Template

240-43921804 Rev 6
Identifier
Quality Assurance Tender Document
Evaluation Report PDPMAN-FM-119 Rev 4
Identifier
Effective Date July 2018
Review Date July 2021

ENQUIRY NUMBER
NAME OF BUYER
NAME OF PROJECT MANAGER
PROJECT DESCRIPTION
SCOPE OF WORKS
REPORT REVISION 0 1 2 3 4 5 6 7 8 9
ORGANISATION

Name and Details

To assess whether the above-mentioned Organisation submitted the required quality

PURPOSE documentation as specified in the Enquiry referenced above, and that such quality
documentation complies with the specified requirements.

REFERENCE
PDPMAN-SP-28 Latest Revision Specification - Quality requirements for Organizations
DOCUMENTATION

2.3 EVALUATION CRITERIA

The tender submission score sheet indicating the criteria to be used, the weighting of each criterion and
the weighting per discipline in multidisciplinary packages shall be authorised by the relevant senior
manager. The approved tender submission score sheet shall be issued with the enquiry document to be
used for technical evaluation.

QUALITATIVE EVALUATION CRITERIA

DOCUMENT REQUIREMENTS WEIGHT AND SCORE

% RESULT

SECTION A : Quality Management System Requirements ISO 9001

Option 1
Quality Policy Manual as per Scope of Works PDPMAN-SP-28 Latest Revision, Clause 3.1

Weighted 40
Maximum Actual
1 Policy Signed and Authorized 1
2 Quality Management System Clause 4 1
3 Management Responsibilities Clause 5 1
4 Resource Management Clause 6 1

Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 1 of 4
File name: PDPMAN-FM-119_Quality Assurance Tender Evaluation Report_Rev4
 Template
240-43921804 Rev 6
Identifier
Quality Assurance Tender Document
Evaluation Report PDPMAN-FM-119 Rev 4
Identifier
Effective Date July 2018
Review Date July 2021

5 Product Realization Clause 7 1

6 Measurement, Analysis and Improvement Clause 8 1

Mandatory Procedures

7 Document Control 1
8 Control of Nonconformity 1
9 Corrective Action 1
10 Preventive Action 1
11 Control of Records 1
12 Internal Audit 1
12
Sub Section A Score Maximum

Subsection A (Option 1) Result as Percentage = Score Obtained over Maximum

Allocated X 100 % X Weight 0%

SECTION A : Quality Management System Requirements ISO 9001

Option 2
Valid certification of the quality system by an accredited body as per Scope of Works
PDPMAN-SP-28 Latest Revision, Clause 3.1

Weighted 40
Maximum Actual
1 Product/Service Scoping defined 1
2 Approved and Authorized 1
3 Recognized International Accredited Affiliation 1
4 Validity 1
4
Sub Section A Score Maximum

Subsection A (Option 2) Result as Percentage = Score Obtained over Maximum

Allocated X 100 % X Weight %

SECTION B : Quality Planning Requirements PDPMAN-SP-28 Latest Revision,

Contract Quality Assurance Plan as per Scope of Works Clause 3.2.4.

Weighted 30
Maximum Actual
1 Define Scope 1
2 Form part of the Organisation’s documented QMS 1
3 Cover each distinct stage of work 1

Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 2 of 4
File name: PDPMAN-FM-119_Quality Assurance Tender Evaluation Report_Rev4
 Template
240-43921804 Rev 6
Identifier
Quality Assurance Tender Document
Evaluation Report PDPMAN-FM-119 Rev 4
Identifier
Effective Date July 2018
Review Date July 2021

4 Customers formal approval 1

5 Revision be subject to review 1
6 Documented format 1
7 Review process by Power Delivery Projects specific requirements 1
8 Revisions to the plans shall require the agreement of Power Delivery Projects 1
9 Communication channels – communicating customer requirements 1
10 Specific quality monitoring / verification activities by Supplier Organisation 1
11 Index of Relevant Quality Control Plans 1
12 Indicate Production processes involved and their relationship to each other 1
13 Physical locations where the Organisation’s work will be performed and work
1
to be performed by Supplier Organisation’s
14 Supplier Organisation’s and their pre-determined scoping requirements 1
15 Indicate Production processes requiring special controls and QCP’s 1
16 Quality records to be retained specific to the product and retention periods 1
17 Organisational structure indicating the current management 1
18 Management representative having overall responsibility for quality 1
19 Key personnel Engineering, Design, Production, Test, Construction etc. 1
20 Personnel performing Quality Control (Q.C) 1
21 Personnel responsible for the initiation and approval of CA and PA 1
22 Responsible for customer complaints, failures, warranty returns or NCR’s 1
22
Sub Section B Score
Maximum
Subsection B Results Percentage = Score Obtained over Maximum Allocated X
100 % X Weight %

SECTION C : Quality Control Plan Requirements PDPMAN-SP-28 Latest Revision,

Inspection and Test Plans (quality control plans) per Scope of Works Clause 3.2.5

Weighted 30
Maximum Actual
1 Applicable item, component or product 1
2 Separate Quality Control Plans for each unique product type 1
3 Sequence of processes and activities 1
4 All Q. C activities to be applied 1
5 Acceptance criteria for each Q.C activity 1
6 Relevant quality records to be generated 1
7 Customer interventions nominated 1
8 The supplier shall give notification of readiness as specified in the relevant QAP 1

Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 3 of 4
File name: PDPMAN-FM-119_Quality Assurance Tender Evaluation Report_Rev4
 Template
240-43921804 Rev 6
Identifier
Quality Assurance Tender Document
Evaluation Report PDPMAN-FM-119 Rev 4
Identifier
Effective Date July 2018
Review Date July 2021

9 Approval by Eskom (Technical/Quality/Projects) 1

10 Revision control 1
10
Sub Section C Score
Maximum
Subsection C Results Percentage = Score Obtained over Maximum Allocated X
100 % X Weight %

FINAL TOTAL SCORE = (SECTION A - Option 1) or (Section A - Option 2) + ( B ) + ( C ) AS A

PERCENTAGE

THRESHOLD
The score that each tenderer receives will provide a numeric basis for tender comparison. The minimum weighted
average score required for a tender to be considered must be 80% or above.

Reason for failing to attain maximum score in the evaluation criteria above

No. Requirement Issue

QUALITY ASSURANCE EVALUATOR

Name Signature Date

Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 4 of 4
File name: PDPMAN-FM-119_Quality Assurance Tender Evaluation Report_Rev4