Asset Accounting: 24-08-2015 Step1: Copy Reference Chart of Depreciation/depreciation Areas (Use The Path)

ASSET ACCOUNTING
24-08-2015
Step1: copy reference chart of depreciation/depreciation areas(use the path)
Path: SPRO- financial accounting – asset accounting – organizational structures – copy
reference chart of depreciation /depreciation area – T.code EC08
Double click “copy reference chart of depreciation”
Go to menu, organizational objects, copy organizational object
From chart of depreciation = ODE – sample chart of depreciation – Germany
To chart of depreciation = 3999 ENTER.
Click on back arrow; double click on “specify description of chart of depreciation”
Click on “position” chart of depreciation = click on ENTER
Description = Chart of dep 3999 click on SAVE
Click on back arrow, double click on “copy /delete depreciation areas”
Chart of depreciation = 3999 ENTER
Go to menu, edit, selections, select all, deselect “01-book depreciation”
Go to menu, edit, delete, keep click ENTER till all the lines are deleted. Click SAVE
Note: It may not allow to delete tax and consolidation areas.
Step2: creation of 0% tax codes for sales and purchased
Path: spro – financial accounting – financial accounting global settings – tax on
sales/purchases – calculation – define tax codes for sales and purchases T.code-- FTXP
Country = US click on ENTER
Tax code = V0 click on ENTER (v for input tax and 0 is tax rate)
Tax code = 0% input tax
Tax type = V (input tax) click on ENTER
Input tax = 0
Select Output tax = click on “deactivate line” click on SAVE.
Tax code = A0 click ENTER (A for output tax and 0 is tax rate)
Tax code = 0% output tax
Tax type = A (output tax) click on ENTER
Output tax = 0
Select Input tax = click on “deactivate line” click on SAVE
Step 3: assign tax codes for non taxable transactions.
Path: sprp – financial accounting – financial accounting global settings – tax on sales
/purchases – posting – assign tax codes for non taxable transactions T.code - OBCL
Click on “position” button, company code = click on ENTER
Input tax = V0
Output tax = A0 click on SAVE.
Step4: assign chart of depreciation to company code.
Path: spro – financial accounting – asset accounting – organizational structures – assign
chart of depreciation to company code -T.code- OAOB
Click on “position” button company code = 3999 click on ENTER

Chart of depreciation = 3999 click on SAVE.
Step5: specify account determination
Path: spro – financial accounting – asset accounting – organizational structures – asset
classes – specify account determination.
Check the availability of the following asset classes else create them by clicking on “new
entries”
10000 land (real estate and similar rights)
11000 Buildings
20000 Plant and machinery (technical assets and machines)
30000 furniture and fixtures
31000 vehicles
40000 assets under construction (AuC)
Step6: create screen lay out rules
Path: same as above
Check the availability of the following screen lay out rules; else create them by clicking
on “copy as” .copy from one relevant rule
1000,1100,2000,3000,3100, and 4000
Step7: define number ranges intervals for asset master records T- code AS08
Path: same as above
Company code = 3999 click on ENTER
SAPFICO asset accounting
Click on “change intervals” button, click on “insert intervals” button, click on ENTER
No. From number To number
01 1 100000 click “insert” and similarly ENTER others
02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000
06 500001 600000 click on SAVE.
08-26-2015
Step8: creation of asset classes – T.code - OAOA
Path: same as above
Click on “new entries”
Asset class = 3999l(land)
A/C determination = 10000
Screen lay out rule = 1000
Number range = 01
Select “include asset” under inventory data.
Select “no AuC or summary management of AUC” click on SAVE
Click on “next entry”
Asset class = 3999b(buildings)

Number range = 02
Asset class = plant and machinery
Number range = 03
Asset class = Furniture and fixtures
Number range = 04
Asset class = Vehicles

Number range = 05
Asset class = 3999auc(assets under construction)
A/C determination 40000
Number range = 06
Note: deselect “include asset” under inventory data
Select “line item settlement. Click on SAVE
Step9: creation of GL accounts T.code - FS00
1. GL Account no = 200000
Company code = 3999
A/C group = fixed assets
Select “balance sheet item”
Short text/long text = Land
Go to “control data tab
Deselect “only balances in local currency”
Reconciliation account for account type = Assets
Select “line item display”

Sort key = 018(asset number)
Go to create/bank/interest tab
Field status group = G067 click on SAVE.
2. GL account number = 200005
Company code = 3999
Click on “with template”
GL account number = 200000
Company code = click on ENTER
Short/long text = buildings a/c click on SAVE
Company code = 3999
Short/long text = plant and machinery/c click on SAVE
Company code = 3999
Short/long text = furniture and fixtures a/c click on SAVE

Company code = 3999
Short/long text = vehicles a/c click on SAVE
Company code =
Short/long text = capital work in progress a/c click on SAVE
Company code = 3999
Account group = Accumulated depreciation
Short/long text = acc dep. On Buildings click on SAVE

Company code = 3999
Short/long text = acc dep. Plant and machinery click on SAVE
Company code = 3999
Short/long text = acc dep. On furniture a/c click on SAVE
Company code = 3999
Short/long text = acc dep. vehicles click on SAVE
11. GL Account number = 300100
Company code = 3999
A/C group = Other incomes

Select “p and l account item”
Short/long text = sale of asset a/c
Go to “control data” tab
Select “only balances in local currency”
Select “line item display”
Sort key = 018(asset number)
Go to “create/bank/interest” tab
Company code = 3999
GL Account number = 300100
Short/long text = profit on sale of asset a/c
Company code = 3999
Account group = Administration cost
Short/long text = loss on sale of asset a/c click on SAVE

08-27-2015
Company code = 3999
Short/long text = loss due scrapping a/c click on SAVE
Company code = 3999
Account group = Depreciation
Short/long text = Depreciation a/c
Step10: assignment of accounts for automatic postings.
Path: spro – financial accounting- asset acco unting – integration with general ledger –
assign GL account T.code - AO90
Chart of depreciation 3999
Select “ chart of depreciation”
Select “ chart of accounts”

Double click “account determination”
Select “10000 – land” line
Double click “balance sheet accounts”
Acquisition: Acquis.and production costs = 200000(land a/c)
Loss made on asset retirement w/o revenue = 400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale = 300100(sale of asset a/c)
Gain from asset sale = 300101(profit on sale of asset a/c)
Loss from asset sale = 400302(loss on sale of asset a/c)
Click on SAVE and go back twice,
Select “11000 – Buildings” line
Double click “balance sheet accounts”
Acquisition: Acquis.and production costs = 200005(buildings a/c)
Loss made on asset retirement w/o revenue = 400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale = 300100(sale of asset a/c)
Gain from asset sale = 300101(profit on sale of asset a/c)
Loss from asset sale = 400302(loss on sale of asset a/c)
Click on SAVE and double click on “depreciation”
Acc. Dep. A/C for ordinary depreciation = 100200(Accm.dep. – bldgs a/c)
Expense A/C for ordinary depreciation = 400500(depreciation a/c)
Click on SAVE and go back twice, assign accounts for all the remaining asset classes in
the same way.
Step11: define multilevel methods - T.code - AFAMS
Chart of depreciation = 3999
Multilevel method = abc1
Description = Multi level method no 1
Validity start = from ordinary depreciation start date click on SAVE
Double click on “levels”, click on “new entries”
Acquisition year = 9999
Years = 999
No of periods = 12
Base value = 01(acquisition value)
Percentage = click on SAVE.
Click on “back arrow” twice, click on “next entry” button
Multilevel method = ab2
Description = multi level method no 2
Validity start = from ordinary depreciation start date click on SAVE
Double click on “levels”, click on “new entries”
Acquisition year = 9999
Years = 999
No of periods = 12
Base value = 24(net book value)
Percentage = 5 click on SAVE.
Step 12: Maintain period control methods – T.code AFAMP
Period control method = 006
Description = 01/01/01/01
Acq = 01
Add = 01
Ret = 01
Transfer = 01 click on SAVE.
08-28-2015
Step13: maintain depreciation key - T.code - AFAMA.
Chart of dep = 3999 click on ENTER
Click “new entries”,
Depreciation key = ABC1
Description = SLM 5%
Select “period control according to fiscal years”
Select “depreciation to the day” SAVE
Ignore the warning massage..

Double click “assignment of calculation methods”
Depreciation type = ordinary depreciation
Phase =from the start of depreciation
Base method = 0014
Class = straight line depreciation SAVE
Click “back arrow” 4 times, select “ “, (depreciation key)
Select abc1 dep key
Click on “activate” and SAVE.
Click “new entries”,
depreciation key = abc2 des = wdv 5%
Select “period control according to fiscal years”
Select “depreciation to the day” click on SAVE
Ignore the warning massage..
Double click “assignment of calculation methods”
Depreciation type = ordinary depreciation
Phase = from the start of depreciation
Base method = 0014

Class = declining balance depreciation SAVE
Click “back arrow” 4 times, select “ “, (depreciation key)
Click on “activate” and SAVE.
Class = declining balances method click on SAVE
Click “back arrow” 4 times, select “ “, click “activate” click on SAVE.
Step 14: Determine the depreciation areas in the asset class.
Path: spro – financial accounting – asset accounting – valuation – determine depreciation
areas in the asset class – T.code OAYZ
Select your “land”, double click “depreciation areas”
Deselect “deactivation” check box for “01-book depreciation”
Layout = 2000 click on SAVE.
Repeat the above step for all the other asset classes
Step 15: specify document type for posting depreciation and number ranges for document
type.
Path: spro – financial accounting – asset accounting – integration with GL – post
depreciation to the GL – specify document type for posting depreciation
Double click “define document types” T.code OBA7

Click on position button, document type = AF click on ENTER
Select “AF – depreciation postings”, click on details button,
Click on “number ranges information”
Company code= 3999 click on “change intervals” button
Click on “insert intervals” button
No. Year From To ext

04 2015 410000 419999
Step16: specify intervals and posting rules T.code OAYR
Path: same as above
Select your company code line; double click “posting rules”
Select “monthly posting”, click on SAVE.
Step17: specify rounding off net book value and /or depreciation
Path: spro – financial accounting – asset accounting – valuation – amount specifications
(Company code/depreciation area) – Specify rounding off net book value and / or
depreciation – T.code OAYO
Select your company code line, double click “rounding specifications”
Select “automatically calculated depreciation”
Select “Arithmetic rounding” click on SAVE.
Step18: define screen layout for asset master data.

Path: spro – financial accounting – asset accounting – master data – screen layout –
define screen layout for asset master data.
Double click “define screen layout for asset master data”
Select “1000 land” double click “logical field groups”
Select “2-posting information” double click “field group rules”
Select “capitalization date” as required entry” (for main no.,sub no., and copy) click SAVE.
Double click on “back arrow”, select “3-time dependent data”
Double click “field group rules”
Select “business area” as “required entry” and
Ensure all other fields are marked as optional
Repeat this step for all other asset classes
Step 19: define screen layout for asset depreciation areas – T.code AO21
Path: same as above
Select “2000 – depreciation on asset sub number level”
Double click “field group rules”
Select “depreciation key “as “required entry” for main no, sub no., and copy.
Click on SAVE.
08-31-2015
Step 20: Main asset master record creation
Path: accounting – financial accounting – fixed assets – assets – create – asset
T.code – AS01
Asset class =
Description =
Capitalized on =
Go to “time dependent tab”
Business area = 3999
Go to “depreciation areas” tab
Depreciation key = ABC1
Useful life = 10
Period = 0
Ord. dep. Start date = 01.01.2015 click on SAVE.
Step 21: Sub-asset master creation
Path: accounting – financial accounting – fixed assets – asset – create – subnumber –
asset – T.code AS11

Asset = 63000
Description = plant & machinery no 1 generator
Capitalized on = 01-02-2015
Go to “time dependent tab”
Depreciation key = abc1
Useful life = 10 years
Period = 6 months
Ord. dep. Start date = 01-02-2015 click on SAVE.
Step 22: Posting of purchase of main asset
Path: accounting – financial accounting – fixed assets – posting – acquisition – external
acquisition – with vendor -.T.code F-90
Document date = 01-01-2015
Posting date = 01-01-2015
Posting key = 31(credit for vendor)
Account = 100601 (vendor number) click on ENTER
Amount =
Business area =
Text =
Posting key = 70
Account = (asset number)
Transaction type = 100(external acquisition) ENTER.
Transaction type determines the G/L accounts to be updated. The transaction types are
already defined in the system
Amount =
Text =
Go to menu, document, simulate (observe the posting keys and line items) and SAVE.
Step 23: Posting of purchase of sub-asset.
Path: accounting – financial accounting – fixed assets – posting – acquisition – external
acquisition – with vendor -.T.code F-90
Document date = 01.01.2015
Posting date = 01.01.2015
Posting key = 31
Account = 100701 (vendor number) click on ENTER
Amount = 500000
Text =
Posting key = 70
Account = 63000 0(asset number)
Transaction type = 100(external acquisition) ENTER Transaction type

determines the G/L account to be updated. The transaction types are already defined in the
system. .
Amount = *
Text = +
Go to menu, document, simulate (observe the posting keys and line items) and SAVE.
Step 24: Asset explorer-asset report showing sub asset - wise /year wise-wise values (with
depreciation calculations).
Path: accounting – financial accounting – fixed assets – asset – asset explorer
T.code.AW01N.
Company code = 3999
Asset = 63000 0 (asset no along with the sub number) click ENTER
Observe the asset balance.
Double click on “ordinary depreciation” line to verify the depreciation calculations
Click on “next fiscal year” (right arrow) icon in the “fiscal year” field to see the
depreciation calculation for the coming years.
Observe the asset balance at the end of the next year.
Double click on “ordinary depreciation” line item to verify the depreciation calculations.
Give sub asset number in the “asset” filed to see the asset balance and depreciation
calculated for the sub assets.
Step 25: Asset report to view all assets as on a date.
Path: accounting – financial accounting – fixed assets – information system – reports on
assets accounting – asset balances – balance lists – asset balances – by business area.
T.code S_ALR_87011965
Company code = 3999
Report date = 31-12-2015
Depreciation area = 01
Sort version = 0001
Select “list assets” click on EXECUTE.
Step 26: Depreciation run:
Path: accounting - financial accounting – fixed assets – periodic processing –
depreciation run – execute – T.code AFAB
Company code = 3999
Fiscal year = 2015
Posting period = 01
Select “planned posting run”
Select “test run” click on “EXECUTE”
Click on ENTER on the message and observe the message.
Go back, deselect “test run”
Go to menu, program, and execute in back ground,
Out put device = LP01 click on ENTER
Click on “immediate” button, click on SAVE.
To check whether the job is complete or not. (to execute the job)
Go to menu, system, services, jobs, job overview T-code SM37
Click “EXECUTE”
Select the job line item, click on “spool” button, select the document,
Select “display contents”.
To see the depreciation (automatically posted) document FB03
Give the document number and click on ENTER.
03-09-2015
Step 27: Sale of asset:
Path: accounting – financial accounting – fixed assets – posting – retirement – retirement
with revenue – with customer T-code F-92
Document date = 08.09.2015 Posting date = 08.09.2015
Document type = DR Posting key = 01
Account = (debit customer number)
Amount = 450000
Text =
Posting key = 50
Account = (sale of asset account)
Amount =
Business area =
Select “asset retirement”
Text = click on ENTER.
Asset = (asset number)
Sub number = (asset sub number)
Transaction type = 210(retirement with revenue)
Asset value date =
Select “complete retirement” click on CONTINUE
Go to menu, document, simulate, and SAVE
Go to menu, document, and display and notice the document.
Step 28: Transfer of asset:
Path: accounting – financial accounting – fixed assets - posting – transfer – transfer
within company code T.code ABUMN
Asset =
Document date =
Posting date =
Asset value date =
Text =
Transfer to Select “new asset”
Description =
Asset class =
Click on “master data” button
Business area =
Click on “additional data” button

Capitalized on =
Depreciation key =
Useful life =
Period =
Ord. dep. Start date =
Click on back arrow, click on ENTER and SAVE
Display the document
Step 29: Asset scrapping
Path: accounting – financial accounting – fixed assets – posting – retirement – asset
retirement by scrapping – T.code ABAVN
Asset number =
Document date =
Posting date =
Asset value date =
Description = click on SAVE.

Asset Accounting: 24-08-2015 Step1: Copy Reference Chart of Depreciation/depreciation Areas (Use The Path)

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ASSET ACCOUNTING

Step1: copy reference chart of depreciation/depreciation areas(use the path)

Path: SPRO- financial accounting – asset accounting – organizational structures – copy

reference chart of depreciation /depreciation area – T.code EC08

Double click “copy reference chart of depreciation”

Go to menu, organizational objects, copy organizational object

From chart of depreciation = ODE – sample chart of depreciation – Germany

To chart of depreciation = 3999 ENTER.

Click on back arrow; double click on “specify description of chart of depreciation”

Click on “position” chart of depreciation = click on ENTER

Description = Chart of dep 3999 click on SAVE

Click on back arrow, double click on “copy /delete depreciation areas”

Chart of depreciation = 3999 ENTER

Go to menu, edit, selections, select all, deselect “01-book depreciation”

Note: It may not allow to delete tax and consolidation areas.

Step2: creation of 0% tax codes for sales and purchased

Path: spro – financial accounting – financial accounting global settings – tax on

Tax code = 0% input tax

Tax type = V (input tax) click on ENTER

Select Output tax = click on “deactivate line” click on SAVE.

Tax code = 0% output tax

Tax type = A (output tax) click on ENTER

Select Input tax = click on “deactivate line” click on SAVE

Step 3: assign tax codes for non taxable transactions.

Click on “position” button, company code = click on ENTER

Output tax = A0 click on SAVE.

Step4: assign chart of depreciation to company code.

Path: spro – financial accounting – asset accounting – organizational structures – assign

chart of depreciation to company code -T.code- OAOB

Click on “position” button company code = 3999 click on ENTER

Step5: specify account determination

Path: spro – financial accounting – asset accounting – organizational structures – asset

classes – specify account determination.

10000 land (real estate and similar rights)

20000 Plant and machinery (technical assets and machines)

30000 furniture and fixtures

40000 assets under construction (AuC)

Step6: create screen lay out rules

Path: same as above

on “copy as” .copy from one relevant rule

1000,1100,2000,3000,3100, and 4000

Path: same as above

Company code = 3999 click on ENTER

SAPFICO asset accounting

01 1 100000 click “insert” and similarly ENTER others

06 500001 600000 click on SAVE.

Step8: creation of asset classes – T.code - OAOA

Path: same as above

Click on “new entries”

Asset class = 3999l(land)

A/C determination = 10000

Screen lay out rule = 1000

Select “include asset” under inventory data.

Select “no AuC or summary management of AUC” click on SAVE

Click on “next entry”

Asset class = 3999b(buildings)

A/C determination = 11000

Screen lay out rule = 1100

Select “include asset” under inventory data.

Select “no AuC or summary management of AUC” click on SAVE

Click on “next entry”

Asset class = plant and machinery

A/C determination = 20000