WWF-Myanmar

15/C, Than Taman Street,

Dagon Township, Yangon,
Myanmar 11191

Direct: +95-1-229331
Fax: +95-1-2314358
www.wwf.org.mm

JOB DESCRIPTION
Position title: Procurement and Fleet Officer, WWF Myanmar

Directly reports to: Operations Director, WWF Myanmar

Technically reports to: Operations Director, WWF-Myanmar

Validity: Three Years

Location: Yangon, Myanmar

BACKROUND
WWF-Greater Mekong – on the ground in Cambodia, Laos, Myanmar, Thailand and Vietnam – is
working to conserve the region’s biodiversity and build a secure and sustainable future for people
and wildlife. WWF has a long history of engagement in the Greater Mekong. We helped establish
conservation programmes in Thailand in the early 1980s, have been active in Cambodia, Laos and
Vietnam since 1990, and in process to establish a presence in Myanmar. WWF-Greater Mekong
works with government, industry and civil society partners to ensure that, as the region develops, it
doesn’t squander the natural riches that so many depend on and that drive the region’s economic
future. We aim to support the countries of the region in realizing their shared vision of a poverty-free
and ecologically-rich Greater Mekong. Find out more at www.wwf.org.mm

I. MAJOR FUNCTION
This position reports to the Operations Director and is responsible for providing procurement and
fleet management services. Providing these services in a wide range of administrative and office
support activities for the department and/or managers and supervisors to facilitate the efficient
operation of the organization.

II. MAJOR RESPONSIBILITIES

Procurement
 Ensure that all matters related to procurement of goods and services (media advertising)
confirms to regulations and procedures outlined in the written Procurement Policy and
practices
 Coordinate with appropriate user to identify needs and assist in developing a procurement
schedule for goods and services needed
 Coordinate with other project Manager/ Officers to ensure a systematic procurement process

 Maintain and update a register recognized local suppliers/vendors of goods and services
 Prepare procurement related documents and forms in the procurement process
 Track all stages of the procurement process from initial ordering to final delivery and
payment for goods and services
 Systematically file all procurement related documents
 Address Quality Control issues, shortages and stocks complaints
 WWF-Myanmar
15/C, Than Taman Street,
Dagon Township, Yangon,
Myanmar 11191

Direct: +95-1-229331
Fax: +95-1-2314358
www.wwf.org.mm

Fleet management
 To arrange the transportation requirements of an organization such as
distribution, maintenance, respire and utilization of all vehicles.
 Devise a cost effective and feasible transport plan for the organization
 to improvise existing transportation solutions already being in force.
 To perform checks of all vehicles to ensure that they are in working condition.
 to oversee the vehicle insurances and licenses of the vehicles are renewed on time and
inform to Admin department.
 to ensure the proper utilization and efficient use of the vehicles.
 To find the reliable workshop and keep it in preferred supplier list
Maintenance

 Maintenance of WWF office and dealing with supplier

 Office renovation and necessary preparation

Supplier contract

 Seek & call for trusted suppliers

 Draft out and prepare for contract
 Follow up and update the supplier contract data base

This JD covers the main tasks and conveys the spirit of the sort of tasks that are anticipated
proactively form staff. Other tasks may be assigned as necessary according to organizational
needs.

III. Working Relationships

 Works closely with respective officers and Operation in WWF Myanmar.

 Liaises regularly with Hotels, Immigration, Airport Authorities and Government
counterparts
 Engages with other organisations on Administration policy and practices for
learning and sharing.
 WWF-Myanmar
15/C, Than Taman Street,
Dagon Township, Yangon,
Myanmar 11191

Direct: +95-1-229331
Fax: +95-1-2314358
www.wwf.org.mm

IV. Requirements

1. Education and Qualification

Diploma or Bachelor’s degree in Business Administration, or any business,
information or management related fields

2. Knowledge
 knowledge of procurement procedure and practice
 knowledge of clerical and administrative procedures and systems such as filing and
record keeping
 knowledge of principles and practices of basic office management
 computer skills and knowledge of relevant software
 knowledge of operation of standard office equipment

3. Experience
 3 years of experience in a similar position
 Experience of working in multi-cultural environment and NGO

4. Skills
The incumbent must demonstrate the following skills

 Interpersonal skills
 Team building
 Analytical and problem solving skills
 Effective verbal and listening communications skills
 Time management skills

5. Ability
 Working under pressure and towards tight deadline
 Strong network and having various outsource information

6. Personality
 Detail focus
 Disciplined
 Impartial
 Integrity
 WWF-Myanmar
15/C, Than Taman Street,
Dagon Township, Yangon,
Myanmar 11191

Direct: +95-1-229331
Fax: +95-1-2314358
www.wwf.org.mm

V. WWF's Mission and Values

a. It is part of every staff member's terms of reference to contribute to WWF's

mission: WWF’s Mission is to stop the degradation of the planet's natural
environment and to
build a future in which humans live in harmony with nature, by:
i. conserving the world's biological diversity
ii. ensuring that the use of renewable natural resources is sustainable
iii. reducing pollution and wasteful consumption.

b. It is also part of every staff member's terms of reference to embody WWF's

values, which are: Courage, Collaboration, Respect and Integrity.

Closing Date: 30th December 2020 (Wednesday)

Interested candidates should send a cover letter and curriculum vitae stating the
position
Title and reference number in English by email to vacancy.mm@wwf.org.mm
(Application documents should be addressed as Document_Yourfullname).

Only short-listed candidates will be contacted.