PTA Constitution and By-Laws

Republic of the Philippines
Department of Education
Region V
SCHOOLS DIVISION OF MASBATE PROVINCE
CRISTETA BAGANO MEMORIAL HIGH SCHOOL
Umabay Exterior, Mobo, Masbate

Umabay Exterior,Mobo, Masbate
PARENTS-TEACHERS ASSOCIATION
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the parents and teachers of the Cristita Bagano Memorial High
School (CBMHS), invoking the aid and guidance of God, the Almighty, have
organized ourselves into an association with the principle of volunteerism in
order to attain our common goals, promote the general welfare and secure
unto ourselves at all times efficient and honest participation, support and
cooperation in socio-educational affairs, subscribing and upholding the
constitution of the Republic of the Philippines, all its laws and its duly
constituted authorities, do hereby ordain and promulgate this constitution
and by-laws.
ARTICLE I
NAME, DOMICILE AND SEAL
Section 1. NAME The organization shall be known as Cristeta bagano
Memorial High School Parents-Teachers Association herein referred as
CBMHS PTA.
Section 2. DOMICILE The principal office of the association shall be at
Cristeta Bagano Memorial High School (CBMHS), Barangay Umabay
Exterior, Mobo, Masbate.
Section 3. SEAL The seal of the association shall be in such form and design
as the Board of Directors may prescribed.
ARTICLE II
DECLERATION OF PRINCIPLES
Section 1. We believe that CBMHS PTA is the coordinating body of the
parents and teachers of Cristeta Bagano Memorial High School.
Section 2. We believe that the growth, progress and welfare of our
children/students of this educational institution depend upon the unity,
cooperation and active participation and harmonious relationship of the
parents, teachers and school administration.
CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

Umabay Exterior, Mobo, Masbate 09632928263
309941
Region V
Section 3. The organization shall promote volunteerism and altruism in all

its functions and affairs.
ARTICLE III
JURISDICTION
Section 1. The CBMHS PTA shall have jurisdiction to undertake high school
related activities in and outside the campus and as agreed upon with the
school administration.
ARTICLE IV
OBJECTIVES
Section 1. To promote and work for the interest and welfare of the students
who are enrolled in the Cristeta Bagano Memorial High School including the
educational, social and physical well-being of all.
Section 2. To provide venue whereby parents and teachers could air their
grievances and opinions.
Section 3. To promote harmonious relationship with the school
administration and the community.
Section 4. To bring to the attention of the school administration every
perceived violation of school rules and regulations that may be committed by
the students or teachers for appropriate disciplinary action.
Section 5. The CBMHS PTA may assist in the promotion and supervision of
the activities that the school may undertake.
Section 6. To provide a forum for the discussion of issues and their
solutions related to the total school program and to ensure the full
cooperation of parents in the efficient implementation of such program.
Section 7. To provide mechanisms to ensure proper coordination with the
members of the community.
Section 8. Shall adhere to all existing policies and implementing guidelines
issued or hereinafter may be issued by the Department of Education.
Section 9. To serve as a support group and as a significant partner of the
school whose relationship shall be defined by cooperative and open dialogue
to promote the welfare of the students.
ARTICLE V

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Region V
MEMBERSHIP, RIGHTS AND DUTIES

Section 1. Membership in CBMHS PTA is limited to parents, or in their
absence the guardian of duly enrolled students, and teachers.
Section 2. A guardian is hereby defined as any of the following:
A. An individual authorized by the biological parent/s to whom
the care and custody of the student has been entrusted;
B. A relative of the student within the fourth degree of
consanguinity or affinity provided that said relative has the care and
custody over the child;
C. An individual appointed by a competent court as the legal
guardian of the student;
D. In case of an orphan, the individual/institution who has the
care and custody of the student.
Section 3. A member-teacher refers to homeroom advisers, subject teachers,
and non-teaching personnel.
Section 4. Rights and privileges of members. Every member shall have the
following rights and privileges:
1. To exercise the right to vote on all matters relating to the affairs
of the organization.
2. Be periodically informed of the financial status of the
organization, including relevant information affecting the members thereof.
3. To be eligible to any elective and appointive position of the
organization, provided not to extend the term limit, if ever.
4. To examine all records or books of the organization during
business hours.
Section 5. Duties of members. A member shall have the following duties:
1. To obey and comply with the constitution and by-laws of the
organization, and other rules and regulations as may be promulgated by the
board of directors.
2. To pay annual membership fee for every parent regardless of
the number of children enrolled and other reasonable assessments for every

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Region V
student that the board of directors and the school authorities may prescribe
in consultation with the general assembly such as but not limited to:
PTA Project – Php. 100.00
3. To extend assistance and full cooperation in all undertakings
and activities of the school, especially the Brigada Eskwela or school
maintenance week which is scheduled every month of May. All parents are
required to support said program by way of sharing skills / expertise, in
kind donations, thereby making the school ready for the opening of classes.
4. To safeguard the general interest of its members.
5. To attend all meetings that may be called for by the executive
board.
ARTICLE VI
HOMEROOM PTA OFFICERS
Section 1. Within fifteen (15) days from the start of the school year the
homeroom adviser and the parents/guardians shall organize the homeroom
PTA with the approval of the School Head.
Section 2. The homeroom adviser shall have direct supervision over the
conduct of election of the homeroom PTA officers, which election shall be by
viva voce.
Section 3. The homeroom PTA officers, namely: President, Vice president,
Secretary, Treasurer, Auditor, Business manager, PIO and two (2) peace
officers shall be elected from among the parent-members by a majority of
those present during the election.
Section 4. In case of a tie among two (2) or more candidates, a run-off
election shall be immediately held only among candidates involved in the tie
until the tie is resolved. If the tie cannot be resolved through a run-off
election, the same shall be done by drawing of lots.
Section 5. The homeroom PTA officers shall cause the turn-over of any
project they have completed to the School Administrator.
Section 6. The homeroom PTA officers shall furnish a list of proposed and
completed projects to the Board of Directors for confirmation.
ARTICLE VII
BOARD OF DIRECTORS AND OFFICERS
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Region V
(SCHOOL PTA OFFICERS)

Section 1. The election of the members of the Board of Directors (BOD) of
the school PTA from among the elected homeroom presidents and homeroom
advisers shall be held within thirty (30) days from the start of the school
year.
Section 2. The election of the executive officers of the school PTA from
among the BOD members shall be on the same day of their election to the
BOD.
Section 3. The Board of Directors (BOD) shall be composed of fifteen (15)
members who shall elect from among themselves the association’s executive
officers; namely: president, vice-president, secretary, treasurer, auditor,
business manager, PIO and two (2) peace officers, who shall oversee the day-
to-day activities of the association.
Section 4. Parent-members shall comprise two-thirds (2/3) and teacher-
members one-third (1/3) of the Board of Directors.
Section 5. A teacher-member cannot hold any position in the PTA except as
a member of the Board of Directors or as secretary.
Section 6. The School Head shall not serve as a member of the Board of
Directors but as adviser to the PTA.
Section 7. The term of office of the Board of Directors and its officers shall
be one (1) year from the date of election or until a new set of BOD has been
elected and qualified.
Section 8. In case of vacancy in the Board of Directors as a result of
expulsion, resignation or death, the vacancy shall be filled, for the unexpired
term of the office, by a majority vote of the Board of Directors from among
the presidents of homeroom PTA’s in a special meeting called for such
purpose.
Section 9. The immediate past president shall automatically become an ex-
officio member, provided he /she has a child enrolled during the school year
at CBMHS.
Section10. Powers and duties of the Board of Directors. The Board of
Directors shall have the following duties and powers:
a. They shall have the general charge in the formulation and
implementation of policies, rules and guidelines of the organization.

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b. They shall create committees as exigency arises.

c. They shall formulate, promulgate and approved plans,
programs and adopt resolution toward the attainment of the principles and
objectives of the organization.
d. They shall acquire, receive, hold and administer properties
in the name of the Cristeta Bagano Memorial High School.
e. To coordinate with school officials in all CBMHS-PTA
activities.
f. The BOD shall turn-over any completed project initiated by
the general PTA to the School Administrator.
Section 11. The president. The president shall have the following duties and
powers:
a. Shall coordinate with school officials in all CRSHS PTA
activities.
b. Shall exercise general supervision and control in the
management of the affairs of the organization.
c. Shall preside at all meetings of the officers, Board Of
Directors and general assembly.
d. Shall be primarily responsible for the implementation of the
policies, plans and programs adopted by the Board of Directors.
e. Shall be the official spokesman and representative of the
CBMHS-PTA on matters requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be
authorized by the Board of Directors.
g. Shall represent the organization in all its official functions
and activities.
h. Shall exercise such powers and performs such duties
inherent to his position as may be delegated by the board.
Section 12. The Vice President. The Vice President shall have the following
duties and powers.

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a. Shall automatically succeed in case of permanent vacancy in

the office of the president.
b. Shall take the place of the president in case of temporary
absence and performs the powers and duties inherent to the office of the
president.
c. Shall exercise such powers and performs such duties
inherent to his position as may be delegated by the president and/or the
Board of Directors.
Section 13. The Secretary. The Secretary shall have the following duties and
responsibilities:
a. Shall coordinate all activities of the organization with
officers.
b. Shall give or cause to be given all notices and
announcements required to update the members of all activities of the
organization
c. Shall act as the official keeper of all documents, minutes and
other records.
d. Shall sign/countersign contracts, documents and other
papers as may be authorized by the board and affix seal to any instrument
requiring the same.
e. Shall maintain the member’s register and in-charge of the
bulletin board at the principal office of the organization.
f. Shall perform such other duties and responsibilities as may
be assigned by the president of the board.
Section 14. The Treasurer. The Treasurer shall have the following duties and
responsibilities.
a. Shall collect, receive and issue receipts for all money,
contributions and donations to the organization.
b. Shall be the custodian of all properties, funds and accounts
of the organization and keep records pertaining thereto.

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c. Shall be at all times have a true, correct and detailed

statement of his / her receipts and expenditures and of the assets of the
organization.
d. Shall control and handle all funds of the organization, and
shall deposit same in a reputable bank designated by the board.
e. Shall make disbursements only in amounts and in cases
duly appropriated and provided for by the board, which shall always bear
the approval of the president.
f. Shall submit to the president and the board of directors
quarterly reports of the properties, funds, accounts and financial standing of
the organization duly certified by the auditor, or such time as may be
required by the president or the board.
g. Shall cause the turn-over of all financial records, inventories,
official receipts and other pertinent documents during the transition of
officers.
h. Shall perform such other duties and responsibilities as may
be assigned by the president or the board.
Section 15. The Auditor. The Auditor shall have the following duties and
responsibilities:
a. Shall make a detailed and periodic audit of all the properties,
funds and accounts of the organization and at the same time make
appropriate suggestions and recommendations to the board.
b. Shall submit audit report to the board after the examination and
validation of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be
assigned by the president or the board.
Section 16. The Public Information Officer. The Public Information Officer
shall have the following duties and responsibilities:
a. Shall take charge in disseminating information concerning
plans, programs and activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible in fostering good relationship with the
school administration.

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Region V
d. Shall perform such other duties and responsibilities as may

be assigned by the president of the board.
Section 17. The Business Manager. The Business Manager shall have the
following duties and responsibilities:
a. Shall discharge the function of transacting business for the
CBMHS-PTA.
b. Shall make canvass on purchases for the CBMHS-PTA.
c. Shall perform such other duties and responsibilities as may
be assigned by the president or the board.
Section18. The Peace Officer. The Peace Officer shall have the following
duties and responsibilities:
a. Shall secure peaceful and orderly deliberations during
meetings and conferences of the officers and members of the organization.
b. Shall moderate peaceful negotiations on conflicts from
among the officers and members of the organization.
c. Shall conduct investigation and submit report on any
matters involving the security, immorality and misconduct of the officer/s
and member/s of the organization as directed by the president or by the
board.
ARTICLE VIII
STANDING COMMITTEES
Section 1. To ensure smooth inter-fraternal relationship and efficiency in
handling specific project activities of the organization and in order to realize
the objective of the constitution, the following seven (7) standing committees
are hereby created. Each committee shall be composed of least three (3)
members – the chairman and two (2) members to discharge its function
effectively. The chairman of the board has the power to appoint the
chairman and members of each committee. these committees are the
following:
A. Committee on Finance - responsible to the sourcing out
fund needed for the implementation of approved project/s and program/s.
Shall monitor allocations /disbursement of funds within budget limits.

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B. Committee on Programs and Projects - responsible for

the adoption and implementation of programs, projects and activities that
will promote and protect the general welfare of the members.
C. Audit Committee - shall be responsible for the
monitoring and supervision of implemented projects in accordance to its
approved plans and specifications and with-in the time frame.
D. Election Committee – (please refer to article x).
E. Grievance Committee - shall investigate internal
association disputes. It shall assist in the presentation and settlements of
the organization’s grievance with school administration subject to pertinent
provisions of existing civil service laws.
F. Ways and Means Committee – to source-out solutions,
resources and logistics in any project as called for.
G. Committee On External and Community Affairs – shall
be responsible in coordinating with LGU’s, NGO’s and other institutions for
the benefit of the school.
Section 2. The heads of the committees shall preferably come from the
Board of Directors, homeroom presidents and homeroom advisers.
ARTICLE IX
GENERAL ASSEMBLY, MEETINGS AND QUORUM
Section 1. The general assembly shall be composed of all parents of enrolled
students, Board of Directors and officers of the PTA, school head, homeroom
advisers, subject-teachers, and non-teaching personnel of the Cristeta
Bagano Memorial High School.
Section 2. The general assembly shall be convened by the PTA Board of
Directors immediately after the PTA has been organized.
Section 3. The general assembly shall be convened as may be necessary but
in no case less than twice a year. The board shall coordinate with the school
head as to time, venue and other details of the general assembly.
Section 4. The general assembly may invite or consult with other members
of the community such as local government officials and civic organizations
to solicit their support or active participation in the school activities.

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Region V
Section 5. The General Assembly Meeting shall be held annually on the 4th
Saturday after the opening of classes;
Section 6. Special General Assembly Meeting shall be called upon resolution
passed by the Board of Directors or upon written request signed by at least
three (3) members of the Board of Directors or by Majority of the parents;
Section 7. The CBMHS PTA officers and Board of Directors shall have a
regular monthly meeting every last Sunday of the month;
Section 8. Majority of the members shall constitute a quorum.
ARTICLE X
ELECTION COMMITTEE
Section 1. At the start of every school year, the school head shall
immediately create and convene a six (6) Member Election Committee
(ELECOM) for the homeroom and school PTA’s by designating the following:
A. Two (2) teachers one of whom shall be the chairperson
and the latter shall vote only in case of a tie; and
B. Four (4) parent-members
Section 2. The ELECOM shall have over-all supervision over the conduct of
the elections of the homeroom PTA’s and direct supervision over the conduct
of elections of the BOD of the school PTA and officers.
Section 3. The ELECOM may promulgate and issue additional guidelines
relative to the conduct of elections that are not inconsistent with this and
other existing guidelines or which may hereafter be issued.
ARTICLE XI
FINANCES
Section 1. Cognizant of the need of the organization for adequate funds to
sustain its operations, the PTA may collect voluntary financial contributions
from members and outside sources to enable it to fund and sustain its
operation and the implementation of its programs and projects exclusively
for the benefit of the students and the school. The PTA’s programs and
projects shall be in line with the School Improvement Plan (SIP).
Section 2. The collections of funds by the PTA shall be subject to the
following conditions:

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A. The contributions should be reasonable amount as may be

determined by the Board of Directors.
B. Non-payment of contributions by the parent-member shall
not be a basis for non-admission or non-issuance of clearance(s) to the child
/ student.
C. The contributions shall be collected by the PTA treasurer on
a per parent-member basis regardless of the number of their children in
school.
D. No collection of PTA contributions shall be done during the
enrollment period, and
E. No teacher or any school personnel shall be involved in such
collection activities.
Section 3. All collections of contributions or proceeds of fund raising
activities shall be deposited in a refutable banking institution as determined
by the Board of Directors.
Section 4. The PTA treasurer or a duly authorized representative shall
undertake the collection and shall issue receipts/acknowledgement receipts.
Section 5. In no case shall any school official or personnel be entrusted with
the safekeeping and disbursement of collections made by the PTA.
Section 6. All disbursements of funds shall be in accordance with generally
accepted accounting and auditing rules and regulations.
Section 7. All disbursements shall be accompanied by appropriate
resolutions indicating thereof the purposes for which such disbursements
are made.
Section 8. No cash advances shall be allowed without valid liquidation of
previous cash advances.
Section 9. The books of accounts and other financial records of the PTA
shall be made available for inspection by the school head and / or the
division PTA affairs committee at any time.
Section 10. An annual financial statement signed jointly by the PTA
president, treasurer and auditor shall be submitted to the school head not
later than thirty (30) days after the last day of classes. Such financial
statement shall be audited by an external and independent auditor, posted

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in the PTA bulletin board, and presented to the general assembly during the
next school year.
Section 11. The PTA shall submit to the school head not later than
November 30, a mid-school year financial statement report ending October
30 duly audited and signed by the members of the PTA’s audit committee.
ARTICLE XII
IMPEACHMENT
Section 1. Any official of the CRSHSPTA and Board of Directors may be
impeached by a vote of 2/3 of the general assembly called for such purpose
by the president or majority of the board on the following grounds, to wit:
1. Disloyal acts against the constitution.
2. Malicious attacks against the organization and its officers
and members.
3. Misappropriation of organization funds.
4. Negligence of duties and responsibilities.
5. Willful violation of this constitution and by-laws or rules,
regulations, measures, resolutions and decisions of the organization.
6. Three (3) successive unexcused absences.
Section 2. The following procedures shall govern impeachment proceedings:
1. Impeachment proceedings shall be initiated by a formal
petition or resolution signed by at least 5% of all bonafide members of the
organization addressed to the president. A confirmation of impeachment
shall require a majority vote of all members. in all cases, the officer subject
to impeachment shall be given the opportunity to be heard.
2. The president shall convene a general membership meeting
to consider the impeachment of an elective officer or group of officers.
3. In case the president is the object of the impeachment,
he/she shall convene the general assembly within ten (10) days from receipt
of the formal petition. The general assembly shall designate any member,
not an officer, to preside the impeachment proceedings.

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4. Officer/s against whom impeachment proceedings had been

filed shall be given opportunity to defend themselves before any
impeachment vote is finally taken.
5. A majority vote of bonafide members present constituting a
quorum shall be sufficient to give due course on impeachment proceedings.
6. The decision of the general membership in the impeachment
proceedings shall be final and executory.
ARTICLE XIII
AMENDMENTS AND RATIFICATION
Section 1. Any amendment to or revision of this constitution and by-laws
may be proposed by the board of directors upon a vote of 2/3 of its
members.
Section 2. Any amendment hereof which may be adopted by the board shall
be ratified by a vote of 2/3 of general membership within thirty (30) days
after its adoption.
Section 3. No amendment/s to this constitution may be proposed within the
period of two (2) years after its ratification except section 5.2 of article v.
Section 4. Copies, thereof must be distributed to members at least three (3)
days prior to the date of the assembly wherein such amendments shall be
submitted for approval.
ARTICLE XIV
EFFECTIVITY
Section 1. This constitution and by-laws shall take effect immediately upon
ratification and adoption by 2/3 of the general membership of the
organization.
ARTICLE XV
TRANSITORY PROVISION
After the ratification and adoption of this constitution and by-laws, the
incumbent officers and board of directors shall hold office until their
successors shall have been duly elected, proclaimed and qualified.
I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS

RATIFIED BY VOTES OF 980 – YES, 19 – NO, AND 6 – UNDECIDED OUT

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Region V
OF 1000 PTA MEMBERS WHICH ALREADY CONSTITUTE MORE THAN

TWO-THIRDS (2/3) VOTE OF THE GENERAL PTA MEMBERSHIP DURING
THE SPECIAL GENERAL ASSEMBLY HELD ON MARCH 21, 2022 AT THE
CRISTETA BAGANO MEMORIAL HIGH SCHOOL.
Certified correct:
SAHLEE S. GIGANTE
General PTA Secretary
Attested by:
ENRIQUE E. VILLACARLOS
General PTA President

309941

PTA Constitution and By-Laws

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Republic of the Philippines

CRISTETA BAGANO MEMORIAL HIGH SCHOOL

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

Section 3. The organization shall promote volunteerism and altruism in all

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

MEMBERSHIP, RIGHTS AND DUTIES

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

(SCHOOL PTA OFFICERS)

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

b. They shall create committees as exigency arises.

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

a. Shall automatically succeed in case of permanent vacancy in

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

c. Shall be at all times have a true, correct and detailed

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

d. Shall perform such other duties and responsibilities as may

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

B. Committee on Programs and Projects - responsible for

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

A. The contributions should be reasonable amount as may be

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

4. Officer/s against whom impeachment proceedings had been

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

OF 1000 PTA MEMBERS WHICH ALREADY CONSTITUTE MORE THAN

CRISTETA BAGANO MEMORIAL HIGH SCHOOL cbaganomhs@gmail.com

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