AGUSAN DEL SUR COLLEGE, INC.

Bayugan City, 8502 CARAGA Philippines

BASIC EDUCATION DEPARTMENT

SYSTEM IN BUDGET IMPLEMENTATION

According to Ezeugbor (n.d.), “the attainment of expected educational goals and

objectives mainly depend on the efficient planning and management of school funds by

the school administrators.” The school relies so much on how the fund is distributed to

the different priorities of the school which is in line with its educational goals and

objectives. This requires planning which is crucial for schools to ensure that resources

are used effectively to improve student achievement.

Undie (2013), as cited in the article written by Ezeugbor (n.d.) titled “Principles

and Practices of Budgeting in School Financial Management,” opined that school

budgeting implies a process that involves a careful determination of annual school

needs in terms of programs or projects; financial quantification of such educational

needs, a projection in the sources of generating revenues and a realization of the

projected revenue resources among the planned educational program or project to

satisfy the already determined educational needs most efficiently.

In order to fully realize this, Agusan del Sur College, Inc. believe that

“educational managers and planners should adopt a structural model of planning and

control” (Akinsolu, 2008). This structure includes: (1) Annual plan/ Priority setting, (2)

Review of past budget performance and benchmarking, (3) Needs analysis and

budgeting, (4) Forecasting and 'what if' analysis, (5) Final budget setting, and (6)

Monitoring and evaluation. Alongside with these aspects, it can be beneficial to involve

the local community and stakeholders in the consultation process.

Thus, the diagram below shows the institution’s process in the budgeting

implementation:
 1. Annual
plan/ Priority
setting

2. Review of
6. Monitoring past budget
and performance
evaluation and
benchmarking
Stakeholder
consultation and
approval

3. Needs
5. Final
analysis and
budget setting
budgeting

4. Forecasting
and 'what if'
analysis

Figure 1. System Diagram in Budget Implementation

Annual plan/ Priority setting. The administration, together with the Basic

Education Principal, Cashier, HR Personnel, Deans and Department Heads shall study

carefully educational needs of the school and make estimates of the revenue necessary

to meet the needs.

Review of past budget performance and benchmarking. Reviewing past

performance against budget will help the administration on building a strong foundation

of the budget. This will also give an opportunity to identify possible improvements.

Needs analysis and budgeting. Program and financial performance should be

continually evaluated and adjustments made to encourage progress towards achieved

goals. Adjustments will be based on the day-to-day needs analysis and its alignment

with the annual plan.

 Forecasting and 'what if' analysis. Part of the budgeting process is

forecasting the possible developments of the school. Changes in areas such as funding,

pupil members and the costs of staffing are difficult to predict. Thus, it is necessary to

involve the community in forecasting.

Final budget setting. After the series of consultation from stakeholders, it is

now subject for approval from the Basic Education Principal/Deans/Heads and the

School Director.

Monitoring and evaluation. Monthly monitoring and reviewing of the budget

will help the school forecast and easily address possible risks. Furthermore, the

evaluation will give the administration a head start on the following year budget.

Stakeholder consultation and approval. Aside from the efforts of the

administration and the entire school community, it can be beneficial to involve the local

community and stakeholders in the planning stage. This initiative will help the school

keep abreast with the changes in the society and provide the demands of the local

community.