PPM

Final

HASSAN AHMAD
Fa17-epe-079
COMSATS University Islamabad
Abbottabad Campus
Department of Management Sciences
Terminal Examination – Spring, 2021

Class: EEE-8B Date: July 07, 2021

Subject: Project Planning & Management Instructor: Humaira Khitab
Total Time Allowed: 2.5 hours Max Marks: 30 Name: Hassan Ahmad
Registration #_fa17-epe-079

SECTION-B

Q 1: Take any hypothetical project of your own choice and make a Risk Breakdown Structure (RBS) for it---
highlighting all relevant and key points discussed in class.
Ans 1:
 Q 2: Do a SWOT analysis of COMSATS University Islamabad, Abbottabad Campus.
SSTRENGTHS WWEAKNESSES OOPPORTUNITIES TTHREATS

Learned Members (PHD Profiles

with all related skills Availability
of all resources Providing
guidance in friendly
environment Floating latest
state-of-the-art OBE and CQI
system files as soon as available
to concerned students System
design closed loop feedback
structure
Online communication
with skill members and
students Lack regular
session for skill
enhancement Limited
resources of halls at
sudden event times
Capabilities for providing
skill lectures nation wide
Limited skills committees’
availability in regional
universities Emerging Changing regulating policy
need for OBE and CQI making bodies Negative
system infrastructure impression communication
Google page of the skill from students Varying
Committee is available students’ attitude towards SDC

Ans 2:

Q 3: As a Project Manager, what kind of team do you want for your project? Explain with logical reasons.
Ans 3:

The most important requirement for a successful project is the team chosen to carry it out. The set of skills
brought by each member should add some extra value to the team.

There are usually two things that are to be matched before selecting an individual to be a part of your project
team. Firstly, what skills are required to fill a position in the project team? And secondly, what skills and experience
can the extra member offer?

Every project has their own requirements and roles are chosen accordingly depending on one’s ranks, experience,
skill, knowledge etc. This is the biggest role of task management; that is to group effective individuals together.
Steps involved in choosing the right mix of individuals to create an efficient team are:

 Identify the objectives that are to be accomplished: Knowing the objectives one can decide on the type of
demographics you can choose from. Task parameters decide the type of skills and capabilities required to
accomplish the project successfully
 Select team members: From a pool of eligible team members, one needs to shortlist those who have the
needed task and team-specific competencies. To build an effective team, you must focus on both skills
that a team member needs to possess and the pool of skills the entire team needs to have.
 Optimize the performance of the team: Just building a team and delegating tasks to members is not
enough. One needs to calibrate the performance of the team members and keep reminding them that
they need to work as one team to achieve the goal that is pre-designed.

A Perfect Team Member

Available human resources impact the projects deliverability. The more knowledgeable and experienced the
members are, the higher the odds of success. So, what do project managers need to look for when choosing a
team?
  Team members should be disciplined and organized; this brings efficiency to the team
 They should be great communicators who will listen to and address the teams concerns effectively
 Team members should be objectively talented in their field, should have experience in the needed task
 Team members should be resourceful, that is they should have external and internal connections
 The team member should be proactive in nature, which is they should be able to take actions on their
own
 And finally, a team member should have a total and pure commitment towards the project and their role
in the team.

Q 4: Make a simple but proper budget plan for your project about construction of a 5 Marla house including cost
estimates for materials, resources etc.
Ans 4:

Item Quantity Rate (PKR) Cost (PKR)

Crush, sand, bricks, rori. 823500
Bricks Awal 50000 12 60000
Sand Ravi 3150 20/c.ft. 63000
Sand Chenab 700 35/c.ft 24500
Crush margalla 900 80/c.ft 72000
Crush Sargodha 600 65/c.ft 39000
Rori 25000
Cement, kassu, rebar 802625
Cement 525 645/bag 338625
Rebar 60 grade 3 ton/3000kg 138/kg 414000
Kassu 50000
labor 770250
Labor 1975 390/sq.ft 770250
Plumbing, electric, 165000
conduit
Plumbing 115000
Electric 50000
Grills, gate, chaughat 196000
Grills 220/sq,ft 66000
Gate 900/sq,ft 70000
Chaughat 60000
others 96500
Tank(tp) 12000
Total cost 2853875

Q 5: If you were given a chance to work as a Project Manager on any project run inside COMSATS, what would it be
and why? Justify with reasons.
Ans 5:
If I were a project manager, then the requirement of the working closely with procurement manager will exist. The
work with the procurement manager would include me giving an estimate of the needs and conducting the needs
analysis with him so that an MRP document and supplier evaluation and selection can be done to get the best
products available at the lowest price.

As a project manager, I would control the entire project supervision. This would include the creation of the teams,
helping them in delineating the work, rules and regulations design, project charter creation, work breakdown
structure and the cost and the timeline of the project which i will undertake.

Q 6: Explain Precedence Diagramming Method (PDM or AON) in your own words.

Ans 6:
Precedence Diagram Method (PDM) is a visual representation technique that depicts the activities involved in a
project. It is a method of constructing a project schedule network diagram that uses boxes/nodes to represent
activities and connects them with arrows that show the dependencies.

Purpose of Precedence Diagram Method (PDM)

The Program Evaluation and Review Technique (PERT) and Critical Path Method (CPM) techniques are essentially
limited to “finish-start” relationships (i.e., activity B cannot start until activity A is completed). PDM was developed
after the PERT/CPM techniques and its function is to permit a more accurate depiction of relationships among
various activities.

How is the Precedence Diagram Method (PDM) Depicted?

The Precedence Diagram is depicted by a chart with nodes and their relationships. An arrow connects two nodes to
represent an active relationship. It’s also called a nodal diagram or network diagram.

Precedence Diagram Method (PDM)

Precedence Diagram Method (PDM) Benefits

There is a lot of benefits that can be obtained by using the PDM. These are:

 Highlight’s relationships and dependencies among activities to ensure planning efficiency.

 Identifies possible missing activities.
 Helps identify critical activities to ensure better planning.
 Helps develop the overall project schedule.
 Good communication tool for project team members.
The Four Precedence Diagram Methods (PDM)

The PDM has four ways for developing the diagram. These methods are:

 Finish-Start: In this dependency, an activity cannot start before a previous activity has ended.
This is the most commonly used dependency.
 Start-Start: In this dependency, there is a defined relationship between the start of activities.
 Finish-Finish: In this dependency, there is a defined relationship between the end dates of
activities.
 Start-Finish: In this dependency, there is a defined relationship between the start of one activity
and the end date of a successor activity. This dependency is rarely used.
 Precedence Diagram Method Dependencies

Steps to Developing a Precedence Diagram

 Step 1: Break your Work Breakdown Structure (WBS) into activity levels.

 Step 2: List all activities and their sequences in a table.
 Step 3: Add relationships and dependencies to each activity in the table.
 Step 4: Draw the diagram.
Precedence Diagram Method (PDM) Dependency Levels

 Mandatory Dependency: known as hard logic is an integral part of the work. Example: Activity A
must be completed before activity B can start.
 Discretionary Dependency: preferential or soft logic. Example: Dependency is controlled by the
project team and can be changed.
 External Dependency: Comes from outside of the project. Example: Laws and Regulations or
waiting for government funding to begin the project.
 Internal Dependency: involves a precedence relationship between project activities. Example:
Cannot start until the previous internal project is completed.
How a Precedence Diagram Method (PDM) Helps Program Managers

Network scheduling techniques provide Program Managers with a powerful tool for scheduling and controlling
their programs/projects. In general, they permit the graphic portrayal of project activities and relationships among
the activities. This provides the basis for determining the project’s critical path, predicting shortages, and
identifying possible reallocation of resources to solve problems.