MS Office 2007

RENEWAL ACADEMIC HUB
MS- Office
For All Competitive Exam
Sanjay Kumar Sanju
2021
1|Page
©WWW.JOBSHELPS.COM
Microsoft Office
Microsoft Office was first introduced in 1989 by Microsoft Corporation for
the Mac-operating (Apple) system. First version introduced in 1990 for Windows
operating system. Microsoft Office-2019 is its current version.
Microsoft Office को पहली बार 1989 म Microsoft Corporation ारा मैक-
ऑपरे िटं ग (Apple) िस म के िलए पेश िकया गया था। िवंडोज ऑपरे िटं ग िस म के िलए
1990 म पहला सं रण पे श िकया गया। Microsoft Office-2019 इसका वतमान सं रण
है ।
Version:
Windows 3.0 · 95 · 97 · 2000 · XP · 2003 · 2007 · 2010 · 2013 · 2016
2019 or 365 are also the updated version of 2016
Mac OS 98 · 2001 · X · 2004 · 2008 · 2011
Following are the main software of Microsoft Office Package

Microsoft word
Microsoft Excel
Microsoft PowerPoint
Microsoft access
MS Word:
MS word is a word processing application and is one of the most important
and widely used applications found on computer. Word Processing software is
mainly used of the creation of text based documents. it provide tool for
composing , editing , formatting and printing of documents smaller than 45k. the
document can be a poster, report , brochure, web page, newsletter etc.
E.g DTP(desktop publishing) RSM (Resume) , Doc. (Documents
MS Word एक श संसाधन अनु योग है और कं ूटर पर पाए जाने वाले सबसे

मह पू ण और ापक प से उपयोग िकए जाने वाले अनु योगों म से एक है । वड ोसेिसंग
सॉ वेयर मु प से टे आधा रत द ावेजों के िनमाण के िलए उपयोग िकया जाता
2|Pa ge
है । यह 45k से छोटे द ावेजों की रचना, संपादन, ा पण और मु ण के िलए उपकरण
दान करता है । द ावेज़ एक पो र, रपोट, िववरिणका, वे ब पे ज, समाचार प आिद हो
सकता है ।
जैसे डीटीपी (डे

डे टॉप काशन) आरएसएम ( र ूम), डॉक। (द
द ावेज
3|Page
Title Bar: It shows the name of the application and name of the file. It consists
of three button i.e
यह ए केशन का नाम और फ़ाइल का नाम िदखाता है । इसम तीन बटन होते ह यानी
Control Button:
 Minimize Button: Reduce the window but word still active
 Maximize Button: bring word window to the maximum original size
 Close Button: bring us out of Word
Menu Bar: The Menu bar is directly below the Title bar and it displays the
menu. The menu begins with the word File and continues with Insert, Page
Layout, Reference, Mailing, Review, View etc.
Standard Tool Bar: It displays the symbol for the common operation like
open, print, save etc.
Ruler Bar: It appears on the top of the documents window. In Word 2003 and
earlier, the default top and bottom margins were 1 inch (25.4 mm), but 1.25
inches (31.7 mm) were given at the left and the right. The default margins for
Microsoft Word from version 2007 onward have been 1 inch (25.4 mm) all around
Status Bar: It displays the information such as page number, current page,
current template, column and line number, word count etc.
Ribbon: It is a set of tools and commands across the top of the screen. It
consists of a panel of commands which are organized into a set of tabs.
Tabs: On the ribbon it contains the buttons needed to edit, characters, text and
layout.
Work Area: It is the rectangular area of the document window; you use to
type the text. It is also called workspace.
यह द ावेज़ िवंडो का आयताकार े है , आप पाठ टाइप करने के िलए उपयोग करते

ह। इसे काय े भी कहा जाता है ।
4|Page
 By default font size for text 11 0r 12. minimum font size is 8 and
maximum size is 72
 but manually minimum font size is 1 and maximum is 1638
word window Maximum Zoom size is 500% , minimum is 10% by

 For MS-word
default 100%
Button Hear to open, save or print and to

Office Button:
see everything else you can do your document.
5|Page
Some Important Word Options:
1. Popular: Change the most popular options in word i.e Show mini
toolbar on selection, Enable Live Preview, Show developer Tab in the
Ribbon, Always use ClearType, Open Email Attachment in Full Screen
Reading View, Color Scheme (Blue, Silver & Black) and ScreenTip style
etc.
2. Display: Change how document content is displayed on the screen
and when printed. i.e Page display option (white space, highlighter
mark, document tooltip on hover) , Always show these formatting
mark on the screen (Tab character, space, paragraph marks, hidden
text, Optional hyphen, object anchor etc.
3. Proofing: Change how word correct and format your Text. i.e Auto
Correct option, When correcting spelling in MS office Program, When
connecting Grammar and spelling option in word. Exceptions for
document etc.
4. Save: Customize how documents are saved. i.e Save document,
Offline Editing option for document management server files,
Preserve fidelity when sharing this documents.
5. Advance: Advanced option for working with MS Word. i.e Editing
option ( Typing replaces selected text, Automatically select entire
word, allow text to drag and drop, use Ctrl+Click to follow Hyperlinks,
Automatically create drawing Canvas when inserting auto shape, use
smart paragraph selection, use smart cursoring, , use insert key
control Overtype mode/Use overtype mode, Prompt to update style,
use normal style for bulleted and numbering list etc) , Cut copy paste
setting, Show document contents (Show background color, text
Wrapped, picture placeholder, animation bookmark, text boundary ,
Crop mark etc), Display setting (Show pixel for HTML features, All
window in the taskbar, Shortcut key in Screen tips, Scroll bars, Print
layout view etc) , Print option i.e Draft Quality, Print in Background,
print page in reverse order, duplex printing, Scale content for A4 or
6|Page
8.5” x 11” paper size), When printing this document , Save option
and General option etc.
6. Customize: Customize the quick access Toolbar and Keyboard
shortcuts.
7. Add- Ins: View and manage MS office Add –ins i.e Active application,
Inactive application Add-Ins, Document related Add-Ins and Disabled
application Add –Ins. (Name , Location and Type).
8. Trust Center: Help keep your documents safe and your secure and
healthy. i.e protecting your privacy, Security or more and MS Office
Trust Center
9. Resources: Contact Microsoft find online resources, and maintain
health and reliability of your MS Office program. i.e get update, Rum
MS office diagnostics, Contact us, Activate MS Office, go to MS Office
online and about MS Office.
1.Home:
Group’s:-
Clipboard:-
7|Pa ge
 Past- (Ctrl+V
+V)) used for more option such as pasting only the value or
formatting.
 Cut- (Ctrl+X)) cut the select from the document and put it on the
clipboard.
 Copy- (Ctrl+C
Ctrl+C) Copy the selection and put it on the clipboard.
 Format Painter
ainter- (Ctrl+Shift+C) copy formatting from one place and
apply it to multiple places in the document.
Font group :-
 Font Face:- (by defaault) (Ctrl+Shift+F)
 Latin text: - Font –Calibri
Calibri (Body)
(B (by default)
 Complex scripts-> Font - Mangal
 Font style :-(( by default)
default
Latin text- Or Complex script
script-
o Regular (default)
o Italic (Ctrl+i)
o Bold- (Ctrl+B
trl+B)
o Bold Italic-Ctrl+B
Ctrl+B then Ctrl+D
Font size-Ctrl+Shift+P
Latin text-11
11 (default+)
Complex script 10
(Min-8 and Max-72)
 Change case: Change all the selected text to Sentence case,

UPPERCASE,lowercases, Capitalize Each Word and tOOGLE cASE.
 Text Highlight Color
Color:: Make text look like it was marked with a highlighter
Pen.
 Font color- Automatic (B(Black)
 Underline style- none (default)
(default
 Other style: Word only,
only __________ ,--------------------- etc
8|Page
Effects:-
Strike through- All cap SAMPLE
Double strike through- Sample
hift+= eg. 102

Superscript------Ctlr+Shift+=
Subscript---------Ctrl+= eg. H2O
Shadow---------sample
Outline----------
Saam
Emboss----------S mppllee
Engrave------- SSaam
mppllee
Small cap----------SAMPLE
All Caps ------------SAMPLE

SAMPLE
Hidden -----------
 Grow Font (Ctrl+>)

trl+>) increase the fonts - A (maximum size =1638)
 Shrink Font (Ctrl+<)
trl+<) decrease the font – A (Minimum font size =1)
 Clear Formatting: Clear all the formatting from the selection, leaving only
on the plain text.
Paragraph Group::-
 Bullets- Use the arrow to choose different bullet style
 Numbering- Use the arrow to choose different numbering formats
 Multilevel List-Use
Use the arrow to choose different multilevel list style
 Decrease Indent-Decrease
Decrease indent level of the paragraph
 Increase Indent-Increase
Increase indent level of the paragraph
 Sort-Alphabetize data
Alphabetize the selected text or sort numerical data
9|Page
Show paragraph mark and other hidden formatting symbols
 Show/Hide-Show
 Align text left-(Ctrl+

trl+L)
 Center -(Ctrl+E)
 Align text Right-(Ctrl+R)
trl+R)
 Align text to both the left and right margins, adding extra
Justify-(Ctrl+J)-Align
space between words as necessary. This creates a clean look along the left
and right side of the page.
change the spacing between lines of text. You can also
 Line Spacing-change
customize the amount of space added before and after paragraphs.
 Shading- Color the background behind the selected text or paparagraph
 Bottom Border- Customize the border of the selected cells or text.
Paragraph (Dialogue
Dialogue box)
Indent
ndent and Spacing (by default)
General->> Alignment=left
Alignment and Outline level=Body text
Indentation-> Left--0”, Right-0”
Special indentation
indentation-
By default (none)
o First line
o Hanging
Mirror Indents->> Inside-

Inside 0”, outside- 0”
Spacing before------ 0pt after------- 10pt
Line spacing
o Multiple- At 1.15 (default) 0.5 to 39

o 1.5 lines (Ctrl=5)
o Double (Ctrl+2) & {For Single –Ctrl+1}
10 | P a g e
o At least
o Exactly
o Multiple
Style Group: -
Different text style –by document
Editing-
 Find (Ctrl+F) Find text in the document
 Replace (Ctrl+H)) Replace text in the document
 Select
2.Insert Menu:-
11 | P a g e
Groups:-
Pages-
 Cover Page-
Page You fill in the title, author
author, date and other
information
information.
 Blank Page-
Page New blank page at the cursor position.
 Page Break-
Break (Ctrl+ Return)) Start the next page at the current
position.
Tables- Insert or draw a table in

the document, in MS word you can
also convert existing
isting text into a table.
Illustrations-
 Picture- Insert a picture from file.
 Clip Art- Insert clip Art into the document, including drawings movies,
sounds, or stock photography to illustrate a specific concept.
 Shapes- Insert readymade shapes, such as rectangles and circles, arrows,
line, flowcharts symbols and callouts.
 Smart Art- You can insert a smart graphic to visually communicate
information.. Smart Art graphics range from graphical lists and process
diagrams and organization charts.
 Chart- Insert
sert a chart to illustrate and compare data
12 | P a g e
Links:-
 Hyperlink- (Ctrl+K) create a link to a web page, a picture an e-mail address,
or program.
 Bookmark- Create a bookmark to assign a name to a specific point in a
bookmarked location.
 Cross-reference- Refer to item such as heading, figures, and table by
inserting a cross reference are automatically update if the content is moved
to another location, by default, cross references are inserted as hyperlinks.
Header & Footer:-

 Header – The content in the header will appear at the top of each printed
page.
 Footer- The content in the Footer will appear at the bottom of each printed
page.
 Page Number- Insert page number into the document.
Text:-
 Text Box- Insert preformatted text boxes.
 Quick Parts- Insert reusable pieces of content, including fields, documents
properties such as title and author, or any preformatted snippets you
create.
 Word Art- Insert decorative text in your document.
 Drop Cap- Create a large capital letter at the beginning of paragraph.
The position of drop cap two type ->
(1) Dropped and
(2) In margin
Line to drop (default) -> 3 and manually-10 .
Distance from text-> 0.
13 | P a g e
 Signature Line- Specifics
pecifics the individual who must sign.
 Insert Date and Time
Time- Current Document.
 Insert Object- Insert an embedded (OLE) object.
Symbols:-
 Equation (Alt+=) Insert common mathematical equations or build up your
own equation using a library of math symbols.
 Symbols- Insert symbols that are not on your keyboard, such a copyright
paragraph marks, and Unicode characters.
symbols, trademark symbols, paragraph
(3) Page Layout:-

Layout:
Themes-
 Themes- Change the overall design of the entire document, including color,
font, and effect (i.e
i.e Office, Apex, Aspect civic, concurs etc.)
 Color- changes the color of the current theme.
 Font- changes the fonts for the current theme.
 Effects- change the effects for the current theme. i .e office, Apex.
Apex
Page Setup:-
14 | P a g e
 Margins- select the margins size for the enter document or the current
section.
Normal- Top 1” Bottom- 1”
Left 1” Right- 1”
Narrow- Top 0.5” Bottom 0.5”
Left 0.5” Right 0.5”
Moderate- Top-1” Bottom1”
Left 0.75” Right 0.75”
Wide- Top -1” Bottom 1”
Left 2” Right 2”
Mirrored: Top 1” Bottom 1”
Inside 1.25 outside 1”
Office 2003 Default
Top 1” Bottom 1”
Left 1.25” Right 1.25”`
Gutter: Margin that is added to the binding side of page when printing
Gutter Position: Left and Top
 Orientation- page orientation switches the page between portrait and

landscape layouts.
 Size- Page size chooses a paper size for the current section. To apply a
specific size to all section in the document click more paper sizes.
o A4 = 8.27’x 11.69”,
o letter =8.5”x11”(default size),
o legal= 8.3”x14” Folio 8.5”x13”,
15 | P a g e
o A3=11.69”x16.54”,
o Ledger= 11”x17”
 Columns- Split text into or more columns.

One, Two, Three, left, right etc.
 Breaks- Insert page and section Breaks-Add page, section or column

breaks to the document.
(1) Page break-
o Page- Mark the point at which one page ends and next page begins.
o Columns- Indicate that the text followings the column break will begin in
the next column.
o Text Wrapping- Separate text around objects on web page, such as caption
text from body text.
(2) Section break-

o Next page- insert a section break and start the new section on the next
page.
o Continuous- insert a section break and start the new section on the same
page.
o Evan page- Insert a section break and start the new section on the same
page.
o Odd Page- Insert breaks and starts the new section on the next odd-
numbered page.
 Line numbers- Add line number in the margin alongside of each line of
the document.
16 | P a g e
 Hyphenation- If you turn on hyphenation, which allows word to break
lines between the syllabuses of words. Books and magazines hyphenate
their text in order to have more uniform spacing between words.
Page Background-
Watermark-Insert ghosted text behind the content on the page. This is
often used to indicate that a document is to be treated especially such as
confidential or urgent.
Page color- chooses a color for the background of the pages.
Page Border- Add or change the border around the page.
Paragraph-
Indent-
Left- 0cm and Right- 0cm
Spacing
Before- 0 pt and after 10pt
By default already read in home tab (paragraph group).
Arrange-
 Position: - Position the selected object on the page. Text is
automatically set to wrap around the object.
 Bring to Front: - Bring the selected object forwarded one level or to
the front of all object.
 Send to back: - To send the selected object back one line or to the
back of all objects.
17 | P a g e
 Text wrapping: - Change the way text wraps around the selected
object to can figure the object so that it moves along with the text
around it ‘select’ in line with text.
 Align- Align the edges of multiple selected objects..
 Group- Group objects together so that they can be treated like a
single object.
 Rotate- Rotate or flip the selected object.
4. References:
Table to contents:
 Table to contents: Add a table of contents to the documents, once you
tents, click the add text button to add entries to
have added a table of contents,
the table.
 Add Text: Add the current paragraph as an entry in the Table of contents.
 Update table: Update the Table of contents so that all the correct page
number.

Footnotes:
 Insert footnote: (Alt+Ctrl+F)
(Alt+Ctrl+F) add a footnote to the document. Footnotes
are automatically renumbered as we move text around the document.
18 | P a g e
 Insert Endnote: (Alt +Ctrl+D): Add a endnote to the document. Endnote is
placed at the end of the document.
 Next Footnote:: Navigate to the next footnote in the document. We can
click the arrow to navigate to the previous footnote in the document or to
navigate to the next or previous endnote.
 Show Notes: scroll the document to show where the footnotes are located.
Footnote and endnote Location:

Footnote :
o Bottom to page (default)

o Below Text
Endnote :
o End of the documents(default)

o End of section
Format:
Number Format:
o i, ii,iii…..(default)
o 1,2,3
o A,b,c
o A,B,C etc.
 Custom Mark (anything)

 Start at : (I)
 Numbering (Continues and restart each section)
Citations & Bibliography
19 | P a g e
 Insert Citations: Cite a book, journal article, or other periodical as the
source for a piece of information in the documents.
You can choose from the list of sources you have created or enter information for
a new source. Word formats the citation according to the style you have selected.
o Add new source

o Add New Placeholder
o Search libraries.
Manage Source: View the list of all sources cited in the documents.
 Bibliography Style: Choose the style of citation to use in the documents,

popular choices include APA Style, and MLA Style.
 Bibliography: : add a Bibliography, which lists all the sources cited in the
documents(Built in : Bibliography and Works cited)
Captions:
 Insert Caption: Add a caption to a picture or other image. A caption is a
line of text that appears below an object to describe it.
 Insert Table of figures: Insert a table of figures into the document. A
table of figures includes a list of all of the figures, table or equations in
the documents.
 Update Table: Update the Table of figures to include all of the entries in
the documents.
 Cross Reference : Refer to item such as heading, figures, and table by
inserting a cross reference are automatically update if the content is
moved to another location, by default, cross references are inserted as
hyperlinks.
Index:
 Mark Entry (Alt+Shif+X) Include the selected text in the index of the
document.
20 | P a g e
 Insert Index: Insert an index in to the document. An index is a list of
keywords found in the document along with the page numbers the
word appear on.
 Update Index : Update the index so that all the entries refer to the
correct page number.
Table and Authorities:

 Mark citation (Alt+Shift+D): Add the Selected text as an entry in the Table
of authority
 Insert Table and
nd Authorities:
Authorities: A table of authorities lists the cases, statues,
and other authorities cited in the documents.
 Update Table and Authorities: Update the table of authorities to include all
of the citations in the documents.
5. Mailing
Create:
 Envelopes: create and print envelops.
 Labels: Create and Print labels.
Start Mail Merge:

 Start a mail merge to create a form letter which we intend to print or E-
E
Mail multiple times, sending each copy to different recipient. You can insert
21 | P a g e
field such as name or address, which word will replace automatically with
information from a database or contact list for each copy of the form letter.
 Select recipient: choose the list of people we intend to send letter to. You
can type our own list. Use your outlook contact to a database.
 Edit Recipient List: Make changes to the list recipient and decide which of
them should receive your letter. We can also sort, filter find and remove
duplicates or validated addresses from the list.
Write and insert Field:

 Highlight Merge Fields: highlighted the fields you have inserted into the
document. This makes it easy to see what part of our form letter will be
replaced by information from the recipient list you have chosen.
 Address Block: Add an address to your letter. You specify the formatting
and location, and word will replace it with actual addresses from our
recipient list when we finish the mail merge.
 Greeting line: Add a greeting line such as ‘Dear<<first name>> to your
documents.
 Rules: Specify rules to add decision making ability to the mail merge.
 Match field: Match field allows you to tell word the meaning of different
field in our recipient list. For example .you can indicate that our custom
field ‘Home’ is equivalent to normal built in field ‘home phone’
 Update level
Preview Result:
Replace the Merge field in document with actual data from our recipient list so
we can see what actual data from your recipient list you can see what it look
like.
o Previous record
o Got to record
o Last Record
-Find recipient
22 | P a g e
-Auto Check for Error
Finish
 Finish & Merge: complete the mail merge. You can create separate
document for each copy of the letter, send them all directly to the printer
or send them via e--mail.
6.Review:
Proofing:
 Spelling and Grammar:
Grammar (F7) Check the spelling ng and grammar of text in the
document.
 Research (Alt+Click) Open the research task pane to search throw
reference materials, such as dictionaries, encyclopedias and translation
services.
 Thesaurus:: (Shift+F7) Suggests other word with a similar meaning tthe word
we have selected.
 Translate: Translate the selected text into a different language.
 Translation ScreenTip: Enable a screen Tip that translates words you pause
your cursor over into another language.
 Set Language: Set the language used to check thethe spelling and grammar of
the selected text.
 Word count: Find out the number of the words characters paragraphs and
lines n the documents.
23 | P a g e
Comments:
o New Comment
o Delete
o Previous
o Next
Tracking :
Track Changes
Track change (Ctrl+Shift+E)
Track all change made to the document. Including insertions, deletion &
formatting changes.
Balloons- You can show revision as balloons in the margin of the document or
show them directly with in the document itself.
Display for review- Choose how to view the proposed changes to the document.
(1) Final showing markup-

(2) Final
(3) Original showing markup
(4) Original
Show Markup- you can hide or show comment, insertion & delectation,
formatting change & other kind of markup.
Reviewing pane- show revision in a separate window.
Change -
Accept- click here to Access other option such as accepting all changes in the
document.
24 | P a g e
Reject & move to next-Click the arrow to access to other option such as
rejecting all changes in the document.
Previous Changes : Navigate to the previous revision in the document so that

you can accept and reject it .
Next Change : Navigate to the next revision in the document so that you can
accept and reject it .
Compare :
Compare : compare of combine multiple version of a document.
show source document: choose which source doc to show the original
document , the revised document or both.
Protect Document:
Restrict how people can access document
1 Restrict Review option:
Restrict formatting and Editing : Restrict people and editing help restrict
people from making , creation types of editing or formatting to the document
by specifying a password .
2 Restrict permission :
 Unrestricted access : Allow anyone to read and change this document
 Restrict Access : Specify a list of user and their permission.
 Manage credential : Change log –on credentials.
7. View :
25 | P a g e
Document Views
 Print Layout: A View the document as it will appear on the printed page:
Reading View the document in full screen reading view in
 Full Screen Reading:
order to maximize the space available for reading or commenting on the
document.
 Web layout:: View the document a it would looks as a web page.
 Outline: View the document as on outline and show the outlining tools.
 Draft : View the document as a draft to quickly edit the text. Creation
elements off the document such as header and footer will not be visible
in this view.
Show/Hide:
 Ruler : View the ruler, used to measure and line up object in the
documents.
 Gridlines:: Turn on gridlines to which you can align the document.
 Message bar: open the message
message bar to complete any required action on
the documents
 Document map : open the document map , which allow you to
navigate through a structural view of the documents.
 Thumbnails:: open the thumbnails pane, which you can use to navigate a
long document through small pictures of each page.
Zoom:
26 | P a g e
 Zoom : Open the zoom dialog box to specify the zoom level of the
document. In most cases you can also use the control in the status bar
at the bottom of the window to quickly zoom the document.
 100%: zoom the document to 100% of the normal size.
 One page: zoom the document so that an entire page fit in the window.
 Two pages: zoom the document so that two pages fit in the window.
 Page width: zoom the document so that the width of the page matches
the width of the window.
Window:
 New Window: open a new window containing a view of the current
document.
 Arrange All: Tile all open program window side by side on the screen.
 Split Window: Spilt the current window into two part so that you can
view different section of the document at the same time.
 View side by Side: View two document s side by side so that you can
compare their contents.
 Synchronous Scrolling: synchronize the scrolling of two documents so
that they scroll together. To enable the feature, turn on view side by
side.
 Reset Window Position: Reset the window position of the document
being compared side by side so that they share the screen equally. To
enable this feature turn on view side by side.
 Switch Window: switch to a different currently open window.
Macro:
 View macros: View Macro (Alt+F8) view the list of macro from which
you can run, create, delete a macro. Click to record a macro o two other
macro option
27 | P a g e
 Record Macro: start and stop recording macro.
 Pause Recording : pause the macro recorder
Print Preview:
1. Print ((Ctrl +P)

Printer Name
Page Range : All, Current Page , Pages
Copies: Number of copies
Print what: Document, Document properities , Document showing markup,
List of markup, Style, Building block entries and key assignment
Print : All page in range , Odd pages and even pages
Zoom :
Page per Sheet : 1 page, 2 pages, 4 pages, 6pages, 8 pages and 16 pages
Scale to paper size: No Scaling , Letter, Tabloid, legal, A4, A3 , A5, B4 (JIS),
B5 (JIS) and Japanese postcard etc
And also print the page Print to file and Manual Duplex
2. Options: open the option dialog box in which you can change printing
option
3. Page Setup:
28 | P a g e
 Margin
 Orientation
 Size
4. Zoom: Zoom, 100%, One page , Two page, and Page width
5. Preview: Show Ruler, Magnifier, Shrink one page, Next page, previous
page and Close Print Preview.
Some other imp. Information.

 Default name of New MS Word file is document 1.
 File format is MS Word is .doc or .docx
 You can open Microsoft Word application by
using Windows+R button and type command winword.
***
For All competitive exams helps

Log on: http://www.jobshelps.com
For Himachal GK Click here
Mock Test Click Here
29 | P a g e
MS Excel
Introduction
 Microsoft Excel is also called an electronic
spreadsheet or worksheet, which is divided into
rows and columns that form a box called a cell.
 Academic Hub +919418215510
919418215510
 A collection of worksheets is called a workbook, each
box formed from a row and column in a spreadsheet
/ worksheet is called a cell.
30 | P a g e
A workbook displays 3 worksheets by default; the maximum
number of worksheets in a workbook is 255.
Version
n Rows Column
Version Rows Column
MS Excel 2003 65536 256
MS Excel 2016 10,48,576 16,384
 Row: In a worksheet, the row is always represented by a number,

horizontal lines are called row.
 Column: In a worksheet, the row is always represented by
alphabets vertical lines are called column.
 Cell: A small box made of row and column is called a cell.io
cell.
 Active Cell: The box in which the work is currently being done is
called the active cell; the active cell has its own address, which
appears in the name box. The The active cell indicates the row column
address.
 Name Box: The name box indicates the address of the active cell.
This box is to the left of the formula bar.
 First Cell: The first cell to be created on a worksheet is
represented by A 1, which is the addres
address of a cell.
1.Home:
31 | P a g e
Groups:-
Clipboard:-
 Past- (Ctrl+V) used for more option such as pasting only the value or
formatting.
 Cut- (Ctrl+X) cut the select from the document and put it on the
clipboard.
 Copy- (Ctrl+C) Copy the selection and put it on the clipboard.
 Format Painter- (Ctrl+Shift+C) copy formatting from one place and
Font:
 Font Face:- Calibri (Body) (by default)
 Font size- -11 (default+)
 Bold
 Italic
 Underline
 Double underline (ctrl+shift+F)
 Border
 Fill color: color the background of selected cell.
 Font color
 Increase the fonts - A (maximum size =72)
 Decrease the font – A (Minimum font size =8)
Format Cells Dialogue Box:
Number:
Category:
1. General
2. Number (decimal places by default -2)
32 | P a g e
3. Currency : ($ 1000.10)
4. Accounting
5. Date
6. Time
7. Percentage
8. Fraction
9. Scientific
10. Text
11.Custom
Alignment :
1. Horizontal : General (default) Left (indent) , right (indent) , Fill, center,
Justify, Center across selection & Distributed (indent)
2. Vertical : Bottom (default) , top , Center, Justify, Distributed
3. Indent (default -0) 0,1,2, 3 ………………….. 250.
4. Orientation : 0 degrees (By Default ) +90o and -90o
5. Text Control: Wrap text, Shrink to fit and Merge cell .
6. Right to left :
Direction : Context, Right to left and Left to right
Font :
 Font:- Calibri (Body) (by default)
 Font size- -11 (default+) (8 to 72)
 Font style :-( by default)
o Regular (default)
o Italic (Ctrl+i)
o Bold- (Ctrl+B)
o Bold Italic-Ctrl+B then Ctrl+D
 Underline :
None(default), Single, double, Single accounting , double accounting
33 | P a g e
 Color: Black (default)
 Normal font
 Effect:
1. Subscript---------Ctrl+= eg. H2O
2. Superscript------Ctlr+Shift+= eg. 102
3. Strike through- All cap SAMPLE
Border:
 Line : Style and Color
 Preset: None, outline and inside
 Border : Bottom, Top , Left, right ,
all border etc.
Fill :
 Background color
 Pattern color
 Pattern style etc.
Protection:
Locked & Hidden:
Looking cells or hiding formulas has no effects until you protect the
worksheet (Review tab, Change group, Protect sheet button)
Alignment Group:
 Cell Text Alignment : Top align , Middle Align and Bottom align
 Text Alignment : Left , Centre and right align
 Orientation : Rotate text to a diagonal angle or vertical orientation.
 Decrease indent (Ctrl+ Alt+Shift+Tab)
 Increase Indent : (Ctrl+Alt+Tab)
34 | P a g e
 Wrap Text: Make all contents visible within a cell by displaying it on
multiple lines.
 Merge & Centre : Join the selected cell into one larger cell and centered the
contents in the new cell. This is often used to create level that span
multiple columns.
Number group:
 Number format
 Accounting Number Format (choose as alternate currency)
 Percentage Style (Ctrl+Shift+%)
 Comma style
 Increase Decimal
 Decrease Decimal
Style:
 Conditional Formatting : Highlight inserting cells, Emphasize unusual value
and visualize data using data bar, color scales , and icons set based on
criteria.
 Format as table : Quickly format a range of cells and convert into a table by
choosing a pre defined table style i.e light , medium and dark
 Cell Style: Quickly format a cell by choosing from pre defined style. You can
also define your own cell style.
Cell :
 Insert Cell: Click here to insert cell , row, column into sheet or table or add a
sheet to the workbook.
 Delete Cell: Delete row or column from the table and sheet.
 Format: Change the row height or column width, organized sheet or
protect or hide cell.
Editing:
35 | P a g e
 Auto sum (Alt+=) Display the sum of the selected cells directly after the
selected cells.
 Fill: Continue a pattern into one or more adjacent cells you can fill cell in
any direction and into any range of adjacent cell.
 Clear: Delete everything from the cell or selecting remove the formatting ,
the contents, or the comment.
 Sort & Filter: Range data so that it is easier to analyze. You can sort the
selected data in ascending or descending order or you can temporarily filter
out specific values.
 Find & Select: find the select Specific Text Formatting or type of
information within the workbook. You can also replace the information
info
with new text or formatting.
2.Insert
Insert Menu:
Table:
 Pivot Table: Summarized data using a pivot table or to insert a pivot
chart, it make easy to range and summarize complicated data and drill
down and detail.
 Table : (Ctrl +T) : create a table to manage and analyze related data.
Illustration:
36 | P a g e
 Shapes- Insert readymade shapes, such as rectangles and circles, arrows,
information. Smart Art graphics range from graphical lists and process
Charts:
A chart is a visual representation of numerical value. Charts are the
graphical and pictorial representation of worksheet data.
Chart Wizard used to create charts in MS Excel.
Chart consists of following components:
 X-Axis is a horizontal axis known as category axis.

 Y-Axis is a vertical axis known as values axis.
Data Series: Data series is the set of values you want to plot in the chart.
Type of Charts:
 Column chart: insert a column chart, used to compare value across
categories.
 Line Chart: line chart are used to display trends over time.
 Pie Chart: Display the contribution of each value to a total. Use it when
value can be added together or when you have only one data series and all
value are positive.
 Bar Chart: Bar charts are the best chart type for comparing multiple values.
 Area Chart: area chart emphasize difference between several set of data
over a period of time.
 Scatter Chart: Scatter chart also known as an X Y Chart. This type of chart
compares pair of values.
 Other Chart: Insert a stock, surface, doughnut, bubble or radar chart.
Links:
37 | P a g e
 Hyperlinks:: (Ctrl+K) create a link to a Web page a picture , an email address
or a programme.
Text:
 Text Box- Insert preformatted text boxes.
 Header & Footer - The content in the header will appear ar at the top of each
printed page. The content in the Footer will appear at the bottom of each
printed page.
 Signature Line- Specifics the individual who must sign.
 Object- Insert an embedded (OLE) object.
object
 Symbols- Insert symbols that are not on your keyboard, such a copyright
symbols, trademark symbols, paragraph marks, and Unicode characters.
3. Page Layout:
Theme:
 Themes- Change the overall design of the entire document, including color,
font, and effect (i.e Office, Apex, Aspect civic, concurs etc.)
 Color- changes the color of the current theme.
 Font- changes the fonts for the current theme.
 Effects- change the effects for the current theme. i .e office, Apex.
Page Setup:
38 | P a g e
 Margin:
Normal
Top- 1.91cm and Bottom 1.91cm
Left – 1.78cm and Right 1.78cm
Header – 0.76cm and Footer 0.76cm
WIDE:
Top- 2.54 and Bottom 2.54cm
Narrow:
Top- 1.91cm and Bottom 1.91cm
And you can also set custom margin

 Orientation :
Portrait and landscape
 Size: Page size chooses a paper size for the current section. To apply a
specific size to all section in the document click more paper sizes.
o A4 = 21cm x 29.7cm (default)
o letter =21.59cm x 27.94
o legal= 21.59cm x 35.36cm
o A3=29.7cm x 42cm,
o Tabloid =27.94 cm x 43.18cm
o Statement= 13.97cm x 21.59cm
o Executive =18.41cm x 26.67cm
o A5= 14.8cm x 21cm
o B4= 25.7cm x 36.4cm
o B5= 18.2cm x 25.7cm
 Print area:
Make a specific area of the sheet for printing.
39 | P a g e
 Break: Specify where a new page will begin in the printed copy page break
are inserted above and to the left of the selection.
 Background: Choose an image to display as the background of the sheet.
 Print Titles: Specify rows and columns to repeat on each printed page.
Scale to Fit :
 Width: automatic
 Height (automatic)
 Scale (100%)
Sheet Option:
 Gridline : View and Print
 Heading : View and Print
Arrange:
 Bring to Front: - Bring the selected object forwarded one level or to the
front of all object.
 Send to back: - To send the selected object back one line or to the back of
all objects.
 Selection Pane : - Show the selection pane to help select individual object
and to change their order and visibility.
 Align- Align the edges of multiple selected objects.You can also center them
or distributed them evenly across the page.
 Group- Group objects together so that they can be treated like a single
object.
 Rotate- Rotate or flip the selected object.
40 | P a g e
4.Formulas:
Function Library:
 Insert function : (Shift+F3) Edit the formula in current cell by choosing
functions and editing the arguments.
 AutoSum : (Alt+=) Display the sum of the selected cells directly after the
selected cells.
 Recently Used: Browse and select from a list of recently used functions.
 Financial: Browse and select from a list financial functions. i.e. ACCRINT,
ACCRINTM,DB, DDB etc
 Logical: Browse and select from a list logical functions. i.e AND,
FALSE,IF,IFERROR,NOT, OR TRUE etc.
 Text: Browse
wse and select from a list Text functions. i.e CHAR, CLEAN,CODE ,
DOLLARFIND, FIXED , LEFT, LENLOWER, MID,PROPER, REPLACE,RIGHT ,
SEARCH etc.
 Date and TIME : Browse and select from a list date and time functions. i.e.
DATE, DATEVAUE, DAY, DAYS360,HOUR, NOW, NOW, TIMETODAY, YEAR,
SECOND, MINUTE, MONTH etc.
 Lookup & reference: Browse and select from a list lookup & reference
functions. i.e ADDRESS, AREAS,CHOOSE, COLUMN,LOOKUP,
INDEX,ROW,VLOOKUP, HLOOKUP, OFFSET etc.
 Math & Trig: Browse and select from a list Math and trig functions. i.e.
ABS,ASIN,COS,DEGREES,FACT, GCD etc.
 More Function: Browse and select from lists of statistical, Engineering,
Cube and information functions.
41 | P a g e
Defined Names:
 Name Manager: (Ctrl =F3), Create, Edit , Delete and find all the names used
in the workbook, Name can be used in formula as substitutes for cell
referencing.
For example: =SUM(MySales) Instead of =SUM(C20:C30)
 Define Name: Name cell so that you can refer to them in formulas by that
name.
For example: you might name the cells A20: A0 “Expenses”
Name can be used formula to make them easier to understand.
 Use in Formula: Choose a name used in this workbook and insert it into the
current formula.
 Create from selection: (ctrl+shift+F3) automatically generate name from
the selected cells. Many people choose to use the text in the top row or the
left most column of the selection.
Formula Auditing:
 Track Precedents: Show arrows the indicate what cell affect the value of
the currently selected cell.
 Trace Dependents: show arrows that indicate what cell are affected by the
value of the currently selected cells.
 Remove All Arrows : Remove the arrows drawn by trace precedents or
trace dependents.
 Show Formula: (Ctrl+’) Display the formula in each cell instead of the
resulting values.
 Error Checking : Check for common error that occur in formulas.
 Evaluate Formulas: Launch the Evaluate formula dialogue box to debug a
formula by evaluating each part of the formula individually.
 Watch Window: Monitors the value of certain cells as changes are made to
the sheet. The values are displayed in a separate window that remain
visible , regardless of what area of the workbook is shown.
42 | P a g e
Calculation:
 Calculation option:
option: Specify when formulas are calculated. by default, any
time you change a value that affect other values, the new values are
calculated immediately.
 Calculate Now (F9) Calculate the entire workbook now. This is only
necessary if automatic calculation has been turned off.
 Calculate sheet (Shft+F9)
Shft+F9) : calculate the current sheet now. This is only
necessary if automatic calculation has been turned off.
5. Data:
Get External Data :

 From Access: Import data from MS Access database.
 From Web: Import data from the Web Page.
 From Text: Import data from a text file.
 urce: Import data from other data source.
From Other source:
 Existing Connections: Connect to an external data source by selecting from
a list of commonly used source.
Connections:
 Refresh All:: (Ctrl+Alt+F5) update all the information in the workbook that is
coming from a data source.
 Connections: Display all data connection for the workbook. Data
connections are links to data outside of this workbook which can be
updated if the source data change.
43 | P a g e
 Data range Properties : Specify how cells connected to a data source will
update, what contents from the source will be displayed , and how changes
in the number of rows or columns in the data source will be handled in the
workbook.
 Edit links: View all of the other files this spreadsheet is linked to so that you
can update or remove the links.
Sort & Filter:

 Sort A to Z: sort the selection so that the lowest value is at the top of the
columns.
 Sort Z to A : sort the selection so that the highest value are at the top of
the columns.
 Sort: launch the sort dialogue box to sort data base on several criteria at
once .i.e Column Sort by, Sort On and order etc.
 Filter: (Ctrl+Shift+L) Enables filtering of the selected cells. Once filtering is
turned on , click the arrow in the column header to choose a filter for the
column.
 Clear: Clear the filter and sort state for the current range of data .
 Reapply: Reapply the filter and sort in the current page, new or modified
dat in the column won’t to be filtered or sorted until you click reapply.
 Advanced.: Specify complex criteria to limit which recorded are included in
the result set of query.
Data Tools:
 Text to column: Separate the contents of one excel cell into separate
column.
 Remove Duplicate : Delete duplicate rows from a sheet.
 Data Validation: Prevent invalid data from being entered into a cell.
For example: You could reject invalid dates or number greater than 1000.
You can also force input to be chosen from a dropdown list of values you
specify.
Option: Data validation, Circle invalid data, Clear validation circles.
44 | P a g e
Data
ta validation dialogue box: Setting, Input Message and Error
alert.
 Consolidate:: combine values from multiple ranges into one new range.
 What-If
If Analysis: Try out various values for formula in the sheet.
i) Scenario manager allows you to create and save different
di group of
values, or scenarios, and switch between them.
ii) Goal Seek will find the right input when you know the result you want.
iii) Data table allow you to see the result of many different possible inputs
at the same time.
Outline:
 Group: (Shift+Alt+Right)
lt+Right) Tia a range of cells together so that they can be
collapsed or expended.
 Ungroup: (shift +alt + Left) ungroup of a range of cells that were previously
grouped.
 Subtotal: Total several rows of related data together by automatically
inserting subtotal
btotal and total for the selected cells.
 Show Detail : Expended and collapsed group of cells.
 Hide detail: Collapse a group of cells.
6. Review:
45 | P a g e
Proofing :
 Spelling and Grammar: (F7) Check the spelling and grammar of text in the
document.
services.
 Thesaurus: (Shift+F7) Suggests other word with a similar meaning the word
we have selected.
Comments:
 New Comment
 Delete
 Previous
 Next
 Show/Hide comment
 Show all comment
 Show link
Changes:
 Protect Sheet: Prevent unwanted changes to the data in a sheet by
specifying what information can be changed.
For example: you can prevent people from editing locked cell or changing
the formatting of the document.
You can specify a password that can be entered to unprotect the sheet and
allow these changes.
 Protect Workbook: Restrict access to the workbook by preventing new
sheet from being created or by granting access only to specific people.
 Share Workbook: Allow multiple people to work in the workbook at the
same time. The workbook should be saved to a network location where
multiple people can open it. Workbook containing tables cannot be shared.
46 | P a g e
 Protect and share workbook: Share the workbook and protect it with a
password at the same time. The password will prevent others from turning
off change tracking.
 Allow user to Edit Ranges: Allow specific people to edit range of cell in a
protected workbook or sheet.
Before using the features, first set security on the sheet by using the
protect sheet command.
To use the features, your computer must be joined to a Microsoft Windows
domain.
 Track change : Track all change made to the document. Including
insertions, deletion & formatting changes.
7. View:
Workbook View:
 Normal : View the document in normal view.
 Page layout view:: view the document as it will appear on the printed page.
 Page break preview: view
ew a preview of where pages will break when this
document is printed.
 Custom view: Save a set of display and print setting as a custom view.
 Full Screen: view the document in full screen mode.
Show/Hide
47 | P a g e
documents.
 Gridlines: Show the lines between rows and column in the sheet to make
editing and reading easier. This line will not print unless print is also
checked.
 Message bar: open the message bar to complete any required action on
the documents.
 Formula Bar: View the formula bar, in which you can enter text and
formulas into cells.
 Heading: Show row and column heading.
Row heading are the row numbers to the side of the sheet.
Column heading are the letters or numbers that appear above the column
on a sheet.
Zoom:
 Zoom : Open the zoom dialog box to specify the zoom level of the
document. In most cases you can also use the control in the status bar at
the bottom of the window to quickly zoom the document.
 100%: zoom the document to 100% of the normal size.
 Zoom to selection: zoom the worksheet so that the currently selected
range of cells fill the entire window. This can help you focus on a specific
area of thee spreadsheet.
Window:
document.
 Arrange All : Tile all open program window side by side on the screen
 Freeze Pane: Keep a portion of the sheet visible while the rest of the
sheet scroll . i.e Freeze Pane, Freeze Top Row and Freeze First Column.
 Split: Split the window in multiple resizable panes containing views of
your worksheet.
48 | P a g e
 Hide: Hide the current window so that it cannot be seen.
 Unhide Window: Unhide any window hidden by the hide window
features.
 View side by Side: View two document s side by side so that you can
compare their contents.
 Synchronous Scrolling: synchronize the scrolling of two documents so that
they scroll together. To enable the feature, turn on view side by side.
 Reset Window Position: Reset the window position of the document being
compared side by side so that they share the screen equally. To enable this
feature turn on view side by side.
 Save Workspace: Save the current layout of all windows as a workspace so
that it can be restored later.
Macro:
 View Macros : View Macro(Alt+F8) view the list of macro from which you
can run , create , delete a macro. Click to record a macro o two other macro
option
 Record Macro : start and stop recording macro.
 Pause Recording : pause the macro recorder
Some other important information

 File format or extension of Excel is .xlsx or xls
 Illustrations group allows insertion of picture, clip art, shapes and smart
art.
 S sign locks the cells location to a fixed position. Stacked bar column,
shows the relationship of individual item to the whole.
 Scatter compares pair of values
 In Excel sheet by default table, Row height 15 and Column width 8.43.
 Macro: It is used to define a sequence of actions to perform on a
document or multiple documents that can be execute again and again.
49 | P a g e
 IF Function: The Excel IF function tests a user- defined condition and return
one result if the condition is TRUE and another result if the condition id
FALSE.
Syntax: IF(logical_test,value_if_true, value_if_false)
 Cell Reference: A cell reference, or cell address, is an alphanumeric value
used to identify a specific cell in a spreadsheet. Each cell
reference contains one or more letters followed by a number.
Three Type of Cell reference:
1. Relative : Example =A2*5 , B1+10 etc
2. Absolute: $A$1 or $A$1:$B$10
3. Mixed: $A1 or A$1
 File format is MS Excel is .xls or .xlsx
***

Log on: http://www.jobshelps.com
50 | P a g e
MS PowerPoint
PowerPoint is a presentation graphics software program that is part of the
Microsoftt Office package. It uses a graphical approach for the presentations in the
form of slide shows that accompany the oral delivery of the topic. This program is
widely used in business and classrooms and is an effective tool when used for
training purposes.
Presentation:
A presentation is a collection of data and information that is to be delivered to a
specific audience. A PowerPoint presentation is a collection of electronic slides
that can have text, pictures, graphics, tables, sound and video. This collection
coll can
run automatically or can be controlled by a presenter.
51 | P a g e
1.Home :
Clipboard:-
 Past- (Ctrl+V) used for more option such as pasting only the value or
formatting.
 Cut- (Ctrl+X) cut the select from the document and put it on the
clipboard.
 Copy- (Ctrl+C) Copy the selection and put it on the clipboard.
 Format Painter-
Painter (Ctrl+Shift+C) copy formatting from one place and
Slides:
 New Slide(Ctrl+M) Click here and Add a slide to the presentation . i.e Title
slide,
lide, Title and content, Section Header, Comparison , blank , content or
picture with caption etc.
 Layout: Change the layout of the selected slide
 Reset: Reset the position , size, and formatting of the slide placeholder to
their default setting.
 Delete Slide:
lide: Remove the slide from the presentation.
Font:
 Font Face:- Calibri (Body) (by default)
 Font size (As per Placeholder Text)
52 | P a g e
 Bold
 Italic
 Underline
 Strike through- All cap SAMPLE
 Text shadow: Add a shadow behind the selected text to help it stand out on
the slide.
 Character Spacing: Adjust the spacing between character.
 Change case: Change all the selected text to Sentence case,
UPPERCASE,lowercases, Capitalize Each Word and tOOGLE cASE..
 Font color : Change the text color
 Increase the fonts - (Ctrl+Shift+>) A (maximum size =4000)
 Decrease the font – (Ctrl+Shift+<) A (Minimum font size =1)
 Clear All Formatting: Clear all the formatting from the selection, leaving
only on the plain text.
Paragraph :-
 Bullets- Use the arrow to choose different bullet style
 Numbering- Use the arrow to choose different numbering formats
 Decrease List Level -Decrease indent level
 Increase List Level-Increase indent level
 Align text left-(Ctrl+L)
 Center -(Ctrl+E)
 Align text Right-(Ctrl+R)
 Justify-(Ctrl+J)-Align text to both the left and right margins, adding extra
space between words as necessary. This creates a clean look along the left
and right side of the page.
 Column: Split Text into two or more column.
 Line Spacing-change the spacing between lines of text. You can also
customize the amount of space added before and after paragraphs.
 Text direction: Change the orientation of text , to vertical, staked, or rotate
it to the desired direction.
53 | P a g e
 Align Text: Change how text is aligned within the text box. i.e Top, Middle ,
Bottom etc.
 Convert to SmartArt Graphic: Convert text to a smart art graphic to visually
communicate information. SmartArt graphics range from graphical list and
process diagrams to more complex graphics, such as venn diagrams and
organization charts .
Drawing:
 Shape: Insert readymade shapes, such as rectangles and circles, arrows,
 Arrange: Arrange object on the slide by changing their order, position and
rotation. You can also group multiple objects together so that they will be
treated like a single object.
 Shape Quick Style: Choose a visual style for the shape or line .
 Shape Fill: Fill the selected shape with a solid color, gradient, picture or
texture.
 Shape outline: Specify the color width and line style for the outline of the
selected shape.
 Shape Effect: apply a visual effect to the selected shape, such as shadow,
glow, reflection or 3-D rotation.
Editing:
 Find (Ctrl+F) Find text in the document

 Replace (Ctrl+H) Replace text in the document
 Select
54 | P a g e
2.Insert Menu:
Table->Insert or draw a table in the document, in MS word you can also

convert existing text into a table
Illustrations->
 Photo Album: Create or edit a presentation based on a set of picture
pictures. Each
picture will be placed on its own slides.
 Shapes- Insert readymade shapes, such as rectangles and circles, arrows,a
information. Smart Art graphics range from graphical lists and process
 Chart- Insert a chart to illustrate and compare data.. Bar, Pia, Line, area,and
surface are some of the available types.
55 | P a g e
Links:-
 Hyperlink- (Ctrl+K) create a link to a web page, a picture an e-mail address,
or program.
 Action- Add an action to the selected object to specify what should happen
when you click on it or hover over it with your mouse.
Text:
 Text Box- Insert a text box into the document, or add text to the selected
shape.
 Header & Footer – Edit the header and footer of the document. The
information in the header or Footer will appear at the top or bottom of
each printed page.
 Slide Number- Insert the slide number. The slide number reflects the
position of the slide within the presentation
 Object- Insert an embedded (OLE) object.
 Symbols- Insert character that are not on your keyboard, such a copyright
symbols, trademark symbols, paragraph marks, and Unicode characters.
Media Clips:
 Movie: Insert a movie into the presentation. Click here to insert an
animated Clipart. (movie from file or Movie from clip organizer)
 Sound: Insert a sound clip or music into the slide. Click here to add music
from a CD or to a record a sound with a microphone. (Sound from file,
Sound from clip organizer, Play CD audio Track and Record Sounf)
3.Design :
56 | P a g e
Page Setup:
 Show the Page Setup Dialog box :
 Slide Size for:: On Screen Show(4:3) (Default)
Width : 10” (Default)
Height : 7.5 (Default)
Number Slide From:
From 1 (Default)
 Orientation: Portrait and Landscape (Default) .
 Notes, Handouts & outline: P ortrait (Default) and Landscape.
Portrait
 Slide orientation: Switch the slide orientation between portrait and landscape
(Default).
Thames:
 Theme : Apex, Office theme, Aspect, civic, Concourse, Equity etc.
 Theme Color:: Change the color for the current theme.
 Fonts: Change the Font for the current theme.
 Effect: Change the Effect for the current theme.
Background:
 Background Style: Choose the background style for the current theme.
Right click any style for mare ways to apply its.
 Hide background Graphics: Don’t
Don’t show the background graphic included
in the theme you have selected.
Format Background Dialog box:
57 | P a g e
 Fill: Solid fill, Gradient fill, Picture of texture fill, Hide background
graphics
Texture
Insert From : File , clipboard, Clip Art
Tile Picture as texture
text : Stretch option: Offset (Left, Right , Top and
Bottom)
Transparency : 0 to 100 %
And Reset Background , Close and Apply to All.
4.Animations:
Preview:
 Preview he animations and slide transition you have created for this
slide.
Animations:
 Animate: Choose an animation to apply to object in the slide, i.e. No
animation (default), Fade, Wipe, Fly in, Custom animation etc.
 Custom animation:
animation: open the custom animation task pane so that you can
animate individual object on the slide. i.e Add Effect (Entrance,
(Entr Emphasis,
Exit, Motion Paths etc)
Transition to this Slide:

 Transition: No transition (default) , Fade smoothly, Fade through black,
Cut, Cut through black, Dissolve, wipes etc.
58 | P a g e
 Transition Sound
Sound:: Select a sound to play during the transition between
previous slide and the current slide. i.e. Applause, Arrow, Bomb,
Camera, Click , Coin, Drum roll, laser , push etc.
 Transition Speed
Speed:: Choose how fast to animate the transition between
previous slide and the current slide. i.e Fast, Slow and Medium.
 Apply to All: Set the transition between all slide in the presentation to
be like the transition you have setup for the current slide.
 Advance Slide:
 On Mouse Click : Wait until a mouse click to move the next slide.
 Automatically afterafter:: Move to the next slideslid after a certain
number of second. i.e 00:20 sec, 01:00 min etc
5. Slide Show :
Start Slide Show:

 From beginning: (F5) start the slide show from the first slide.
 From Current Slide: (shift+F5) start the slide show from the current
slide.
 Custom Slide Show:
how: Create or play a custom slide show. A custom slide
show displays only the slides you select. This enables you to have
several different shows (for example: a 30 minute show and a 60 minute
show) within the same presentation.
Set Up:
59 | P a g e
 Setup Slide Show: Setup advanced options for the slide show , such as
kiosk mode.
 Hide slide: Hide the current slide from the presentation. It will not be
shown during the full screen slide show.
 Record Narration: Record a narration track using the microphone
attached to your computer. Your narration you can be played back along
with the full screen slide show.
 Rehearse Timing: Launch a full screen slide show in which you can
rehearse your presentation. The amount of time you spend on each slid
is recorded and you can save those timing to run the show automatically
in the futures.
 Use Rehearse Timing: Use the timing you created using rehearse timing
to switch between slides automatically.
Monitors:
 Resolution: Choose the Screen resolution to use for the full screen slide
show. Smaller resolution generally display faster , while larger resolution
can show more visual detail. Many projector support a maximum
resolution of 1024x768. i.e. 640 x 480 (fastest , lowest fidelity) , 800 x
600, 1024 x 768 (Slowest, Highest Fidelity )
 Show presentation on: Choose a monitor on which to display the full
screen slide show. If you only have one monitor or are using laptop
without an external monitor attached, this command is disabled.
 Use Presenter view: This view allow you to project the full screen slide
show to one monitor while viewing a special ‘ speaker view’ on another
monitor that includes timing and speaker notes.
This feature required multiple monitor or a laptop with dual display
capabilities.
6.Review:
60 | P a g e
Proofing:
 Spelling: (F7) Check the spelling and grammar of text in the document.
services.
 Thesaurus:: (Shift+F7) Suggests other
other word with a similar meaning the word
we have selected.
 Language: Set the language used to check the spelling and grammar of the
selected text.
Comment:
 Show Markup
 New Comment
 Edit Comment
omment
 Delete
 Previous
 Next
Protect:
 Protect Presentation: Restrict how people can access the presentation.
Restrict permission:
 Unrestricted access : Allow anyone to read and change this document
61 | P a g e
 Restrict Access: Specify a list of user and their permission.
permiss
 Manage credential: Change log –on credentials.
7. View:
Presentation View:
 Normal View: View the presentation in normal view.
 Slide sorter: View the presentation in slide Sorter view to easily
rearrange slides.
 Notes Page: View the notes page to
to edit the speaker notes as they’ll look
when you print them out.
 Slide Show (F5):
F5): Start the Slide Show, for end the slide show press Esc
Key.
 Slide Master: Open slide master view to change the design and layout
control certain text characteristics-
of the master slides. The slide master control characteristics
such as font type, size and color – called “ Master text” as well as
background color and certain special effect, such as shadowing and bullet
style, the slide master contain text placeholders and placeholder for
footer, such
uch as the date, time and slide master.
62 | P a g e
 Handout Master: open handout master view changes the design
and layout of the printed handouts.
63 | P a g e
Handout Orientation: by default Portrait
Slide Orientation : Landscape (By default)
Slide per page: Minimum-1

Minimum and Maximum - 9
 Note Master View
Show /Hide:
documents.
 Gridlines (Shift +F9): Turn on gridlines to which you can align object in the
document.
 Message bar: open the message bar to complete any required action on
the documents
Zoom:
64 | P a g e
 Zoom: Open the zoom dialog box to specify the zoom level of the
document. In most cases you can also use the control in the status bar at
the bottom of the window to quickly zoom the document.
 Fit to Window: Zoom the presentation so that the slides fill the window.
Color /Grayscale:
 Color: View the presentation in full color.
 Grayscale: View the presentation in grayscale, and customize how the color
is translated into grayscale.
 Pure Black and white: View the presentation in pure black and white, and
customize how the color is translated into black and white.
Window:
document.
 Arrange All: Tile all open program window side by side on the screen.
 Cascade: Cascade the open document window on the screen so that they
overlap.
 Move Split: move the splitter which separates the different section of the
window. After clicking this button use the arrow key to move the splitter
and then press enter to return to the document.
Macros:
 View Macros: View Macro (Alt+ F8) views the list of macro from which you
can run, create, or delete a macro.
Some other important information

 File format for the documents created is .pptx or .ppt
 MS PowerPoint can minimum zoom to 10% and maximum is
 400%
65 | P a g e
 In MS PowerPoint we can insert many type of image and sound
 Format such as .gif, .bmp, .png, .jpg, .wav, .mid etc.
 Trigger is defined as an object or item that performs on the slide
 When we click the mouse.
 The shortcut key , Ctrl+M for Create New Slide
 The shortcut key- Ctrl + N for New blank Presentation
 Ctrl + W for Close the presentation
 Esc key for End the slide show.
 Launch PowerPoint from the Run dialog by simply typing "powerpnt"
(without quotation marks here and subsequent commands) and pressing
"Enter." You can also launch PowerPoint from the Start menu by clicking
"Start" and typing "PowerPoint" and then pressing "Enter."
 File format is MS PowerPoint is .ppt or .pptx
***
66 | P a g e
on: http://www.jobshelps.com
Log on
67 | P a g e

MS Office 2007

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

MS Office 2007

Uploaded by

Copyright:

Available Formats

RENEWAL ACADEMIC HUB

Mac OS 98 · 2001 · X · 2004 · 2008 · 2011

Following are the main software of Microsoft Office Package

E.g DTP(desktop publishing) RSM (Resume) , Doc. (Documents

MS Word एक श संसाधन अनु योग है और कं ूटर पर पाए जाने वाले सबसे

जैसे डीटीपी (डे

यह द ावेज़ िवंडो का आयताकार े है , आप पाठ टाइप करने के िलए उपयोग करते

 but manually minimum font size is 1 and maximum is 1638

word window Maximum Zoom size is 500% , minimum is 10% by

Button Hear to open, save or print and to

(Min-8 and Max-72)

 Change case: Change all the selected text to Sentence case,

Double strike through- Sample

hift+= eg. 102

Subscript---------Ctrl+= eg. H2O

All Caps ------------SAMPLE

 Grow Font (Ctrl+>)

 Align text left-(Ctrl+

Indentation-> Left--0”, Right-0”

Mirror Indents->> Inside-

Spacing before------ 0pt after------- 10pt

o Multiple- At 1.15 (default) 0.5 to 39

Tables- Insert or draw a table in

Header & Footer:-

The position of drop cap two type ->

(1) Dropped and

Line to drop (default) -> 3 and manually-10 .

Distance from text-> 0.

(3) Page Layout:-

Normal- Top 1” Bottom- 1”

Narrow- Top 0.5” Bottom 0.5”

Left 0.5” Right 0.5”

Moderate- Top-1” Bottom1”

Left 0.75” Right 0.75”

Wide- Top -1” Bottom 1”

Mirrored: Top 1” Bottom 1”

Inside 1.25 outside 1”

Office 2003 Default

Left 1.25” Right 1.25”`

Gutter Position: Left and Top

 Orientation- page orientation switches the page between portrait and

 Columns- Split text into or more columns.

 Breaks- Insert page and section Breaks-Add page, section or column

(2) Section break-

By default already read in home tab (paragraph group).

Footnote and endnote Location:

o Bottom to page (default)

o End of the documents(default)

 Custom Mark (anything)

Citations & Bibliography

o Add new source

 Bibliography Style: Choose the style of citation to use in the documents,

Table and Authorities:

Start Mail Merge:

Write and insert Field:

(1) Final showing markup-

Reviewing pane- show revision in a separate window.

Previous Changes : Navigate to the previous revision in the document so that

1 Restrict Review option:

1. Print ((Ctrl +P)

Some other imp. Information.

For All competitive exams helps

For Himachal GK Click here

Mock Test Click Here