NATIONAL TASK FORCETO END LOCAL COMMUNIST ARMED CONFLICT

MEMORANDUM CIRCULAR # _________

SUBJECT : NATIONAL TASK FORCE TO END LOCAL COMMUNIST ARMED

CONFLICT (NTF-ELCAC) GUIDELINES IN THE ESTABLISHMENT
AND MANAGEMENT OF OPERATION CENTERS

TO : CORDS, 17 JOINT REGIONAL TASK FORCES (JRTF)

HEADS, 12 NATIONAL CLUSTERS

DATE : 23 MARCH 2020

I. LEGAL BASES:

a. Executive Order No. 70 entitled “Institutionalizing the Whole-Of-Nation-

Approach in Attaining Inclusive and Sustainable Peace, Creating a National
Task Force to End Local Communist Armed Conflict (NTF-ELCAC), and
Directing the Adoption of a National Peace Framework” issued on December
04, 2018; and

b. Section 15 of the Joint Memorandum Circular No. 01 series of 2019 states that
“the Regional Task Force-ELCAC (RTF-ELCAC) shall establish its operations
center to closely monitor and supervise the implementation of programs,
projects, and activities at the regional and sub-regional levels. The RTF-ELCAC
shall designate personnel who will run and manage the operations center on a
24/7 operations.”

II. PURPOSE:
This Memorandum Circular sets forth the guidelines for the establishment and
management of the NTF-ELCAC Operations Centers (OPCEN) at the national
level down to regional, provincial, city, and municipal task forces nationwide, in
order to have a systematic, efficient and centralized communications monitoring
and reporting system.

III. GENERAL GUIDELINES:

Section 1. Establishment and Management of the Operations Center

The Operations Center (OPCEN) shall be established at the national level down
to the regional, provincial, and city/municipal levels.

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 a. The NTF OPCEN is situated at the Presidential Situation Room, PSG,
Malacañang Park, under the operational supervision of the Directorate for
Operations, NTF-ELCAC Secretariat. It shall operate 24/7 and is responsible
in the consolidation of the daily activity report, monthly, quarterly and annual
accomplishment reports of the 12 National Clusters and 17 JRTFs, for the
information and consumption of the Task Force Leadership. The 12 National
Clusters shall designate focal persons as coordinators to communicate with
the NTF-ELCAC OpCen.

b. The Joint Regional Task Force (JRTF) OPCEN shall operate 24/7 and
responsible in the consolidation and submission of daily activity reports,
monthly, quarterly and annual accomplishment reports of the Provincial Task
Force (PTF) and City Task Force (CTF) to the NTF OPCEN.

c. The PTF OPCEN shall operate 24/7 and responsible in the consolidation and
submission of the daily activity report, monthly, quarterly and annual
accomplishment reports of the Municipal Task Force (MTF) to the JRTF
OPCEN.

d. The CTF OPCEN shall operate 24/7 and responsible in the consolidation and
submission of the daily activity report, monthly, quarterly and annual
accomplishment reports of the Barangay Task Force (BTF) to the JRTF
OPCEN.

e. The MTF OPCEN shall operate 24/7, and responsible in the consolidation
and submission of the daily activity report, monthly, quarterly and annual
accomplishment reports of BTF-ELCAC to the PTF OPCEN.

f. The BTF-ELCAC shall designate a focal person as coordinator to

communicate with the MTF OPCEN.

Section 2. Organizational Structure and Staffing Pattern.

a. The NTF-ELCAC OPCEN at the national level shall be manned by at least

seven (7) personnel broken down to: one (1) Chief; one (1) Assistant Chief;
and one (1) admin and four (4) operation staff (See Annex “B”).

b. The staffing/manning pattern of the OPCEN at the regional, provincial, city,

and municipal level may vary subject to the availability of personnel and
resources. Provided however, that functions and requirements will be
undertaken and accomplished.

Section 3. Functions.

The NTF-ELCAC OPCEN shall function as follows:

a. Disseminate policies, directives, guidelines, plans and programs from the

NTF-ELCAC leadership to the 17 JRTFs and 12 National Clusters;

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 b. Follow-up and collate the compliances of the 17 JRTFs and 12 National
Clusters;

c. Collates the daily, monthly, quarterly and annual reports of the 17 JRTFs and
12 National Clusters for the consumption of the NTF-ELCAC leadership;

d. Assists and facilitates coordination with concerned government agencies on

the nationwide conduct of NTF-ELCAC activities/engagements that includes
security coordination;

e. Maintains/updates directory of the NTF-ELCAC leadership; CORDS; NTF-

ELCAC Secretariat; 12 National Clusters; and 17 JRTFs leadership, JRTFs
TWGs, JRTFs Secretariat and concerned government agencies; and

f. Ensures communication security.

Section 4. Duties and Responsibilities.

a. Chief, OPCEN

1. Responsible for the administrative and operational activities of the NTF-

OPCEN;
2. Ensures the availability of reports for the information and consumption of
the National Task Force leadership; and
3. Performs other duties as directed.

b. Assistant Chief, OPCEN

1. Assists the Chief, OPCEN in directing, supervising and controlling the

management of the NTF-OPCEN;
2. Acts as Security Officer of the NTF-ELCAC OPCEN; and
3. Performs other duties as directed.

c. Admin Staff

1. Maintains files/records for incoming and outgoing communication;

2. Maintains and updates Directory;
3. Facilitate the procurement of logistical requirements for the OPCEN; and
4. Performs other duties as directed.

d. Operation Staff

1. Renders 24/7 duty on rotation basis;

2. Receives and transmits communication;
3. Makes follow-up of outgoing communication/directives/compliances with
target dates;
4. Consolidate the daily, monthly, quarterly and annual accomplishment
reports of the 17 JRTFs and 12 National Clusters; and
5. Performs other duties as directed.

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 Section 5. Submission of Reports.

a. The daily activity report shall be submitted via email in MS Word format to
the NTF-ELCAC OPCEN everyday not later 10:00 p.m., including holidays,
in the prescribed format (See attachment 1 and 5).

b. The monthly accomplishment report shall be submitted on or before the 5th

day of ensuing month in the prescribed form and substance and in soft copy
both in PDF and Word format via email. For RTF monthly report, the
prescribed form in JMC No. 1 shall be adopted (See attachment 2 and 6).

c. The quarterly accomplishment report shall be submitted not later than 1st
week of the succeeding quarter, in the prescribed form and substance and
in soft copy both in PDF and Word format via email. (See attachment 3 and
7).

d. The annual report shall be submitted not later than 1st week of the next year,
in the prescribed form and substance and in soft copy both in PDF and Word
format via email. (See attachment 4 and 8).

e. All OPCEN shall maintain an official email account and mobile numbers. For
purposes of uniformity and easier identification, the email account should
appear as rtf1opcen@gmail.com; ptf1launionopcen@gmail.com;
ctf1dagupanopcen@gmail.com; and mtf1agooopcen@gmail.com.

Section 6. Operation Center Facility.

a. The RTF/PTF/CTF/MTF shall establish a dedicated OPCEN facility.

b. The Tactical Operation Centers (TOCs) of the Armed Forces of the

Philippines (AFP), Philippine National Police (PNP) and other government
agencies such as the National Disaster Risk Reduction Management Center
(DRRMC) and Metro Manila Development Authority (MMDA), as maybe
applicable, can be utilized for OPCEN facility considering they have readily
available facilities, equipment and manpower.

IV. EFFECTIVITY:

This Memorandum Circular shall take effect upon approval.

HERMOGENES C. ESPERON, JR.

National Security Adviser/
Vice Chairman, NTF ELCAC

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Annexes:

A – Communication Flow
B – NTF OPCEN Organizational Structure and Staffing Pattern
C – RTF/PTF/CTF/MTF-OPCEN Organizational Structure and Staffing Pattern

Attachments:

1 – Cluster Daily Activity Report

2 – Cluster Monthly Accomplishment Report
3 – Cluster Quarterly Accomplishment Report
4 – Cluster Annual Accomplishment Report
5 – RTF Daily Activity Report
6 – RTF Monthly Accomplishment Report
7 – RTF Quarterly Accomplishment Report
8 – RTF Annual Accomplishment Report

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 ANNEX “A”

OPERATIONS CENTER (OPCEN) COMMUNICATIONS FLOW

PRESIDENT RODRIGO ROA DUTERTE

CHAIRMAN, NTF ELCAC

NSA, VICE CHAIRMAN, NTF ELCAC

EXECUTIVE DIRECTOR, NTF ELCAC SECRETARIAT

NTF ELCAC OPERATIONS CENTER

17 JRTFs Operations Centers 12 Cluster/LoEs Coordinators

JRTF
X 17
OPCEN

PTF CTF
X 81 OPCEN OPCEN X 145

MTF
X 1489
OPCEN

BTF FOCAL PERSON X 42,036

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 ANNEX “B”

ORGANIZATIONAL STRUCTURE AND STAFFING PATTERN

NTF-OPCEN

Office of the 1 Chief

OPCEN 1 Asst. Chief

Admin Operations

1 working staff 4 working staff

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 ANNEX “C”

ORGANIZATIONAL STRUCTURE AND STAFFING PATTERN

RTF/PTF/CTF/MTF-OPCEN

Office of the 1 Chief

OPCEN 1 Asst. Chief (optional)

Admin Operations

1 working staff (optional) 4 working staff (optional)

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 ATTACHMENT -1

___________CLUSTER DAILY ACTIVITY REPORT (DAR)

Example:

LOCAL GOVERNMENT EMPOWERMENT DAILY ACTIVITY REPORT (DAR)

Period Covered: 4:00 PM February 01, 2020 to 4:00 PM February 28, 2020

a. Capacity Building Sub-cluster (5Ws & 1H)

On February 1, 2020, a capacity building was conducted in…..

b. Security and Justice Sub-cluster (5Ws & 1H)

On February 1, 2020, the security and justice sub-cluster…

c. Policy Support Sub-cluster (5Ws & 1H)

On February 1, 2020, the policy support sub-cluster…

d. Support to Development Project Sub-cluster (5Ws & 1H)

On February 1, 2020, the policy support sub-cluster…

Prepared by: Noted By:

______________ _____________
Name Name
Designation Designation

Note:

The DAR shall be submitted to NTF ELCAC through email at

ntf70opcen@gmail.com everyday NLT 2200H following the suggested format that
contains day-to-day activities.

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 ATTACHMENT -2

______ CLUSTER
MONTHLY ACCOMPLISHMENT REPORT
Period Covered: 01 February to 29 February 2020

I. Executive Summary.

II. Cluster’s Major Activities.

Ex:
01 February 2020
• Conduct of Peace Caravan in Bayugan City, Agusan del Sur that
offered free medical and dental treatment, free haircut, vegetables
seedling dispersal, etc. that benefited 500 families from Brgys. Uno
and Dos.

Etc.

Note: Please attach supporting documents such as action pictures (high

resolution) for each conducted activity, minutes of the meeting, program,
resolution, etc.

III. Innovations (Best Practices).

Guidelines:

1. Activities honed by years of practice; may be a new/piloted activity which

was copied from other regions, countries, agency and customized to local
situations;
2. Activities introduced by subject matter experts (SMEs) in theories and
practice; and
3. Covers systems and procedures.
(Reference: National Crisis Management Core Manual, 2012, an NSC
document)

IV. Analysis.

Guidelines:
a. A technique for determining steps to be taken in moving from a current
state to a desired future state; also called need-gap analysis, needs analysis,
needs assessment.

10
 Gap analysis consists of:

1. Listing of characteristic factors such as attributes, competencies,

performance levels of the present situation (“what is”);
2. Cross listing factors required to achieve future objectives (‘what should
be”); and
3. Highlight gaps that exist and needs to be filled

V. Assessment
Guidelines:
1. Estimate the nature, quality or value of different reports; and
2. Determine the results of tactical actions in the context of overall mission
objectives and providing potential recommendations for the refinement of
future plans.

VI. Way Forward.

11
 ATTACHMENT -3

______ CLUSTER
QUARTERLY ACCOMPLISHMENT REPORT
Period Covered: 01 January to 31 March 2020

I. Executive Summary.

II. Cluster’s Major Activities.

Ex:
01 February 2020
• Conduct of Peace Caravan in Bayugan City, Agusan del Sur that
offered free medical and dental treatment, free haircut, vegetables
seedling dispersal, etc. that benefited 500 families from Brgys. Uno
and Dos.

Etc.

Note: Please attach supporting documents such as action pictures (high

resolution) for each conducted activity, minutes of the meeting, program,
resolution, etc.

III. Innovations (Best Practices) – same guidelines in attachment 2.

IV. Analysis – same guidelines in attachment 2.

V. Assessment – same guidelines in attachment 2.

VI. Way Forward.

12
 ATTACHMENT -4

______ CLUSTER
ANNUAL ACCOMPLISHMENT REPORT
Period Covered: 01 January to 31 December 2020

I. Executive Summary.

II. Cluster’s Major Activities.

Ex:
01 February 2020
• Conduct of Peace Caravan in Bayugan City, Agusan del Sur that
offered free medical and dental treatment, free haircut, vegetables
seedling dispersal, etc. that benefited 500 families from Brgys. Uno
and Dos.

Etc.

Note: Please attach supporting documents such as action pictures (high

resolution) for each conducted activity, minutes of the meeting, program,
resolution, etc.

VII. Innovations (Best Practices) – same guidelines in attachment 2.

VIII. Year-End Analysis – same guidelines in attachment 2.

III. Assessment – same guidelines in attachment 2.

IV. Way Forward.

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 ATTACHMENT -5

JRTF1-17 DAILY ACTIVITY REPORT (DAR) FORMAT

Period Covered: 4:00 PM Dec 31, 2019 to 4:00 PM Jan 1, 2020

a. RTF Level

12 LoE Sub-Cluster Activities/Engagements, Remarks

Meetings etc.
1. LGE a. Capacity- 5Ws & 1H
Building
b. Security and 5Ws & 1H
Justice
c. Policy 5Ws & 1H
Support
c. Support to 5Ws & 1H
Development
Project.
2. IE -do- 5Ws & 1H
3. LC -do- 5Ws & 1H
4. -do- 5Ws & 1H
STRATCOM
5. BS -do- 5Ws & 1H
6. -do- 5Ws & 1H
LIVELIHOOD
7. INFRA -do- 5Ws & 1H
8. PLEDS -do- 5Ws & 1H
9. SAKM -do- 5Ws & 1H
10. LPE -do- 5Ws & 1H
11. E-CLIP -do- 5Ws & 1H
12. SUCBEM -do- 5Ws & 1H

b. PTF Level

12 LoE Sub-Cluster Activities/Engagements, Remarks

Meetings etc.
1. LGE a. Capacity- 5Ws & 1H
Building
b. Security and 5Ws & 1H
Justice
c. Policy 5Ws & 1H
Support
d. Support to 5Ws & 1H
Development
Project.

14
 2. IE -do- 5Ws & 1H
3. LC -do- 5Ws & 1H
4. -do- 5Ws & 1H
STRATCOM
5. BS -do- 5Ws & 1H
6. -do- 5Ws & 1H
LIVELIHOOD
7. INFRA -do- 5Ws & 1H
8. PLEDS -do- 5Ws & 1H
9. SAKM -do- 5Ws & 1H
10. LPE -do- 5Ws & 1H
11. E-CLIP -do- 5Ws & 1H
12. SUCBEM -do- 5Ws & 1H

c. CTF Level

12 LoE Sub-Cluster Activities/Engagements, Remarks

Meetings etc.
1. LGE a. Capacity- 5Ws & 1H
Building
b. Security and 5Ws & 1H
Justice
c. Policy 5Ws & 1H
Support
e. Support to 5Ws & 1H
Development
Project.
2. IE -do- 5Ws & 1H
3. LC -do- 5Ws & 1H
4. -do- 5Ws & 1H
STRATCOM
5. BS -do- 5Ws & 1H
6. -do- 5Ws & 1H
LIVELIHOOD
7. INFRA -do- 5Ws & 1H
8. PLEDS -do- 5Ws & 1H
9. SAKM -do- 5Ws & 1H
10. LPE -do- 5Ws & 1H
11. E-CLIP -do- 5Ws & 1H
12. SUCBEM -do- 5Ws & 1H

15
d. MTF Level

12 LoE Sub-Cluster Activities/Engagements, Remarks

Meetings etc.
1. LGE a. Capacity- 5Ws & 1H
Building
b. Security and 5Ws & 1H
Justice
c. Policy 5Ws & 1H
Support
f. Support to 5Ws & 1H
Development
Project.
2. IE -do- 5Ws & 1H
3. LC -do- 5Ws & 1H
4. -do- 5Ws & 1H
STRATCOM
5. BS -do- 5Ws & 1H
6. -do- 5Ws & 1H
LIVELIHOOD
7. INFRA -do- 5Ws & 1H
8. PLEDS -do- 5Ws & 1H
9. SAKM -do- 5Ws & 1H
10. LPE -do- 5Ws & 1H
11. E-CLIP -do- 5Ws & 1H
12. SUCBEM -do- 5Ws & 1H

e. BTF Level (as applicable)

12 LoE Sub-Cluster Activities/Engagements, Remarks

Meetings etc.
1. LGE a. Capacity- 5Ws & 1H
Building
b. Security and 5Ws & 1H
Justice
c. Policy 5Ws & 1H
Support
g. Support to 5Ws & 1H
Development
Project.
2. IE -do- 5Ws & 1H
3. LC -do- 5Ws & 1H

16
 4. -do- 5Ws & 1H
STRATCOM
5. BS -do- 5Ws & 1H
6. -do- 5Ws & 1H
LIVELIHOOD
7. INFRA -do- 5Ws & 1H
8. PLEDS -do- 5Ws & 1H
9. SAKM -do- 5Ws & 1H
10. LPE -do- 5Ws & 1H
11. E-CLIP -do- 5Ws & 1H
12. SUCBEM -do- 5Ws & 1H

Prepared by: Noted By:

______________ _____________
Name Name
Designation Designation

Note:
1. The DAR shall be submitted to NTF ELCAC through email at
ntf70opcen@gmail.com everyday NLT 2200H following the suggested
template that contains day-to-day activities; and
2. The RTF DAR shall cover the daily activities of concerned RTF, PTF, CTF, MTF
and BTF.

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 ATTACHMENT -6

RTF-ELCAC PROGRESS REPORT MONITORING FORM

For the Month of February 2020

LoE/Task Group ___________ Agency: ___________

OBJECTI TARGET/EXPECT ACCOMPLISHME GAPS/CHALLEN RECOMMENDATI

VE (1) ED OUTPUT (2) NTS (3) GES (4) ONS TO
ADDRESS
IMPLEMENTATIO
N
GAPS/CHALLENG
ES (5)

Prepared by:
LoE Task Group/LTF Focal
(Name and Signature)
Endorsed by:

____________________________
Head of Office/Local Chief Executive
(Name and Signature)

Date Submitted: mm/dd/year

1
Please include highlights (e.g. agreements, next steps) and details (e.g. date, venue, participants)
2
Please specify agencies that failed to attend/provide support LoE activities

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 ATTACHMENT -7

RTF ____ QUARTERLY ACCOMPLISHMENT REPORT

Period Covered: 01 January to 31 March 2020

I. Executive Summary.

II. Major activities of the JRTF and its 12 Clusters/LoEs.

A. RTF Activities

Ex.
01 February 2020
• Conduct of RTF 8 Planning Session in Palo, Leyte.

B. 12 Clusters/LoEs Activities

1. Basic Services

Ex:
01 February 2020
• Conduct of Peace Caravan in Bayugan City, Agusan del Sur that offered
free medical and dental treatment, free haircut, vegetables seedling
dispersal, etc. that benefited 500 families from Brgys. Uno and Dos.

2. Local Government Empowerment

Ex.
01 February 2020
• Issuance of Barangay Resolution creating Barangay Uno Task Force (BTF)
in municipality of Palo, Leyte.

3. Etc.

Note: Please attach supporting documents such as action pictures (high

resolution) for each conducted activity, minutes of the meeting, program,
resolution, etc.

III. Innovations (Best Practices)

Guidelines:

1. Activities honed by years of practice; may be a new/piloted activity which

was copied from other regions, countries, agency and customized to
local situations;
2. Activities introduced by subject matter experts (SMEs) in theories and
practice; and
19
 3. Covers systems and procedures.
(Reference: National Crisis Management Core Manual, 2012, an NSC
document)

IV. Quarterly Analysis.

Guidelines:
A technique for determining steps to be taken in moving from a current
state to a desired future state; also called need-gap analysis, needs
analysis, needs assessment.

Gap analysis consists of:

1. Listing of characteristic factors such as attributes, competencies,

performance levels of the present situation (“what is”);
2. Cross listing factors required to achieve future objectives (‘what should
be”); and
3. Highlight gaps that exist and needs to be filled.

V. Assessment

Guidelines:

1. Estimate the nature, quality or value of different reports; and

2. Determine the results of tactical actions in the context of overall mission
objectives and providing potential recommendations for the refinement
of future plans.

VI. Way Forward

20
 ATTACHMENT -8

RTF ____ ANNUAL ACCOMPLISHMENT REPORT

Period Covered: 01 January to 31 December 2020

I. Executive Summary.

II. Major activities of the JRTF and its 12 Clusters/LoEs.

A. RTF Activities

Ex.
01 February 2020
• Conduct of RTF 8 Planning Session in Palo, Leyte.

B. 12 Clusters/LoEs Activities

1. Basic Services

Ex:
01 February 2020
• Conduct of Peace Caravan in Bayugan City, Agusan del Sur that offered
free medical and dental treatment, free haircut, vegetables seedling
dispersal, etc. that benefited 500 families from Brgys. Uno and Dos.

2. Local Government Empowerment

Ex.
01 February 2020
• Issuance of Barangay Resolution creating Barangay Uno Task Force (BTF)
in municipality of Palo, Leyte.

3. Etc.

Note: Please attach supporting documents such as action pictures (high

resolution) for each conducted activity, minutes of the meeting, program,
resolution, etc.

III. Innovations (Best Practices) - same guidelines in attachment 7.

IV. Year-End Analysis - same guidelines in attachment 7.

V. Assessment - same guidelines in attachment 7.

VI. Way Forward

21