Schedule to prepare for a Meeting

Goals Tasks Resources

needed
What do I want to How will I achieve this?
achieve? What will help me
get there?
Purpose of the Identify the objective of the Review from 1
meeting meeting previous record month
before
meeting

Set the preliminary Ask the senior management Review from previous 3 weeks before
agenda about the detail record meeting

Select the right Review for the internal and Review from 3 weeks before
participant external stakeholder that department member meeting
relevant to the meeting
Review from previous
meeting document

Providing the Collecting the relevant document 2 weeks before

-Monthly budget
supporting that require to use in the meeting
report
document meeting
-Correspondence
list
Schedule the Prepared the timeline of the Meeting agenda 2 weeks before
meeting. meeting meeting

Selected the place Select the proper place that can Review from previous 2 weeks before
and date to hold contain all participant and meeting document meeting
the meeting suitable for conduct the meeting

Make room Booking the room for meeting Computer 2 weeks before
arrangements. meeting

checking accuracy Review all prepared document All document 2 weeks before
of documents. before sending to all relevant meeting
stakeholder

Send notice of Using email, memo and notice Notice of meeting 2 weeks before
meeting to relevant board to inform relevant person meeting
person about the incoming meeting