7/11/2014 Workflow Tasks | Online Help - Zoho CRM

Workflow Tasks

Workflow Tasks are assigned to the users when the associated workflow rules are triggered. A workflow task can be associated to a workflow rule, when
you want to create a task and assign it to a user, upon triggering the rule.

Availability
Profile Permission
Required: Users with Manage
Workflow profile permission can
access this feature.

To create a workflow task

1. Click Setup > Automation > Workflow > Tasks.

2. In the Workflow Tasks page, click Create Task.

3. In the New Task page, do the following:

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a. Select the M odule from the drop-down list.

b. Enter a Subject for the task.

c. Specify the Due Date to complete the task.

d. Select the Status of the task from the drop-down list.

e. Select the task Priority from the drop-down list.

f. Select the user from the Assigned To lookup list to assign the task.

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g. Select the Notify Assignee check box to notify the task owner via email about the task.

h. Select the Remind Assignee check box to send reminder to the task owner.
a. Alert through Email - A reminder email will be sent to the task owner at the specified time.

b. Alert through Pop-up - A pop-up reminder will be initiated to the task owner at the specified time.

i. Enter the task Description.

4. Click Save.
A new workflow task is created, which can be associated to workflow rules.

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Note

Workflow tasks cannot be created for records that does not support tasks in Zoho CRM, such as Solution, Forecasts etc.

Workflow tasks cannot be associated to a workflow rule if the Execution Criteria selected for a rule is 'Delete'.

If the Assigned To field is not specified, the system will automatically assign the Task to the record's owner.

If you select a workflow task while importing records (such as leads, accounts, contacts), Notify Assignee option (though selected for the
particular workflow task) will not be applicable. See Also Import Data

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Related Topics

Workflow Rules | Workflow Alerts | Workflow Field Updates | Email Templates | Workflow Tasks | Workflow Scenario | Implementation Checklist | Workflow
Follow-ups | Custom Functions

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