Republic of the Philippines

NATIONAL FOOD AUTHORITY

Quezon City

April 23, 2015

MEMORANDUM
CPMSD No. ___________

FOR : Administrator Renan B. Dalisay

SUBJECT : Amendment to the Specifications of Authority on Human Resource Matters

Attached is an amendment to the Specifications of Authority on Human Resource matters specifically

on Travel Authority and Application for Leave of Absence (ALA) for 50 % monetization. This
amendment is issued to ease the volume of documents being signed by the Administrator.

Below is a matrix containing the changes to the specs of authority compared with the existing specs.
EXISTING SPECS PROPOSED SPECS
Document Recommending Signing Authority Document Recommending Signing Authority
Authority Authority

xxx xxx

13. Travel Authority 13. Travel Authority

A. Local Travels A. Local Travels

All local travels for 30 calendar days or more of officials/employees
shall be subject to the approval of the DA Secretary (Section 3 of EO
298 signed by Pres. GMA on March 23, 2004). Local travels for less
than thirty (30) calendar days shall be approved by the following
officials:
All local travels for 30 calendar days or more of officials/employees shall
be subject to the approval of the OPAFSAM (Section 3 of EO 298 signed
by Pres. GMA on March 23, 2004). Local travels for less than thirty (30)
calendar days shall be approved by the following officials:

Central Office Central Office

a. Sr, Deputy - Administrator a. Deputy Administrators - Administrator
Administrator, Deputy and Special Assistant
Administrators, Dept.
Managers of the PAD,
LAD, ISSD, CPMSD and
IASD, and Special
Assistant
xxx xxx
g. Assistant Administrator - Deputy g. Assistant Administrator - Deputy
for Finance & Administrator for for Finance & Administrator for
Administration, Dept. FA Administration, Dept. FA
Managers of the ASD, Managers of the ASD,
BTFMD, HRMD, & GSD BTFMD, HRMD, GSD,
PAD, LAD, ISSD,
CPMSD, & IASD
xxx xxx
 EXISTING PROPOSED
Document Recommending Signing Authority Document Recommending Signing Authority
Authority Authority

Field Office Field Office

a. Regional Manager a. Regional Manager
a.1 outside the region - Administrator a.1 outside the region - Deputy
Administrator for
MO
xxx xxx
xxx xxx

15. Application for Leave of Absence 15. Application for Leave of Absence

xxx xxx

15.5 50% monetization, rehabilitation leave and study leave of all 15.5 50% monetization
officials and employees

a. Administrator - DA Secretary a. Administrator - OPAFSAM

b. Deputy Administrator - Administrator b. Deputy Administrator - as is
c. Asst. Administrators Deputy Administrator c. Asst. Administrators - Deputy
Administrator Administrator for
for FA FA
d. Dept. Managers, Reg’l Asst. Administrator d. Dept. Managers, Reg’l - Asst. Administrator
Managers Administrator Managers for FA
for FA
e. Asst. Dept. Managers, Dept. Manager/ Administrator e. Asst. Dept. Managers, Dept. Manager/ Asst. Administrator
Asst. Reg. Managers, Regional Asst. Reg. Managers, Reg’l Manager for FA
Div. Chiefs, Prov. Manager Div. Chiefs, Prov.
Managers Managers
f. Council Secretary and - Administrator f. Council Secretary and - Asst. Administrator
Special Assistant Special Assistant for FA
g. EA V Special Administrator g. EA V Special Assistant Asst. Administrator
Assistant for FA
h. C.O. Rank and file Head of Office Administrator h. C.O. Rank and file Head of office Asst. Administrator
for FA
i. R.O. Rank and file Regional Administrator i. R.O. Rank and file Regional Asst. Administrator
Manager Manager for FA

15.6 Rehabilitation leave and study leave of all officials and employees

As is As is As is

General policies on alternate signatories: General policies on alternate signatories:

In the absence of the Administrator due to leave of absence or As is

official travel, the designated OIC shall sign / approve the
document in his own name;

Where the Administrator’s absence is just for a limited time, either Where the Administrator’s absence is just for a limited time, either
of the two deputies may be designated to sign on his behalf; of the two deputies can sign on his behalf;

Any of the Deputy Administrators can sign on behalf of the other

in case of the absence of one; As is

In the absence of the hereindicated signatory, the next higher As is

ranking official may sign, except for activities where the specified
signatory has two asterisks (**) the next lower ranking official is
authorized to sign on behalf of the designated signatory.

For your approval.

MA. MERCEDES G. YACAPIN ANGELINA S. BERGONIA
Department Manager, CPMSD Department Manager, HRMD

RECOMMENDING APPROVAL:

LETICIA G. CRUZ LUDOVICO J. JARINA

Acting Assistant Administrator for Finance & Deputy Administrator for Finance &
Administration Administration
 Republic of the Philippines
NATIONAL FOOD AUTHORITY
Corporate Planning and Management Services Department
Quezon City

April 20, 2015

MEMORANDUM
CPMSD No. ___________

FOR / TO : The Deputy Administrator for Finance and Administration

The Assistant Administrator for Finance and Administration
The Department Manager, HRMD

SUBJECT : AMENDMENT TO THE SPECIFICATIONS OF AUTHORITY

ON HUMAN RESOURCE MATTERS

Attached is the proposed amendment to the Specifications of Authority on Human Resource

Matters specifically on Travel Authority and 50% monetization. This amendment aims to
ease the volume of documents being signed by the Administrator.

For a list of changes to the specs of authority, please refer to the matrix in the attached
recommending memorandum addressed to the Administrator.

Please sign on the recommending memorandum and affix your initials below the name of the
Administrator on page three (3) of the amendment.

MA. MERCEDES G. YACAPIN

Department Manager, CPMSD

JCS/JMH