Job Description

Job Title: Purchasing and Material Manager

Reports To: VP Operation
1. Position Summary:
Purchasing and Material Manager must be able to provide strong and effective exchange of
information between Vendors, Suppliers, Marketing, Inventory Management, Merchandising and
Purchasing to optimize cost reductions and financial savings to the company. This individual is
also responsible to ensure availability of raw material and process purchase orders for completed
sales orders.

2. Responsibilities and Authority

 Select vendors, place orders and enter all purchase orders, items and releases into Plex system
as required
 Ensure parts, materials and services are bought at the most competitive price and delivered on
time
 Release raw material from supplier/s on need basis
 Oversee/perform cycle counts and inventory accuracy
 Follow-up with suppliers to make sure material released shipped in on time
 Issue PO to prescribed supplier/s in event of new job starting
 Purchase pre-production material for Engineering from spot-buy market at compatible and
negotiated price
 Maintain and record files of descriptions of available supplies and follow up purchases,
shipments, and related matters
 Provide timely processing of all receipts and invoice discrepancies (P.O./price)
 Conduct market research to identify pricing trends and provide accurate and timely reporting to
Management on supply opportunities and threats, cost change and provide cost improvement
per company requirements as per goals and objectives
 Maintain purchased records and cost for the purpose of ensuring the availability of
documentations
 Allocate inventory and process orders in fulfillment of all sales orders, stock orders, and
miscellaneous products
 Collaborate with internal teams and company suppliers to assist in resolving any post-submittal
issues with purchase orders
 Maintain and monitor the Ordered Queue
 Identify new suppliers, successful negotiate appropriate terms and conditions
 Oversee freight and logistics and within the business unit
 Manage Materials requirements using customer portals
 Prepare supplier and purchasing status reports, administration tasks, such as filing, etc
 Source and qualify suppliers for materials/components, risk mitigation, manage purchases,
cancellations, and re-scheduled delivery dates

QAR-7.0-06 Rev: 2 04/23/2019 Approved: US Page 1 of 2

 Job Description

 Maintain supplier and sub-supplier relationships and strategic alliances to ensure continuous
flow of materials throughout the supply chain.
 Uses demand forecasting and negotiating skills to maintain supply of critical inventory items
and implements supplier stocking programs where suitable and applicable
 Manage all aspects of purchasing function including measurement of vendor performance and
appropriate use of safety stock, reorder points, purchasing and sales forecasts to ensure on time
inbound materials
 Navigate, process and review inventory levels routinely
 Purchase any specialty MRO or non MRO item as requested by Trades person
 Ensure the availability of raw material required by Production on their requested date
 Acquire raw material from other sources in event of non shipment from prescribed source
 Be a liaison between company in-coming quality and the supplier/s as requested
 Address any issues stemming from non shipment from supplier/s
 Manage logistics for shipments coming in or going out to third parties
 Working knowledge of MRP/ERP software
 Be a liaison and resolve issues between supplier/s and the company as requested
 Provide data and support for Purchasing and Procurement when needed
 Other duties as assigned by management

3. Training, Experience, Education and Skill Requirement

 Post-secondary education in Business, Purchasing, or Supply Chain Management; APICS, CPP or
SCMP certification desirable or Post Secondary education with a focus in Business/Retail or
Marketing and Communications
 Minimum 5+ years Buying experience in similar or related field preferred
 Demonstrated customer service focus and client communication skills
 Strong organizational skills plus sense of urgency
 Attention to detail along with excellent follow-up skills
 Strong written and verbal communication skills
 Ability to adapt to constant changes in priorities
 Demonstrated strong knowledge and experience in Microsoft Word, Excel, and PowerPoint
 Professional manner, tact, diplomacy and discretion in dealing with vendors and colleagues,
including Senior Management

I have read and understand the job description for the Position, company health & safety
expectations and operational rules and practices.

Employee signature: Date:

Supervisor signature: Date:

QAR-7.0-06 Rev: 2 04/23/2019 Approved: US Page 2 of 2