Checklist for Newly Hired Personnel Checklist for Newly Hired Personnel

(Teaching & Non Teaching) (Teaching & Non Teaching)

Name: Name:
Position: Position:
School: School:
For CSC Requirements in Brown Folder For CSC Requirements in Brown Folder
Recommendation (1st indorsement) (2 Copies) Recommendation (1st indorsement) (2 Copies)
Fully Accomplished Personal Data Sheet - PDS Fully Accomplished Personal Data Sheet - PDS
(Picture Passport Size W/ Name Tag) (2 Copies) (Picture Passport Size W/ Name Tag) (2 Copies)

Work Experience Sheet (For No Working Exp. In The Work Experience Sheet (For No Working Exp. In The
Gov't) (2 Copies) Gov't) (2 Copies)

Authenticated Eligibility / PRC License Authenticated Eligibility / PRC License

PRC Rating w/ Major Subject (for HS only) PRC Rating w/ Major Subject (for HS only)
Copy of Approved Special Order of Transfer (Transfer Copy of Approved Special Order of Transfer (Transfer
only) only)

Updated Service Record (Transfer Only) Updated Service Record (Transfer Only)
Copy of Previous Appointment (Transfer Only) Copy of Previous Appointment (Transfer Only)
Copy of Transcript of Record (SHS Only) Copy of Transcript of Record (SHS Only)
Copy of Cert. Of Emp./Atleast 2-Day Copy of Cert. Of Emp./Atleast 2-Day
Trainings/Seminars (SHS/Non-Teaching Only) Trainings/Seminars (SHS/Non-Teaching Only)

Position Description Form (Original With fill up and Sign/ To Position Description Form (Original With fill up and Sign/ To
be filled up by the Supervisor/School Head) (3 Copies) be filled up by the Supervisor/School Head) (3 Copies)

Oath of Office (3 Copies) Oath of Office (3 Copies)

Assumption to Duty (3 Copies) Assumption to Duty (3 Copies)
Separate File Separate File
4 BIR Form 2305 (If with Exisiting TIN) 4 BIR Form 2305 (If with Exisiting TIN)
4 BIR Form 1902 (if no existing TIN) 4 BIR Form 1902 (if no existing TIN)
*Attach Birth Cert./Valid ID/Marriage Cert.(If Married)/Birth Cert. Of *Attach Birth Cert./Valid ID/Marriage Cert.(If Married)/Birth Cert. Of
Depedents each BIR Form Depedents each BIR Form
Philhealth Er2 (1 Copy) Philhealth Er2 (1 Copy)
4 SALN (Properly Filled Up with sign & Receiveof Person 4 SALN (Properly Filled Up with sign & Receiveof Person
Administering Oath (For Newly Hired Only) Administering Oath (For Newly Hired Only)

GSIS Membership Information Sheet GSIS Membership Information Sheet

*Include BP no. If Transfer from other Div./Agency/Re-Employed) *Include BP no. If Transfer from other Div./Agency/Re-Employed)

For 201 File (In Folder With Plastic Cover and Name (Surname first)
Fully Accomplished Personal Data Sheet - PDS
(Picture Passport Size W/ Name Tag) (1 Copies)
Copy of Authenticated Eligibility / PRC License
PRC Rating w/ Major Subject
Copy of Previous Appointment (Transfer Only)
For 201 File (In Folder With Plastic Cover and Name (Surname first)
Fully Accomplished Personal Data Sheet - PDS
(Picture Passport Size W/ Name Tag) (1 Copies)
Copy of Authenticated Eligibility / PRC License
PRC Rating w/ Major Subject
Copy of Previous Appointment (Transfer Only)

1 SALN (Received by previous agency for Transfer only) 1 SALN (Received by previous agency for Transfer only)

Cert. of Last Payment (If transfer from other Div.) Cert. of Last Payment (If transfer from other Div.)
NBI Clearance (Original) NBI Clearance (Original)
Marriage Cert.(for Married) Marriage Cert.(for Married)
Birth Certificate Birth Certificate
Copy of Transcript of Record Copy of Transcript of Record
Copy of Diploma Copy of Diploma
Medical Certificate (CSC Form 211 with Original Medical Certificate (CSC Form 211 with Original
Results Results
Clearance & Certificate of Emp. (If from Private Clearance & Certificate of Emp. (If from Private
School/Other Gov't Agency) School/Other Gov't Agency)

* If the Applicant is Re-Employment or Re-Appointment, 201 is no * If the Applicant is Re-Employment or Re-Appointment, 201 is no
longer required. longer required.
Received Date: Evaluated by: Received Date: Evaluated by:
Processed On: Processed On:
DEPEDBATS-PER-F-080/R1/07-25-2018 DEPEDBATS-PER-F-080/R1/07-25-2018