Analyzing Data

LESSON 3
 In this lesson, you will
analyze data. You will:
Create and modify
tables.

Agenda Apply intermediate

conditional formatting.
Apply advanced
conditional formatting.
Create and Modify Tables
In Excel, a table is simply a
dataset composed of contiguous
rows and columns that Excel
treats as a single, independent
object. Excel tables contain
robust functionality that enables
you to organize, change the
display of, and perform
calculations on worksheet data
quickly and easily.
Table Components

There is a basic set of table

components that Excel tables can,
but don't necessarily have to,
contain. By default, Excel tables
contain a header row and appear
with banded rows. You can toggle
the display of these and other
components on or off to suit your
needs and to provide access to or
suppress various functionality.
 You can use the Create Table dialog box to
convert simple ranges of data into tables.

The Create
Table Dialog Box
You can access the Create Table dialog box by
→
selecting Insert Tables Table.→
 The Design contextual tab contains various
commands and options that are specific to
The Table working with tables. It appears when you select
Tools Design a worksheet table, or any part of a table, and
Contextual disappears when you select outside the table.
The Table Tools contextual tab group contains
Tab
only one tab, the Design tab, which is divided
into five command groups.
 Like cell styles, table styles are
particular configurations of
formatting options you can
apply to your worksheet tables.
Table Table styles help make your
tables more visually appealing
Styles and and easier to read. Table styles
Quick can consist of font, border, and
fill formatting, and you can
Styles create your own customized
table styles or select from
among a variety of
preconfigured table styles,
which are known as quick styles.
 You can use the New Table Style
dialog box to create and save
custom table styles. From here,
you can select which table
The New component you wish to apply
formatting to; access the Format
Table Cells dialog box to configure the
desired font, border, and fill
Style formatting; and name and save
your custom styles. To access the
Dialog New Table Style dialog box, on the
Design tab of the Table Tools
Box contextual tab, in the Table Styles
group, select the Table Styles
gallery's More button, and then
select New Table Style.
Quick Analysis tools appear in a pop-up gallery when
you select the Quick Analysis button. This gallery is
divided into a series of five tabs that each display a set
Quick Analysis
of Quick Analysis commands related to a particular
type of analysis. These commands are, to a degree,
context specific, and so can change depending on the
current selection. Pointing the cursor at the various
commands in the Quick Analysis gallery displays a live
preview of what applying that option would look like.
 TOPIC B
Apply Intermediate
Conditional Formatting
Custom Conditional Formats
- the option of creating completely custom conditional
formats to suit your needs

- Excel enable you to create specific rules you can use to

apply conditional formatting and to tailor the display of
conditionally formatted cells using an incredible array of
options.

- The cell formatting options not available for use as

conditional formats are those on the Alignment and
Protection tabs in the Format Cells dialog box
 The New Formatting
Rule Dialog Box
enables you to create fully customized conditional
formatting rules and to customize the display of cells
that meet the given criteria

The New Formatting Rule dialog box is accessible by

selecting:
→ → →
Home Styles Conditional Formatting New Rule.
The New Formatting Rule dialog box is divided into two
sections: the Select a Rule Type list and the Edit the Rule
Description section
Select a
Rule
Type
Edit the
Rule
Description

displays the commands and options you will use

to configure the parameters of whichever rule
you select and to customize the display of cell
formatting.
The Conditional Formatting
Rules Manager components, and options that
contains a number of commands,

Dialog Box provide you with a high level of

control over your conditional
formatting rules. (add, delete, edit,
and manage conditional formatting
rules in your workbooks)

You can access the Conditional

Formatting Rules Manager dialog box
by selecting :
→ →
Home Styles Conditional
→
Formatting Manage Rules.
Conditional
Formatting
Rules Manager
Dialog Box
Element
 Rule Precedence
The Conditional Formatting Rules Manager dialog box displays all rules applied to
the selection in the Show formatting rules for drop-down menu in order of rule
precedence. This is the order in which Excel evaluates and applies conditional
formatting to the cells. Rules that appear above other rules have a higher
precedence.

Where there are no

conflicts, all conditional
formatting applied to the
same range of cells will
appear simultaneously.
Where there are conflicts,
Excel will default to
displaying the formatting
with a higher precedence
 TOPIC C
Apply Advanced Conditional
Formatting
 The Use a Formula to Determine
Which Cells to Format Rule
-Any of the basic, preconfigured conditional
formatting rules, and most of the rules
available in the New Formatting Rule dialog
box, are well-suited to performing this task.
But applying formatting to cells based on
the data entered in other cells will require
the use of formulas or functions. This
means you'll need to select the Use a
formula to determine which cells to format
option in the New Formatting Rule dialog
box when you go to define the conditional
formatting rule
This option is, essentially, an IF function that Excel uses to determine which cells to
apply formatting to. Excel treats any formula or function you enter in the Format
values where this formula is true field like the logical_test argument in a standard
IF function.
value_if_true argument is the application of the specified conditional formatting

value_if_false argument is not applying the specified formatting

 EXAMPLE

An example of highlighting the number of

years an employee has been with the
company if greater than 10 years

An example of highlighting
the sales rep's name if the
number of years the
employee has been with the
company is greater than 10
years
 Cell References and
Conditional Formatting
Excel provides you with several options for applying a conditional
formatting rule to more than one cell, row, or column at a time. You can
select the entire range to which you wish to apply the formatting before
defining the rule, or you can use the Format Painter or the Paste Special
options to copy and paste the formatting to other cells once you've
already defined the rule.
 EXAMPLE

An example of using
Format Painter to apply
conditional formatting

An example of changing an
absolute reference to a
relative reference
 EXAMPLE

An example of applying
conditional formatting to
more than one column at a
time

An example of using a
mixed reference to apply
conditional formatting.
 You must use a formula or a function to define the
Guidelines for conditional formatting rule.

Applying You must enter the formula or function in the Format

values where this formula is true field in the New
Conditional Formatting Rule dialog box.
Formatting to The formula or function must begin with an equal sign
Cells Based on ( = ).

Values in Other If you are applying the rule to a single cell, you can use
Cells either a relative or an absolute reference to the
evaluated cell in the formula or function.

If you are applying the rule to multiple cells in a single

column and the rule will be evaluating the data in only a
single cell, you must use an absolute reference to the
evaluated cell in the formula or function.
 If you are applying the rule to multiple cells in a single
column and the rule will be evaluating the associated data
Guidelines for stored in multiple rows in another column, you must use a
Applying mixed reference that locks the column for the evaluated
cells, but that is relative for rows, in the formula or
Conditional function.

Formatting to If you are applying the rule to a range that includes

multiple rows and columns and the rule will be evaluating
Cells Based on the associated data stored in a single cell, you must use
Values in Other an absolute reference for the evaluated cell in the formula
or function.
Cells
If you are applying the rule to a range that includes
multiple rows and columns and the rule will be evaluating
the associated data stored in multiple rows in another
column, you must use a mixed reference that locks the
column for the evaluated cells, but that is relative for
rows, in the formula or function.
 GROUP 3

ROLAND BATUSBATUSAN
KENTH GLYZA BILLETA
JAELA MER CARUMBA
TIFFANY SHANE GANTUANGCO
MYKA LUMACAD
MARY JUSTINE PAQUIBOT

Thank you!
LET US KNOW IF YOU HAVE
QUESTIONS OR CLARIFICATIONS.