Professional Documents
Culture Documents
CHAPTER I
Introduction
Take a look around the world we live in today. It’s filled with different
not only for business processes but also for government processes, resulting for
While these technological advances are speeding along, some people believe
that they are greatly impeding the promotion of emotional and psychological
devices. Business processes has been improved thru the use of technology that
reports that leads to a good decision making. With these advance technologies, a
or a department.
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that develops the passion for the country that is strengthened and supported by a
The Concepcion Holy Cross College, Inc. serves as a principle for a walk-
through to its unwavering movement to provide its-goal for quality education that
develops the passion for the country that is strengthened and supported by a set
of core values.
that would lead them use so much of their time working on the papers. But when
able to do their task more accurate and productive. Automation of the manual
Staffs manually do their work especially on paper works that would lead
them use so much of their time working on the papers. Then, information
technology was introduced in the society that increases the accuracy and
For the past years in Concepcion Holy Cross College, Inc., Supply
Monitoring is hard for the person in charge to store and keep track for the
supplies and equipment because it is done manually. Actual count of items is one
at a time counted but with automated system, actual count of items coming in
The problems they are experiencing now is that, the management needed
an automated monitoring system which will provide a accurate, fast, efficient and
for their supplies management. The issue that they encounter was inaccurate
data and they cannot easily track supplies in their office if it was transferred and
its current status. And they said that some of the items are misplaced and are not
the supply section. The automated system will generate a fill up form where each
employee can request their desired equipment or supply. Once they have filled
up the necessary information on the form, their request will be sent to the
administrator for its approval and if it is approved then it will be pass to the supply
officer for issuance. Once the transaction was done the system will now make a
printable output for a hard copy reference of the items requested by a certain
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transaction like when the item was requested, acquired, released and received.
Monitoring, this is a system that will monitor the moving supplies, where it
is designated and what its current status. Monitoring is one of the primarily
needed information.
This study aims to develop a system for the Concepcion Holy Cross
College, Inc., that will automate the transactions managing their supplies. This
include a procurement, inventory and supply monitoring system for accurate and
faster transactions. Because of this, the system aims to reduce the time of work
of employees and they will be more updated on statuses of their supply. They will
secured information system that will help the regional office doing the task
efficiently. The system will manage all transaction and processes in the
Research Objectives
General Objective
This study aims to develop a supply monitoring system that would manage
Specific Objectives
2. To create an inventory system that will monitor and update the status of
monitoring.
characteristics:
a. Functionality
b. Reliability
c. Usability
d. Efficiency
e. Maintainability
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f. Portability
This study aims to develop Supply Monitoring system for Concepcion Holy
Cross College, Inc. This research will focus on operations, transactions, and
employee request an item from the supply division, the system will produce a fill
up form where each employee can request their desired supply. Upon filling up
the form with its necessary information, a request will be sent to the supply office
to check if the stocks are available. The system will notify if the quantity reaches
its lowest limit. There will be acquisition feature in the system, if there are no
stocks available in supply division, the system can generate a purchase request
form to be filled up and wait for the approval of the managing director. When the
Acknowledgement Receipt if the item will be released by the supply officer and
indicates who receives and issues the item. The process of requesting supply
contains the date of each transaction like when the item was requested,
The monitoring system will cover all supplies in the office. The system will
monitor the available stocks of each item. It can add, update and delete an item
from the stocks. Each equipment has their own depreciation value. There will be
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a notification when the quantity of a single item reaches the lowest limit or the
reordering point. It will also contain the date requested by an employee and when
Moreover, the system will also keep track of items transferred from the
Furthermore, the system will generate necessary reports with its annual
and monthly physical counts of inventories for Supply and ICT equipment.
the system because the Department of Education has its own centralize bidding
complex wherein it was monitored by the main office of DepEd. This will only
to give a reliable, accurate and secured information system that will help
CHAPTER II
This chapter presents the related literature and studies that helped the
aspects of the people that are critical essential to the study and I is intended to
Related Literature
that the key factors are appecting the type of inventory systems in Thailand,
which can be of value to developing countries making the transition into newly
industrialized ones. This study shows that inventory systems in Thailand are
demands, supply base, and the extent to which materials were either exported or
imported.
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industrialized ones. This study shows the type of production, location of the
multinationals headquarter
social goals that took place in the 19th century. For example, in 1840, the US
president Martin Van Buren issued an executive order that established the 10-
hours working day for those working under certain government contracts. Similar
initiatives were also made in Europe, in particular France and the UK. The same
author even states that “it is not too much of an exaggeration to say that modern
and it is hardly surprising that the former was used in part to underpin the goals
the EU as a whole. One special area where public procurement may have a
significant role in the future concerns environmental issues and the increasingly
side’ instrument for innovation policy. Sweden in particular offers many examples
the topic). One suggestion that Gerard offers to adapt to the current paradigm of
individual knowledge workers – in our view all too often working on indirectly
your organization and your networks and using analytics and ‘big data’ for
This concept of using data more proactively than relying on the “best
practice” database as Gerard terms it ties directly to a talk I gave last Friday at an
the term “3 P’s” – no, we’re not talking about the “marketing P’s” – that I thought
were defining the future of best practice: predictive, proactive, and prescriptive.
simply collecting data for data’s sake. Rather, we must think beyond data
what individual and combined elements in a broader data set can tell us—as
in the past.”
It has also been shown that public agencies can act as competent
(Palmberg, 2002). In the case of the development of the telecom sector in the
Nordic countries, some authors have referred to development pairs. This notion
12
is used to capture the multiplex long term relations such as those that existed
between Ericsson and Nokia and their respective national public telecom
stages, the public agency actually insisted that technical development should be
Inventory System. This system is originally integrated into the full blown Cerquit
Accounting Suite but can work stand alone, tailored-fit depending on client’s
set to be of use, with the system layout based on the client’s current procedural
framework and added features that would help improve operational efficiency.
In this study conducted by Ariel Magat (2002), he stated that the Inventory
efficient, effective and smooth operation that eventually would lead to the
record management office that will hold data of the agency to serve as locator of
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the record and to control the disposal of each record. This can be possible
through the use of computerized system. Computer with the appropriate software
records that are computerized is faster than finding them in the filling cabinet.
The usual approach to replenishment at each step in the chain has been
for the manufacturer to place an order with the supplier. Typically, there would be
no early warning signals on requirements from the customer and thus the
supplier would have to hold inventory in the form of safety stocks as a “buffer”
against this uncertainty. Likewise, the customer would also carry safety stocks on
the same items to safeguard against the possibility of none-supply. The result of
this conventional approach were higher levels of inventory in the chain and
this inventory system software, suppliers can offer their customers a value added
partners. Besides giving the supplier increased visibility into actual demand, it
also recognizes that suppliers often may have more knowledge and control over
well as inventory levels. This allows suppliers to make better decisions on how to
customer service levels, lower transportation costs, reduced inventory levels and
documents. This system successfully organizes and keeps track of the inventory
aims to provide a fast and easier way to monitor the movement of your stock of
The Sahana Eden based Relief Goods Inventory and Monitoring System
Development (DSWD) for managing the delivery of humanitarian aid across the
country. RGIMS is a web based application that monitors the progress of relief
goods in warehouses throughout the country from the time they are first
local government units. The World Food Programme (WFP) sponsored this
program, providing funding for training the IT department from the Philippine
needs. Sahana Software Foundation partner AidIQ provided that training last
year and the system was out into heavy use after Typhoon Haiyan/Yolanda
Related Study
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experience was the difficulty in product controlling, tracking and reporting, since it
in making, storing and retrieving of records for inventory. This system will replace
the manual way of recording data thus eliminating human error on recording and
computing.
and Tools. The Function of the proposed system is to create, store and secure all
the Gate Pass Records of the company and the second function is to monitor all
the time in and time out of equipment or tools of the company Hi – Tone
Function of the system of the proponent to eliminate the problem that they
digital and physics/chemistry procedure being used by the borrower and the
administrator. The proponents studied and discovered the problem caused by the
computerized monitoring system that will monitor the equipment borrowed and
the borrowers and will also eliminate the problems prevalent in the current
system.
Additionally, Inventory for Gen Med Pharmacy System Daraga, Albay will
This will automate the Inventory process of the pharmacy. The system resolves
the security issues of information of stocks and transactions and it will give faster
access to the products. They derive with this system because they do inventory
process by writing the details of the stocks received which will include product
details. The process was manual and time consuming so they make this system
companies in Iran. To this end a qualitative approach was used and multiple
agencies buy jointly with private purchasers and both utilize the bought
innovations. In such cases, initial demand from the public sector is very often
same products can also be purchased and used by private firms and individuals,
once they become readily available in the market, and government purchasing
thus provides one important means of realizing broader societal goals of energy
that are broadly shared by, and thus congeneric to, a very broad range of social
Under the Korean Red Ginseng Enterprise Sales and Inventory System,
the researchers came up with a computerized sales and inventory system. The
proponents used database to easy access of files and for easier and faster
processing of the selling and inventory transaction. The program was designated
to generate reports such as monthly reports, inventory reports, sales invoice and
list of items. In connection with the proposed system, the proponents proposed a
18
new and faster way of processing business transactions. The system also helped
the user to know the availability of the products. It also helped the manager to
monitor the stocks and to get immediate notice for acquisition of additional
products. The Proponents acquires knowledge about the file processing and
report generations through this study. It also gives the proponents ideas to create
the proposed system’s reports in online sales and inventory system. Automation
ecosystems, fuel types, and geographic areas in the United States. FIREMON
analysis program, and an image analysis guide so that fire managers can 1)
design a fire effects monitoring project, 2) collect and store the sampled data, 3)
statistically analyze and summarize the data, 4) link the data with satellite
imagery, and 5) map the sampled data across the landscape using image
so data can be evaluated for significant impacts, shared across agencies, and
According to George Nenes et. al. The ordering policy of the procurement
was placing orders on a continuous basis following empirical rules, knowing that
19
these orders would be delivered periodically, once a minimum order size was
accumulated. For example, a certain German supplier would send off an order to
Greece by truck on a Thursday or Friday if the total weight exceeded 300 kgs.
This occurred practically every other week with a few exceptions. The truck
would arrive at RODA’s warehouse after five or six days, containing only the
items that were available for delivery at the time that the order was assembled at
the supplier, namely one or two days before the truck was actually loaded. Thus,
the effective lead time ranged from eight days for some fast-moving items to a
few weeks for slow-moving items that the supplier would manufacture to order.
In relation with the above statements, reviewed literature and studies from
both local and foreign authors were collected to relate their significance with the
work of the present researcher. We found out from the gathered studies that
those researches are resources that made these present study easily
understood. The present study is not exactly identical base from the study above.
System and to have a Messaging feature and to see if the user is currently active
or inactive.
20
NOTES
1st
Dosi, G. (1988): The nature of the innovative process. In Dosi et al. (1988):
Technical Change and Economic Theory. London: Pinter.
2nd
http://connection.ebscohost.com/c/articles/4538141/inventory-systems-foreign-
companies-newly-industrialized-country
3rd
SOURCEMultinational Business Review (St. Louis University); Fall2001, Vol. 9
Issue 2, p47
4th
McCrudden, Ch. (2004): Using public procurement to achieve social outcomes.
Natural Resources Forum, vol. 28, pp. 257–267.
5th
http://spendmatters.com/2013/07/31/new-procurement-management-thinking-
theory-informed-practice-and-proactive-data/
21
6th
Palmberg, Ch. (2002: Technical systems and competent procurers – the
transformation of Nokia and the Finnish telecom industry revisited? Telecommunications
Policy, vol. 26, pp. 129–148.
7th
Demetriou, Mark SP., Manzano, Nicanor E. “Computerized Inventory System of
Stargaz Enterprises Caltex, Tabaco City” (A Thesis Presented to the Faculty of the
Department of Computer Studies AMA Computer College – Legazpi City, August 2004)
8th
Mark Lyndon N. Menor “Gate Pass Management and Monitoring System of
Equipment and Tools In Hi – Tone Construction & Development Corporation.”(An IT
Capstone Project Presented to the Faculty of the Department of Computer Studies AMA
Computer College Legazpi City, April 2015)
9th
Ernelli Asueta and Julie Nuyda “Computer –Based Monitoring System of
Laboratory Equipment” (An Undergraduate Thesis Presented to the Faculty Of the
Department of Computer Studies AMA COMPUTER COLLEGE Legazpi City, October
2009)
10th
Sir John T. Caballero and Jay E. Jaylo “Computerized Inventory System for
Boardwalk Business Ventures INC. of Legazpi” (An Undergraduate Thesis Presented to
the Faculty of the Department of Computer Studies AMA COMPUTER COLLEGE
Legazpi City, 2007)
11th
Capino, Noe A, Lapuz, Johans Ramses B.,” Inventory System for Gen Med
Pharmacy Daraga, Albay” (An Undergraduate Thesis Presented to the Faculty of the
Department of Computer Studies AMA COMPUTER COLLEGE Legazpi City, August
2008)
12th
Bahreman, Behnam. (2010): Using Investigating benefits and limitations of
applying e-procurement in B2B Automakers companies in Iran.
13th
Edquist, Ch., Hommen, L. & Tsipouri, L. (ed.) (2000): Public Technology
Procurement and Innovation. Boston, MA: Kluwer Academic Publishers.
14th
https://www.scribd.com/doc/124653038/Inventory-System Korean Red Ginseng
Enterprise – Sales and Inventory System (J. De Leon, M. Ferrer, 2001)
15th
Lutes, Duncan C.,” FIREMON: Fire Effects Monitoring and Inventory System”
(United States Department of Agriculture, June 2006)
16th
https://www.informs.org/ORMS-Today/Public-Articles/April-Volume-38-Number-
2/International-O.R.-Customized-inventory-management
17th
http://www.cerquit.com/Products/Inventory-System
18th
http://marky04mark.blogspot.com/2007/11/chapter-1-background-and-setting.html
19th
http://www.fasttrackph.com/sap-inventory-system/
20th
http://www.proinfinity.com/what-we-offer/services/inventory-management-system/
21th
http://sahanafoundation.org/deployments/philippine-department-of-social-welfare-
and-development/
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CHAPTER III
development of the study. Sources of data, instruments used and data gathering
procedure are likewise given. This section lists and discusses specific steps and
Research Design
data, analyzing the work flow on the department and determining the current
procedures through data gathering. This method will be a great help in the
Research Methodology
Currently the Supply Office is facing a problem such as: Manual when it
comes to documenting, they encounter a data inaccuracy and they cannot track
equipment in their office if it was transferred and its current status. And they said
that some of the items are misplaced and are not counted in their inventory.
which will provide a quick, efficient and reliable results so as to maximize time
lessen errors due to human intervention for their supplies and equipment
management.
Supply Office department for the Divisions of the DepEd RO V. The head wants
to have an automated inventory system that would help the Division to lessen
The proponents also asked the Head of the Supply Office to cite examples
supply monitoring took place. The Division will send a request for a supply or
equipment to acquire their needed items and wait for the approval from the Head
of the Supply Office. The process will end up by the time when the item was
approved and recorded in the inventory and will be ready for issuing.
25
Upon identifying and understanding the problems that agency’s facing, the
proponents identified and created the proposed system’s objectives and scope
Upon deep understanding and analyzing the problems, based from the
data gathered in the office and sample transactions we gathered inside Division,
the proponents recognize the functionalities and what the system must do. The
researchers developed a Data Flow Diagram of the current process inside the
Supply Office in order to illustrate the process and understand what is the flow
The proponents designed the Data Flow Diagram (DFD) of the proposed
system which includes all flow of the business transactions of the agency with
necessary inputs such as equipment and supply information. For the inventory of
the supplies and equipment, depreciation value is needed in order to see which
developed the design of the database and logical design of the proposed system
foundation and finishing the design of the database will be critical. Designing the
interface and coding of the proposed system was also developed in this phase.
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downloads from your website. JavaScript is often used to create polls and
quizzes. PHP is a scripting language designed to fill the gap between SSI
(Server Side Includes) and Perl, intended for the Web environment. Its principal
Query Language (SQL). It is also free and open source. The combination of PHP
and MySQL gives unmet options to create just about any kind of website - from
small contact form to large corporate portal. HTML (Hypertext Markup Language)
World Wide Web browser page. The markup tells the Web browser how to
display a Web page's words and images for the user. Each individual markup
when some display effect is to begin and when it is to end. CSS is a style language
that defines layout of HTML documents. CSS covers fonts, colours, margins, lines,
height, width, background images, advanced positions and many other things.
languages to use in order to clarify the suggestions and make it happen. Due to
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MySQL can store a big information and its compatibility to any kind of browsers,
the proponents decided to use it. The following are the system requirements
Table 1
Hardware Requirements
AVERAGE
Hard Drive 16 GB 20 GB
Table 2
Software Requirements
We arrived at this requirements in order that the system will perform fast
large memory.
This phase focuses on testing the system whether the functionalities of the
system are working right. Error, glitches and bug will be determined, it will be the
top priority for debugging and also to check some possible errors and as well as
future errors in the system. The intricacy of the original design would come out
User privileges for users, admins and super admin are also included in
this phase.
the Implementation stage. This time, the developers input the existing data for
the new system and train the users to operate the new application. In this phase
the errors, glitches and bugs are already determined and fixed to maintain the
Figure 1
NOTES
1st
http://javascript.about.com/od/reference/p/javascript.htm
2nd
https://en.wikibooks.org/wiki/PHP_Programming
3rd
https://www.siteground.com/tutorials/php-mysql/
4th
http://searchsoa.techtarget.com/definition/HTML
5th
http://html.net/tutorials/css/lesson1.php