations to establish
collaboration for information exchange, referrals, and joint project.
29. Undertakes negotiation with partner industrial / commercial companies / academic institutions, or
similar organizations for the absorption of students for practicum or on-the-job training and the
faculty members for industry immersion; maintains linkages with partner organizations and sustains
relations with contract persons through public relations initiatives.
30. Initiates application for accreditation / re-accreditation / upgrade of accreditation level; consolidates
requirements from college in relation to certification and accreditation processes; ensures
preparation of required materials and the corresponding corrective action to address non-
conformance or deficiencies.
31. Sets up committees, task forces within the College, assigns its members, reviews recommendation on
programs of action, acts as presiding officer of specific committees, and supervises the activities of
each committee.

DEPARTMENT CHAIRPERSON (General Education)

1. Initiates the development and/or revision of the curricular content pertaining to general education
subjects in compliance with guidelines and specifications from the Commission on Higher Education;
 conducts planning sessions with faculty members on curricular concerns and submits outputs to the
Dean, the Vice Presidents for Academic Affairs, and the President for their Approval.
2. Provides direction to the faculty members on the preparations of the syllabi; ensures the
standardization and uniformity of course content and pedagogic methodology among faculty
members teaching the same subject.
3. Recommends the development and/or selection / acquisition of textbooks, reference books,
workbooks, and other instructional materials for use in the general education program.
4. Provides supervision on the development of the evaluation and assessment instruments to validate
students’ progression in relation to academic performance; ensures that principles of tests and
measurements are observed in the process.
5. Generates form faculty members test questions for inclusion in the test item bank to generate
standardized departmental tests applicable to a particular subject.
6. Coordinates the implementation and evaluation of the general education program goals, objectives,
activities, and strategic initiatives; undertakes regular assessment of consequences and outcomes of
program initiatives to generate recommendations for continuous improvement.
7. Organizes / approves departmental co-curricular activities including seminars and specialized learning
sessions.
8. Assists in the recruitment of applicants and recommends to the superior officers pre-qualified
applicants to fill vacant and new faculty positions in the department; prepares recommendations on
personnel transactions such as change of employment status, transfers, designations, promotions,
and disengagement.
9. Prepares and recommends class schedules and the assignment of faculty load for the approval of the
Dean.
10. Evaluates faculty members’ performances through classroom visitation / observation, review of
reports on student performance assessment and grades, and monitoring of student feedback;
prepares evaluation forms and conducts appraisal interviews.
11. Designs, undertakes, coordinates, and evaluates faculty development programs such as orientation
programs, conferences, seminar-workshops, on-the-job or in-service training, etc. aimed at upgrading
the faculty’s competencies, and consequently, teaching effectiveness.
12. Monitors faculty attendance and punctuality, assigns substitution for absent faculty members, and
schedules make-up classes as needed.
13. Disseminates information to faculty members and students on concerns such as departmental rules,
policies, regulations, and information on recent developments within the department by way of
memoranda, circulars, bulletin board postings, and general assembly meetings.
14. Represents the Institution in off-campus meetings and conferences that relate to general education
programs t the tertiary level.
15. Participates in the following major activities:
 Conduct of productive scholarly research by the college constituents
 Organization and implementation of community extension service programs
 Preparation of requirements for certifications, accreditation / re-accreditation / and upgrading
of accreditation.

DIRECTOR, RESEARCH AND PUBLICATIONS

1. Undertakes the identification if academic research priorities and establishes the research agenda of
the Institution in relation to the school’s long-term strategic directions and short-term goals and
objectives; recommends identified research areas to the academic departments for implementation.
2. Advocates and initiates interdisciplinary research activities among the academic administrators,
faculty members, other employees, and students; develops a continuing research capability-building
program for the institution’s constituents.
3. Undertakes the conduct of researches and studies on designated programs, activities, and procedures,
more particularly those that relate to curricular concerns.
4. Monitors developments in the field of education and interprets their implications / effects on the
Institution and gives recommendations to academic department heads for adaptation in the
Institution.
5. Provides guidance and training programs on research methods and techniques to academic
administrators, faculty members, and students.
6. Organizes research for a, conventions, colloquia, or symposia for knowledge and skills upgrading and
exchange of information.
7. Participates in standing committees organized for the purpose of screening research proposals of
institution constituents.
8. Recommends package of grants and honoraria applicable to institutional constituents undertaking
research projects in consideration of the scope and subject matter, type of research, relevance and
impact of the research, and relative difficulty of pursuing the project.
9. Coordinates the Institution’s Professional Chair Program; conducts preliminary review of credentials
of candidates for the grant of Professional Chair on the basis of operative guidelines; submits results
of evaluation to the Vice-President for Academic Affairs.
10. Makes available to the academic community various research information generated internally or
acquired from external current trends and developments in education / school administration and
management and communicates these to people concerned following approved routing procedures.
11. Manages the undertaking of research projects commissioned by external parties; establishes terms of
reference, coverage and professionals fees involved and includes these in the memorandum of
agreement with the client organization.
12. Coordinates the regular production and publication of internal research journals.
13. Facilitates the development and recommends for approval by the Vice President for Academic Affairs,
editorial policies and guidelines on content, substance, style and format to be adopted for academic
publications and reports.
14. Oversees the production of books, workbooks, journals, and other publications authored by members
of the academic community.
15. Oversees the sales and marketing of institutional publications.
16. Coordinates the publication and dissemination of research materials through teaching materials,
textbooks, and research forms as well as in independently refereed scholarly journals and similar
publications of national circulation or the exposure of faculty / student research projects in forums,
conventions or competitions.
17. Serves as the technical consultant to administrators and employees to ensure consistency with
editorial policies with respect to substance, style and format of academic publications such as books,
journals, periodicals, annual reports, commemorative souvenir programmes, brochures, and the like.
18. Assists in the generation of donations, grants, and endowments to support research and publications
projects of the Institution.
19. Disseminates information regarding the availability of research awards and training opportunities to
the faculty members.
 20.
21.
22.
23. Assists in the conduct of institutional research in support of strategic and operational planning.
24. Networks with similar institutions, foundations, and professional organizations to establish
collaboration for information exchange, referrals, and joint projects.

REGISTRAR
1. Undertakes primary liaison with the Department of Education (DepEd), Commission on Higher
Education (CHED), Legal Education Board (LEB), and the Technical Education and Skills Development
Authority (TESDA) on matters related to application for the opening of new program offerings,
increases in the tuition, compliance with administrative and regulatory guidelines, etc.
2. Acts as the custodian of documents relating to government recognition and authority to operate as
well as approved curriculum as issued by government regulatory bodies.
3. Enforces regulations promulgated by government regulatory bodies with jurisdiction on educational
institutions on concerns as enrolment, faculty load, admission and transfer of students, admission of
foreign students, subject sequence of curricular offerings, students’ graduation, suspension, or
dismissal.
4. Regulates admission, registration, graduation, and transfer of students in coordination with the
academic department head in accordance with the policies of the DepEd, CHED, LEB, TESDA and the
Institution.
5. Manages the admission and enrolment processes in the Institution.
6. Coordinates the development and revision of curricular offerings with the heads of the academic
departments to ensure compliance with DepEd, CHED, LEB, and TESDA regulations.
7. Evaluates subject and credits earned by transferring students and ensures the availment of
permanent records of these students from other schools.
8. Coordinates with the academic department heads on the status of students who have been admitted
on probation.
9. Consolidates class schedules, class size and distribution into sections, and room assignments and
disseminates information on the academic calendar and schedule of classes as prepared by the
academic heads for each term.
10. Participates in forecasting enrolment for each academic unit.
11. Participates in the preparation of Institutional catalogues, prospectus, and brochures on the different
program offerings for use in enrolment campaigns.
12. Undertakes information dissemination on the school calendar, requirements for admission, guidelines
for maintaining academic standing, and or other matters supervised by the Registrar’s office by the
way of memoranda, circulars, announcements, and bulletin board posting.
13. Supervises the maintenance and update of students’ academic records; approves inclusion, exclusion,
or correction of grades in the official records.
14. Monitors developments in technology and initiates and maintains technological systems to support
effective and efficient registration and record keeping functions.
15. Ensures the integrity, accuracy, and security of all academic records of current and former students.
16. Supervises the preparation and issuance of identification cards of students to evidence enrolment in
the Institution.
17. Supervises the issuance student records such as transcripts, transfer credentials or honorable
dismissals, certifications, special orders and diplomas; signs correspondence related to academic
records.
18. Attends to background investigations being conducted by outside parties on the academic status of
students, including those participating in external competitions in representation of the institution.
19. Manages the commencement exercise of the Institution.
20. Ensures the submission of reportorial requirements to the DepEd, CHED, LEB, and TESDA, the
Professional Regulations Commission, and other relevant government agencies.
21. Participates in the development of guidelines related to the grant of academic scholarship programs
into work action plans; implement and evaluates such program of action.
 22. Supervises activities related to admission, placement, retention, and financial support to scholarship
beneficiaries.
23. Monitors performance of the academic, athletic, and cultural scholars including those supported by
grants and endowments by external sponsors as well as grant-in-aid recipients, through the collection
and analysis of reports on academic performance, discipline and decorum, and compliance with the
terms and co nditions of the scholarship; recommends renewal or discontinuance of grants.

REGISTRAR (Basic Education)

1. Undertakes primary liaison with the Department of Education and Technical Education and Skills
Development Authority on matters related to application for recognition of school operations,
increase in tuition, securing updates on regulations and administrative guidelines relative to school
operations, etc.
2. Ensure compliance by the institution with government and school regulations regarding entrance
requirements, admission credentials, enrollment, load, transfer, promotions, removal of incomplete
grades, graduation, suspension or dismissal of students, and other disciplinary measures.
3. Develops and monitors the implementation of the registration policies, processes and procedures for
the basic education department of the Institution.
4. Disseminates information on school calendars, enrollment and admission requirements, and
graduation requirements and guidelines.
5. Prepares / consolidates the school calendar and ensures the school’s compliance with the prescribed
number of class days within a school year.
6. Finalizes the distribution of students into their respective sections at their grade levels; finalizes class
schedule and room assignments of the different sections / grade level.
7. Provides the Principal with copies of the enrollment list and listing of dropped or transferred students.
8. Participates in the preparation of annual forecasts on school enrollment.
9. Prepares summary and analysis of enrollment statistics and demographic profiles of students to serve
as basis for management decision making.
10. Prepares and disseminates information by way of bulletin board postings, memoranda and circulars,
and announcements.
11. Assists in the preparation of Institutional catalogues and brochures geared at generating increased
enrollment.
12. Maintains a variety of student files, documents and records (in manual and electronic formats) e.g.,
permanent student record, cumulative folders for all students, grades, transcripts, etc. for the
purpose of documenting and/or providing reliable information relative to student academic records.
13. Supervises the maintenance of permanent student’s records; ensures the reconstruction of missing
records; approves inclusion, exclusion, or correction of grades in the official records.
14. Checks, reviews, and approves student records to be submitted as reportorial requirements to
government regulatory bodies with jurisdiction over educational Institutions.
15. Attends to correspondence and requests regarding school records and other information.
16. Issues student records as transcripts, transfer credentials, certifications, special orders, and diplomas;
prepares all correspondence regarding records of student’s enrollment and academic performance.\
17. Initiates the preparation and undertakes the issuance of identification cards of students to evidence
enrollment in the Institution.
18. Attends and responds to background checks being conducted by outside parties on students such as
on certification if eligibility for external competitions.
19. Coordinates with the academic units and students affair and welfare office for the follow up on
students who have been admitted on probationary status.
20. Participates in deliberation on the eligibility for graduation of students and on the conferment of
academic honors, loyalty awards, achievement awards, etc.
21. Participates in the planning and implementation of the commencement exercises of the Institution in
coordination with the other designated officials.
22. Prepares requirements for the school’s participation in educational service contracting program;
prepares listing of and monitors academic performance of beneficiaries; coordinates with the finance
office on the billing for services rendered.
 23. Monitors academic performance of honor students, varsity team athletes, members of the cultural
groups who have been granted scholarships as well as those of government and privately funded
scholars to ensure that they comply with scholarship terms and conditions; recommends renewal or
termination of scholarship privileges.

DIRECTOR, GUIDANCE AND TESTING CENTER

1. Coordinates with the academic unit heads on the planning and development, implementation, and
evaluation of guidance, counseling, and testing services, project, and activities and the development
of the policies and procedures governing such activities.
2. Indentifies and secures testing and assessment instruments for the Institution; initiates the generation
of internally-developed instruments and the development of local norms and standards for externally-
sourced tests.
3. Oversees the administration of the testing and assessment activities for students of the Institution.
4. Coordinates with the Registrar’s office regarding entrance examination requirements in relation to
admission procedures for new students; provides testing and conducts interviews for applicants for
admission in collaboration with the Registrar’s office and other academic administrators; provides
interpretation of results to serve as basis for admission decisions.
5. Supervises the implementation of testing and interview procedures for applicants to scholarship
grants prepares recommendations to approving authorities on the basis of assessment results.
6. Supervises the provision of planned, sequential, and comprehensive guidance and counseling services
to students. needs of special student segments through
7. Identifies and addresses the customized guidance programs and related activities.
8. Undertakes studies and prepares recommendations to the academic administrators on aspects of the
curriculum to be emphasized, enriched, or modified based on findings from the test administration
and evaluations.
9. Undertakes, as may be necessary, individual interviews and case studies of students referred to the
office.
10. Manages the provision of educational/ vocational guidance and career orientation for students.
11. Provides counseling interventions to faculty members, employees of the school, as well as parents of
students, when requested.
12. Responds to requests for conferences by faculty members, parents and/or guardians of students on
specific problems, issues, and concerns, vis-a-vis the Correlation between students' academic
performance and decorum/ behavior.
13. Plans and implements coordinates learning sessions, training programs, conferences, and symposia
for the psychological, emotional, and holistic growth or students.
14. Promotes involvement of the faculty, other institutional constituents, and parents by organizing
conferences for them to foster partnership on student development and to generate coordinative
effort at monitoring progress and results of guidance and counseling interventions undertaken.
15. Initiates research and development activities related to diagnostic instruments development for
application in the academic setting and studies on psychological emotional issues affecting students;
disseminates research findings to concerned academic administrators and faculty members with
guidance on the correlation of findings with classroom practices geared at student development.
16. Monitors results of guidance and counseling interventions undertaken on students in both
quantitative and qualitative terms; undertakes referral to experts other professional counselors in
special cases noteed.
17. Initiates and sustains networking with similar institutions, foundations, and professional organizations
to establish collaboration for information exchange, reciprocal usage of facilities and resources, and
joint projects.
18. Participates in employee recruitment intake through the administration and interpretation of pre-
employment tests and interviews and preparation of applicants’ profile.
19. Administers records and file management of confidential instruments, documents, and reports related
to testing, guidance, and counseling activities.
DIRECTOR, STUDENT AFFAIRS AND WELFARE

1. Develops, secures approval on, and implements the student activities and student welfare programs
at the Institutional level; ensures the linkages of these programs and projects with the curricular
programs of the various academic.
2. Prepares the integrated annual, semestral, and monthly calendar of activities in coordination with the
academic administrators, class, and organization advisers / moderators, and officers of the different
students organizations.
3. Facilitates the formulation and / or revision of the Student Handbook by school administrators and
monitors its implementation and compliance by all concerned on provisions contained therein.
4. Undertakes assessment of application filed by student groups | organizations for accreditation or
official recognition and endorses findings and recommendations to the Vice President for Academic
Affairs for appropriate action.
5. Reviews project plans of duly recognized student organizations and endorses them the for the
approval of the Vice President for Academic Affairs; oversees the implementation of approved
internal and external activities in conformity with approval limitations.
6. Endorses requests of student organizations for the use of school facilities for their programs and
projects.
7. Ensures that parental consent / waiver is secured for student activities done both inside and outside
the Institution campus.
8. Reviews recommendations on the participation of students in inter-school and other external
activities such as conventions, seminars, workshops, competitions and the like and submits
recommendations to the Vice President for Academic Affairs.
9. Prepares criteria for and recommends the awarding of recognition to student organizations and
individual students that have excelled in non- academic and extra-curricular activities.
10. Monitors the activities of the Institution student council in the area of funds management, covering
both generation and expenditures vis-à-vis established guidelines
11. Implements continuous leadership training programs to enhance the holistic growth of campus
leaders and other students as they spearhead and participate in student organization activities.
12. Endorses the designation of club or organization advisers / moderators to the Vice President for
Academic Affairs.
13. Monitors the activities of the official student publications' editorial staff and ensures eir compliance
with relevant laws, Commission on Higher Education policies, and Institutional guidelines on their
operations.
14. Manages, together with the sports and athletics coordinator and the arts and culture coordinator, the
activities of institutional athletic teams and performing groups.
 Oversees the selection and holistic training and development of varsity teams and cultural
group members for the theater groups, choral ensembles, dances troupes, etc.; assists in the
administration of grants and scholarships awarded to them.
 Oversees the screening and makes the final recommendation on the selection of the school's
coaching staff, trainers, and moderators and oversees their participation in continuing training
and development programs.
 Arranges for the participation of the school's varsity teams and cultural groups in external
competitions.
 Monitors the athletic programs, including administrative concerns such as practice schedules,
participation in tournaments, provision of logistical support etc. being undertaken by the
various coaches.
  Recommends the participation of coaches, trainers, and moderators of varsity athletic teams
and performing groups and artists' guilds in seminars, workshops, conference related to their
field for competency upgrading.
 Undertakes arrangements for external performances and exhibits of the cultural groups of the
Institution.
 Monitors performance level and discipline of members of varsity athletic teams and cultural
groups during practice sessions, performing engagements, competitions; monitors as well their
attendance at classes to ensure balance between academics and sports and culture concerns.
 Monitors the grade requirement as a pre-requisite of the special scholarship grant; arranges
for tutorials and remediation sessions for athletic and cultural performance members with
academic delinquency .
15. Coordinates activities and programs related to discipline and decorum of students while in campus
and during official activities conducted outside the campus.
 Participates as a member of the committee on discipline; ensures the provision of secretariat
support during meetings.
 Ensures fair and objective hearing of disciplinary cases against students.
 Ensures inclusion of the documentation of disciplinary action in the concerned students'
permanent files.
 Monitors developments on students put under probation in coordination with college
administrators.
16. Initiates and coordinates activities regarding the selection, assignment or posting, evaluation of
grades and work performance of grants-in-aid scholars or student assistants.
17. Develops, secures approval, and implements programs on student welfare including health services
and accident insurance, the provision of study lounges and rest areas, Lockers, drinking fountains,
recreation area, etc.
18. Networks with similar institutions, foundations, and professional organizations to establish
collaboration for information exchange, referrals, and joint projects.

CASHIER

1. Participate in the development of policies and procedures related cash management covering
receipts, disbursement and safeguarding of cash and other negotiable instruments.
2. Receives collection for school accounts, remittance of income generating units and other
collection agents, donations, grants and endowments check remittances and against accompanying
supporting documents and reports.
3. Consolidates checks and cash collection and prepares corresponding receipts for daily collections,
classified according to specific depository accounts undertakes daily bank deposits of cash and checks
received for the day.
4. Prepares and submit daily collection report and cash position report on each depository account to
the Vice President for Finance.
5. Generate monthly deposit reports from the general ledger.
Assist the Accounting Assistant assigned to the student accounts in the preparation and issuance of
statement of accounts and examination permit.
6. Keeps custody of the Petty Cash Fund and its replenishment.
7. Ensures that withdrawals/disbursement are supported by duly approved petty cash vouchers and
other supporting documents.
8. Follows-up the liquidation by concerned parties of advances taken from the petty cash fund and
recommends remedial actions on the unliquidated advances beyond the prescribed period.
9. Acts as custodian of signed checks and undertakes the release of checks in payment of supplies,
materials to supplies of contracted services to third party provider and other financial obligation of
the Institution.
10. Disburse salaries, monetary benefits and other payables hat had not been included in the
consolidated payroll and remitted to banks for transfer to individual employees’ ATM accounts.
11. Submits to the superior all official receipts, vouchers, orders of payment and supporting
documents covering disbursemtns on a daily basis.
Coordinates with depository banks staff on fund transfer from one account to another as prescribed
by superiors and undertakes other bank transactions as directed by the superior.