BETTER PILILLA

TO : MAYOR DAN MASINSIN

CC : OFFICE OF THE MAYOR

FROM : AILEEN R. LOPEZ / ROCHIE TIRADOS

DATE : JUNE 18, 2019

SUBJECT : AUDIT REPORT

Hereby providing you result of audit done from June 13th to June 18th 2019:
AUDIT CONCERNS
- One Term for Accounting filing as of now is ; “MAGULO”
- Have checked file copies of Disbursement Voucher for General Fund
- Have found that voucher files were not in series
- NEED TO HAVE THE MASTERLIST OF VOUCHERS FOR PROPER CHECKING AND
AUDIT
- No photocopy of attachments for file copies
- Lots of missing vouchers in hard copies were not found
- No details of receiving copy of recipients of Tipping Fee
- Need to see the list of Scholars / Universities under the Program
- Need to see and check BANK STATEMENT from July 2018 to May 2019
- In purchasing of trees, no SI/DR/OR and no other supplier being asked for quotation
- Fuel expenses, no proper document for proofing of recipients of funds for gasoline, need also the
listing of vehicles that were valid for gasoline expense.
- Need to check list od regular and casual employees for verifying of CA for salaries.
- Repair of Vehicle, no details of what type of vehicle have been repaired on all attached
documents
- Need to check disbursements done for General Fund (46), Internal Revenue Allotment (IRA-32),
Special Educational Fund (SEF-38)
- No proper monitoring and control for the CASH ADVANCES

- Have found unliquidated CA from Trust Fund:

BETTER PILILLA
1. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-01-002 589957 02 Jan 16, 2019
RodolfoPillas P458,700.00
 CA payment for supplementary Feeding for Daycare children for the period of Jan 16 to Feb
13, 2019
2. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-01-004 589959 03 Jan 25, 2019
RodolfoPillas P280,840.00
 CA expenses for municipal Sustainable Livelihood Program (SL) Employment Facilitation-
Skills Training (EF-ST) BARRISTA NCII at Pililla Elem School Central
3. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-01-003 589960 04 Jan 31, 2019
RodolfoPillas P480,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Employment
Facilitation-Skills Training (EF-ST) Hilot Massage Wellness NCII Brgy. Malaya Pililla
Rizal
TOTAL UNLIQUIDATED CA of RODOLFO
PILLAS……………………….P1,219,540.00

4. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-007 589963 07 Feb 14, 2019
ArturoCarbonnel P90,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) (6persons) on Feb 14, 2019 at Sitio Matagbak, Brgy Bgumbayan, Pililla
Rizal
5. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-008 589964 08 Feb 14, 2019
ArturoCarbonnel P80,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) (4persons) on Feb 14, 2019 at Brgy Halayhayin, Pililla Rizal
6. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-010 589965 09 Feb 15, 2019
ArturoCarbonnel P90,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) (6persons) at Sitio Matagbak, Brgy Bgumbayan, Pililla Rizal
7. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-009 589966 10 Feb 15, 2019
ArturoCarbonnel P60,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) (4persons) at Brgy Halayhayin, Pililla Rizal
8. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-011 589967 11 Feb 18, 2019
ArturoCarbonnel P80,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) (4persons) at Brgy Bagumbayan, Pililla Rizal
BETTER PILILLA
9. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-012 589968 12 Feb 20, 2019
ArturoCarbonnel P90,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) at Sitio Matagbak, Brgy Bagumbayan, Pililla Rizal
10. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-013 589969 13 Feb 20, 2019
ArturoCarbonnel P80,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Corn Farming at Brgy
Bagumbayan, Pililla Rizal
11. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-014 589970 14 Mar 5, 2019
ArturoCarbonnel P80,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Corn Farming at Brgy
Bagumbayan, Pililla Rizal
12. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-015 589971 15 Mar 5, 2019
ArturoCarbonnel P90,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) at Sitio Matagbak, Brgy Bagumbayan, Pililla Rizal
13. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-016 589972 16 Mar 5, 2019
ArturoCarbonnel P80,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Corn Farming at Brgy
Bagumbayan, Pililla Rizal
14. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-016 589973 16 Mar 5, 2019
ArturoCarbonnel P90,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Pro-Biotic Swine
Raising (PBSR) at Sitio Matagbak, Brgy Bagumbayan, Pililla Rizal
15. Dis. Vchr No. Check No. JEV No. Date Recvd Payee
Amount 401-19-02-016 589973 16 Mar 5, 2019
ArturoCarbonnel P75,000.00
 CA expenses for municipal Sustainable Livelihood Program (SLP) Small Ruminant
Production Focuses in Goat at Brgy. Halayhayin, Pililla Rizal
 TOTAL UNLIQUIDATED CA of ARTURO
CARBONELL……………………….P985,000.00
BETTER PILILLA

RECOMMENDATION and SUGGESTIONS:

- Requesting for Photocopy/Scanner Machine for Accounting Department

- Requesting for On Job Trainee for Accounting team
- Requesting for Master List of Vouchers
- Requesting copy of Bank Statements
- Requesting for the Check Disbursement Journal for General Fund (46), Internal Revenue
Allotment (IRA-32), Special Educational Fund (SEF-38)
- Need to have policies on how to properly liquidate all advances, purchases and reimbursements.
Need to inform all departments on the strict implementation of the said policies for a timely,
accurate and effective manner of liquidations. With this, accounting department will have more
time to do more important tasks to improve and be at service with the people.
- Need to implement strict compliance on timely submission of liquidation on all cash advances.