IT1802

Editing Techniques & Auto Fill

• Autofit enables the column width to automatically fit the contents.
• The Wrap Text command places the text into multiple lines in a single cell.
• The Merge command combines the contents of the selected cells in a new larger cell.
• The Merge & Center drop-down includes the four (4) merging options:
o Merge & Center
o Merge Across – merges selected cells in the same row into one (1) larger cell
o Merge Cells
o Unmerge Cells – splits the current cell into multiple cells.
• The Auto Fill feature is used to fill cells with data that follow a pattern or are based on data in other
cells.

Date and Time

• When the worksheet is recalculated or opened, a static date or time does not change while a dynamic
date or time updates.
o To insert a static date, press Ctrl + ; (semi-colon).
o To insert a static time, press Ctrl + Shift + ; (semi-colon).
o To insert a dynamic date, type =TODAY() in the formula bar.
o To insert a dynamic date and time, type =NOW() in the formula bar.
• In formatting date or time, you can:
o Choose from a list of date formats
o Create a custom date format.

Comments
• Comments are used to:
o Add notes to individual cells
o Give reader additional context for the data it contains.
• When a cell has a comment, a red indicator appears in the corner of the cell.
• Aside from adding, editing, and deleting a comment, you can also:
o Format a comment
o Change the shape of a comment
o Move or resize a comment
o Copy comments to other cells
o Display or hide comments and their indicators
o Change the default name that is displayed in new comments
o Review all comments in a workbook
o Print comments.

References:
Parsons, J., Oja, D., Carey, P., and DesJardins, C. (2017). New perspectives Microsoft Office 365 & Excel 2016. USA: Cengage
Learning.
Office 365 Training Center. (2018). In Microsoft Office. Retrieved from https://support.office.com/en-us/office-training-
center

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