Professional Documents
Culture Documents
ON PRACTICAL EXERCISES
By: Atty. Edwin M. Carillo1
Based on the official syllabus, this year’s Bar Examinations shall have a
portion on Practical Exercises as part of the exams on LEGAL ETHICS. While
this has always been a part of previous Bar Examinations, this portion was
removed in the 2012 Bar examinations after it gained prominence in the 2011
Bar Examinations when the Bar Chairman opted to insert a skills examination
on a predominantly MCQ-type exam that year, asking the candidates to draft
both a legal opinion and a trial memorandum.
This year’s Bar Exam syllabus on Legal Ethics lists the following for
Practical Exercises:
d. PUT A DATE in all the legal documents that you will draft as
required.
1
Atty. Carillo served as member of the College of Examiners in the 2011 Bar Examinations that
handled Legal Ethics and the Skills Examinations for Trial Memorandum. He is a professor of law
and bar reviewer teaching courses like, Political and Constitutional Law, Land Registration Law,
Administrative Law, Legal and Judicial Ethics, Trial Technique, and Legal Forms and Writing for
over two decades now. He currently serves the government as an Assistant Government Corporate
Counsel of the Office of the Government Corporate Counsel, an agency attached to the Department
of Justice.
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The patterns of legal forms, i.e., Business Legal Forms or Judicial Legal
Forms would be useful here. Familiarize yourselves with their respective
patterns to save you time when drafting any of them during the examinations.
A. BASIC CONTRACTS
I. AFFIDAVITS
An affidavit is a sworn declaration of facts known to a declarant or affiant. It consists
of the following parts: the Venue of Execution, Title, Person’s Bona Fides, the Oath,
Statement, the Signature and the Jurat. (Code: VeTiPe-OSta-SiJu) Of all these parts, the
jurat is most important as this is the certification of an officer that the statement was sworn
before him. Section 6, Rule II of the 2004 Rules on Notarial Practice (RNP) defines a jurat
as an act in which an individual on a single occasion:
(a) appears in person before the notary public and presents an instrument or document;
(b) is personally known to the notary public or identified by the notary public through
competent evidence of identity as defined by these Rules;
(c) signs the instrument or document in the presence of the notary; and
(d) takes an oath or affirmation before the notary public as to such instrument or
document. (This means that the declarant vows under penalty of law to the whole truth
of the contents of his statement. Note also that the elements of a jurat are connected by
a conjunctive “and”. As such, each one act should be reflected in the jurat.)
Check out the following sample of an Affidavit of Loss that can be asked in this year’s Bar
examinations:
AFFIDAVIT
3. This certificate was among those destroyed on 14 June 2015 when
my entire house was razed by fire.
│
│
(SGD) JUAN C. MENDOZA │
Notary Public for Manila │
Suite 212 Burke Building, Escolta, Manila │ Jurat
Commission Serial 54342 │
Until Dec. 31, 2018 │
Roll of Attorney 38718 │
PTR 56789; 1-12-17; Manila │
IBP 24680 1-12-17 Manila │
Doc. 12; │
Page 8; │
Book II; │
Series of 2017. ┘
(b) the oath or affirmation of one credible witness not privy to the
instrument, document or transaction who is personally known to the notary
public and who personally knows the individual, or of two credible witnesses
neither of whom is privy to the instrument, document or transaction who each
personally knows the individual and shows to the notary public documentary
identification.
TAKE NOTE:
A notary public may attest in his jurat that he personally knows the affiant and that
would have been valid. In fact, if this is the case, the presentation of a competent evidence
of identity may be dispensed with. Therefore, if there is no requirement from the examiner to
this effect, the jurat would have been complete if it is stated in this manner:
“SIGNED AND SWORN before me this 6 June 2017 by affiant whom I personally know.”
18.
Republic of the Philippines)
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3. Finally, I declare that I have read this document and I willingly and
voluntarily give this quitclaim fully knowing my rights under the law.
(SGD.) BERNARDO B.
SALES
Affiant
Doc. 6;
Page 4;
Book I;
Series of 2017.
A Deed indicates the unilateral act of a person in disposing his property or right in
favor of another after his receipt of a consideration. The transaction is terminated by the
conveyance of the thing or right. A typical deed has the following parts: Title,
Announcement, First Party, Consideration, Act or Conveyance, Second Party, Signature
and Acknowledgment. (Code:TAF-CAS-SA) Observe these parts in the deed below.
(S) to RICARDO LIM, of legal age, married, and residing at 2 Bangkal St.,
Manila.
(A) (ACKNOWLEDGMENT)
If we change the subject matter to a real property, the act or conveyance part above
would read like this:
“hereby sell a 150 square meter parcel of land located in Tondo, Manila, covered
by Transfer Certificate of Title 42349-B, particularly described as follows: (insert
technical description)”
In drafting an agreement using a contract form, you must remember that it should
contain the essential requirements of object, consideration, and consent. The peculiarities of
a specific contract should also be taken into consideration. Using a contract form means that
you must show the parties’ respective undertakings. A contract usually has the following
parts: Title, Announcement, Actors, Recitals, Agreement, Conditions, Signatories and
Acknowledgment. (Code: TAA-RAC-SA) Observe these parts in the contract of lease below,
a possible contract that the examiner may ask:
(C) 1. Felipe leases to Arthur the apartment unit for one year from the signing
date of this agreement.
2. Arthur shall pay Felipe Php5,000.00 monthly rental, payable in advance
within the first five days of each month.
3. Arthur warrants that he received the apartment in good and habitable
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condition.
4. Arthur shall not sublet the apartment to any one without Felipe’s written
consent.
(A) (Acknowledgment)
Note well that deeds and contracts forms both speak of agreements and, therefore,
covered by the civil law concept of contracts. They vary in templates or forms used as
shown above. Deed forms are unilateral and, therefore, a first person’s point of view is
utilized. Contract forms demonstrate bilateral or multilateral acts or undertakings. As such,
the third person’s viewpoint is recommended to draft this. Notice too that the lease contract
your saw above can be drafted using the deed form. Thus, if the examiner does not qualify, I
suggest that you use the deed form, as it is simpler and, therefore, quicker to draft, saving
you so much precious time.
ACKNOWLEDGMENT
They are known to me to be the same persons who executed the foregoing
contract and they acknowledged that their signatures prove their voluntary acts
for the purposes stated in the document.
ACKNOWLEDGEMENT
They are known to me to be the same persons who executed the foregoing
contract on behalf of the corporations they represent and acknowledged to me
that the same is their voluntary acts and that of the corporation being
represented.
*Based on Section 1, Rule II of the 2004 Notarial Rules, only individuals can be
parties in the acknowledgment process. Corporations cannot take part in the process even if
they are the real party to the contract or deed. If a corporation is a party to the contract, its
representative must act for it and must so indicate in the acknowledgment that he acts in
such representative capacity. Unless required, It is advisable to simply refer in the drafted
deed or contract the specific authority of the corporation’s representative.
*The absence of an acknowledgment will not render the contract or deed void except
when the law requires that a contract be in some form in order that it may be valid or
enforceable like acts and contracts which have for their object the creation, transmission,
modification or extinguishment of real rights over immovable property; sales of real property
or of an interest in it which under the law must appear in a public instrument. An
acknowledgment, therefore, in these special cases is a must.
The Answer:
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22.
Promissory Note
Acknowledgment
I. VERIFICATION/CERTIFICATION.
Verification/Certification
I, Pedro Labo, plaintiff in the above-entitled case, state under oath that: (1) I
have read the above complaint and the facts stated in it are true and correct to the
best of my knowledge and/or based on authentic documents available to me; (2) I
have not commenced any action or filed any claim involving the same issues in any
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(JURAT)
Please note that the undersigned counsel shall submit the foregoing
motion for the Court’s resolution on 9 June 2017, Friday, at 2:00 o’clock in the
afternoon.
_________________________________________________________________________
Section 11, Rule 13, Rules of Court, as amended, requires an explanation if service
cannot be done personally. A violation of this requirement “may be cause to consider
the paper as not filed.” See: Solar Team Entertainment, Inc. v. Hon. Helen Bautista
Ricafort, et al. (G.R. 132007, 5 August 1998). Consider a sample explanation below.
____________________________________________________________________________
IV. CHANGE OF NAME PETITION (AFFIDAVIT FORM)
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An affidavit form can also be used to house pleadings when authorized by law. To
draft a petition for change of name in an affidavit form, it is important for you to read
Republic Act 9048. After doing so, read the following - -
The Answer:
5.
AFFIDAVIT
(To Petition a Change of Name)
1. I was born on 13 May 1999 from the union of Benjamin P. Relova and
Leonor C. Rosales and was given the first name “BATMAN BRUCE” as shown by
my birth certificate, here enclosed, recorded on such date in the Manila Local Civil
Registrar’s Office (LCRO) under registry number 1234567.
a. A certified true copy of the registry book page containing the entry
sought to be changed;
b. My elementary and high school transcripts of record where the name
“BATMAN BRUCE R. RELOVA” appears and upon which the change
shall be based;
c. The affidavits of Mrs. Maria R. Buenaventura and Mr. Pedro C. Vitug,
my elementary school and high school classmates, both stating
separately that I have been known in school as “BATMAN BRUCE R.
RELOVA, and upon which the change shall be based;
d. A certification of posting;
e. A certification from Barangay Santo Domingo, Cainta, stating that I am
known in the community as BRUCE R. RELOVA;
f. Separate certifications from the Philippine National Police and the
National Bureau of Investigation that I have no pending
administrative, civil or criminal cases, or any criminal record;
g. An affidavit of publication from the Manila Bulletin confirming the
requisite publication under the law; and,
h. A copy of the newspaper clipping from Manila Bulletin.
(Jurat is Omitted)
C. FINAL CONSIDERATIONS
Completing a required document for practical exercises will not be enough if your
aim is to submit an excellent work. Excellent writing needs editing, just as excellent furniture
needs finishing touches. Here are some editing tips that you can apply before turning over
your booklets to the proctor:
1. Aside from avoiding needless words to save on time, use the active voice instead
of the passive voice. Passive voice is indirect, limp, and weak. On the other hand, the active
voice is direct, vigorous, and strong. Sense the difference.
2. Use the right connectives. You need the help of connectives or transitory devices
to link your ideas one after the other and present a unified thought. You cannot assume that
your reader can read unspoken tie-ups between ideas. Consider the following useful
connectives:
Connective Function
And Connects two ideas of the same
kind
Besides, what is more, furthermore, in Adds another thought to the first
addition, and again
First, next, then, finally; meanwhile Arranges ideas in order
Nearby, above, below Arranges ideas in space
But, still, however, on the other hand, Connects two contrasting ideas
nevertheless, rather
In fact, as a matter of fact, Connects the first idea with the
second one that points it up; the
second one affirms of validates the
first idea
Therefore, consequently, accordingly Connects an idea with another that
follows from it.
In short, to sum up, in brief Summarize several ideas
3. Avoid legalese and old English. Legal clichés have become hackneyed and
weak. To non-lawyers, they may even sound pretentious, unnatural or artificial, if not
arrogant. Phrases and words like to wit, instant case, aforesaid complaint, herein method,
thereat and theretofore deserve to be abandoned in favor of simpler words. Use standard
English always.
4. Be simple. Some have the mistaken belief that they will sound more dignified and
lawyerly if they use polysyllabic words like “accompanied” or “informed” instead of “went
with” or “told”, respectively. Your written work will have the same tone of formality and
dignity as long as it is serious and thoughtful. As a rule, a simple familiar word that means
exactly the same thing is the better choice. Simplicity is power!
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5. Check your grammar. In presenting answers, ensure that the subject agrees with
the verb. Use proper tenses and punctuations, too.
oOo