Filing (A Merchandisers Master File)

Separating / Caging the Merchandisers Master-File for Easy Reference

Details (examples) of papers / documents should be in each cage # Cage Topic

L S
AI
1 T&A's / Critical path copy

ET
2 Check-list
3
4
5
Production plan & reports
Raw Meterial Contorl Sheets, Fabric & trim inventory / inspection reports
QA Reports - Final, In-line
1 E
D c
R a
D
R k
6 Pre-production reports O T/P
&
1 Samples sent details and communication & Schedules &
P
E -U
2
2 Factory comments / measurement check sheets which sent to buyer with samples
3 Copy of buyer's comments (Signed by sample room as received) L
P W s
4 Other samples comments (Line size-set, TOP's, etc..) M LO ent
5 Fabric trim follow-up and receipts for sampling SA OL m
F om
C
-
1 E-mails
3 ll E ls
A ai
M
&
1 Fabric quality swatches received from buyer g
in
2 Fabric quality aproval
ok
3
4
5
Lab-dips counter / approval, and color swatches received from buyer
Shade-bands
Wash standard approval and standard received from buyer.
4 BR e
IC
B
o

FA ric
6 Any other approval relating to fabric (Sand-blast, grinding, etc..) & MTL reports
P
1 Trim samples and details received from buyer
ce
S Pri
5
2 Approval counters & Approved Trim-Card
3 Trim color approval counters if any IM &
4 Trim test reprots (In-house & MTL) TR ng
L ki
AL oo
5 Attaching instructions & other details (Color-ways, contrast, etc..)
B
1 All requirement break-downs of fabric & trims (Sewing & packing)
S
2 Copies of Po's issued for fabric and trim suppliers (Signed copies from stores & accounts) & NT
3
4
Copies of P/I's received from fabric and trim suppliers (Sign copies from stores & accounts)
Copies of faxes or e-mails sent to suppliers with requirements 6 '
/I M
,P E
'S UIR
S E

PO EQ
R
1 Copy of export Lc
TS
7
2 Copy of all supplier Back-to-back Lc's
3 Copies of any other payments done for trims / fabric (Cheques, bank-drafts, etc..) & EN
4 Copies of all import shipping (Sea & air) documents 'S UM
5 Copies of export documents LC OC
D
1 Copies of all costing done including the approved cost-sheet.
E-
2 Faxes & e-mails received from buyer before order confirmations.
PR E
3 Faxes & e-mails sent to buyer with prices and detatils (Delivery) before order was booked. & NC
4
5
6
All supplier e-mails / faxes for price quotations for costing.
Faxes & e-mails sent to suppliers for details & information before order booking.
Copy of the inquire received from buyer to quote price
8 I
S
NG G O
ST KIN SP
N
DE

7 Any other notes (meeting minutes) or details that was used to confirmed price / booking of order.
CO OO RE
B OR
C