EVENT PROPOSAL

EVENT BRIEF

EVENT DETAILS : Jerome 21’st BIRTHDAY

CONCEPT /THEME : Night Out in Paradise

DATE / TIME : January 18, 2020

7:00 pm

VENUE : Luz Events Place

Kapt.Pepe, Cabanatuan City, Nueva Ecija

PACAGE : Grand Birthday Package 250k

200 guests

PERSONAL INFORMATION :

Client Name : Mr. Alfonso Binuya

Age : 47

Address : Camella, Nueva Ecija

Nationality : Filipino

Religion : Catholic

Occupation : Businessman

Comfort Security Person involved

Wide Parking Lot Waiters and Service Provider

CCTV Security Emcee

Generator Set Security Guard

Security Guard Event Coordinators

Full Air condition First Responder

Complete Amenities
 PROPOSAL LETTER

October 18, 2019

Mr. Alfonso Binuya

Camella, Nueva Ecija

Sir,

Greetings in the name of the Lord Almighty !

The Moments Event Planner is the event coordinator that can guarantee your ultimate satisfaction.
We value mutual respect , professionalism , and building harmonious business relationships. We do
not stop working until we are sure that every last detail is attendant to according to your
specifications. We believe that open communication with the clients is the key to a successful event.

In line with this we would like to present this agreement including the approved the approved
budgetary details and memorandum of agreement for the upcoming 21’st Birthday of your son on
January 18 2020 which attached in this correspondent .

Hence I am courteously looking forward for an appointment with you in most opportune and
convenient time so that I can be able to discuss other information

Attached the details of the event for your needs and demands.

Thank you very much . I am anticipating you positive response. Godspeeds!

Sincerely

Airish T.Diwa
Event Manager
Moments Event Planner
 BUDGET PROPOSAL
GRAND BIRTHDAY PACKAGE
Php 250,000
For first 200 pax
Excess Php500 per head

Food and Catering Services

Full-Course Buffet Menu with Flowing Drinks
Personalized Labels of each dish
Use of complete sets of Dinnerware, Flatware and Glassware
Complete table settings with table Numbers .................................... 60,000.00
Dressed Banquet Tables with cloth table Napkin
Special VIP treatment Food Service for the Presidential Table
Professionally Trained Banquet Staff’s in Uniform

Hall Preparation and Decoration

Red Carpet
Celebrant’s Backdrop According to the theme/peg
Venue Entrance Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35,000.00
Celling Swag and draping’s
Tiffany Chairs for all guests
Semi Event Styling

Birthday Cake and Give-Aways

(Cake Land)
3 Layers Fondant Birthday Cake
100 pcs Fondant cupcakes giveaways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000.00

Invitation and Photo Souvenir

-70 pieces invitation
-3 hours flipbook booth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00

Photo and Video Coverage with Pre-Debut and Album

( Preparation to Ceremony to Reception )
Message Videos from Family and friends
3 Professional Photographer w/ Digital SLR Camera
3 professional Videographer w/ HD DSLR Video Camera
Unlimited shot in DVD Copy
Edited DVD Mastered Video (20-30 mins) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45,000.00
8x10 20 page magnetic Guestbook
8x20 20 page magnetic Birthday Album
Growing up AVP
SAME DAY EDIT VIDEO - Onsite Birthday Video Highlights
(3-5 mins birthday Highlights to be played during reception )

Sound , Lights and Effects with LED WALL

6x9 LED WALL widescreen
Sound craft 8 channel mixer
4 units SRX dual 15 speaker
2 units SM 58 or C audio Wired Vocal microphones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30,000.00
2 wireless microphones
Crew, Sound Technical with DJ
10 LED par lights and other light effects
UPGRADED MOOD LIGHT

Stylists
Assisting in outfits and touch up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,000.00

Mobile Bar
Lighted Mobile Bar
10 Choice of Cocktails and Mocktails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00

Pop-up Bar
Cocktails and Mocktails . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 15,000.00

On the Day Coordination with Emcee

1 Program Emcee
3 Birthday coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 15,000.00

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . 250,000.00
 FLOOR PLAN

LED Screen

Stage

Tables and Chairs Tables and Chairs

Buffet Mini bar

Photobooth

Entrance/Exit
 EVENT PROGRAM

ENTRANCE PARADE

MR. James and Ms. Nikkie . . . . . . . . . . . . . . . . . . . . . . . Emcee

Opening Remarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Parents

Opening prayer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Relative

Celebrant’s Grand Entrance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Sean

Dinner

Surprise dance number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Sean

Video Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Sean

Singing of traditional Birthday song . . . . . . . . . . . . . . . . . . . . . . Ms Anne

Blowing the candle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Celebrant

Cutting the cake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Celebrant

Games . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Emcee

Message and greeting from Family

Party Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DJ Sean

 CONTRACT OF AGREEMENT

This contract is made effective as of ___________________________,by and Moments Event Planner to

Mr/Mrs._______________________________________, following of our meeting last ______________,
during which we discussed your employee engagement and our professional’s roles in helping you plan
it

It is understanding that you will retain us as professional Event Consultant and Employee Engagement
Coordinators for your employee engagement schedule on ________________________________

Description of services as consultant includes:

 At least 5 consultation with you via telephone /email

 Assistance in budget determination and breakdown as needed
 Discussion of theme, concept, objectives and flow of event
 Up to 12 hours of professional’s in-person consultant time trough out the planning process

As the client you will rely on us to work as many hours as maybe reasonably necessary to fulfil our
obligations under the agreement

Conditions

 I understand that our role will be that of advisor and coordinator. You will make the actual
selection of service providers and I will implement those selections.
 It is also your responsibility to notify me of any changes in a timely manner . I shall not be held
liable for any changes made by you or your selected service provider
 We will use our professional’s judgement when taking action in regard time to changes,
weather tardiness non-performance, etc Base on the situation , time limitations and / or your
wish
 In the event a venue coordinator is on site we will work with you and the coordinator as
needed.
 Pricing and Payment Terms

the cost of the event management services provided by the CONTRACTOR AS ABOVE STATED THE
FOLLOWING BREAKDOWN CLIENT will make payments as following:

A non- refundable down payment upon acceptance of this agreement.

First payment : after signing of Contract Letter of agreement , Down payment of 15%

Second payment : A day or two before the planning and preparing stage start ; 80 % of the
remainder

Final payment : A week or two before the day of the event day; remaining balance

___________________ ___________________

Event Planner’s Signature Client’s Signature

Witness : ____________________ __________________

Signature Signature