Change the Display Color in Word

Use color to add interest to your Word document

by 
James Marshall
Updated on December 13, 2020
reviewed by
Michael Barton Heine Jr

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MS Office
Word
Excel
Powerpoint
Outlook
In This Article
 Change the Background Color of a Word Document

 Change the Text Color in Microsoft Word

 Highlight Text in Color

 Apply a Standard Color Theme

 Apply a Custom Color Theme

 Word Document Background Printing Considerations

Many Word documents are viewed digitally rather than printed, so there's

no reason to be shy about adding color. Here are some of the color
changes you can make in Word.

Instructions in this article apply to Word for Microsoft 365, Word 2019, Word
2016, Word 2013, and Word 2010.

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 Change the Background Color of a
Word Document

The background of a Word document can be virtually any color, whether

based on the document theme or from an expanded color wheel.

1. Open the Word document in which you want to change the

background color.
2. Go to the Design tab.

In Word 2010, go to Page Layout > Page Color.

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3. Select Page Color to display a list of color options available as

background tints.

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4. Select the color you want from Standard Colors or Theme Colors.

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5. To add a custom color, select More Colors.

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6. Select a color from the wheel and choose OK.

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7. To remove a page color, select Page Color and choose No Color.

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The document background isn't limited to solid colors. Add a pattern,

texture or image as a background. To do this, select Fill Effects and
select Gradient, Texture, Pattern or Picture. When you are in the correct
section, select the options you want to apply.

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Change the Text Color in Microsoft Word

Using colorful text in a document is an easy way to draw attention to parts

of the document. Change all or part of the text to colors other than black.

1. Select the text you want to work with.

2. Go to the Home tab.

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3. Select the Font Color drop-down arrow to open the Font

Color menu. 

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4. Hover over the colors to see a preview of the color on the selected
text.
5. To see additional colors, chose More Colors.

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6. In the Colors dialog box, choose the color you want to apply to the

selected text.

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7. Select OK.

Highlight Text in Color

Another way to emphasize important information in your document is to

highlight it.

1. Select the text you want to highlight.

2. Go to the Home tab and select the Text Highlight Color drop-down
arrow to display the Highlight Color menu.

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3. Select any color in the menu to apply the highlighting effect to the
selected text.

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 4. Select No Color to remove the highlighting.

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If you have a great deal of text to highlight, change the cursor into a highlighter.
Go to the Home tab, select the Text Highlight Color drop-down arrow,
choose a color, then drag over the lines of text you want to highlight.

Apply a Standard Color Theme

Microsoft Word ships with several standard Color Themes you can choose
for your document. To see them, go to the Design tab and select Colors.
The color palette in the upper-left corner shows the color theme currently in
use, but you can select from any of the options displayed in the window for
your document. 

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Apply a Custom Color Theme

Create a custom color theme if you want exciting warm colors, friendly

neutrals, or calming cool colors.

1. Go to the Design tab and select Colors, then select Customize

Colors.
2. Select the arrow next to any of the colors in the current theme to
display a Theme Colors palette where you can select and change colors to
customize the theme.

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3. In the Name text box, enter a descriptive name for the theme.

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4. Select Save.

Word Document Background Printing

Considerations

Microsoft Word no longer sets a background color solely for

display (one that you see on screen but that doesn't print). In early versions
of Word, you could set the background to blue and the text to white, purely
for display, but when the time came to print the document, the text printed
as usual without a background tint.

The reasoning for including this option was that the white text on a blue
background was easier on the eyes while you worked. However, this option
has not been available since Word 2003.

More recent versions of Word have options for changing the colors of
background and text, but those colors print out as part of the document.