1.

0 Overview
Celebration Ministries is a growing church meeting in multiple locations as well as working
with partners from all continents. Providing effective communication for conducting the
ministry’s business and meetings with presentations are increasingly becoming impractical
and inefficient if done in person using current setups. The advent of the Coronavirus
pandemic has hugely expedited the need for investing in a solution in the form of a
complete video conference system that is reliable, easy to use, always ready, providing a
high quality service that is in line with our standard of excellence. This document is a
solution proposal that will help the organisation address its communication needs as
highlighted in this overview.
2.0 Current Solution
2.1 Setup
1. Using a laptop to run the conferencing application.
2. Using the inbuilt laptop camera.
3. Using a USB mic and external speakers connecting via 3.5mm aux cable.
4. Using a projector connected to a laptop.
All the above is set on the boardroom table each time.
2.2 Challenges with Current Solution
1. Needs setup every time for each meeting and/or presentations.
2. Uses borrowed equipment which is sometimes unavailable.
3. Requires IT personnel to assist with setup. IT personnel may be unavailable at certain
times.
4. No easy way to share presentations during video conferencing meetings.
5. Requires time and effort to set up a simple presentation using a projector.
6. The used inbuilt camera is of low quality thereby producing poor video output and
fails to show the entire boardroom in the video clearly.
3.0 Solution Requirements
1. Fixed screen and related equipment for presentations in the boardroom.
2. One touch start meeting Video conferencing system-
Video conferencing meetings should be started or scheduled using the proposed
system without the need for an external device. Video conferencing software is
running and integrated with the proposed system.
3. Users should be able to share a presentation on the same screen while a video
conference is on-going.
4. Users should be able to present on the big screen wirelessly or via cable (HDMI or
USB-C cable).
5. High Definition Video output.
6. High quality audio input and output.
7. Easy to use setup.
 8. Solution should work with most video conferencing platforms such as Zoom,
Microsoft Teams etc.

3.1 Proposed Solution

1. Setup video conferencing system with the Logitech Rally setup.
2. The Logitech Rally will run either Zoom or Teams video conferencing software.
3. The solution is illustrated in the image below. Also refer to YouTube video links here
for a short product explanation video and here for a longer video demonstrating
setup.
3.2 Solution Expanded (Components)
1. 1 x Logitech Rally
includes: i. 1 x Camera
ii. 2 x Speakers
iii. 3 x Microphone
2. 1 x 75” TV Screen (should have at least 3 HDMI Ports).
3. 1 x Conferencing Computer (128 GB SSD, 12 GB RAM, core i5)
Should include (HDMI port, at least 2 Type A USB and 1 Type C ports)
4. 1 x Wireless Keyboard with Trackpad (Logitech K830 or Microsoft Wireless All-In-One
Media Keyboard (N9Z-00001).
5. 1 x Camera for Content Sharing.
6. 1 x Screen-share dongle (Logitech Screen Share-Conference Room HDMI Adapter).
7. 1 x Wireless Screen share Dongle (Microsoft Wireless Display Adapter).
8. Installation and setup materials (trunking and mounting, labour, etc)

Item Cost (estimate prices in USD)

Logitech Rally $3000.00
80” TV Screen $6000.00
Video Conf Computer $1600.00
Wireless Keyboard with $100.00
Trackpad
Content Sharing Camera $300.00
Screen Sharing Dongle $400.00
Wireless Screen Sharing $200.00
Dongle
Miscellaneous $600.00
Total $12200.00