Materials Management

Materials Management
1. Take-off:
2. Material Schedule
3. Material Requisition
4. Supplier liaison
5. Delivery
6. Storage
7. Weekly records
8. Site use,
9. Stock checks,
10. Payments

Determination of Materials for

Construction
A. Substructure:
Piling
Excavation for Pile Cap/Pad Foundation (Concrete, Formwork &
Reinforcement)

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Column Stump (Concrete, Formwork & Reinforcement)
Ground Beam (Concrete, Formwork & Reinforcement)
Ground Floor Slab (Hardcore, Concrete, Formwork &
Reinforcement)

Determination of Materials for

Construction
B. Superstructure:
Ground-1st Floor Columns: Reinforced Concrete (Concrete, Formwork
& Reinforcement), Steel,
1st Floor Beams: Ditto
1st Floor Slab: Reinforced Concrete (Concrete, Formwork &
Reinforcement), Steel Decking Floor
Staircase; Reinforced concrete (Concrete, Formwork & Reinforcement),
Steel, Timber
(Ditto – Repeat if more than 2-storey)
OR
Brickwall/reinforced concrete

Determination of Materials for

Construction
C. Roof:
Roof Truss (Timber or metal truss)
Roof Coverings (Concrete Tiles, Clay Tiles, Metal Sheet Roof etc.)
Rainwater Goods (Rainwater Gutter/Downpipe, Flashings)

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Determination of Materials for

Construction
D. Walls
Monolithic concrete
Brickwork / Blockwork (Bricks/Blocks and mortar)
Panel walls (Gypsum, timber or metal)

Determination of Materials for

Construction
E. Doors
Door Leaf
Door Frame
Ironmongery

Determination of Materials for

Construction
F. Windows
Window Leaf (Casement/Louvres/Sash)
Door Frame (Timber/metal)
Ironmongery

Determination of Materials for

Construction
G. Finishes
Floor
Wall
Ceiling

Determination of Materials for

Construction
H. Services:
Plumbing & Sanitary
Electrical Works
Air-Conditioning

Determination of Materials for

Construction
I. External Building Works:
Apron
External Finishes

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Determination of Materials for

Construction
A. Driveway &
Pavement
Excavation
Base-course
Sub-base/Sub-grade
Premix
Pavement Blocks)

B. External Drainage
Drains
Culvert
Sump

Determination of Materials for

Construction
J. Fencing & Gate

K. Landscaping Works
Hard landscape
Soft Landscape

L. Signages

Materials Management
1. Take-off quantities:
● Identify type of materials and total quantity
● QS/Taker-Off/Construction Mansager

2. Material Schedule
● Determine the pattern of use
● Schedule of use
● QS/Taker Off/Construction Manager
3. Material Requisition
● Inform HQ or Purchasing Department
● Bulk purchase practice – aggregate (total) of materials needed for all
projects
● QS/Construction Manager/Purchasing(Procurement) Manager

Materials Management
1. Supplier Liaison:
● List suppliers
● Request Quotations (to include materials price ex-factory, insurance,
storage (if necessary), transportation and handling charges, discount
structure, credit /payment terms)
● Confirm purchase (issue Purchase Order)
● QS/Construction Manager/Purchasing(Procurement) Manager

5. Delivery:
● Delivery to site (Delivery Order/Materials Delivery Form)
● Stock check
● Handling/unloading
● QS/Construction Manager/Purchasing(Procurement) Manager/Site
Manager/Store Keeper

Materials Management
1. Storage:
● Warehousing/storage spaces
● Materials inventory (store keeper)
● QS/Construction Manager/Purchasing(Procurement) Manager/
Store Keeper

7. Weekly records
● Site use (Materials Transfer Form)
● Stock checks
● Store Keeper

8. Payments
● Invoice
● QS/Construction Manager/Purchasing(Procurement) Manager/

Objectives of Materials
Management
Effective Usage

Competitive
purchase/deliver Continuous
y Supply

Objective
s
Systematic Quality
Inventory Materials

Wastage Control

Materials
Procurement
Process
Quotation Ordering (Purchase Order)

Supplier or Advanced Ordering Contractors Ordering

Manufacturer Procedure procedure
TERMS OF PURCHASE:

REFERENCES: 1. Payment Method

B.Q 2. Work Instruction

Specifications B.S. (M.S) 3. Fluctuations in Prices

Drawings 4. Unloading of Materials

Manufacturers 5. Storage
Catalouge
6. Delivery Method
7. Insurances
8. Terms and Conditions
of Contract
9. Discounts

Materials Delivery Programme

Contents:
• Type/s of Materials
• Quantity
• Timing of requirement (When is the
material required (overall/stages)

*If there are Changes:

- Need to produce a new master
programme
- Need to produce a new materials
schedule programme

Materials Control
Materials as Specified for the
Contract
Adequate quantity to complete the
works
‘On call order’ – materials must arrive
on site on the time when it is needed on
site
Materials are placed/stored on the site at the right
location

Materials are transferred to the location on site

before work commences

Integrated Materials
Control System On Site
STORAG
E
DELIVERY ACCEPTANCE
TAKING OUT OF
STORAGE

INTEGRA
TE Date Materials Arrive
RECORD Materials Schedule
Materials Chart On Site

STORE KEEPER

Materials Wastage Control

Unsystematic
Arrangement Materials located
Delay in delivery to too far from work
site site

Wrong usage of Factors that Transportation /

materials double handling
Contribute to
Wastage
Change in
Theft and cheating
design

Carelessness Error in Setting Out

Examples of Improper Materials Storage

Examples of Materials Storage

Examples of Improper Materials Storage

Materials Storage

Summary
Effective materials management will enable:
● the assessment and checking of the optimum
usage of materials during construction