TPO / WP / A Index of Procedures

Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Procedure No. Title Rev. No. Date Page no.

TPO/WP / A Index of procedures 00 01.01.2016 01
TPO/WP / B Revision Sheet 00 01.01.2016 02
TPO/WP / C List of Documents 00 01.01.2016 03
TPO/WP / D List of Records 00 01.01.2016 04
TPO/WP / E Department Structure 00 01.01.2016 05
TPO/WP / F Responsibility and Authorities 00 01.01.2016 06
TPO/WP/01 Student Data Base 00 01.01.2016 07
TPO/WP/02 Planning for the Campus Interview 00 01.01.2016 08
TPO/WP/03 Entrepreneurship Awareness Camp 00 01.01.2016 09
TPO/WP/04 Feedback 00 01.01.2016 10
TPO/WP/05 Soft Skill Development 00 01.01.2016 11

ALL THE SECTIONS IN THE MANUAL ARE

PREPARED BY TPO REVIEWED AND ISSUED BY

APPROVED BY PRINCIPAL MR

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TPO / WP / B Revision Sheet
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Document No. Rev. Date Nature of Change

All 00 01.01.2016 Original Issue

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TPO / WP / C List of Documents
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Document Title Rev. Date Master Copy Controlled

No. No. Holder Copy Holder
-- TPO Process manual 00 01.01.2016 MR Principal,
TPO

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TPO / WP / D List of Records
Rev.: 00 Date: 01.01.2016 Clause Page: 01 / 01

Record No. Title Rev. Storage Retention Disposal

No. Media Period Method
TPO-F-01 Student Database 00 Soft Copy P --
TPO-F-02 Placed student feedback 00 File 3 Years Shred
TPO-F-03 Recruiter Feedback 00 File 3 Years Shred
TPO-F-04 List of student selected in campus. 00 File 1 month Shred
TPO-F-05 Schedule for Entrepreneurship 00 File 6 months Shred
Awareness camp
TPO-F-06 Placement Database 00 Soft Copy P --
TPO-F-07 Bio-data 00 File 1 years after Shred
passing
TPO-F-08 Training Plan 00 File 1 year Shred
-- Offer Letter Received from company and handed over to
student

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TPO/WP/ E Department Structure
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Principal

Training & Placement Officer

Clerk

Peon

TPO/WP/F Responsibilities and Authorities

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 Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Responsibilities of TPO
1. To coordinate with the companies for registration.
2. To Liaison with companies and student on the matters related to placement procedure / recruitment.
3. To obtain feedback from placed student and companies.
4. To conduct Entrepreneurship Awareness camp.
5. To plan training for soft skill development of student.
Responsibilities of Clerk
1. To maintain student database.
2. To carry out student Registration process at the time of campus.
3. To type all the letter of correspondence.
4. To distribute offer letter.
5. To help TPO in Entrepreneurship camp and other training programs.

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TPO/WP / 01 Student Data Base
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Sr.No Activity Responsibility Stage Out put

.
01 Distribute Student Profile form among the final year student Clerk Student Profile Form
at the start of 7th semester.
02 Receive the forms alongwith photocopies of 10 th, 12th Clerk Student Profile Form
Marksheet, F.E.,S.E.and T.E. Marksheet.
03 Do the verification of marksheet in coordination with TPO
respective department.
04 Update the student database. Clerk Student Database
05 Re-arrange the database based on the aggregate percentage up Clerk Student Database
to third year result.

TPO/WP / 02 Planning for the Campus Interview

Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

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Input Companies those want to recruit our students, Student Database

Sr.No Activity Responsibility Stage Out put

.
01 Approach the potential industries. Send Introduction letter TPO Letter
along with Brochure, other information related to institute
and invitation letter for the campus.
02 Follow up with the authorities in the industry. TPO --
03 Receive the requirement from the companies. TPO --
04 Requirements includes: TPO --
a. No. of students, branches participating.
b. Criteria for eligibility.
c. Mode of interviews.
05 Display the requirements on the notice board for the student Clerk Notice
information.
06 Carry out the student registration process. Prepare list of Clerk --
students.
07 Forward the student information to the company. Obtain the TPO, Clerk
dates for the campus.
08 Make all necessary arrangements as per the requirement for TPO, Clerk --
conduction of campus.
09 Receive the feedback from the company. Display the results TPO List of Student
of short-listed / selected candidates. Guide the students for the selected in campus
further process.
10 Receive the offer letter, handover a copy of offer letter to the Clerk Offer Letter
student, obtain student signature on other copy and return
copy to the Company.
11 Update the Student database. Clerk Student Database

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TPO/WP / 03 Entrepreneurship Awareness Camp
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Sr.No Activity Responsibility Stage Out put

.
01 Identify the agency for conducting a camp. TPO
02 Communicate with the identified agencies, obtain TPO
confirmation from the agencies.
03 Fix up the schedule. TPO Schedule for
Entrepreneurship
Awareness camp
04 Announcement of camp. TPO, Clerk
05 Complete Enrollment process. TPO, Clerk
06 Make necessary arrangements. TPO, Clerk --
07 Conduct of camp. TPO, Clerk --

Output Camps conducted

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TPO/WP / 04 Feedback
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Input Student Placed and Companies recruiting the student

Sr.No Activity Responsibility Stage Out put

.
A From Placed Student
01 Obtain the feedback from the placed student after completion TPO Placed student
of 6 months to 1 year from the month of placement. Feedback.
02 Compile the feedbacks received from the students. TPO --
03 Analyze it; consider the suggestions given by the students. TPO --
04 Initiate necessary actions as required. Principal, TPO --
B From Recruiter
01 Make a call in the company or write e-mail and obtain TPO Letter, e-mail
informal feedback from the recruiters.
02 Compile the feedbacks received. TPO, Clerk --
03 Analyze it; consider the suggestions given by companies. TPO --
04 Initiate necessary actions as required for improving Principal, TPO --
knowledge and skills of students.

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TPO/WP / 05 Soft Skill Development
Rev.: 00 Date: 01.01.2016 Clause: Page: 01 / 01

Sr.No Activity Responsibility Stage Out put

.
01 Identify the needs related to soft skill development based on TPO --
the feedbacks given by the companies, placed students and
through interaction with teaching staff and students.
02 Identify the trainer and plan the training. TPO Training Plan
03 Make necessary arrangements for the training. TPO, Clerk --
04 Conduct the session. TPO --
05 Obtain feedback from the students. TPO --

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