WEBSITE PROPOSAL

For The School

Submission by:
Mr. Mukalele Rogers:

Makerere Innovation and Incubation Center,

Pool Road, CoCIS, Block B - Makerere University,
P.O. Box 7062 Kampala, Uganda. Phone:
+256706060740 / +256776960740 Email:
info[@]center4webpresence.com
Web: www.center4webpresence.com

Thursday, April 25, 2019

 Ta b l e o f C o n t e n t s

Section 1 – Introduction......................................................................................... 3
 Importance of a website to a school 3

Section 2 – About Center4WebPresence.............................................................5

Section 3 - Recommendations..............................................................................8

Section 4 – Proposed Website Structure.............................................................9

Section 5 - Functionality......................................................................................10

Section 6 - Proposed Timeline/Schedule...........................................................11

 Schedule Overview 11

Section 7 - Pricing................................................................................................ 12
 Website Maintenance 12
 Pricing Notes 12
 Acceptance of Proposal 12

Section 8 – Services Agreement.........................................................................13

Website Proposal for the School

Section 1 – Introduction

Importance of a website to a school

A website is a collection of hyperlinked web pages with related information, meant to
create awareness about something on the internet.
In a school setting, there is a lot of awareness required between the administration,
staff, students and parents.
Below are the major reasons why a school should have a website:
 Making of a website quickens the publishing of information to the community
such as abrupt announcements, circulars, results, etc. Once uploaded, it will
be already accessible to the targeted readers.
 Through a website, the school can get feedbacks from the community
through online user comments and questions.
 School and use a website to run e-learning programs which aid remote
learning and easy sharing of digital resources.
 A school website provides motivation and pride of ownership. This can be
evidenced through use of customized email. Eg surname@schname.sc.ug
instead of surname@yahoo.com
 Information listed on a school website removes doubt. Information such as
school fees, and everything presented at the site appears in a positive light,
as compared to information from other sites about the school which may be
false.
 If a school has a website, they can use the mail list service to send parents
and other stakeholders items such as newsletters, remainders e.t.c.
 A website increases ways of contact. Once you have a website you can list
your website address on your business cards, report cards, and even the
school signpost.
 Internet today is being used 24 / 7 and is accessible from every house.
People are becoming highly dependent on the internet. By having a web
presence, the market of the school expands your significantly.
 A school website helps students and parents to make wise academic choices
after using the vast quantities of information about it.
 In conclusion, a well-designed website is just as important a public
relations tool as school catalogs and brochures. If a school has web
presence, it can be listed in web search engines and known worldwide.
Today everything you need is achieved at the click of a button.

A well planned, well presented website will attract and encourage repeat visitors to it.
Our effective and professional design capabilities shall increase the overall success
of the site, making it more functional and user-friendly.

Page 3 1/28/2019
Goals Identified
We propose to create a simple elegant website that:
 Uses dynamic website features to communicate information about your services
 Provides your contact information and links to related/resourceful websites.
 Makes project documents and quick downloads available online format.
 Allows for the delivery of accurate, reliable and timely information about
school background, services, activities, events, support and programs.
 Has a modern effective eLearning portal to facilitate digital education.
 Is dynamic and easy to update, by even non-technical users.
 Links / integrates other company portals and social media platforms.
Section 2 – About Center4WebPresence

Center4WebPresence is a Webhosting Company based in Kampala with a

passionate team of programmers and website designers with great
experience in this industry.
Our contact offices are currently located inside Makerere Innovation and
Incubation Center, located at Pool Road, CoCIS, Block B - Makerere
University,
P.O. Box 7062 Kampala, Uganda.

We provide, Affordable, Reliable and Multiple Web hosting Services and

currently hosting over 100 websites on our robust servers.

Our effective and professional design capabilities shall guarantee the overall
success of the websites for our clients, making them more functional and
user-friendly.
 Section 3 - Recommendations

Website Suggestions
Using an appropriate graphic theme and a consistent navigation format, our website
development team will create a dynamic, interactive and easily navigable site, which
will include all general requirements identified below.
Requirements Recommendations
Accessibility: All scripting at client-side will be JavaScript to ensure cross-browser
 Browser Independent capability.
 Viewable on any size screen resolution Use of universal Cascading Style Sheet (CSS) features to achieve flexible
 No required browser add-ons resolutions and browser independence. All browsers to some degree support
CSS Technology.
Content: Fields will be kept short to ensure appropriate “bite-sized” chunks of
 Easy to read information.
 Short pages (no long scrolling windows) Highlighting can be done based on field or style sheet classes.
 Highlight specific info
Design: Percent-based tables and widths throughout the site.
 Simple, clean presentation Multimedia Resources are provided as downloadable resource files to specific
 Sans serif font pages and are considered only where they help to support content. Since the
 Judicial use of colour CSS is external to the content, the design elements can be controlled
 Consistent look and feel separately from the Hyper Text Markup Language (HTML) code.
 Relative width tables
 Minimal animation
Interaction: Interaction features will aid communication and feedback via the website.
 E-Mail link to Webmail Service Official Facebook, twitter and YouTube channels will be integrated for direct
 Integrate social media access on the main website.
 Guest book Use of Database driven PHP scripts will be used to implement the Guest book
 Contact form and the contact form.
Navigation: Dynamic Section-based menu
 Simple menu bar used consistently on
every page
Speed: Popular page loads are cached at browser side.
 Small, quick loading pages with minimal Page watermarks, small discreet image navigation icons will cause no problem
graphics for non-graphics mode and all images are optimized Gif and Jpeg files.
 Optimized graphics
Ease of Update Use of a suitable content management system (CMS) such as WordPress
 Easy to update by even non- which is easy to learn.
technical school admins. CMS to be used for easy website update by the school itself.
Special Features
We shall provide the following special features:
1. A date stamp on every page created with JavaScript and implemented to emphasize that the
site is current and contains regularly updated content.
2. Search mechanisms that will allow users to filter data and identify specific information.
3. Reduced content on some site pages to provide a general overview or link to more detailed
presentations.
4. Brief Pages. We shall use many pages with a small amount of information on each to avoid
long scrolling pages.
5. A title and meta data about each page.
 Section 4 – Proposed Website Structure

Home Page
Welcome Message Communication from Head teacher Suggestion
Box
Photo Slide Show School Calendar
Brief News and Announcements Quick Downloads
Webmail links Social Media plugins

About THE SCHOOL

Vision and Mission Historical Background School Infrastructure
Current Development Projects
MAIN PAGES ON THE
WEBSITE WITH LINKS TO
THE HOME PAGE
Administration
Home Information about and Composition of: Organization Structure
Board of Governors PTA Executive
About THE SCHOOL Top Administration
Administration
Academic Departments
Staff Members
Staff Members
About the Staffing Status of the School
Student Leaders Full list of staff members, photos and contacts
Photo Gallery
Student Leaders
Visitors, Alumni &
About the Protectorate and the Student Council
Friends
Full list of student leaders and their respective posts
Contact Us
Photo Gallery
An organized collection of photo albums covering some of the key
views, events and moments at the school and their descriptions

Visitors, Alumni & Friends

Guestbook
Registration of Alumni members, Jobs and Contacts Comments
from Visitors

Contact US
Full official Contacts and Address Map showing location of the
school Feedback Contact Form

NB: The structure of your website can vary depending on your needs
 Section 5 - Functionality

Site Navigation
The front-end design of the website will be easily applied to the entire site and will
assist in the overall navigation and usability of the site. The page design will
incorporate a consistent set of navigational tools, menu bars and quick links for
accessing the different parts of the site quickly. Our team of developers shall follow a
"Two Click" rule in the development of the website. This rule allows a visitor to
generally get anywhere in the site, from anywhere, with just two clicks of the mouse.
Feedback Forms
Various forms (registries and guest books) on the website will increase customer
interaction and can provide you with valuable information. Forms can be developed
for collecting visitor information, i.e. feedback concerning the website and information
requests.
Forms can be incorporated easily and effectively into the design and structure of the
site. The information gathered could be directly sent to a database or to a
designated e-mail address. The database can then be used subsequently to access
and evaluate the information.

Hosting and Maintenance

We will provide website hosting and maintenance (see pricing notes).
The Maintenance Agreement will outline our responsibilities on a contract basis.
 Section 6 - Proposed Timeline/Schedule
Stage 1 – Planning
Day 1-3
 Agreement to proceed with development.
 Website data collection. All required content is to be provided by the school.
 Deliverable: Information provided by the school. Includes relevant material
such as, written messages, documents, articles, logo, media, social media
accounts, contact information, etc.

Stage 2 – Implementation and Testing

Day 3-12
 The team begins design development.
 The team presents sample design for review by the school.
 Deliverable: First sample designs. Comments and reviews by the school.

Stage 3 –Post Development and Deployment

Day 12-18
 The team edits the website in line with the reviews from previous stage.
 Implementation of Website Security measures and Search Engine
optimization
 Any final testing and tweaking will be completed.
 A suitable domain name is agreed upon and pre-registered.
 Hosting account also setup as the website is to be developed basing directly
on its server and domain to ensure proper functioning. FTP and webmail
accounts are also created.
 The team presents a link with the final designs to the school.
 Deliverable: Final website design accessible online.

Stage 4 – Handover and Training

Day 19-20
 Developer meets school representative(s) / staff to give basic training/
guidelines on website usage.
 All login credentials are shared with the school.
 The project is signed off on Day 20.

Schedule Overview
This plan presents an overview of the basic schedule in the development of your
website. The proposed schedule is divided into five stages: Planning,
Implementation & Testing, Post-Development and elearning and Handover &
Training.
Status reports that are provided by Center4WebPresence will keep the school
informed of project progress.
 Section 7 - Pricing

Center4WebPresence provides the following estimates for developing the Website.

Rate Amount
Stage/Activities/Items
Stage 1 – Planning
 System req analysis and design 30,000
 Website data structuring, formatting 100,000
and conversions. 70,000
Stage 2 – Implementation and Testing
 Website setup, Development and 300,000
Configuration 300,000

Stage 3 – Post Development and

Deployment
 Implementation of Website Security 50,000
measures and backups 40,000
 Search Engine optimization
 Domain Name (e.g.schname.sc.ug) 130,000
 Web Hosting for One year – 5GB 216,000 436,000
Stage 4 – Handover and Training 60,000 60,000
 User training session and project
sign-off
Total 896,000

Website Maintenance
The school staff in-charge or web administrator will be given basic training necessary
for the school to keep updating the website by themselves. However, where need
arises, Center4WebPresence will provide the most flexible maintenance solution,
based on monthly needs and requirements.
Per Incident Basis Only: 40,000 per Incident

Pricing
Notes  This proposal does not include sales taxes, other applicable taxes, software
product upgrades, and travel expenses. All amounts quoted in Ugandan
Shillings.
 All prices included in this proposal are confidential and should not be disclosed to
other parties without the expressed written permission of Center4WebPresence.
 Any other extra costs will be met by the Client and billed accordingly.

Acceptance of Proposal
Signing the Services Agreement on the next page indicates acceptance of this
proposal.
Section 8 – Services Agreement

The undersigned on behalf of the School authorizes Center4WebPresence to

commence work as outlined in the project described in this document.

The client agrees to pay a commitment deposit in the amount of 50% of the proposal
price. The remaining 50% shall be paid at the commencement of stage 5 of the
Proposed Timeline/Schedule.

Alternatively, the client can choose to pay at once in one installment, or in several
installments at the beginning of each phase.

Dated this day of , 2018

for the School for Center4WebPresence