Contingency

Planning
Sheena Mae T. Comighud
MA18 (Educational Planning)
Foundation University – Graduate School
 Contingency
Plan?
a document setting out an
emergency preparedness
organized, planned, andplanning

coordinated course of action

to be followed when human
health or the environment is
threatened
Contingency
Plan?
providesaankey to preparedness
opportunity to identify
constraints
and focus on operational issues prior
enables
to involved
the on-set actors to establish
of a crisis
working relationships
that can make a critical difference
during a crisis
ensures there is no overlap or gaps in
service provided
Who should be involved
in the Contingency
Planning Process ?
participatory process

national, regional, local/school

parent-teacher associations, teachers,
teachers’ unions, students/pupils
community organizations, experts at
different stages in the planning process
Contingency
Planning
for Schools
Step 4 – Plan
Development
Step 3 – Review and Coordinat

Step 2 – Establish the Planning Team

Step 1 – Identify Hazardous Material
Facilities
Model Contingency Plan
and Evacuation
Procedures
Section 1 - Section 2 -
General Contact
Information Information

School Description School Emergency Coordinators

Purpose Other Important Contacts
Scope Emergency Telephone Numbers
Model Contingency Plan
and Evacuation
Procedures
Section 4 -
Section 3 - Notification
Authority Procedures

Lines of Authority Fires

Directing Emergency Activities Hazardous Materials Incidents
Plan Review Process Other Emergencies
Model Contingency Plan
and Evacuation
Procedures
Section 5 –
Evacuation Section 6 –
Procedures Sheltering
Evacuation Capability Procedures
Immediate Evacuation
Delayed Evacuation
Points of Safety Initiating Evacuation
Alarms or Signals
Accountability
Posting of Procedures and Routes
Model Contingency Plan
and Evacuation
Procedures

Section 7 - Section 8 -
Training Attachments

Drills Maps and Diagrams

Training in Procedures Incident Command Structure (ICS)
Emergency Equipment/Supplies List
Contingency Plan: a document that sets out an
organized, planned and coordinated course of action to be followed in case of an
emergency or disaster
Consists of:

1. Early Warning Plan:

provides for an effective way of alerting school community to an impending hazard
- includes a universal signal
- Simple to understand, routinely practiced, consistent
 Sample early warning plan for flood

Level Criteria Interpretation Warning signal Required action

0 No flood Classes ongoing None Conduct
classroom
instruction as
usual.
1 Floodwaters Alert 5 rapid whistle Move all school
clogging and blows records, lesson
overflowing plans and
school drainage materials to an
ditches elevated shelf.
2 Floodwaters Prepare to 10 rapid whistle Shut down all
beginning to evacuate blows power sources.
enter Move pupils to an
classrooms elevated place.
3 Floodwaters Campus 15 rapid whistle Evacuate to a safe
reaching one completely blows location outside
foot high from evacuated the campus. Bring
the floor priority items
along.
 Early warning plan for fire

Level Criteria Early Warning Required

Interpretation
Signals Actions

0 No Fire Classes
ongoing
None Conduct
classroom
instruction as
usual

1 Smoke and burning

smell
Alert 5 rapid bell
chimes
Activate the
warning and fire
management
committees. Shut
down power
sources

2 Visible fire and more

smoke
Evacuation
underway
10 rapid bell
chimes
Evacuate to safe
holding areas.
Bring priority
items along
holding areas
3 Raging fire
Campus
completely
15 rapid bell
chimes until danger has
evacuated passed
2. Communication Plan
Identifies the flow of information (in this case,
warning advisories) from a transmitter (a
person who provides warning information) to a
receiver who receives reports on behalf of a
school or an organization
Sample Communication Plan
Communication Plan for a “Disaster-Prepared Elementary School”

• Designated Receiver 
Supervisor
Public Schools District

Name ________________________ Phone _________________

Elementary School Principal _________________________

Grade I Grade II Grade III Grade IV Grade V Grade VI

Chair Chair Chair Chair Chair
Chair

Grade I Grade II Grade III Grade IV Grade V Grade VI

Teachers Teachers Teachers Teachers Teachers Teachers

Pupils Pupils Pupils Pupils Pupils Pupils

Fig. 12. A sample communication plan for weather and volcanic

hazards
3. Evacuation Plan
• Lists the total population per grade level, along with the
number of teaching and non-teaching personnel, as well as
indicates how many people can be accommodated in the
safe holding areas

• Identifies safe holding areas for pupils and teachers if the

classrooms are no longer safe.
Sample Evacuation Plan
No. of Population
Safe holding areas
Grad to evacuate
Population not Alternativ
e Pupil Staff Location Remarks
level Capaci accommodated e areas
s
ty

I Total If the
numbe Grade II, Along the whole
r for section 2, will road school is
II grades evacuate to the beside the affected:
1 and area behind school
II Gabaldon Bldg. fence  Send
home
Total
pupils
numbe
who
III r for
live
grade
nearby.
3
 Evacua
IV te the
V Total others
number to the
VI
for basket
grades ball
4,5,6 court.
 Contingency Planning

4. Evacuation Map

An evacuation map shows

the routes to take from the
classroom to the safe holding
area
Sample Evacuation Map
To Camalig Centro

.
Industria
l Arts Safe holding area Safe holding
Building
area
Scienc
e
PSDS Clinic ALS Grade VI Grade VI ESP Room
Office Office Office Home
Gymna Economics
sium
Building
Prop LRC
Room Safe holding
area AV RM
GR II
Safe holding
GR VI
Math
GR II
area

GR I GR I GR IV GR IV GR IV Kinder GR II GR III GR GR GR V GR V
III III

Evacuation map for fire and earthquake of Camalig South

Central School
References/Sources:

http://www.ineesite.org/en/minimum-standards/contingency-p
lanning
http://www.educationscotland.gov.uk/images/Section4_tcm4-
341588.pdf
http
://www.sfrpc.com/lepc/sip/ContingencyPlanningSchoolGuide.p
df
http://www.slideshare.net/iamvadore/topic-4-school-drrm-and
-contingency-planning-new?from_action=save