DISASTER RESPONSE MANUAL

FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

1975 Pennsylvania Avenue

Fairfield, California 94533
707/399-5035

2005 - 2006
 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

DISASTER RESPONSE MANUAL

Coordinator of Disaster Procedures

POLICE / FIRE

Fairfield..................................... 911

Suisun City................................ 911

County....................................... 911

OTHER

Cal Trans.................................................................................................. 428-2031

Solano County Sheriff.............................................................................. 421-7090

Red Cross ................................................................................................. 643-5683

Solano County Office of Emergency Services ........................................ 421-6330

Fairfield Fire Department ........................................................................ 428-7300

Fairfield Police Department..................................................................... 428-7300

Suisun City Police Department................................................................ 421-7373

 TABLE OF CONTENTS
Page

Purpose; Use .......................................................................................................................... 1

Preparation ............................................................................................................................. 2

School Disaster Plan: Model................................................................................................. 3

Disaster Response Plan .......................................................................................................... 4

Air Pollution........................................................................................................................... 5

Bomb Threat .......................................................................................................................... 7

Civil Disturbance on Campus ................................................................................................ 8

Earthquakes............................................................................................................................ 9

Threat of Explosion on Campus ............................................................................................ 11

Fallen Aircraft/Explosion....................................................................................................... 12

Fire on Campus ...................................................................................................................... 13

Threat of Off-Campus Fire, Flood, *Tsunami, Chemical Accident ...................................... 14

*A very large ocean wave caused by an earthquake

Hazardous Materials/Chemical Spills.................................................................................... 15

Loitering/Trespassing ............................................................................................................ 16

Power Outages ....................................................................................................................... 17

Terrorist Attack, Gunfire ....................................................................................................... 18

War or Threat of War............................................................................................................. 19

Windstorms ............................................................................................................................ 20

Emergency Telephone Numbers............................................................................................ 21

Sample Forms:

Fire Drill Report..................................................................................................................... 22

Disaster Drill Report .............................................................................................................. 23
Disaster Procedures Review Report....................................................................................... 24
Report of Bomb Threat .......................................................................................................... 25
 PURPOSE

To provide site administrators with a convenient reference to Board Policy 6114 and the
Administrative Regulation attached thereto regarding responses to disasters.

USE

1. Prepare a school disaster plan (see model in this manual).

2. Implement staff and student training calendars in the plan.

3. Consult the PREPARATION section of this manual; implement the requirements of that
section.

4. Review the entire manual in the fall of each year and at the time of each disaster plan
review.

5. Keep the manual in a handy place for use in case of disaster.

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 PREPARATION

In every school, it is necessary to:

1. Prepare a disaster plan; use the model plan supplied, or prepare your own.

2. Train staff members to:

a. Recognize and distinguish disaster signals.

b. Evacuate and account for students.

c. Execute DROP AND COVER command.

d. Serve as disaster service workers.

e. Instruct students on a, b, c, and independent conduct (response to disasters which

occur when they are not under direct supervision).

3. Survey the campus each September and at each disaster plan review to identify and correct
earthquake hazards (heavy items on high shelves, unsecured cabinets, etc.).

4. Arrange with custodial staff for frequent review of valves (gas, water, etc.), gas burners,
etc., with reports following each check.

5. Designate and mark clear fire access lanes.

6. Determine nearest high ground in case of flood emergency (NOTE: Suisun Valley, Falls,
Green Valley, and E. Ruth Sheldon Schools are in danger of inundation if dams fail; this
preparation is vital for these schools).

7. Develop and maintain a file of staff and students who are especially susceptible to
respiratory problems, including the location of these persons at different times of day.

8. Develop alternate disaster warning signals when power is out.

9. Have a portable AM/FM radio with new batteries available.

10. Have a current District Telephone Tree on file at all times.

11. Have Emergency Communication Services radio on at all times.

12. PROVIDE PARENTS WITH INFORMATION CONCERNING STUDENT

DISMISSAL AND/OR EVACUATION. THIS SHOULD BE DONE AT LEAST
ONCE EACH YEAR.

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 SCHOOL DISASTER PLAN: MODEL

District policy and state law require that every school prepare a plan for responding to disasters.
This plan must be updated and reviewed with staff during each of the first three quarters of the
school year.

Essential components of the disaster plan are:

1. Designation of persons with key responsibilities.

2. Determination of alarm signals, building evacuation routes, etc.

3. Instruction of staff in procedures to be followed in each type of emergency.

4. Instruction of students in procedures to be followed in each type of emergency.

5. Test procedures for various emergencies and schedules for evaluating and reporting results.

This disaster plan is prepared as a model; it can be used by filling in the blanks, or a plan
covering the same areas can be developed by the staff at the school.

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

DISASTER RESPONSE PLAN

School
1. Person in charge (principal)
Alternate (teacher)
Person designated to:
Notify police/fire
Notify and report to district office
Control main valves and switches
Assess damage or status
(Persons appointed should initial original copy of this plan at time of preparation and at each review)
2. The following signal(s) will be used to warn school personnel of: (be specific)
a. Fire
b. Earthquake
c. Bomb report
d. Civil disobedience
e. Air pollution episode
f. Impending attack
g. Attack
h. Terrorist attack
i. Hazardous materials
3. Evacuation routes for each room have been planned for inside and outside assembly; alternate routes have been planned for use
when regular route is blocked. The attached maps indicate:
Map A: Routes and alternates for evacuation to outside assembly area.
Map B: Routes and alternates for assembly indoors.
4. The staff will be trained as follows:
Procedure Means Date
(1) Signals
(2) Evacuation route
(3) DROP & COVER command
(4) Communication system
(5) Special responsibilities
(6) Instructing students

5. Students will be instructed as follows:

Procedure Means Date
(1) Signals
(2) Evacuation routes, procedures
(3) DROP & COVER procedure
(4) Independent conduct (when going to & from school)

6. This plan will be updated and reviewed with staff on the following dates:
1st quarter 2nd quarter 3rd quarter
7. Procedures for responding to disasters will be tested at least once each semester. The two tests should test different procedures.
The tests this year will test:
Procedure Week to Start

Results of the tests will be sent to the Coordinator of Disaster Procedures.

Date Signature of Principal

NOTE: Send a copy of the plan to the Coordinator of Disaster Procedures. Notify him/her of each update and review.
Replace the copy on file if there are any changes as a result of the update and review.

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 AIR POLLUTION

Preparation

1. Identify all staff and students who have or are susceptible to respiratory problems; maintain
a special air pollution file of their names and schedules.

2. Review with all teachers the procedures to be followed during pollution episodes; P.E.
teachers should be briefed separately.

3. Train office staff in use of telephone network and evacuation bus schedule.

4. Drills:

a. Communication network

b. Notification of persons in file

c. Evacuation

NOTE: The Fairfield-Suisun Unified School District is part of the Bay Area Air Quality
Management District and is subject to alerts which may be unrelated to local
conditions.

Procedures

1. If notified that there is an ADVISORY ALERT:

a, Transmit information through the communication network as assigned.

b. Notify staff and students in special air pollution file to remain inactive.

c. Order immediate discontinuation of all athletic activity in competition or practice,

marching, pep squad drills, etc.; cancel events.

d. Cancel non-emergency vehicle use.

e. Cancel use of facilities for recreation.

f. Prepare to operate school without vehicle service (mail, food).

g. Urge staff and students to minimize use of vehicles.

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2. If notified that there is an AIR POLLUTION WARNING:

a. Transmit information through the communication network as assigned.

b. Warn all staff to minimize physical activity; send special notice to those in special air
pollution file.

c. Dismiss students to authorized adults; a minimum day may be declared by the district.

d. When all students and staff are off campus, secure plant; turn off air intake systems.

3. If notified that there is an AIR POLLUTION EMERGENCY:

a. Follow instructions for WARNING 2 above.

b. Dismiss students as instructed.

4. Report all actions to the Coordinator of Disaster Procedures.

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 BOMB THREAT

Preparation

1. Review signal with staff and students.

2. Review telephone procedure with all personnel who answer phones (be sure student helpers
are trained to receive calls).

3. Drills:

a. Office procedure: (1) notification of principal, (2) notification of police,

(3) notification of Coordinator of Disaster Procedures.

b. School signals

c. Evacuation to designated assembly areas

d. Building search

Procedures

1. The person receiving the call shall notify the principal AT ONCE.

2. The principal shall either:

a. Order evacuation of the area or the entire school and arrange a search by the police or
school personnel; or

b. Arrange a search of suspected area without displacing students.

3. If a suspicious object is found, the principal shall:

a. Order evacuation of buildings.

b. Request aid of police in removal of object (call 911).

c. Order school staff not to handle suspicious objects.

4. File report with Coordinator of Disaster Procedures (see form 401-37-79).

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 CIVIL DISTURBANCE ON CAMPUS

Preparation

Such an occurrence would most likely occur if a large number of students caused a disturbance
and refused efforts by administrators and teaching staff to maintain order.

1. If a large-scale civil disturbance threatens to interfere with the operation of the school, the
principal shall:

a. Contact the Coordinator of Disaster Procedures requesting districtwide assistance.

b. Contact police and request they stay on alert to assist.

Procedures

When all normal methods of control have failed to maintain the degree of order required to
continue the planned activities of a school while assuring the safety of students and staff, the
principal shall:

1. Contact the Coordinator of Disaster Procedures requesting districtwide assistance in

maintaining order.

2. Contact police to stand by in the event their assistance is needed.

3. Remove non-students from campus. Police may be requested to assist in this action.

4. Avoid use of force except in defense of self or other students and staff.

5. Continue the planned daily program for students not involved.

6. Isolate, identify and, if possible, meet and discuss alleged grievances with the leaders of the
disturbance. Attempt to persuade other students to return to class.

7. Move all discussions from the confrontation area to the administration offices.

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 EARTHQUAKES

Preparation

1. Review evacuation procedures with staff (schools in flood patterns review procedures for
evacuation to high ground).

2. Review with staff and students the use of DROP AND COVER command.

3. Survey campus to identify earthquake hazards (trophies on high shelves, etc.) and correct
those which can be corrected.

4. Plan with staff to teach children that the best procedures to follow during earthquakes are:

a. Stay in open places away from all structures.

b. Do not stand under trees or wires.

c. Continue movement to or from school.

5. Drills:

a. Evacuation/student check

b. DROP AND COVER procedure

Procedures

1. Minor quakes can be ignored EXCEPT:

a. Order routine check of gas and water valves, boilers, etc.

b. Order check of identified earthquake hazards.

c. Check structural supports.

Most earthquake damage is gradual, caused by numerous small tremors; maintain updated
knowledge of condition of all critical structural supports.

2. Major quakes require you to:

a. Issue DROP AND COVER command and, if structural damage is apparent,

immediately implement b, c, and d.

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 b. Order evacuation of all buildings and account for all students.

c. Order all critical valves closed and switches thrown to ‘off’.

d. Order a check of all identified earthquake hazards and critical structural supports;
evacuate students as appropriate.

3. Falls, Suisun Valley, Green Valley, and E. Ruth Sheldon principals should check status of
dams on Lakes Curry, Frey, and Madigan via contact with the City of Vallejo Water
Superintendent (648-4305). If these dams have been weakened, notify the Coordinator of
Disaster Procedures that evacuation is advised.

4. Notify utility companies of any possible damage to service lines.

5. Notify Coordinator of Disaster Procedures of all actions taken in response to earthquakes.

NOTE: If housing areas suffer extreme damage in earthquakes, undamaged schools may be
used as temporary shelters; be sure custodians are available to assist in the use of the
buildings.

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 THREAT OF EXPLOSION ON CAMPUS

Preparation

1. Review signals with staff and students.

2. Identify valves, lines, boilers, etc., that present threat of explosion. Arrange periodic
checks on these hazards.

3. Drills:

a. Evacuation to outside area

b. Signals

Procedures

If an explosion becomes a real threat:

1. Evacuate buildings, account for students.

2. Turn off gas, etc.

3. Notify utility companies involved.

4. Order resumption of classes when threat has passed.

5. Notify Coordinator of Disaster Procedures of all actions taken.

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 FALLEN AIRCRAFT/EXPLOSION

Preparation

1. Review signal with staff and students.

2, Drills:

a. Evacuation of buildings, accounting for students.

b. DROP AND COVER command.

Procedures

1. Order DROP AND COVER command.

2. Evacuate buildings as necessary (it may be best to use inside assembly area or leave
students in unexposed rooms).

3. Notify police (call 911).

4. Notify fire department (call 911).

5. Notify the Coordinator of Disaster Procedures.

6. Mobilize staff as required to keep students away from the plane.

7. Order staff to fight fire if it can be done without risk; leave big fires to trained persons.

8. Administer first aid as required.

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 FIRE ON CAMPUS

Preparation

1. Review signals with staff and students.

2. Practice evacuation and student accounting procedures (law requires K-8 schools hold
monthly drills; 9-12 schools hold drills each semester). Ideally, students should rehearse
emergency alternate routes.

3. Identify and mark clear fire access lanes.

4. Instruct office staff in system to preserve essential records.

5. Drills:

a. Evacuation to outside assembly area.

b. Alarms

c. Office procedures, including preservation of essential records.

Procedures

1. Sound general alarm (staff and students will automatically leave building).

2. Notify fire department - call 911 (in some cases this step is automatic as part of 1 above).

3. Notify Coordinator of Disaster Procedures.

4. Check that record-saving procedure has been followed.

5. Check with teachers to be sure all students are accounted for.

6. Check utility lines; notify companies if repairs are required.

7. Call transportation department to pick up bus students if school is dismissed.

8. Inventory losses.

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 THREAT OF OFF-CAMPUS FIRE, FLOOD, *TSUNAMI, CHEMICAL ACCIDENT

Preparation

1. Review signals with staff and students.

2. In the event of flood danger, determine shortest evacuation route to high ground (at some
schools, there is no practical route; the greatest danger/need is at Suisun Valley, Falls,
Green Valley, and E. Ruth Sheldon).

3. Drills:

a. Signals

b. Evacuation to high ground in event of flood danger.

c. Evacuation out of chemical spill danger (crosswind to nearest relief from chemical
danger).

*Tsunami - a very large ocean wave caused by an earthquake

Procedures

When notified by emergency services authorities that there is a threat of fire, flood, tsunami,
chemical accident, etc., the principal shall:

1. Order evacuation of students to most appropriate location.

2. Supervise transfer of students to safe location.

3. Notify news media via district Public Information Officer that students have been taken to
a safe location.

4. Release students from safe location to parents; maintain a record of students released to
parents.

5. Arrange provisions for students held at safe location. If release is delayed beyond the end
of the normal school day, arrange to feed them.

6. Report all actions to Coordinator of Disaster Procedures.

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 HAZARDOUS MATERIALS/CHEMICAL SPILLS

Preparation

1. Review communications to classrooms.

2. Review possible walking evacuation routes to move students and staff away from
hazardous materials spills.

3. Review procedures for alerting fire department and police in the event students and staff
are near when the spill actually occurs.

Procedures

1. School staff are normally alerted by police/fire department of a hazardous materials spill.

2. The principal must:

a. Be informed of the location of the spill in relation to the campus.

b. Notify Coordinator of Disaster Procedures. Districtwide assistance (maintenance,

transportation) may be needed.

c. Determine if the campus needs to be evacuated. Consult with fire and police
personnel. To expect immediate vehicular transportation for a total student body is
unrealistic. What is the most expedient walking evacuation route to get students and
staff out of harms way?

3. School staff are responsible for students during such an evacuation. Teachers must
maintain control of their students during the evacuation.

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 LOITERING/TRESPASSING

Preparation

1. Parents and individuals are encouraged to visit school as long as they do not interfere with
the instructional program.

2. To maintain an awareness of who is on campus and to protect all students and staff, all
visitors must sign in at the school office.

3. All schools must be posted indicating the sign-in procedure.

Procedures

1. Post all entrances indicating mandatory sign-in procedure.

2. Individuals who do not sign in or who, in the opinion of school administration, have no
legitimate business on campus will be requested to leave the campus.

3. Individuals refusing to leave may be subject to arrest by police or sheriff deputies.

4. All staff members are requested to notify the school office of individuals on campus who
seemingly have no express legitimate purpose for being on the campus.

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 POWER OUTAGES

Preparation

1. Review with staff the procedures to take place when power outages cause there to be no
lighting or heat in classrooms, halls, or restrooms.

2. Schools with few or no windows should seek district assistance in obtaining temporary
emergency lighting to keep on site.

3. Students cannot be dismissed from school because of a lighting or heating failure. In this
present day and age, there are a goodly percentage of families with no parent home during
the school day. Babysitters may not be home until near the end of the normal school day.
A parent assumes their student is in school until the end of the school day. If a student is
let out early without parent notification and some negative happening occurs, the district
could be taken to task for releasing the unsupervised student.

Procedures

1. Contact district maintenance for assistance in addressing the power outage.

2. Contact the Coordinator of Disaster Procedures to request assistance from the power
company.

3. Contact district maintenance to obtain portable room heaters in the event there is electrical
power but the heating system has broken down.

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 TERRORIST ATTACK, GUNFIRE

Preparation

1. Review dangers, possible situations with students/staff.

2. Review and practice protective procedures both indoors and outdoors. Review
communication procedures.

3. Review protective procedures with custodial and teaching staff (securing building,
campus).

Procedures

1. Notify police (911) that a terrorist situation exists.

2. Administrators, custodians, and teachers lock doors to rooms, halls, and gates to restrict
movement on campus. Close and lock windows, draw blinds.

3. Students and staff who are indoors lie face down on the floor, cover heads, do not panic
and run in the event of gunfire.

4. Students and staff who are outdoors seek protection in a curb, ditch, gutter, behind a bench,
etc. Lie face down with hands over the back of the head. Do not panic and run. There
could be gunfire and flying glass that would more easily strike upright objects.

5. Teachers must maintain control of the class. Do not allow students to leave teaching
station.

6. The police have the responsibility for resolving the terrorist situation.

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 WAR OR THREAT OF WAR

Preparation

1. Schools would be notified via radio or telephone.

2. Identify key utility valves and switches and assign responsibility to have them put at off
position on command.

3. Drills:

a. DROP AND COVER command.

b. Staff close drapes, curtains.
c. Students outdoors would be taken to inside assembly areas if time allows.
d. Building evacuation drills.

NOTE: The intent is to protect students and staff from intense light flashes, heat waves, flying
glass and other objects, shock waves.

Procedures

1. If warned of possible attack:

a. If during the school day, all students and staff would remain on campus unless a
student is released to their parent. Maintain record of released students.
b. Students would all be assembled in inside assembly areas - classrooms, inside halls,
etc.; avoid structures with large roof spans such as gymnasiums.

2. If warned attack is imminent:

a. Order DROP AND COVER command.

b. Order curtains closed where possible.
c. Order every student outside buildings to come into classrooms, halls.

3. After attack/blast:

a. Survey injuries, damage.

b. Maintain students in inside assembly areas to provide greatest protection from fallout.
c. Report to Coordinator of Disaster Procedures.

4. If attack occurs without warning:

a. Order DROP AND COVER command. If outside, lie down behind any possible
protection, shield eyes, face away from the blast.
b. Stay in the most protected position until further orders are received.

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 WINDSTORMS

Preparation

The U.S. Weather Bureau can usually forecast severe windstorms with a high degree of
accuracy.

1. Review signals with staff and students.

2. Drills:

a. Signals; normal fire drill procedures.

b. Indoor DUCK AND COVER drills.

Procedures

1. If windstorms occur during school hours, take these actions:

a. Keep students in classrooms.

b. DO NOT assemble students in rooms with large roof spans.

c. Hold students until emergency conditions end.

d. Move away from windows, close curtains, tape windows, if there is time.

2. Notify Coordinator of Disaster Procedures of all actions taken.

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

Emergency Telephone Numbers

________________________
School

County Superintendent 399-4400 For Emergency Repairs or Replacement:

District Office 399-5035 Roofing Call Maintenance

421-4253
Police Department 911 or 428-7300 Glass or
425-6494/425-6495
Sheriff’s Department 911 or 421-7090 Plumbing “

Fire Department 911 Electrical “

Public Health Agency 421-6663 Heating “

Hospital _______________ Air conditioning “

School Nurse _______________ Carpentry “

Office of Emergency Services 421-6330 Locksmith “

Red Cross 643-5683 General Clean-up “

Ambulance 911 Others “

Bay Area Air Quality

Management District 415/771-6000

Utilities

Gas Call Maintenance / 421-4253

Electricity “ “
Fuel “ “
Water “ “

Water Supt (Vallejo) 648-4305 (to check status of dams under earthquake conditions)

NOTE: Please insert appropriate numbers for hospital, school nurse, etc.

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

FIRE DRILL REPORT

____________________________
School

_______________________
Date

The Education Code and regulations of the Governing Board of the Fairfield-Suisun Unified
School District require that a fire drill be held at least once a month in elementary grades, at least
4 times in the middle grades, and at least twice per year in grades 9-12. A record will be kept on
file in the office of the Director of Administrative Services.

1. Date of drill

2. Time taken to clear building

3. Drill was successful

4. Drill was unsuccessful. The following actions have been taken to insure success in the
future:

5. Every effort has been made to eliminate the possibility of fire or fire hazard

Principal
12-5-03

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

DISASTER DRILL REPORT

School

Governing Board Policy 3516 requires that a disaster drill be held at least ONCE EACH
SEMESTER, and that a record be kept on file at District Office. Please submit to the
Coordinator of Disaster Procedures (Director of Administrative Services).

Date of Drill:

Time of Drill: Commenced Concluded

Comments: (Please note success or problems occurring during the drill)

Principal Date

7-22-04

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

Disaster Procedures Review Report

______________________
School

______________________
Date

The Governing Board of the Fairfield-Suisun Unified School District has directed that disaster
procedures be reviewed with staff members several times each school year, and that a record be
kept on file in the Office of the Coordinator of Disaster Procedures.

To implement this directive, a review of disaster procedures shall be conducted at each school at
the beginning of the first, second, and third quarter of the school year.

Date of Review:

Comments:

Name of designated alternate school disaster procedures director:

Signed:
Principal

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 FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

REPORT OF BOMB THREAT

Date School

Report By Person Receiving Call

Description of caller’s voice:

Male_____ Female_____ Young_____ Middle Age_____ Old_____

Tone of voice Accent

Background noise

Is voice familiar?______ If so, what did it sound like?

Time call was received: Time caller hung up:

Exact words of person placing call:

Remarks:

Person receiving or monitoring call:

7-22-04

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