Republic of the Philippines

Department of Education
Region III-Central Luzon
Tarlac City Schools Division
Tarlac North B District
STO. DOMINGO ELEMENTARY SCHOOL
Tarlac City
School ID: 106725

GENERAL PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents/guardians and teachers of the elementary learners of Sto. Domingo
Elementary School, imploring the aid of Almighty God, in order to establish an
Association that shall unite the entire institution for the common good of the learners
therein, to inculcate in them values of a responsible and concerned citizen, protect
and advance the rights and welfare of the learners, parents and teachers, promote a
free human peaceful, honest and democratic society, do hereby declare and
promulgate this Constitution and By-Laws.

ARTICLE I
THE NAME AND ITS ORGANS

SECTION 1.

The name of the Association shall be known as Sto. Domingo Elementary School
General Parents-Teachers Association of herein referred to as SDES-GPTA.

SECTION 2.

The office of the SDES-GPTA shall be at Sto. Domingo Elementary School, Sto.
Domingo, Tarlac City.

The Classroom organization refers to as the Homeroom Parents-Teachers

Association of herein referred to as HRPTA.

ARTICLE II
THE OBJECTIVES

SECTION 1.

The Objectives of the Association shall be:

To establish a working relationship from and among parents, teachers and

administration in the formulation and efficient implementation of progressive
education programs enhancing the values and development of the learners which
includes moral, sports, aesthetic appreciation, recreational pursuits, languages and
cultures.
To work for the general concern and welfare of the learners by:

 provide assistance to the best capacity of the Association in the improvement

of the instructional facilities
 foster and maintain a harmonious relationship based on truth, honest and just
and mutual respect between parents, teachers and school administration.
ARTICLE III
THE MEMBERSHIP AND DUES

SECTION 1.

Members of the Association shall be those parents/guardian of learners presently

enrolled.

SECTION 2.

All teachers of the Sto. Domingo Elementary School shall automatically become
members of the Association.

The incumbent principal of the school shall serve as the adviser of the Association.

SECTION 3.

Membership fee which is the GPTA fee shall be fixed by the Board which shall be
paid by every member during the enrolment period.

ARTICLE IV
THE EXECUTIVE BOARD

SECTION 1.

The executive board shall compose of thirteen (13) members.

SECTION 2.

The parent/guardian members of the Executive Board shall be elected from the
HRPTA for a term of two (2) years and their election shall be managed by a non-
partisan Committee on Elections composed of three (3) members, as determined by
the Board provided that they themselves shall not be candidate for the Board.

SECTION 3.

The elected eight (8) parent/guardian members and seven (7) teachers shall elect
from among themselves the officers of the Executive Board.

The Elective positions are: President, Vice President, Secretary, Treasurer, Business
Manager, Auditor, Public Information Officer and Two (2) Peace Officers.
SECTION 4.

The position of Secretary shall be occupied automatically by a teacher who garnered

the highest points in the election for the Board, otherwise, other appointive position
shall be given to teachers. However, the position of Treasurer shall be occupied by a
parent.

The following appointive positions are: Assistant Secretary, Asst. Treasurer, Board
Members who shall compose of five (5) active parent/guardian members.

SECTION 5.

The seven (7) teachers shall be elected by the teaching staff who shall serve
likewise for a period of two years. Each teacher should at least be a representative
of each grade level.

SECTION 6.

The Assistant Secretary and Treasurer shall be appointed by the Board while the
President of the Board shall be under his discretionary power to appoint at least five
(5) past active and qualified members who have helped the Association in all its
undertakings.

SECTION 7.

All appointive officials shall have no voting power.

SECTION 8.

The Executive Board shall have the following functions:

Formulate policies, rules and regulations for the management of the affairs of the
Association.
Supervise and control all business transactions and affairs of the Association, and
Execute, administer and implement policies, programs and projects of the
Association.

ARTICLE V
THE OFFICERS

SECTION 1.

The Executive Board who shall be elected by the HRPTA officers through secret
ballot shall elect from among themselves the set of officers as referred hereto in
Article IV, Section 3.

SECTION 2.
The election of the Board shall be held on the first Sunday of July, 8:00 o’clock in the
morning at the SDES every after a year. In the same manner, lower organs:
Homeroom and Year Level Councils shall also serve one (1) year term of office.

SECTION 3.

All officers both in the HRPTA and GPTA may be re-elected until such
disqualification occurs.

ARTICLE VI
POWER, DUTIES AND FUNCTIONS OF OFFICERS

SECTION 1.

The President

The President shall have the following duties:

 act as Chief Executive Officer of the Association

 defend the Constitution and By-Laws of the Association
 report to the general assembly the state of affairs of the Association
 manage directly the affairs of the Association
 perform such duties as are inherent in his office or are properly required of
him by the Board.
SECTION 2.

The Vice President

The Vice President shall have the following duties:

 act as the President in the absence of the Chief Executive of the Association
 coordinate upon the request of the President, the operation of the working
committees
 perform such other duties the Board my delegate.
SECTION 3.

The Secretary

The Secretary shall have the following functions:

 be responsible for the operation of the Secretariat of the Association

 prepare the minutes of all meetings, keep a complete file of all records and
issue copies of the proceedings and activities of the Board and the
Association
 perform such other duties the President or the Board may assign.
On the other hand, the Assistant Secretary shall:
  keep all records, documents and publications of the Association
 prepare and provide each member of the Supreme Council a folder complete
with paraphernalia
 assume and act the functions of the Secretary in the absence of the latter
 perform such other duties the President or the Board my assign.
SECTION 4.

The Treasurer

The Treasurer shall have the following functions:

 be the overall custodian of all funds, real properties and other assets of the
Association
 collect and receive all dues, contributions, donations and other grants or
similar nature and deposit the same in the official depositing bank of the
Association
 prepare the present annual financial report of the Association or as the cases
may be.
The Assistant Treasurer on the other hand shall:

 take care of the petty cash funds; s/he shall inform the Board of a depleted
petty cash for replenishment after a proper liquidation process shall have
been made
 act as Treasurer in the absence of the latter
 perform such other duties the Association may delegate.
SECTION 5.

The Business Manager

The Business Manager shall have the following functions:

 assist the President in the short and long range planning of the activities of
the Association
 take charge of the initial preparation and ground work of any undertakings,
projects or activities of the association including negotiations, supervision and
operation
 assist the Board in the preparation of the budgetary outlay of all the projects
 prepare such other duties the Board may delegate.
SECTION 6.

The Auditor

The Auditor shall have the following duties:

 examine personally and verify the books of accounts of the Association and
submit his findings to the Board annually or as the case may be
 pre-audit disbursement from the funds of the Association
  suspend or withhold payments of accounts incurred not in accordance with
the expressed policy of the Board
 certify the correctness of any of the financial report of the treasurer
 perform such other duties the Board my delegate.
SECTION 7.

The Public Information Officer

The Public Information Officer shall have the following duties:

 oversee all efforts for the promotion of goodwill between the association and
the public
 be in charge of all matters requiring media attention, press release and
publication
 act as the editor-in-chief of the official publication/newsletter of the
Association
 perform such other duties the Board my assign.
SECTION 8.

The Peace Officers

The Peace Officers shall have the following duties:

 keep and maintain peace and order during the meetings and in other activities
of the Association
 be responsible for the security and welfare of the members of the Association
 perform such other duties the Board may delegate.
SECTION 9.

The Board Members

The Board members shall have the following functions:

 carry out task with utmost integrity, honesty and diligently on the committees
where he is designated
 support in the implementation of the policies, rules, and regulations and
undertakings of the Association
 perform such other duties the Board may assign.
ARTICLE VII
THE FINANCE, BUDGET AND APPROPRIATIONS

SECTION 1.

The association have shall funds which shall be derived from annual membership
fees, collected from each learner once every year and their earned interest from the
bank, solicited money and other contributions or donations from other sources
including proceeds from fund raising activities.

All funds collected shall be deposited in a reputable bank appointed by the Board.

SECTION 2.

All funds, real properties and other assets of the Association shall be held and
maintained in the name of the same.

SECTION 3.

The funds of the Association shall be appropriated and allocated only for the
following purposes: administration, programs and projects, and equipment/facilities.

SECTION 4.

All withdrawals, disbursements and monetary releases shall be supported with

proper resolutions and pertinent papers duly approved by the Board.

SECTION 5.

All disbursements from the bank account of the Association or certificate of deposits
shall require the signature of the President, the Treasurer and the Auditor.

ARTICLE VIII
THE MEETINGS AND QUORUM

SECTION 1.

The HRPTA shall hold regular meeting at least once a month.

SECTION 3.

The General Assembly, which by definition comprises all elected officers may be
called by the President of the Board at any time deemed necessary.

Special meeting of the Executive Board may be convened anytime by the President
as the need arises. Otherwise, at least five members of the Board may request in
writing for a meeting, expressing thereof the purpose of which request shall be
coursed through the Secretary of the Association.

SECTION 4.

At any meeting of the Board, at least majority of all the members present shall
constitute a quorum. However, the presence of five (5) Board Members and seven
(7) members of the Executive Board is deemed a majority.

ARTICLE IX
THE ORDER OF BUSINESS
SECTION 1.

The order of the business of the Board meeting shall be:

Calling the meeting to order

Invocation
Roll call or attendance
Reading and approval of the minutes of the meeting
Unfinished business (if any)
New business for the day (main agenda)
Other matters
Closing Prayer
Adjournment

ARTICLE X
THE COMMITTEES

SECTION 1.

The Association shall have its own standing committees to be headed by the
members of the Board duly appointed by the President. Other committees may be
created from time to time for purposes of expediency and to facilitate the attainment
of the objectives of the Association.

SECTION 2.

The following committees shall be:

The Committee on Internal and External Affairs. This committee shall attend to the
matters related to school policies and problems interfering in classroom instructions
and spoiling the tranquil rapport among learners, teachers, and parents. Likewise, it
attempts to promote and maintain a healthy community relation with other sectors.
This shall be chaired by the President of the Board.

The Committee on Ways and Means. This committee shall be the “Think Tank” of
the Association. It shall design scheme for generation revenues and completion of
undertakings and projects. Likewise, its shall coordinate activities with other
committees. The Business Manager shall spearhead the committee.

The Committee of Finance. This committee shall be the guardian of the coffers of the
Association. Budgeting plans and expenditures shall pass upon it for security and
analysis for any venture the Association may enter into. It shall check the cash flow
from within and without and determine the constant financial viability of the
Association in its general operation. This shall be headed by the Auditor of the
Board.

ARTICLE XI
THE DISCIPLINE AND DECORUM
SECTION 1.

Any member of the Board or the general assembly who commits any act of
dishonesty, decent or any infraction of the Constitution and By-Laws shall be dealt
with disciplinary action as determined by the Board.

SECTION 2.

Any member of the Board who without valid or justifiable reason absents
himself/herself in any three (3) consecutive meetings of the Board shall be
disqualified from the Board.

BY-LAWS

ARTICLE I
THE OFFICE

SECTION 1.

The office of the Association shall be located at the Purok 3, Sto. Domingo, Tarlac
City, Philippines.

ARTICLE II
THE LOGO

SECTION 1.

Status: Under consultation.

ARTICLE III
THE DECLARATION OF PRINCIPLES

SECTION 1.

The Association believes:

 that it should be responsive and concerned to the welfare of its members and
learners in promoting and protecting their rights to attain better quality
education
 that democratic process pursues the interest of members; hence, dialogues
and consultations are encouraged
 that formulation of policies and plans must be through representation
 that better quality of education can only be acquired through the joint efforts of
the school and home.
ARTICLE IV
THE RIGHTS AND PRIVILEGES OF MEMBERS

SECTION 1.
Every member of the Association shall have the following rights and privileges:

 participate fully and freely in all meetings of the respective homeroom PTA’s
and other activities of the Association
 be kept informed of the program and projects and other undertakings of the
association.
SECTION 2.

All members shall have the right to vote in the election of the officers of HRPTA’s
and in the ratification of the Constitution and By-Laws and amendments thereto and
in another electoral proceeding requiring their direct participation.

ARTICLE V
THE DUTIES AND RESPONSIBILITIES

SECTION 1.

The following shall be the duties and responsibilities of the members:

 uphold and obey the provisions of the Constitution and By Laws of the
Association
 attend and actively participate in all activities, programs and undertakings of
the Association requiring their presence, and;
 pay all dues and assessment of fees promptly.
SECTION 2.

All members shall perform such other duties and responsibilities which may be
promulgated from time to time by the Board.

ARTICLE VI
THE GENERAL PROVISIONS

SECTION 1.

This Constitution and By-Laws shall be known as General Parents-Teachers

Association of SDES-GPTA Constitution and By Laws.

SECTION 2.

The Association shall be held responsible to establish and maintain the relationship
between and among teachers and parents and learners as well.

SECTION 3.

For the purpose of their Constitution and By-Laws, the following general terms are
hereby referred to:

The Officers - this refers to the elected officials.

The Board - this refers to the Executive Board of the Association.
The General Assembly - this refers to the total membership.
The Association - this pertains to the SDES-GPTA.
The Guardian - this pertains to any person from which a bonafide learner is in
custody for support in lieu of the legal parent.
The Parent - this refers to the father or mother of a bonafide learner presently
enrolled in the high school department.
The Active and Qualified member - this refers to a parent/guardian who has been
known for his/her exemplary performance in all the undertakings of the association,
henceforth may be appointed as honorary members or as Board members or as the
case may be.

SECTION 4.

The name of the guardian shall reflect in the registration card and other document
reiterative to the records of the learner concern.

ARTICLE VII
THE ELECTION CODE

SECTION 1.

Election procedures shall be designed by the Committee on Election which

composed of three (3) non-partisan members.

ARTICLE VIII
THE FISCAL YEAR

SECTION 1.

The Association shall adopt the school year for its fiscal year.

ARTICLE IX
THE AMENDMENTS

SECTION 1.

This Constitution and By-Laws may be amended, modified or alter or repealed

wholly or in part by majority votes of the general assembly of good standing.

ARTICLE X
THE TRANSITORY PROVISION

SECTION 1.

Upon the ratification of this Constitution and By Laws, the Board shall be
automatically the first officer of the Association.

ARTICLE XI
THE EFFECTIVITY
SECTION 1.

This Constitution and By-Laws shall take effect upon the ratification of the officer-
representatives of the HRPTAs.

JERAHMEEL R. AQUINO ANALIZA C. BENITO

President, School Governing Council GPTA President

MILDRED P. TAGARO MERVIN JAMES P. TAGARO

Chairman, School Discipline SPG President

ROSALIA C. IGNACIO
Teacher-In-Charge

August 22, 2016