PYI GYI KHIN

Room 203, 204, 206, 404, Yankin Garden Residence, Si Pin Thit 1st Street, Yankin Township, Yangon, Myanmar.
Tel : 95-1-400261, HP : 09 855 1510 email : admin@pgkmyanmar.org,nwezinwin@pgkmyanmar.org

Vacancy Announcement (045/2018)

PYI GYI KHIN (PGK) is a local, woman’s non-governmental organization (NGO) which was founded in

1997 to strive for rights of every citizen especially women and children and provide necessary services

through capacity building of the people and necessary advocacy work. The organization has over 19

years experiences in women and child protection issues, community based HIV Prevention and Care &

Treatment, development of community based organizations and self-help groups, advocacy in Human

Rights law reform and strengthening local organization network.

PGK have been implementing projects and programs on the community based HIV intervention

program, HIV and Human Right in legal reform project, community based MDR-TB project, TB care in

Hard to Reach Areas project, Right to information project (RTI), enabling legal environment for CSOs

program and supporting ART and decentralization program and Health System Strengthening program

in all regions and states in Myanmar.

Now PGK is recruiting a qualified candidate for Area Officer under GFATM project.

Position Title : Area Officer

Level : 4

Number of Post : (1) Only

Report to : Area Manager

Duty station : Hpa-an

Dead Line Date of Application: 18-Sep-2018 (Tuesday)

Scope of Work:
The Area Officer has to support Area Manager in overall team management and development for
effective implementation in respective area which will be exceeded in order to the approved project
work plan. State/Regional level coordination is key element of the project implementation, necessary
coordination for both local health authorities and partners will be carried out as a priority under Area
Managers. Also, support in site administration/logistic issues and budgeting control are necessarily
performed.
 PYI GYI KHIN
Room 203, 204, 206, 404, Yankin Garden Residence, Si Pin Thit 1st Street, Yankin Township, Yangon, Myanmar.
Tel : 95-1-400261, HP : 09 855 1510 email : admin@pgkmyanmar.org,nwezinwin@pgkmyanmar.org

Roles and Responsibilities

Program Management
 Assist to lead area manager and area teams to implement effective activity plans and ensure
achievement of outputs based on the approved project plan.
 Assist area manager to ensure the achievement of project outputs in accordance with donor
agreements through project planning and timely scheduling of activities in the field.
 Assist area manager to manage drug requests, drugs flow & usage and stores and monitor and
control the inventories and assets (especially non-expendable items).
 Assist area manager to supervise systematic keeping & filing of instruction and official records
with full confidentiality.
 Assist area manager to lead field level planning and develop detailed operational work plan in
partnership with field offices and Coordinate office team.
 Supervise Finance Assistants to promote healthy working environment under supervision of
area manager.
 Assist area manager who will work in partnership with Program Managers for effective
management of all Programs.

Financial management tasks

 Support in finance assistant in oversight all project financial management systems and
procedures in compliance with PGK standards under supervision of area manager.
 Assist area manager to ensure timely submission of budgeted work plans and funds requests
and monthly financial accountability reports.
 Responsible in preparation of budget request and expenses of activities as a certifying officer.

Advocacy and Networking Tasks (State and regional level)

 Together with area manager/Instead of area manager to present, liaise, coordinate and
advocate with relevant Government authorities, UN agencies, other local and international
organizations and community and network in project site operation.
 Assist area manager to lead networking and advocacy schedule on monthly basic and update
the list of key stakeholders as needed.

Monitoring and supervision related tasks

 In partnership with monitoring and evaluation team, ensure implementation of project
activities are in line with PGK’s standard operational practices and donor requirements.
 PYI GYI KHIN
Room 203, 204, 206, 404, Yankin Garden Residence, Si Pin Thit 1st Street, Yankin Township, Yangon, Myanmar.
Tel : 95-1-400261, HP : 09 855 1510 email : admin@pgkmyanmar.org,nwezinwin@pgkmyanmar.org

 Support to donor monitoring visits and technical support teams and participation in program
and project review activities.
 Assist to monitoring and evaluation team in the development, use and regular review of key
project management tools for efficient and transparent project management including log
frames, activity schedules, risk management matrices etc.
 Compile, prepare and submit document and report of field activities to area manager, local
authorities and other stakeholders as needed.
 Assist area manager to create M&E plan and supervise that the actions are in line with the
plan.
 Under the supervision of Area Manager, conducting regular monitoring visits and monitoring
internal supervision activities done by the field staffs and provide feedbacks.
 Actively participate and support in Advocacy and Human Rights program activities if necessary.
 Undertake other related assignments as may be instructed by area manager.

Personal requirements
 Relevant educational and appropriate qualifications (any Bachelor Degree and with health
related fields is preferable).
 Demonstrated significant project management experience (at least 2 years) in NGOs, INGOs,
government or a large private sector agency.
 High level of interpersonal, written and oral communication skill.
 Fluency in written and spoken English and Myanmar language.
 Computer skills (Microsoft word and Excel, PowerPoint, Internet and email,).
 Proven problem-solving and negotiation skill.
 Ability to meet critical deadlines.
 Able to travel for field trips and other assigned activities.

Interested persons should submit an application letter detailing position and an updated
Cover Letter/Letter of interest/ CV including recent photo, education qualifications and
contact details of (3) referees to:

Admin/ HR Unit
Pyi Gyi Khin
Room 203, Yankin Garden Residence,
Si Pin Lan Thit 1st Street, Yankin Township
Yangon, Myanmar.
Email: khinmyowin.pgk@gmail.com

Note: Only short listed candidates will be notified. Please no telephone enquiries.
 PYI GYI KHIN
Room 203, 204, 206, 404, Yankin Garden Residence, Si Pin Thit 1st Street, Yankin Township, Yangon, Myanmar.
Tel : 95-1-400261, HP : 09 855 1510 email : admin@pgkmyanmar.org,nwezinwin@pgkmyanmar.org

We are not obliged to return received application. Qualified women candidates are
encouraged to apply.

Candidates are also requested to mention in the applications if where is,

blood/ marriage relationships with the existing Pyi Gyi Khin employees.