BSBWHS521 Ensure A Safe Workplace For A Work Area: Release 1 (Aspire Version 1.2) © Aspire Training & Consulting

BSBWHS521
Ensure a safe workplace for a

work area
Release 1 (Aspire Version 1.2)

© Aspire Training & Consulting
Topic 1: Establish and
maintain a WHS
management system
in a work area

Establish and maintain a WHS
management system in a work area
• Think of examples of WHS management
systems.
• What purpose does the WHS
management system have?
• What is your role when establishing and
maintaining the system?

WHS Laws
Commonwealth ACT NSW
• Work Health and • Work Health and • Work Health and
Safety Act 2011 Safety Act 2011 Safety Act 2011
(Cth)
NT QLD SA
• Work Health and • Work Health and • Work Health and
Safety Act 2011 Safety Act 2011 Safety Act 2012
TAS Vic WA
• Work Health and • Occupational • Occupational
Safety Act 2012 Health and Safety Safety and Health
Act 2004 (Vic.) Act 1984 (WA)

WHS requirements and laws
WHS regulators,
Regulations for
such as Comcare WHS legal
maintaining a
and WorkCover requirements
safe workplace
NSW
Regulations and Australian Industry

codes of practice standards standards
Safe Work
Duty of care
Australia

Specific industries
Construction
• Worker safety induction training and training related to site-specific risks and safety requirements (site induction)
• Preparation of health and safety plans on projects costing $250,000 or more
• Preparation of safe work method statements for high-risk construction work
Health and community services

• Needle stick injuries, control of infectious diseases, office hazards, sprains and strains
Manufacturing
• Forklift safety, electrical equipment , ladder rules and regulations
Hospitality
• Manual handling, exposure to hazardous substances, trips, slips and falls
• Fatigue

Manage hazards
• What is a hazard?
• Identify hazards and assess the risk
• Noncompliance
• Avoiding hazards and risks
• HSCs and HSRs

Consultation and training
WHS
Appropriate
Inductions management
training
systems
Communicate
Communicate
WHS
WHS policies
information

Policies and procedures
WHS policies include:
• Statement
• Objectives
• Strategies
• Roles and responsibilities
• Function of HSC
• Review process
• Record-keeping requirements
• Notifiable incidents
• Privacy and confidentiality
WHS roles, responsibilities and duties
PCBU Officer Worker
Volunteers Others

Identify and approve resources
• What is an effective WHS management

system?
• Identify WHS resources:
- Human resources
- Financial resources
• Approve WHS expenditure.

Details of a WHS plan
Strategies to achieve
the WHS objectives Human resources
WHS priority areas
and performance required
measures
WHS budget, which

forms part of the Time lines for Physical resources
organisation-wide priorities required
budget

maintain participation
arrangements in
a work area

Participation arrangements
• A person conducting a business or

undertaking (PCBU) must consult workers,
health and safety officers, consultants and
key stakeholders to comply with legislative
and regulatory requirements.
• Discuss their other roles when establishing
and maintaining participation
arrangements.
• What are participation arrangements?

• You can read more about consultation in
Part 5 of the Work Health and Safety Act
2011 (Cth) at:
www.comlaw.gov.au/Details/C2014C0047
1/Html/Text

Due diligence
• Exercising due diligence
HSCs • Cannot outsource or
delegate
• May include employing a
health and safety officer
PCBUs
Responsibilities of • competing priorities
health and safety • advice and direction
officers • legal jurisdiction

Benefits of consultation
• Helps PCBUs become more aware of hazards and WHS issues
experienced by workers.
• It improves management decisions regarding WHS as the
information comes from a wider source.
• It enables workers to provide suggestions about how to address
WHS problems and contribute to determining how the work can be
done safely.
• It may result in greater PCBU and worker commitment to health and
safety, and increased ownership of work outcomes.
• It promotes increased openness, respect and trust between
management and workers through developing an understanding of
each other’s points of view.
• It may help reduce injury and disease because of timely intervention.
More about participation arrangements
Provide Provide
Better
feedback to information
consultation
PCBUs to workers
Importance
Problems
of follow-up

Health and safety issues
Health and safety issues may also arise.

These occur when a:
• worker identifies a hazard or danger
• worker identifies a potential hazard or
danger
• dangerous incident (near miss) or accident
is reported.

Resolve issues
Reporting Notifiable
issues incidents
Resolving
issues
Information to be distributed
1. Legislation and codes of practice
2. Health and safety policies and procedures
3. Safety data sheets (SDSs)
4. Incident reports
5. Minutes of health and safety meetings
6. Auditing results and workplace inspection reports
7. Action plan outcomes
8. Records of health and safety issues
9. Health and safety plans, targets and statistics
10. Copies of memos or letters or communication from management
11. Records of disciplinary action

Communicate appropriately
• What is needed to communicate

appropriately?
• Make information accessible and keep it
timely.

Questions to ask
• What is the purpose of the communication?
• What outcome am I trying to achieve with the communication?
• What are the information requirements of the audience?
• What format will be best received by the audience?
• What diversity exists in the area? Do I need to consider
providing communication in a language other than English?
• Do I need to provide the communication verbally and in
written form, or use diagrams and pictures?
• Does the communication need to be supported by appropriate
workplace signage or warning signs?

maintain procedures
for hazard and risk
control in a work area

Procedures for hazard and risk control
• Brainstorm possible hazards in your

workplace.
• Discuss establishing and maintaining
procedures for risk control for these
hazards.

Risk control procedures
• First-aid (accessing a first-aid kit and
appointing first-aid officers)
• Noise levels in the workplace
• Manual handling
• Storing and handling dangerous goods
• Hazardous substances
• Cash in transit
• Air quality
• Ultraviolet radiation exposure from sunshine
Identify hazards
Hazard Regular Software

Worker reports
reporting form evaluation programs
Reports and Job safety

Other methods Checklist
claims analysis
Industry Manufactuerers'
Brainstorming
associations manuals

Analyse and assess the risk
• Be objective and methodical.

• Use a system and criteria so you know
what you are assessing against.
• Never accept the first conclusion you
make.
• Look at all the data, ask questions and
reinterpret if necessary.

Consult, identify and assess risks
• Consult all relevant personnel

• Allocate responsibility
• Prepare a work plan
• Identify hazards
• Risk assessment
• Risk control
• Monitor and review
Ensure new hazards are not created
from proposed changes
Changes may relate to:
• staffing
• property
• work practices.
Identify hazards early:
• Hazard and operability method (HAZOP)
• Failure mode and effect analysis (FMEA)
• Task analysis
Hierarchy of control
Level 1 control
• Elimination: Eliminate the hazard at the source.
Level 2 controls
• Substitution: Substitute the hazard with something of a lesser risk.

• Isolation: Isolate the hazard from the main work area.
• Engineering controls: Use engineering controls to reduce the risk.
Level 3 controls
• Administrative controls: Use administrative controls to lessen the risk.

• PPE: Use PPE.

Risk control plan
• Consult all relevant personnel

• Allocate responsibility
• Prepare a work plan
• Prepare a risk control plan
• Monitor and review

Risk control measures
Identify inadequacies and provide resources to introduce new risk
control measures:
Evaluate Risk Identify

effectiveness assessment inadequacies
Assess
Provide
reasons for
resources
failure
Identify and act on requirements for
expert WHS advice
WHS experts
• Think of examples
WHS consultants
• Safety professionals
• Ergonomists
• Hygienists
• Health professionals
• Toxicologists
• Audiologists
• Safety engineers
Topic 4: Evaluate and
maintain a work area
WHS management
system

Evaluate and maintain a work area
WHS management system
• Discuss the necessity for evaluation.
• Brainstorm how evaluation could take
place.

WHS inductions and training
WHS policies and procedures induction
WHS legislative implications
Health and safety
WHS induction information

Analyse WHS training needs
1. Benchmark WHS requirements. Start by analysing:
• workplace inspection data
• audit reports
• incident reports
• job descriptions
• job safety analyses
• minutes of HSC meetings.
2. Determine current skills and knowledge. This process may involve:
• one-on-one meetings
• surveys to identify current skills
• analysing each member’s qualifications and experience
• general observation.
3. Identify competency gaps

Mandatory training
• What are the possible topics?

• What training types can be used?
• Who conducts training?

Store and maintain WHS records
Discuss:
• access
• types of records
• storage and maintenance.

Identify patterns
Worker’s
Injury/first-aid compensation/
Accident reports
register rehabilitation
records
Plant/equipment
Sick Hazard
maintenance
leave/absenteeis substances
and testing
m records register
reports
Manufacturer
and supplier
information

Develop and implement
improvements
Proactive WHS
response consultation
WHS
Make a plan
collaboration
Ensure compliance with WHS
legislation
Review WHS Conduct

compliance regular audits
Follow a
Use trained
defined
auditors
process
A defined process
1. Set policy for the audit
2. Conduct document review and prepare for on-site audit
3. Conduct on-site audit
4. Prepare audit report
5. Conduct follow up


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BSBWHS521 Ensure A Safe Workplace For A Work Area: Release 1 (Aspire Version 1.2) © Aspire Training & Consulting

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BSBWHS521

Ensure a safe workplace for a

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Regulations and Australian Industry

Release 1 (Aspire Version 1.2)

Health and community services

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

PCBU Officer Worker

Release 1 (Aspire Version 1.2)

• What is an effective WHS management

Release 1 (Aspire Version 1.2)

WHS budget, which

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

• A person conducting a business or

• What are participation arrangements?

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Health and safety issues may also arise.

Release 1 (Aspire Version 1.2)

2. Health and safety policies and procedures

3. Safety data sheets (SDSs)

5. Minutes of health and safety meetings

6. Auditing results and workplace inspection reports

7. Action plan outcomes

8. Records of health and safety issues

9. Health and safety plans, targets and statistics

10. Copies of memos or letters or communication from management

11. Records of disciplinary action

Release 1 (Aspire Version 1.2)

• What is needed to communicate

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

• Brainstorm possible hazards in your

Release 1 (Aspire Version 1.2)

Hazard Regular Software

Reports and Job safety

Release 1 (Aspire Version 1.2)

• Be objective and methodical.

Release 1 (Aspire Version 1.2)

• Consult all relevant personnel

• Elimination: Eliminate the hazard at the source.

• Substitution: Substitute the hazard with something of a lesser risk.

• Administrative controls: Use administrative controls to lessen the risk.

Release 1 (Aspire Version 1.2)

• Consult all relevant personnel

Release 1 (Aspire Version 1.2)

Evaluate Risk Identify

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)

WHS policies and procedures induction

WHS legislative implications

Health and safety

WHS induction information

Release 1 (Aspire Version 1.2)

Release 1 (Aspire Version 1.2)