DOC.

MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 1 of 6
PAGE

INTEGRATED MANAGEMENT SYSTEM

PROCEDURES

HSE MONITORING & MEASUREMENT

Prepared By: __________________

MR

Approved By: __________________

G.M

MTC – Integrated Management System

 DOC.
MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 2 of 6
PAGE

1.0 Purpose
The purpose of measuring HSE performance is to provide information on the progress and current
status of the strategies, processes and activities used by an organization to control HSE impact and
risks.
Measurement of information sustains the Production and development of the HSE management
system and so control risk & impact by:
 Providing information on how the system operates in practice;
 Identifying areas where remedial action is required;
 Providing a basis for continual improvement; and
 Providing feedback and motivation.
2.0 Scope
This applies to MTC HSE performance measurement and monitoring.
3.0 Responsibility & Authority
HSE Coordinator and Department Managers are responsible for implementing this procedure.
4.0 References
1) ISO 14001:2015 – 9.1 Monitoring, measurement, analysis and evaluation
2) ISO 45001:2018 – 9.1 Monitoring, measurement, analysis and evaluation

5.0 Definitions
HSE Health, Safety and Environment
MTC Metalex Trading and Contracting WLL
6.0 Procedure
6.1 Measuring the HSE Management System
1. The HSE management system is the process, which turns uncontrolled hazards and aspects to
controlled risks and impacts. The following key elements need to be in place to control risks and
impacts effectively of:
i) Policy;
ii) Organizing;
iii) Planning and implementation;
iv) Measuring performance; and
v) Audit and review
2. The performance measurement system must cover each element of the HSE management system.
MTC will adopt this procedure for its own activities as well as measuring Contractors HSE
management system.

MTC – Integrated Management System

 DOC.
MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 3 of 6
PAGE

6.2 Policy
1. MTC has established the measuring process to verify whether a written health & safety and
environmental policy statement:
i) Exists;
ii) Meets legal requirements and best practice;
iii) Is up to date; and
iv) Is being implemented effectively.
2. The information to demonstrate that the policy is being implemented effectively will be collected
through the overall process of measuring health, safety and environmental performance and from
the auditing process.
6.3 Organizing
1. The measurement process will gauge the existence, adequacy and implementation of arrangements
to:
i) Establish and maintain management control of HSE in MTC;
ii) Promote effective co-operation and participation of individuals and relevant groups so that HSE
is a collaborative effort;
iii) Ensure the effective communication of necessary information throughout MTC; and
iv) Secure the competencies of the employees.
6.4 Planning and implementation

The measurement process will gauge the existence, adequacy and implementation of the planning
system. The planning system should be able to:
i) Deliver plans with objectives for developing, maintaining and improving the HSE management
system;
ii) Design, develop, install and implement suitable management arrangements, risk control systems
and workplace precautions proportionate to the needs, impacts and risks;
iii) Provide effective prioritization of activities based on risk assessment;
iv) Ensure the correct balance of resources and effort proportionate to the hazard/risk profile across
MTC.
v) Operate, maintain and improve the system to suit changing needs and process hazards / risks and
impacts; and
vi) Promote a positive HSE culture.

MTC – Integrated Management System

 DOC.
MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 4 of 6
PAGE

6.5 Measuring performance

1. Audit and review
Audit and review form the final steps in the HSE management control loop, so their existence,
adequacy and implementation are included within the measuring process.
2. Measuring failure - reactive monitoring
a) MTC measures failures in risk and impact control (reactive monitoring), to provide opportunities
to check performance, learn from failures and improve the HSE management system.
b) Reactive monitoring arrangements include systems to identify and report:
i) Injuries and work-related ill health;
ii) Other losses such as damage to property;
iii) Environmental incidents
iv) Incidents, including those with the potential to cause injury, ill health or loss;
v) Hazards and faults; and
vi) Weaknesses or omissions in performance standards and systems.
c) The reactive monitoring system should answer the following questions:
i) Are failures occurring (injuries / ill health / loss / incidents)?
ii) Where are they occurring?
iii) What is the nature of the failures?
iv) How serious are they?
v) What were the potential consequences?
vi) What are the reasons for the failures?
vii) What are the costs?
viii) What improvements in the health and safety management system are required?
ix) How do all the above points vary with time?
x) Are we getting better / worse?
6.6 Measuring progress with plans and objectives

1. MTC adopted a prerequisite of effective HSE plans and objectives that they should be SMART:
Specific;
Measurable;
Attainable/Achievable;
Realistic/Relevant; and
Time bound.

MTC – Integrated Management System

 DOC.
MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 5 of 6
PAGE

So the first check in the measurement process is whether plans and objectives meet this test.
2. Measuring progress with plans and objectives is facilitated by defining who does what, when and
with what result. This means that regular checks on progress can be made at appropriate intervals
against a defined performance standard.
3. Measuring progress with plans and objectives provides a useful input to reporting health and safety
performance at various levels within MTC.
6.7 Measuring workplace precautions
1. The compliance measurement will provide information to determine whether the workplace
precautions are:
i) In place;
ii) Operating; and
iii) Effective.
2. The definition of the workplace precautions to control a particular risk forms the basis of measuring
performance in controlling that risk. It is useful to consider workplace precautions under the
following issues (the ‘four Ps’):
 Premises,
 Plant and materials,
 Procedures,
 People.
6.8 Routine HSE Inspection
1. HSE Coordinator carries out monthly inspection on work sites, stores and workshop. Safety
Inspection Checklist is completed.
2. Observations made during these inspections are recorded in the Inspection Record. Photographs of
the various locations are also taken wherever appropriate.
3. The non-conformances (if any) identified by the HSE Coordinator include the following but not
limited to:
a) Any deviations from Legal and other requirements compliance
b) Any deviations in waste collection and disposal
c) Any deviations in monitoring and measuring equipments
d) Any deviations from Emergency Preparedness and Response Procedure
e) Any deviations from the usage of Personal Protective Equipment (PPE)
f) Any deviations from Work Instructions / safety practices
g) Any deviations from IMS Programs
h) Any deviations from IMS Policy
i) Any deviations from the Operational Controls
j) Any deviations from the Risk Control Measures
4. In case of any non-compliances observed, Corrective & Preventive Actions Report is issued to the
concerned department for review and initiating appropriate Corrective & Preventive Actions.

MTC – Integrated Management System

 DOC.
MTC-IMS-PR-14
METALEX TRADING AND CONTRACTING CO.W.L.L REF. NO.
REV 00
DATE 01-08-2019
HSE MONITORING & MEASUREMENT 6 of 6
PAGE

6.9 Monitoring of Near Misses / Incidents / ill Health:

On a Monthly basis, HSE Coordinator will present to Management and all Departmental Managers and
posted statistics in the office or email which include the following:
1) Total Number of Near Misses
2) Total Number of Incidents (occurrence in the year till date)
3) Total Number of LTI Free Man hours (till date)
6.10 Maintenance of Monitoring & Measuring Equipment:
1) HSE Coordinator shall ensure that monitoring & measurement devices are maintained at a
frequency consistent with the manufacturer’s recommendations / usage of the equipment. These
devices include but not limited to fire protection system and spill response kits.
2) HSE Coordinator shall maintain records and maintenance records as necessary to prove
conformance with this procedure.
6.11 Methodology to measure performance
1. The measurement process can gather information through:
i) Direct observation of conditions and of peoples’ behavior;
ii) Talking to people to elicit facts and their experiences as well as gauging their views and
opinions; and
iii) Examining written reports, documents and records.
2. These information sources can be used independently or in combination. Direct observation
includes inspection activities and the monitoring of the work environment (e.g: temperature, dust
levels, noise levels) and people’s health and safety related behavior.
7.0 Documents
Audit Reports
8.0 Records
1) MTC-IMS-FO-14A Monthly Safety Report
2) MTC-IMS-FO-14B Site observation report
3) MTC-IMS-FO-14C Safety observation tour
4) MTC-IMS-FO-14D Tool Box Talk Form
5) MTC-IMS-FO-14E STARRT Card
6) MTC-IMS-FO-14F Excavation Permit
7) MTC-IMS-FO-03A Corrective Action and Preventive Action Reports
8) MTC-IMS-FO-05E Internal Audit Non-Conformance Reports

MTC – Integrated Management System