You lead a busy life, and time is very valuable to you.

The key to
your success is effective scheduling!
• Your schedule is then most important thing in your business
life. Use one thar you can keep with you all the time. For
example, a paper diary or electronic planner – NOT a wall
calendar!
• Keep your schedule up-to-date. Suppose your client calls and
cancels an appointment. Erase it immediately. Or your client
makes a new appointment on June 23rd. Enter it right then.
• At the beginning of each month, check your schedule for
deadlines. Then, make a ´to-do´ list in order of priority.
• Finally, don´t forget to schedule time off! Everybody needs to
relax. Enjoying your free time gives you more energy for
business success!

Get ready!
1 Before you read the passage,
talk about these questions.
1 How does technology help
people stay organized?
2 Have you ever forgotten about an
appointment? How did it happen?

Reading
2Listen and read this blog entry. Then,
choose the correct answers. How can you
make yourself more successful in business?
1 What is the purpose of the guide?
A to advise people how to use their free time
B to help people plan and use time effectively
C to explain the functions of electronic planners Vocabulary
D to compare the effectiveness of diaries 3 Match the words (1-6) with the definitions
and planners (A-F).
2 What should you do when informed that a 1 E schedule 4 C erase
client will not attend a meeting? 2 B diary 5 D enter
A set a deadline for a new one 3 F appointment
6 A deadline
B remove it from your planner
C schedule a new one immediately
D add a new meeting to your to-do list A the date or time by which something must be finished
B a book with spaces far a year's days, weeks and
3 What should you do at the start of a new month? months
C to remove something
A enter all new appointment times D to add something
B arrange relaxation in your free time E a plan of events and he times they will happen
C erase deadlines that have been met F an arrangement to meet a t a particular time
D schedule tasks in order of importance
4 Fill in the
blanks with the correct words Speaking
and phrases from the word bank.
O With a partner, act out the roles below,
word BANK based on the dialogue from Task 6. Then
switch roles.
7 With a partner, act outthe roles below, based on the
dialogue from Task 6. Then switch roles
Up-to-date calendar schedule
priority electronic planner USE LANGUAGE SUCH AS:
Do you want to reschedule?
Are you free on the ...
1 The calendar on the wall shows what day it is.
Do you want to meet on the ...
2 Simone is Up-to-date on the recent trends.
3 Finish the highest priority tasks before less
important ones.
Student A: Call an associate about an
4 David uses a(n) electronic planner so that he
appointment. Talk to Student B about:
has his plans with him at all times.
5 The managers want to schedule the meeting • cancelling
far ten o'clock. • rescheduling
• time
Listening Make up a time and date far a new appointment
5 Listen to a conversation between
two business people. Mark the Student B: Arrange a new appointment with
following st atements as true (T) or Student A.
false (F).
1 F The man is calling to confirm an
appointment. Writing
2 F The woman is not available on the 21st 8 Use this schedule to plan your
of June. appointments and deadlines for this week.
3 V The speakers will meet at 12:00 on the
27th.
6 Listen again and complete the
conversation Weekly Planner -
Man: Hi Sandra, it's Mark.
Woman: Hi Mark, how can I help you?

Man: Well, l'm really sorry, but I need to

cancel our appointment on the 21st.
Woman: Oh, that's okay. Do you want to
2 reschedule?
Man: That'd be great. Are you
3 free on the 27th of June?

Woman: Let me see. Yes, I am.

How does noon
4 sound?
Man: That's 5 perfect.
Thank you
very much.
Woman: No 6 problem.
See you then.
Answer.
1. Technology is an essential tool for the execution of tasks, with it our personal and

work life is made easier. We use tools such as planners and organizers to keep our

appointments and meetings up to date, through everything that technology offers us

today it is impossible to forget our appointments

2. Of course, at some point we have all forgotten an appointment, it happened to me

that one day I confused the months in which it was the appointment, and I went a

month earlier than it was scheduled, and this happened because I did not place a

reminder.