Asset Accounting

SAPFICO asset accounting
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ASSET ACCOUNTING
Step1: copy reference chart of depreciation/depreciation areas
Path: SPRO- financial accounting – asset accounting – organizational structures – copy

reference chart of depreciation /depreciation area – t.code EC08
Double click “copy reference chart of depreciation”

Go to menu, organizational objects, copy organizational object
From chart of depreciation = ODE – sample chart of depreciation – Germany

To chart of depreciation = enter.
Click on back arrow; double click on “specify description of chart of depreciation”

Click on “position” chart of depreciation = click on enter
Description = click on save
Click on back arrow, double click on “copy /delete depreciation areas”

Chart of depreciation = enter
Go to menu, edit, selections, select all, deselect “01-book depreciation”
Go to menu, edit, delete, keep click enter till all the lines are deleted. Click save
Note. It may not allow to delete tax and consolidation areas.
Sstep2: creation of 0% tax codes for sales and purchased
Path: spro – financial accounting – financial accounting global settings – tax on

sales/purchases – calculation – define tax codes for sales and purchases t.code. FTXP
Country = IN click on enter
Tax code =V0 click on enter

Tax code = 0% input tax
Tax type =V (input tax) click on enter
Input tax =0
Out put tax =click on “deactivate line” click on save.
Tax code =A0 click enter

Tax code = 0% out put tax
Tax type =A (output tax) click on enter
Output tax =0
Input tax = click on “deactivate line” click on save
Step 3: assign tax codes for non taxable transactions.
Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 1

Mail:saplakshman@yahoo.com
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Path: sprp – financial accounting – financial accounting global settings – tax on sales
/purchases – posting – assign tax codes for non taxable transactions t.code OBCL
Click on “position” button, company code = click on enter

Input tax = V0
Output tax =A0 click on save.
Step4: assign chart of depreciation to company code.
Path: spro – financial accounting – asset accounting – organizational structures – assign

chart of depreciation to company code - t.code OAOB
Click on “position” button company code = click on enter

Chart of depreciation = click on save.
Sstep5: specify account determination
Path: spro – financial accounting – asset accounting – organizational structures – asset

classes – specify account determination.
Check the availability of the following asset classes else create them by clicking on “new
entries”
10000 land (real estate and similar rights)

11000 Buildings
20000 Plant and machinery (technical assets and machines)
30000 furniture and fixtures
31000 vehicles
40000 assets under construction (AuC)
Step6: create screen lay out rules
Path: same as above
Check the availability of the following screen lay out rules; else create them by clicking
on “copy as” .copy from one relevant rule
1000,1100,2000,3000,3100, and 4000
Step7: define number ranges intervals for asset master records t.code AS08
Path: same as above
Company code= click on enter

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Click on “change intervals” button, click on “insert intervals” button, click on enter
No. From number To number
01 1 100000 click “insert” and similarly enter others

02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000
06 500001 600000 click on save.
Step8: creation of asset classes – t.code OAOA
Path: same as above
Click on “new entries”

Asset class = land
A/C determination =10000
Screen lay out rule =1000
Number range =01
Select “include asset” under inventory data.
Select “no AuC or summary management of AUC” click on save
Click on “next entry”
Asset class = -buildings

Number range =02
Asset class = -plant and machinery

Number range =03
Asset class = - Furniture and fixtures

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Number range =04
Asset class = -Vehicles

Number range =05
Asset class = - assets under construction

Number range =06
Note: deselect “include asset” under inventory data
Select “line item settlement. Click on save
Step9: creation of GL accounts t.code FS00
1. GL Account no =200000
Company code =
A/C group = fixed assets
Select “balance sheet item”
Short text/long text = Land
Go to “control data tab

Deselect “only balances in local currency”
Reconciliation account for account type= Assets
Select “line item display”
Sort key =018(asset number)
Go to create/bank/interest tab
Field status group = G067 click on save.
2. GL account number =200005

Company code =
Click on “with template”
GL account number =200000
Company code = click on enter
Short/long text = buildings a/c click on save
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Company code =
Short/long text = plant and machinery/c click on save

Company code =
Short/long text = furniture and fixtures a/c click on save
5 GL account number =200020

Company code =
Short/long text = vehicles a/c click on save

Company code =
Short/long text = capital work in progress a/c click on save

Company code =
Account group =
Short/long text = acc dep. Buildings click on save

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Company code =
Short/long text = acc dep. Plant and machinery click on save

Company code =
Short/long text = acc dep. On furniture a/c click on save

Company code =
Short/long text = acc dep. vehicles click on save
11. GL Account number =300100

Company code =
A/C group =
Select “p and l account item”
Short/long text =sale of asset a/c
Go to “control data” tab
Select “only balances in local currency”
Select “line item display”
Sort key =018(asset number)
Go to “create/bank/interest” tab
Field status group =G052 click on save.

Company code =
GL Account number =300100
Short/long text =profit on sale of asset a/c
Field status group =G001 click on save

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Company code =
Account group = Administration cost
Short/long text =loss on sale of asset a/c click on save

Company code =
Short/long text =loss due scrapping a/c click on save

Company code =
Account group = Depreciation
Short/long text =profit on sale of asset a/c
Step10: assignment of accounts for automatic postings.
Path: spro – financial accounting- asset accounting – integration with general ledger –
assign GL account t.code AO90
Select “ chart of accounts”

Double click “account determination”
Select “10000 – land” line
Double click “balance sheet accounts”
Acquisition: Acquis.and production costs =200000(land a/c)
Loss made on asset retirement w/o revenue =400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale =300100(sale of asset a/c)
Gain from asset sale =300101(profit on sale of asset a/c)
Loss from asset sale =400302(loss on sale of asset a/c)
Click on save and go back twice,
Select “11000 – Buildings” line

Double click “balance sheet accounts”
Acquisition: Acquis.and production costs =200005(buildings a/c)
Loss made on asset retirement w/o revenue =400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale =300100(sale of asset a/c)
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Gain from asset sale =300101(profit on sale of asset a/c)

Loss from asset sale =400302(loss on sale of asset a/c)
Click on save and double click on “depreciation”

Acc. Dep. A/C for ordinary depreciation =100200(Accm.dep. – bldgs a/c)
Expense A/C for ordinary depreciation =400500(depreciation a/c)
Click on save and go back twice, assign accounts for all the remaining asset classes in
the same way.
Step11: define multilevel methods - t.code. AFAMS

Multilevel method =
Validity start =from ordinary depreciation start date click on save
Double click on “levels”, click on “new entries”

Acquisition year =9999
Years =999
No of periods =12
Base value =01(acquisition value)
Percentage = click on save.
Click on “back arrow” twice, click on “next entry” button
Multilevel method =
Validity start =from ordinary depreciation start date click on save
Double click on “levels”, click on “new entries”

Acquisition year =9999
Years =999
No of periods =12
Base value =24((net book value)
Percentage = click on save.
Step 12: Maintain period control methods – t.code AFAMP
Period control method =

Description =
Acq =
Add =
Ret =
Transfer = click on save.

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Step13: maintain depreciation key - t.code AFAMA.
Click “new entries”, depreciation key=

Select “period control according to fiscal years”
Select “depreciation to the day” save
Double click “assignment of calculation methods”

Depreciation type =ordinary depreciation
Phase =from the start of depreciation
Base method =
Multilevel method =
Class = straight line depreciation save

Click “back arrow” 4 times, select “ “, (depreciation key)
Click on “activate” and save.
Click “new entries”, depreciation key=

Select “period control according to fiscal years”
Select “depreciation to the day” click on save.
Double click “assignment of calculation methods”

Depreciation type =ordinary depreciation
Phase =from the start of depreciation
Base method =
Multilevel method =
Class = straight line depreciation save

Click “back arrow” 4 times, select “ “, (depreciation key)
Click on “activate” and save.
Class = declining balances method click on save

Click “back arrow” 4 times, select “ “, click “activate” click on save.
Step 14: Determine the depreciation areas in the asset class.
Path: spro – financial accounting – asset accounting – valuation – determine depreciation

areas in the asset class – t.code OAYZ
Select your “land”, double click “depreciation areas”

Deselect “deactivation” check box for “01-book depreciation”
Layout =2000 click on save.

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Repeat the above step for all the other asset classes
Step 15: specify document type for posting depreciation and number ranges for document
type.
Path: spro – financial accounting – asset accounting – integration with GL – post

depreciation to the GL – specify document type for posting depreciation
Double click “define document types” t.code OBA7
Click on position button, document type =AF click on enter

Select “AF – depreciation postings”, click on details button,
Click on “number ranges information”
Company code= click on “change intervals” button
Click n “insert intervals” button
No. Year From To ext
Step16: specify intervals and posting rules t.code OAYR
Path: same as above
Select your company code line; double click “posting rules”

Select “01 –book depreciation”, click on “details” button
Select “monthly posting”, click on save.
Step17: specify rounding off net book value and /or depreciation
Path: spr0 – financial accounting – asset accounting – valuation – amount specifications
(Company code/depreciation area) – Specify rounding off net book value and / or
depreciation – t.code OAYO
Select your company code line, double click “rounding specifications”
Select “01 – book depreciation” , select “details” button
Select “automatically calculated depreciation”
Select “round to nearest whole” click on save.
Step18: define screen layout for asset master data.
Path: spro – financial accounting – asset accounting – master data – screen layout –
define screen layout for asset master data.
Double click “define screen layout for asset master data”

Select “1000 land” double click “logical field groups”
Select “2-posting information” double click “field group rules”
Select “capitalization date” as required entry” (for main no.,sub no., and copy) click save.

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Double click on “back arrow”, select “3-time dependent data”

Double click “field group rules”
Select “business area” as “required entry” and
Ensure all other fields are marked as optional
Repeat this step for all other asset classes
Step 19: define screen layout for asset depreciation areas – t.code AO21
Path: same as above
Select “2000 – depreciation on asset sub number level”

Double click “field group rules”
Select “depreciation key “as “required entry” for main no, sub no., and copy. click save.
Main asset master record creation
Path: accounting – financial accounting – fixed assets – assets – create – asset

t.code – AS01
Asset class =
Description =
Capitalized on =
Go to “time dependent tab”

Business area =
Go to “depreciation areas” tab

Depreciation key =
Useful life =
Period =
Ord. dep. Start date = click on save.
Sub-asset master creation
Path: accounting – financial accounting – fixed assets – asset – create – subnumber –

asset – t.code AS11
Asset =
Description =
Capitalized on =

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Go to “time dependent tab”

Business area =

Depreciation key =
Useful life =
Period =
Ord. dep. Start date = click on save.
Posting of purchase of main asset
Path: accounting – financial accounting – fixed assets – posting – acquisition – external

acquisition – with vendor -.t.code F-90
Document date =
Posting date =
Posting key =31
Account = (vendor number) click on enter
Amount =
Business area =
Text =
Posting key = 70
Account = (asset number)
Transaction type =100(external acquisition) enter.
Amount =
Text =
Go to menu, document, simulate (observe the posting keys and line items) and save.
Posting of purchase of sub-asset.
Path: accounting – financial accounting – fixed assets – posting – acquisition – external

acquisition – with vendor -.t.code F-90
Document date =
Posting date =
Posting key =31
Account = (vendor number) click on enter
Amount =
Business area =
Text =
Posting key = 70
Account = (asset number)
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Transaction type =100(external acquisition) enter.
Amount =
Text =
Go to menu, document, simulate (observe the posting keys and line items) and save.
Asset explorer-asset report showing sub asset - wise /year wise-wise values (with
depreciation calculations).
Path: accounting – financial accounting – fixed assets – asset – asset explorer

t.code.AW01N.
Company code =
Asset = (asset no along with the sub number) enter
Observe the asset balance. Double click on “ordinary depreciation” line to verify the
depreciation calculations
Click on “next fiscal year” (right arrow) icon in the “fiscal year” field to see the
depreciation calculation for the coming years.
Observe the asset balance at the end of the next year. Double click on “ordinary
depreciation” line item to verify the depreciation calculations.
Give sub asset number in the “asset” filed to see the asset balance and depreciation
calculated for the sub assets.
Asset report to view all assets as on a date.
Path: accounting – financial accounting – fixed assets – information system – reports on

assets accounting – asset balances – balance lists – asset balances – by business area.
t.code S_ALR_87011965
Company code =
Business area =
Report date =
Depreciation area =01
Sort version =0001
Select “list assets” click on execute.

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Depreciation run:
Path: accounting - financial accounting – fixed assets – periodic processing –

depreciation run – execute – t.code AFAB
Company code =
Fiscal year =
Posting period =
Select “planned posting run”
Select “test run” click on “execute”

Click on enter on the message and observe the message.
Go back, deselect “test run”
Go to menu, program, and execute in back ground,
Out put device =LP01 click on enter

Click on “immediate” button, click on save.
To check whether the job is complete or not.
Go to menu, system, services, jobs, job overview
Click “execute”
Select the job line item, click on “spool” button, select the document,
Select “display contents”.
To see the depreciation (automatically posted) document FB03
Give the document number and click on enter.
Sale of asset:
Path: accounting – financial accounting – fixed assets – posting – retirement – retirement

with revenue – with customer
Document date =
Posting date =
Document type =
Posting key =01

Account = (customer number)
Amount =
Business area =
Text =
________________________________________________________________________
Posting key =50

Account = (sale of asset account)
Amount =
Business area =
Select “asset retirement”
Text = click on enter.
Asset = (asset number)

Sub number = (asset sub number)
Transaction type =210(retirement with revenue)
Asset value date =
Select “complete retirement” click on continue
Go to menu, document, simulate, and save
Go to menu, document, and display and notice the document.
Transfer of asset:
Path: accounting – financial accounting – fixed assets - posting – transfer – transfer

within company code t.code ABUMN
Asset =
Document date =
Posting date =
Asset value date =
Text =
Transfer to
Select “new asset”

Description =
Asset class =
Click on “master data” button
Business area =
Click on “additional data” button
Capitalized on =
Depreciation key =
Useful life =
Period =
Ord. dep. Start date =
Click on back arrow, click on enter and save
Display the document

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Asset scrapping
Path: accounting – financial accounting – fixed assets – posting – retirement – asset

retirement by scrapping – t.code ABAVN
Asset number =
Document date =
Posting date =
Asset value date =
Description = click on save.

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Asset Accounting

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Asset Accounting

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SAPFICO asset accounting

Step1: copy reference chart of depreciation/depreciation areas

Path: SPRO- financial accounting – asset accounting – organizational structures – copy

Double click “copy reference chart of depreciation”

From chart of depreciation = ODE – sample chart of depreciation – Germany

Click on back arrow; double click on “specify description of chart of depreciation”

Click on back arrow, double click on “copy /delete depreciation areas”

Sstep2: creation of 0% tax codes for sales and purchased

Path: spro – financial accounting – financial accounting global settings – tax on

Country = IN click on enter

Tax code =V0 click on enter

Tax code =A0 click enter

Step 3: assign tax codes for non taxable transactions.

Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 1

Click on “position” button, company code = click on enter

Step4: assign chart of depreciation to company code.

Path: spro – financial accounting – asset accounting – organizational structures – assign

Click on “position” button company code = click on enter

Sstep5: specify account determination

Path: spro – financial accounting – asset accounting – organizational structures – asset

10000 land (real estate and similar rights)

Step6: create screen lay out rules

Path: same as above

1000,1100,2000,3000,3100, and 4000

Path: same as above

Company code= click on enter

Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 2

No. From number To number

01 1 100000 click “insert” and similarly enter others

Step8: creation of asset classes – t.code OAOA

Path: same as above

Click on “new entries”

Click on “next entry”

Asset class = -buildings

Click on “next entry”

Asset class = -plant and machinery

Click on “next entry”

Asset class = - Furniture and fixtures

Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 3

A/C determination =30000

Click on “next entry”

Asset class = -Vehicles

Click on “next entry”

Asset class = - assets under construction

Step9: creation of GL accounts t.code FS00

Go to “control data tab

2. GL account number =200005

3. GL account number =200010

4. GL account number =200015

5 GL account number =200020

6. GL account number =200025

7. GL account number =100200

Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 5

8. GL account number =100205

9. GL account number =100210

10. GL account number =100215

11. GL Account number =300100

12. GL account number =300101

Faculty: K.lakshmanaswamy. Cost Accountant and sap fico consultant 6

13. GL account number =400302

14. GL account number =400303

15. GL account number =400500

Step10: assignment of accounts for automatic postings.