0703 Vendor Selection & Control

Quality System Procedure Doc. No.
: SAPL-III / QSP /0703
SAPL-III Revision No 01
Vendor Selection & Control Date 03.11.2015
Page No 1 to 13
1.0 Purpose
The purpose of this procedure is to detail the steps to be followed during Vendor Selection,
Approval and their control.
2.0 Scope
This procedure is applicable to existing and new suppliers for the procurement of raw
Materials related to production and for sub-contracting works like machining,
Surface Treatment, Heat Treatment & BO Parts.
3.0 Responsibility & Authority
3.1 Purchase Executive is responsible identifying the Potential Vendors.
3.2 Purchase Executive & In-coming Quality In charge and or MR are

responsible for assessment & evaluation of the vendors.
3.3 In-coming Quality In charge is responsible for control of exiting vendors.

a) Monitoring In-coming Quality.
b) Conduct of vendor audit as per audit plan.
c) Obtain CM Report for In-coming defects & Audit finding.
d) Monitoring Quality rating of all vendors and report to management
4.0 Procedure
4.1 Selection of New Vendors

4.2 Existing Vendors Control
4.3 Selection Criteria for tools, Jigs & Checking Fixtures
Reviewed By : Approved By :
Date : Date :
Quality System Procedure Doc. No.: SAPL-III / QSP /0703
Page No 2 to 13
4.1 Selection of New Vendors

Time
Sl.No Activity Resp Location Format
(Max)
Start - - - -
Information about the capability and the

facilities of the potential vendors will be Purchase Start + T Purchase ( Vendor
4.1.1 obtained by using the form "General Executive Office General
Information on Vendor” Information ,
profile)
Vendors certified for ISO 9001 standard as Purchase T Purchase

4.1.2 min. level only will be considered. Executive Office
Based on the evaluation results & certification Incoming

T+7 Quality Office
status if found ok, potential vendor will be
4.1.3 GM-Op
considered for QMS Audit.
-
Incoming
Potential vendor will be evaluated as per Purchase Quality Office
Vendor Rating Guidelines & Recorded in Incoming- T + 22
4.1.4 Vendor (QMS) sheet. Min required 80 % in Ins / MR SAPL-III/F/12
QMS Audit. (Vendor
Follow the Evaluation)
Step no 4.1.9
Incoming
Ok Quality Office
GM-Op & T + 22
4.1.5 Review Incoming-
Not Ok Ins
Date : Date :
Page No 3 to 13
Sl.No Activity Resp Time Location Format
(Max)
A
Incoming- T + 37 Days Incoming -
4.1.6 Ins, Quality Office
Purchase
Countermeasure report will be obtained Executive
from Potential vendors.
Incoming-
Ins / MR ,
Purchase T + 52 Days Incoming SAPL-III/F/46
4.1.7 Executive Quality Office ( Corrective
Final audit will be conducted after the action )
Implementation of corrective action on the
Finding of First audit.
4.1.8
If the vendor does not qualify, he will not AGM - -

be considered further.
-
End
4.1.9
Drawing / Specification will be provided to -

Purchase T + 25 Days Incoming –
the Potential vendor. Office
4.1.10
-
Completion of Commercials with Purchase Incoming-
Purchase T + 30 Days Office
Time
(Max)
Date : Date :
Page No 4 to 13
B Not ok
AGM/GM Immediate Purchase Dept -

Review
4.1.11
Ok
END
Incoming
Initial samples will be obtained from the Ins
4.1.12 vendor. T + 37 Days Incoming-
Office -
Incoming
Ins
4.1.13 Samples Validation as per Relevant T + 39 Days Incoming
Spec. / Std. Office
Follow step
Step no 4.1.17 -
AGM &
Incoming
Ok Ins
4.1.14 Not okRevie T + 40 Days Incoming
w Office
Purchase
Obtain Fresh samples after implementation Executive
4.1.15 of Countermeasure Max. No. of Times: 03 T + 47 Days Incoming
for samples meeting the spec. Office
Time
(Max)
Date : Date :
Page No 5 to 13
Not meeting the spec after 3 samples reject Incoming-Ins T + 48 Days Incoming -
4.1.16 the Vendor &Purchase Office
Executive
END
Purchase
1) For New Projects samples as per Trial Executive & T + 50 Days Incoming -
PD Team Office
4.1.17 quantity in Project Plan.
2) For existing Product LVPT run.
Not ok
Incoming-Ins
T+52 Incoming -
4.1.18 Ok
Review Days Office
PD
Team ,Purch
ase T + 59 Incoming- -
HVPT run. &Incoming Days Office
4.1.19
PD Team &
Purchase T + 60 Incoming -
4.1.20 PPAP / ISAR Samples Obtained.
Days Office
T + 67 days
Incoming & to Incoming -
4.1.21
Validation of PPAP / ISAR Samples PD Team T + 82days Office
In case of
corrective
action
Time
(Max)
Date : Date :
Page No 6 to 13
4.1.22 NPD/ T + 85 Incoming- -

Quality Days Office
Internal Approval of PPAP / ISAR
Purchase T+85 Incoming- SAPL III/ F / 16

4.1.23 & Days Office (Approved
Include Vendor for List of Approved Incoming Vendor List)
Ins
Vendors.
END
4.2 Existing Vendors Control

Time
(Max)
Date : Date :
Page No 7 to 13
Start
Incoming-
Ins , Once In Incoming Supplier Audit
4.2.1 Purchase Year Office Plan
Executive
All existing vendors will be evaluated as per
Plan. Expect Raw Material Vendors
Incoming- Once In Incoming

4.2.2 Ins 6 month Office SAPL-III/F/12
OR
Evaluation will be done as per Process Audit Customer
specific format
4.2.3 Incoming- Every Incoming Supplier History

Ins Month Office sheet
Incoming defects / Trend of each vendor will
be maintained except vendors for raw
material.
Incoming- Every Incoming -

4.2.4 Ins Month Office
-
Monthly Quality Rating will be informed to
vendors
Time
(Max)
Date : Date :
Page No 8 to 13
4.2.5 Vendors will be audited as per Guideline and

Or Process Audit checks sheets as applicable Incoming- Every Plan Incoming- SAPL-III/F/12
as per plan. Eng/MR Office
Corrective action / Improvement will be

4.2.6 Obtained will ensure the Implementations & Incoming Every Incoming - -
Eng Corrective Office
Effectiveness. action
End
4.3 Selection Criteria for Tools, Jigs & C/F:
Date : Date :
Page No 9 to 13
Sl.No Activity Resp Time Location Format
(Max)
- - - -
Start
4.3.1 Dir - Op - Admin Office -
Vendor Selection
4.3.2 Dir - Op T Admin Office -
Review
4.3.3 Purchase - T Admin Office -
Asst
Existing vendor from
4.3.4 the list of approved Dir - Op T Admin Office -
vendor
New Vendor selection
A
4.3.5 Dir - Op T+2 Admin Office -
Days
RFQ For Tooling
4.3.6 NPD – En T+3 Admin Office -

Days
Submission of Design
Time
(Max)
Date : Date :
Page No 10 to 13
X
NO Follow the Step
No : 43.6 Dir – Op
4.3.7 & NPD En T + 21 Admin Office -
Days
Design
Yes
Approval
4.3.8 Dir - Op T + 25 Admin Office -

Days
Activity Chart
Dir – Op
4.3.9 & NPD En T + 28 Admin Office -
Days
Progress Review
4.3.10 Pro - En T + 15 Production Area -

Tools & Sample Weeks
Submission
No Follow the step
No : 43.7
4.3.11 In - Insp T + 15 Incoming Area SAPL III/F/97
Incoming Weeks
Inspectio
n for
tools
4.3.12 Pro - En T + 16 Production Area -

Weeks
Trials at SAPL
4.3.13 Pro – En & T + 16 Inspection Area -

Insp Weeks
FPP Approval
Pro – En ,
4.3.14 NPD & T + 18 Production Area -
Quality - Weeks
Die Approval Ins
- - - -
END
Time
(Max)
Date : Date :
Page No 11 to 13
4.3.15 Pur - Asst T+2 Admin Office General

Days information/
Information about the capability and the facilities of the profile
potential vendors will be obtained by using the form
"General Information on Vendor”
4.3.16 Pur - Asst T+2 Admin Office

Days
Minimum Requirement for Tool maker - Past Experience : -
Min 5 Years in the Field. Qualified Fitter : Minimum 2 Year.
Machine requirement : Shaping machine, Milling Machine,
Lathes, Drilling Machine, Surface Grinding , Wire cut
prepared if not shall have be wire cut facility. Tool
Designer :1, Tool Maker :1
4.3.17 Dir –Op & T+8 Admin Office
NPD En Days
-
Vendor Visit &
Capability
assessment
4.3.18 Dir - Op T + 10 Admin Office
Days
-
RFQ For Tooling
Dir –Op & T + 12 Admin Office
4.3.19 NPD En Days
-
Submission of Design
NO Follow the Step
4.3.20 No :4.3.18
NPD - En T + 18 Admin Office
Days
Design -
Approval
4.3.21 NPD - En T + 20 Tool Room

Days
-
Activity Chart
Time
(Max)
Date : Date :
Page No 12 to 13
X
4.3.22 Dir –Op & T + 22 Admin Office -
NPD En Days
Progress Review
4.3.23 Pro – En & T + 15 Admin Office -

NPD En Weeks
Tools & Sample
Submission
No Follow the step
4.2.24 No : 4.3.23 Pro - En T +15 Admin Office SAPL III /F/97
Weeks (Inspection
Report)
Incoming
Inspectio
n for
tools
Pro –En & T +16 Admin Office
4.2.25 NPD En Weeks
-
Trials at SAPL
4.2.26 Quality - T + 16 Admin Office

ins Weeks
FPP Approval -
Pro – En & T + 18 Admin Office

4.2.27 NPD En Weeks
-
Die Approval
- - -
-
END
5.0 CROSS REFERENCE
Date : Date :
Page No 13 to 13
5.1 Vendor General Information, profile
5.2 Approved Vendor List
6.0 RECORDS
6.1 Vendor Evaluation SAPL III/F/12 / or Customer specific audit (VDA 6.3)
6.2 Corrective action SAPL III/F/46
6.3 Inspection Report SAPL III/F/97
6.4 Supplier History Sheet
Date : Date :

0703 Vendor Selection & Control

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0703 Vendor Selection & Control

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Quality System Procedure Doc. No.

: SAPL-III / QSP /0703

3.0 Responsibility & Authority

3.1 Purchase Executive is responsible identifying the Potential Vendors.

3.2 Purchase Executive & In-coming Quality In charge and or MR are

3.3 In-coming Quality In charge is responsible for control of exiting vendors.

4.1 Selection of New Vendors

4.1 Selection of New Vendors

Information about the capability and the

Vendors certified for ISO 9001 standard as Purchase T Purchase

Based on the evaluation results & certification Incoming

If the vendor does not qualify, he will not AGM - -

Drawing / Specification will be provided to -

AGM/GM Immediate Purchase Dept -

4.1.22 NPD/ T + 85 Incoming- -

Purchase T+85 Incoming- SAPL III/ F / 16

4.2 Existing Vendors Control

Incoming- Once In Incoming

4.2.3 Incoming- Every Incoming Supplier History

Incoming- Every Incoming -

4.2.5 Vendors will be audited as per Guideline and

Corrective action / Improvement will be

4.3 Selection Criteria for Tools, Jigs & C/F:

4.3.1 Dir - Op - Admin Office -

4.3.2 Dir - Op T Admin Office -

New Vendor selection

RFQ For Tooling

4.3.6 NPD – En T+3 Admin Office -

4.3.8 Dir - Op T + 25 Admin Office -

4.3.10 Pro - En T + 15 Production Area -

4.3.12 Pro - En T + 16 Production Area -

4.3.13 Pro – En & T + 16 Inspection Area -

4.3.15 Pur - Asst T+2 Admin Office General

4.3.16 Pur - Asst T+2 Admin Office

4.3.21 NPD - En T + 20 Tool Room

4.3.23 Pro – En & T + 15 Admin Office -

4.2.26 Quality - T + 16 Admin Office

Pro – En & T + 18 Admin Office

5.0 CROSS REFERENCE

5.1 Vendor General Information, profile

5.2 Approved Vendor List

6.2 Corrective action SAPL III/F/46

6.3 Inspection Report SAPL III/F/97

6.4 Supplier History Sheet

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