Quezon City University: Bachelor of Science in Information Technology Department Enrollment System

QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology

Department
ENROLLMENT SYSTEM
A System Project
Presented to the Faculty of Bachelor of
Science in Information Technology
In Partial Fulfillment of the Requirement for
Benavente., Jhon Rex R.
Dela Cruz, John Dexter
Galado, Levy
Trinidad, Christian Paul
December 2019
SYSTEM ANALYSIS AND DESIGN

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CHAPTER 1
Introduction
In our modern world doing impossible things is now become possible.
With the help of technology, our lives become more convenient and doing things
can be done so fast. Most of the people now is using technology for the fastest
and easiest way of living. Computers seems to have played an important role in
today’s generation. It is very much important nowadays especially to those busy
persons working in a company or in the office. Also it is very helpful to the
students for their assignments, projects and more. To relate all of these to our
study, the proponents wants to help a school to have and to improve their
process of enrollment. Simply by proposing a Computerized Enrollment System
that is more effective and much better than using the old system. Enrollment
system is one of the most important and evident, not only in a university, but also
in lower levels of education. An accurate and efficient enrollment records helps to
ensure a good impression of the institution on possible enrollees encouraging
them to matriculate in the institution. The purpose of an enrollment process is to
provide a means for staffs and the faculty to write down data that are essential to
enrollment. As the enrollees increase every year, the enrollment procedures
become harder and harder to deal. The amount of information that needs to be jot
down also increases. This only serves to slower process and confusion among
the staffs and faculty.

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Background of the Study
Metro Manila College (MMC), formerly known as Novaliches Academy, is a
private educational institution founded by Dr. Mamerto Serrano Miranda & her
wife Dr. Ligaya Medina Miranda in 1947. MMC offers a comprehensive K-12
basic education program as well as higher education programs in the fields
of education, criminology and commerce. Its senior high school (SHS) program,
on the other hand, has three available tracks---Academic, Technical-Vocational-
Livelihood (TVL) and Sports. Other offerings include Technical Education and
Skills Development Authority (TESDA) training in housekeeping and front
office services and Licensure Exam for Teachers (LET) review classes.
Since its establishment, MMC has been committed to providing quality, holistic
education and training for aspiring educators The school has already produced
passers in the Board Licensure Examination for Professional Teachers
(BLEPT). Housed inside the campus is the historic Katipunan tree. The area
where the said duhat tree stands is believed to be the site where the
Katipuneros would meet and be treated for their wounds. Metro Manila College
is also the home of the non-profit organization Gawad Metronian Educational
Foundation, Inc. (GMEFI) which was established by the Miranda siblings in
honor of the school’s founders. GMEFI mainly provides educational assistance
to deserving students. MMC is recognized by the Department of Education
(DepEd) and it is also a member of the Philippine Association of Colleges and
Universities (PACU). Novaliches Academy began its operation in the building of
General and Mrs. Guillermo B. Francisco with only fourteen (14) high school
students enrolled during SY 1947-1948. On December 3, 1949, the
incorporation papers were signed. These were filed with Securities and
Exchange Commission (SEC) on January 17, 1950 with Registration No. 4859.
The original members of the Board of Directors were Mamerto S. Miranda,

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Judge Manases G. Reyes, Jose B. Onate, Antonio de las Alas, Jr. and Ligaya
M. Miranda. The school acquired Government Recognition No. 392 for the
Academic Secondary Course in 1950. The first batch of graduates consisted of
five (5) students. In 1951, the school was able to construct its own building in
the heart of Novaliches to provide better facilities to its growing student
population. Vocational courses, namely: Typewriting, Stenography,
Dressmaking, Hair Culture and Beauty Culture were added on July 19, 1965,
Recognition No. 8, s. 1965 was granted to the school by then Secretary of
Education.
On July 30, 1977 the name of the school was changed from Novaliches
Academy to Metro Manila College. It was in the same year that the Elementary
Department and College Department were established, thereby making MMC
the pioneer school to offer college degree courses in Novaliches. From then on,
different collegiate courses were granted Government Recognition, namely:
Bachelor of Science in Business Administration (BSBA) with Government
Recognition No. C-006, s. 1980 (formerly Bachelor of Science in Commerce)
(BSC), Bachelor of Science in Criminology (BSCrim) with Government
Recognition No. C-005, s. 1980, Bachelor in Elementary Education (BEED) with
Government Recognition No. 078 s. 1985, and Bachelor in Secondary
Education (BSED) with Government Recognition No. C-007 s. 1980.
During this time, the Board allocated 3.5 hectares in Novaliches as the future
site of Metro Manila University, popularly referred to as the “University Site”,
three (3) hectares of which have been fully developed and additional twenty
three (23) hectares in Norzagaray, Bulacan was allocated for future expansion.
Thus, on March 4, 1979, the unveiling of the marker and the laying of the
cornerstone for the future university was held at the University Site in Barangay
Kaligayahan, Novaliches, Quezon City. Buildings were then constructed one
after the other. The structures were complemented by the vast and thick foliage

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of trees that were lined up in an oval-shaped botanical garden. Inside its
compound, a centennial old “Katipunan Tree” is found. Led by the Philippine
Historical Institute (PHI), now, National Historical Commission of the Philippines
(NHCP), it was marked as a historical site in 1980.
In the expansion site allotted at Norzagaray, Bulacan, Dr. Mamerto S. Miranda
opened an elementary and high school in 1993, especially intended to provide
free education to Indigenous Peoples (IPs) specifically the Dumagats in the
area. Due to the untimely demise of the Founder-President, the Board decided
to close the school effective SY 1996-97. However on December 16, 2014 the
current MMC Board members created a Foundation in his honor known as
Gawad Metronian Educational Foundation, Inc., making the IPs as one of its
beneficiaries.
Under General Order No. 114, dated October 18, 1979, the Metro Manila
College was granted authority by the Ministry of National Defense as a Unit of
Metropolitan Citizen Military Training Command effective 1 October 1979
pursuant to General Order No. 633, General Headquarters Armed Forces of the
Philippines dated 19 September 1979. MMC is now the center for Citizens
Military Training of several schools in the nearby communities. In 1981, the
Graduate Studies Department was opened, offering the following courses:
Master of Arts in Education (MAED) Major in Administration and Supervision
with Government Recognition No. 047 s
1984; Master of Arts in Teaching (MAT) with majors in English and Mathematics
with Government Recognition No. 062, s.1986; and Master of Science in
Criminology with Government Recognition No. 040 s. 1986 (MS Criminology).
Encouraged by the increasing acceptance of the institution and its educational
programs by the community, and in line with the government’s program of
elevating the college to a full-fledged University, the Board of Directors decided
to offer Doctor’s degree program. Thus, in 1995, the Commission on Higher

Department
Education (CHED) granted Government Recognition No. C-025, s. 1995 to the
Graduate Studies leading to the Degree of Doctor of Philosophy in
Developmental Education (Ph.D.-Dev. Ed). In the same year, the Founder and
First President of the institution passed away on August 13, 1995. The
Presidency was turned over to his wife Dr. Ligaya M. Miranda then concurrent
Dean of the Graduate Studies.
January 17, 2000 marked the end of the fifty-year life span of the Corporation.
The Board applied for an extension of another fifty (50) years from the Securities
and Exchange Commission. New set of officers were elected by the Board.
On June 6, 2005, with the relinquishment of the position of Dr. Ligaya M.
Miranda as President to Dr. Erlinda M. Dalag as 3rd President of Metro Manila
College, she and the rest of the Board of Directors were determined to work on
accrediting the programs of the school. Thus, on February 11, 2008, MMC
applied for accreditation of its BSBA, BEED, BSEd undergraduate programs as
well as the Graduate Studies programs in MAEd, MBA, and Ph.D. under the
Association of Christian Schools, Colleges and Universities -Accrediting
Association, Inc. (ACSCU-AAI). The pre-survey were conducted on February
16-22, 2009 and was granted candidate status on April 2009-April 2011. The
re-survey visit was conducted on February 21-27, 2011 for the degrees
previously mentioned as well as the pre-survey visit for the degree of Bachelor
of Science in Criminology. On May 11, 2011, MMC was granted Level I Status
for the 5 programs and Candidate Status for the Criminology program. Plaques
and certificates were awarded during the annual ACSCU-AAI Convention held
at Manila Grand Opera Hotel on May 11-13, 2011.
Technical Education and Skills Development Authority (TESDA-NCR) granted
the following training programs to MMC on November 3, 2009:

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- Bookkeeping (NC II)
- Housekeeping (NCII)
- Food and Beverage Services (NC II)
- Bartending (NCII)
- Front Office Services (NCII)
- Household Services (NCII)
On May 18, 2015, Department of Education (NCR) issued Government Permit
(NCR) No. SHS-0131 s. 2015 as pursuant to the provision of R.A. 9155
(Governance of Basic Education Act) and R.A. 10533 (Enhanced Basic
Education Act of 2013), granting MMC the authority to operate the Senior High
School Program effective School Year 2016-2017 with the following
Tracks/Strands.
TRACK - Tech Voc
STRAND - Home Economics (Bartending, Food and Beverage Service, Front
Office Service, Housekeeping and Household Services)
TRACK - Academic
STRAND - Accountancy, Business and Management (ABM)
- Science, Technology, Engineering and Mathematics (STEM)
- Humanities and Social Science (HUMSS) and
- General Academic (GAS)
Because of the untiring support, loyalty and dedication of its faculty and
personnel, MMC gained prestige by producing licensed teachers and
criminologists, business leaders in the industry, committed police officers, and
well-known educators.
 With the vision of becoming a University, the MMC Board of Directors and
Officers of the Administration under the leadership of Dr. Eleanor M.
Agapito, 4th President of MMC, Metro Manila College has been awarded

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Level II Accredited Status from the Association of Christian Schools
Colleges and Universities Accrediting Agency, Inc, (ACSCU-AAI)
certified by the Federation of Accrediting Agencies of the Philippines
(FAAP) on May 22, 2014 for the following four (4) programs with Three-
Year Re-Accreditation Status: Master in Business Administration
(MBA)
 Master of Arts in Education (MAEd)
 Doctor of Philosophy Major in Developmental Education (Ph.D.) and
 Bachelor of Science in Criminology (BSCrim) on May 19, 2016
 While another three (3) programs were given by the same accrediting
agency Level II five (5) year re-accreditation status:
 Bachelor of Science in Business Administration (BSBA)
 Bachelor of Elementary Education (BEEd)
 Bachelor of Secondary Education (BSEd)
Metro Manila College in its 72 years of public service shall pursue the Founder’s
advocacy of serving the youth of the community with its ultimate goal of
upgrading, and continuously providing quality academic standard in line with its
motto, “OUR MISSION, YOUR FUTURE”.

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Statement of the Problem
This is the following problem that Metro Manila College Enrollment encountered.
1. How to make the existing system more efficient?
2. How to make the enrollment easier and faster transaction?
3. How to provide a user friendly environment where user can be serviced
better?
4. How the system will comply with the enrollment rules set out by the school
The registration, adding subjects, grades system and its process its self?
5. How the system is designed only for the library center of general public
Statement of the Objectives
The Metro Manila College is currently doesn't have any enrollment
system, they doing manually by filling out papers and they provide form for their
students. The proponent is proposing an Enrollment System. The System can
provide a systematic registration, checking of subject and schedule, grading
system, and payment process. This system will provide an easier way to register
and choose what course that they will take for College and it will also provide a
system for them to see their subject, schedule and the payment process.
The system will also provide an access for their student record likes grades
and requirement that they lack.

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General
The main purpose of this project is to give access to and manages the
enrollment process. This system will also provide electronic means of storage
and help librarians keep track of library information and to store properly the
records of the students. To build a system that can receive input and generate
automatically output in easy way and short time. A well-chosen system will
increase your enrollment efficiency, save valuable administration time, lead to a
better enrollment experience for students.
Specific Objectives
1. To create an online registration for enrollees of Metro Manila College
 For easy registration and convenient for their time.
2. To develop an accurate and easier way of registration for students
of Metro Manila College.
 To be more detail and to lessen difficultness of registration and avoid
any error or problems.
3. To generate reports needed for enrollment.
 The system will provide a report or any information that you need to
comply and to follow the you need to do.
4. To provide a user friendly enrollment website in managing enrollment
of old students, new student and transferees.
 It will help them to manage their data or requirements and easily
enroll and also to check their status.

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5. To create a module for back-up and restoring data.
 This will help in case of unwanted deletion or corruption data it will
help to retrieve all data has been insert to the system.
6. To improve the enrollment procedures that will decrease working time.
Also to speed & monitoring of student records and transaction that will
help the registrar to update records immediately and for the easy retrieval
of the student records.
 It will help to improve their service to their student and give them an
easy access to their record or data.
7. To manage and maintain the students record for future retrieval and
reference and to monitor the security of the system and confidentiality of
the student’s records.

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Scope
The proposed enrollment system was computerized and possible for its
online application; it covered the major processes in the enrollment system of
Metro Manila College Students Information, Billing of fees, Account vouchers,
report generations, student information forms, assessment slip, student list, and
other forms and reports essential to the systems. It also includes the processing
of student’s personal records and the mode of payment that the student would
choose.
1. The system will have a database that contains the student’s personal data
and other information needed for enrollment.
2. Log in name and password is provided as security of the system so that
only the authorized personnel can access the system.
3. Administrators have total access to the system, confirming the students
who are currently registering and/or enrolling, generating records,
sectioning the students in every year level.
4. The system will provide reports such as list of students, payment and
others. Automation of the computation of tuition fee, discount and
balances.
5. The system gives further information about the enrollment process as to
know how many students are enrolled in every year level.

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Delimitations
The computerized system was not connected by a means to the current
web page that the school is using. The Computerized Enrollment System would
only be used for enrollment purposes only. The Computerized Enrollment
System is intended for the school only. The system not covers all the data for
the alumni student of the school, it will store only the data that the management
world enter in the implementing year. This only for authorized personnel.
1. This study does not display faculty information, class schedule of students
and it is not applicable for online. Only authorized personnel can access
the system.
2. For unregistered students, The new students or transferees have a limited
access over the online enrolment system, they could only view the
following: courses offered available schedule, subject, and slots;
projected amount of the tuition fee.
3. When students logs in his/her account, there would be tabs or menus that
would contain options that the student might want to do in the system.

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Software Features
File Maintenance
 Students -This module enables the user to add, edit, delete and save
students.
 Teachers-This module enables the user to add, edit, delete and save
teachers.
 Subject-This module enables the user to add, edit, delete and save
subject.
 Rooms-This module enables the user to add, edit, delete and save rooms
 Tracks-This module enables the user to add, edit, delete and save tracks.
Transaction
 Registration for Freshman-allows the user to register freshman by filling
up the form and checking the necessary requirements.
 Registration for Transferee-allows the user to register transferee by filling
up the form and checking the necessary requirements.
 Registration for Returning-allows the user to register returning students
by filling the form and checking the necessary requirement.
 Student Sectioning-allows the user to;
 Class Scheduling
 Junior High School
 Senior High School
 College
 Students Grades
 Grades Entry by Teacher
 Grades Entry by Individual
 Grades Entry by Section

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 Student
 Students List
 Students Status
 Students Ranks
 Students Grades
 Grades Entry by Individual
 Grades Entry by Section
Reports
 School Population
 Audit Trails
 Graduate List
 User logs
Database
 Back-up
 Restore
 Data Archives
Registration
This feature is to be able to apply your data in one place also lessen your
time and effort. The staff will just to check the database for those records that
received one of the students who had applied on this system. Provides
information so much easier than ever before, you need follow the instruction and
you should don’t panic, make sure you the details should correct and precise.

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Grading System
This feature is not difficult at all because it is easy to see and comply of grades
with regarding any problems or errors. Within the grading system it simplifies the
output and changing of grades strictly prohibited.
Security
Point to which a computer system is protecting data corruption, destruction,
interception, loss, or unauthorized access. Software Development is the
development of a software product in a planned and structured process.
Research System Enhancement
This will help for enhancing of the researcher’s knowledge and skills in software
development and to be aware of the needs in the problems of the community. In
this system has the capacity to provide complete records of the student during
the school years spent by the student in the school. It will also provide a much
easier process on retrieving all the records.

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CHAPTER 2
REVIEW OF RELATED STUDIES AND LITERATURE
Local Studies
Based on the researcher, a web-based enrollment system for Veritas Parochial
School (VPS) in Web Based enrollment system, Manila was developed to help
its students enroll in a more efficient way without the hassles of waiting long
hours in filling out forms, which sometimes become redundant, or to stand in line
and pay at the cashier. It is with the Web-based Enrollment System for VPS that
this new style of enrollment may be achieved. This new type of system offers its
students new options for enrolling at VPS. By logging on to VPS website, one
can register and enroll subjects for a school year. With these, all the students
are required to fill out certain forms that do not take more than a few minutes to
accomplish. The system stores its records in the school database for future
references. Confirmation of the transaction made by the students need to be
verified, the payment of tuition fees must be made in the schools registrar. The
students may also browse the web site of VPS and he can check his current
account. He can also refer to the list of the school current tuition fee rates
(Pascual & Riceo, 2008) .
According to Lopez (2005), a registration system helps and provides efficient
and reliable services to the students, enrollment personnel and administration.
Moreover, this system improved the process of enrollment in terms of searching,
retrieving and subject schedules.
While in a study conducted by Cayabyab (2007), many problems and difficulties
were identified in the existing system of Dagupan City National High School
(DCNHS). These major concerns are affecting the efficient enrollment system of
students. Security of the students records were found to be at high risk. The
current system may fail to protect some important documents. It has also
untimely and inefficient report generation. A computerized system for DCNHS

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shall result to a significant increase in the number of enrollees Network-Based
Enrollment system Conde (2007) in his study entitled “Network-bases
Enrollment System of Paete National High School cited that the manual process
of enrollment and manual handling of information and reports of the students is
very laborious one. The proponents developed a network based system
enrollment system to the said school to solve the huge amount of task.
Garcia (2002) created the “LSPC Enrollment System”, the study can be a great
help to persons concerned during the enrollment period, the registrar, instructor
of the students as they retrieval necessary information when needed and lessen
the burden manually browsing over enrollment slip for record purposes
Saayo et.al (2008) developed the system “Network based automated Enrollment
and grading system for Morong National High School. Due to increasing
population of the institution, and the school currently implementing the manual
system, every student spends a lot of time during enrollment period, such as
paying their tuition fees and processing the school requirements.
Valina et.al (2009), in this work entitled “Network-based student Permanent
Record keeping and Enrollment System of Balian National High School”. This
System was made to lessen the time and effort exerted by both student and
school employees. It is also made to give accurate reports and keep records of
every students every students and for easy and fast way of enrollment.
Soria (2006), constructed a system entitled “Network-based Computerized
inventory System for the supply office o the LSPC main campus. With the
advancement of technology, devices and machines were improve , developed
and inverted to cope up with the need of new world. There are different systems
designed for reliable, efficient and very useful to the user.
Cabang et al(2003) developed the ‘computerized Students Record Monitoring
System of Siniloan National High School”, Computerized Student data will be

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exceedingly helped to the user through continuous management of the School.
It could help the registrar for a less effort services in the institutions especially in
updating, printing and deleting student’s record.
Velasco (2002) Study entitled “Maulawin National High School Student
Information System” .cited that maintaining students, records manually is a very
difficult task and time consuming. In that case, computerization system that can
help and handle 17 this data needed to speed up the process of student’s record
keeping and to promote and reliability.
Cura et al. (2004), Designed system entitled “computerized inventory system of
office of the supply in LSPU” is capable of handling voluminous data about the
flow of item insurance and reply to the flow of items’ issuance and return in
supply office Torres et al. (2002), conducted a study that resolves around the
importance computerization of student information. This study was conducted
with the hope that it would help minimize time and effort in processing student’s
information in Maulawin National High School. The basic feature of this study is
after the storage and access of retrieving and updating the data.
Alcaira (1999), stated that the using of computer are continue to grow, the need
for a more timely information and data processing comes on demand keeping
the record of any manual operations need the application, because handling it
manually will only be conflicting. Aravia et al. (2002), show the growing
importance of computers in the society. The significance of the study revolves
the automation of student permanent record keeping. Garnace (1999),
developed application software for the computerized information system of a
commercial piggery using the concept of the database and implemented it in
database.
Automation Enrollment System Gumitao (2001), system is designed to provide
reports of the list of enrollment per school year, periodical grade of students, and

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list of new, old and transferees Revalla (2005) created an Automation
Enrollment System for the computer Science Department of the Laguna College
business and Arts. The study was conceived because of the need to update the
current registration system of LCBA, which is done manually. Her study, was
based on the special problem of Mr. Bonifacio E. Bacani, Jr. about “Student
Record information System”.
Kampitan (2000) developed an Enrollment System of Liceo De Victoria that is
designed to keep the students records. This is used to provide an effective and
faster of providing information of the student and also the accounting purposes’
Liceo De Victoria Enrollment was developed and implement using relational
database and designed in clipper 5.3.
Earlier, Encila (1999) Introduced the Enrollment System for the computer
Science Department of LCBA and traders, designed of enrollment System is
advantageous to the school because it speed up the process and with only a
minimum amount of power and resources. Cacao (2002), designed the “Morning
Star Montessori School incorporated form 137implemented in Fox Base.
Solomon (2002), developed Enrollment and Record keeping System, to know
how to read sign the data that is used to be kept the record files of students and
also that, it could be mange more efficiently in computer with his project.
Quiver (2001), developed a program using database III which capable of
retrieving, access in manipulating of data in easy way. A computerized system
to minimized the lost of record and burden of work was designed by Pajarillo in
2002.
Monsalve and Ilagan (2005), developed a program and designed using
Microsoft Visual Basic 6.0 and Microsoft access. The system is capable of
receiving access, searching items, providing adequate information and data
gathering.

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IPizzara and Veridiano (2001), this system was done using Microsoft Visual
Basic 6.0. This conducted system goes along the trend of computerization to be
in the field of competitiveness and survive to the complicated works. Relayo
(1999) this study will assist the researcher regarding to the use of database and
Visual Basic. This system have been designed in order to speed up the access
and retrieval information and to lessen manual effort involve in the library routine
of transaction.
Magalang (2003), he proposed this to developed software that will help the
management of the school “lyceum’ in giving good service to its student in
speeding of the process involve in monitoring account acquired during the
enrollment & other payment transaction.
Lazaro (2004), this study entitled “Liceo de Los Banos record monitoring
system” password was created for the protection and was designed to be user-
friendly by only authorized persons and to ensure security of data basic
information.
Lumbers (2002), stated in her study entitled “a systematic enrollment process
using database system in Saint John academy. Calamba, Laguna” that the
application of database system to the enrollment process will greatly increase its
efficiency; automation of enrollment process will upgrade the quality of the
services provided for the qualified enrollees. Online enrollment system An
Online Registration System was proposed to replace the manual enrollment
system of Cavite Maritime Institute in order to advance an organized flow of
transaction and an ease of work concerned on how the manual enrollment
performs throughout the institution’s operations. The numerous transactions that
the manual system covers, such as updating and adding student records,
generating the advising and assessment slips, and the like considering the
manual operating system to be inefficient for the need of the institution. Since
the study involves proper record handling, tracing the constraints and evaluation

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of the manual system is essential (Bacala and Reano, 2009). In educational
institutions like Harvent School in Dagupan City, Composed of elementary and
high school level. The school puts premium to its registration. The enrollment
process is the initial stage in gathering bonafide fide and accurate student
information necessary to establish student permanent records. A registration
and billing system is needed by the institution to address the stated situation.
The study has been made to help Harvent School gather fast and deliver
accurate information (Calabozo & Fernandez, 2006) Online enrollment system is
utilized today by many universities to facilitate the enrollment of their students
into classes every semester (Gaton, 2012). The system allows students to
choose courses they want to take with the available class schedules. This allows
students to make up their time schedules for different class courses without time
schedule conflicts. After the allotted enrollment period, the system runs and
assigns slots to students. With the Online Registration System, students could
log in, check their schedule, and set desired changes and pay online without
having to stand in a line and rushing to meet deadlines to accomplish all the
transactions required for enrollment (Ella, 2012). The Online Registration
System is a method designed to perform the process involved in registration,
advising, assessments, and payments of students as well as scheduling of
classes in any educational institution. According to Aquino (2005), importance of
computer application is increasing day by day. In the latest decades of the
millennium winning organizations are those which are willing to integrate
business strategy and information technology in plying their respective trades.
The use of information technology results for them to be able to develop
products fast and make decisions fast, ability to have fluid organization
structures, able to cope with the demanding work force and external
environment by the rapid development of innovative approaches, and lastly,
using information system confirms the company’s vision and mission. Schools

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use information systems in the way of implementing an enrollment system. This
results for them to attract enrollees and earn an income. Enrollees are attracted
because the use of the said system makes the transactions faster and easier.
Alcuaz (1988) stated that the use of computer can give competitive advantage
and improve profitability. Computer helps to increase the productivity of people.
This is true whether they are working alone or working with others within a
formal organization such as business corporations. As said by Adrian(2011),
“Lack of enrollment system in schools can lead to chaos and troubles.” Students
will be confused on what they should do to be able to enroll that is why such
systems is extremely useful in the way that it gives an ease on working on
enrollment processes. Enrollment is very useful in retrieving vital information of
the students. Without it can lead difficulty both for the administration of school
and student in enrollment processes Many countries today, especially the
developing nations are challenged by the rapid technological changes. This has
radically changed the living and working styles of the entire society. This
transformation has been driven partly by rapid technological innovation. While in
the 20th century, people saw the rise of the industrial revolution with steam-
powered machines intensifying and expanding human productive power, the
21st century was characterized by the birth of machine-powered flight and the
emergence of broadcasting and computer technologies that extend the reach of
human creativity even more and made new ways possible by which humans
could live and work together (Tinio, 2002). The transformation of manual
enrollment transaction to automate and now into a web-based automation is one
example of what was driven partly by the rapid technological innovation. Any
ways just to make work easier and faster like enrollment transactions is possible
with the emergence of computer technologies. Technology innovation had
influenced man’s work from data processing, business transaction, research,
planning, monitoring and even in medical operation on human anatomy are now

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entrusted to computer technology. Web applications are popular due to ubiquity
of its applications. The ability to update and maintain web applications without
distributing and installing software on potentially thousands of client computers
are key reasons for its popularity. A significant advantage of building web
applications to support a standard browser feature is the ability to perform as
specified, regardless of the operating system installed on a given client (Bacala
&Reanno, 2009). Web-based enrollment system A web-based enrollment
system has features that meet most of academic institutions system’s needs and
requirements. This includes standardized modules for student registration,
enrollment, grade management, and other modules that are deemed necessary
to operate a school. Based on the researcher, a web-based enrollment system
for Veritas Parochial School (VPS) in Web Based enrollment system, Manila
was developed to help its students enroll in a more efficient way without the
hassles of waiting long hours in filling out forms, which sometimes become
redundant, or to stand in line and pay at the cashier. It is with the Web-based
Enrollment System for VPS that this new style of enrollment may be achieved.
This new type of system offers its students new options for enrolling at VPS. By
logging on to VPS website, one can register and enroll subjects for a school
year. With these, all the students are required to fill out certain forms that do not
take more than a few minutes to accomplish. The system stores its records in
the school database for future references. Confirmation of the transaction made
by the students need to be verified, the payment of tuition fees must be made in
the schools registrar.
Foreign Studies

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According to Jennifer Rowley (2005), information systems are a tool to support
information management. Information systems are increasingly being used in
organizations with the objective of providing competitive advantage. The
information systems used by organizations can be grouped into different types
such as transaction processing system, management information system,
decision support system, executive information system, expert systems and
office information system. Information Technology has heralded the advent of
the information society. The information society may be a “virtual society”. The
concepts of the electronic classroom, the electronic office and electronic library
have been explored. Information system poses a number of issues on society in
general, including: changing employment patterns, archiving, and bibliographic
control, security and data protection, intellectual property, marketplace issues
and access. An registration system is basically included in one of the
classification of information system that is stated by the author, thus it serves as
a tool to support information management with regards to the student data,
enrollment fees information and other with a connection to the enrollment
process. Every school gain competitive advantage of having this system for they
will have the capacity on handling important information at ease and with
security. The iterative implementation approach is a theory that eliminates
problems of using a waterfall study. This is invented to avoid a linear and
sequential development of study. The overall functionality of the system is
broken down into feature sets. These features sets often based upon use cases
from the analysis stage, containing group of individual features that are related,
typically by a functional area (Stephen McHenry, 2010) Adopting the theory of
Stephen McHenry which is known as the iterative implementation covers the
breakdown of overall functionality of the system to a what he called feature set
and those feature sets represents different process involve in an enrollment
system. It helps locate what feature an enrollment system will have since that

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this kind of systems does many activities and processes. As said by Dunn and
Scott (2005), science and technology is the root of emerging innovations in this
world. For many years now, a person in this field of expertise does not stop to
reshape the landscape of today’s business world. Enrollment system has made
huge impact into the school arena. It is a system that is built on innovative
program strategies. It is a system that will help both the enrollment personnel-in-
charge and the students to easily process the enrollment at a lesser time.
Distinct from traditional enrollment, LAN enrollment system process large
assortment of student records and provides efficient and consistent information
services. As stated by Holmes (2006), “The Internet is neither an extraordinary
communication tool nor revolutionary. It simply represents the current stage in
the development of human capabilities through written language, which itself
derived from the spoken form.” That statement only shows that advancement in
modern technology is at their highest peak. Nowadays, Web-based applications
are widely used due to their ubiquity. Web-based enrollment system is currently
emerging on markets for they are offering transaction convenience and service
efficiency through the use of Internet. This system becomes a powerful tool in
dealing with information management regarding enrollment transactions.
According to Forman (2007), continuing innovation in technologies can lead to
organizational changes that range from improvement of day to day operation
and for easy access it provides for the end users. Many schools today have
adapted this innovation in offering of their services which is parallel with the
concept of Tinn (2001), stated that the computerization responded to the call the
office or any workplace to help their daily operation. Malolos et.al (2002) stated
that the study of automation is important in the sense time it minimizes the time
and effort normally exerted in manual process. While Janes (2001) stated that
computers are extremely reliable device and very powerful calculators with
some great accessories applications like word processing problem for all of

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business activities, regardless of size, computers have three advantages over
other type of office equipment that process information because computer are
faster, more accurate more economical. Reyes (2005) task would be time
consuming to accomplish manually and more practical with the aid of computers
field in cabinet. According to Flores (2002), the automation is described simply
as the substitution of machine control of human. Dioso (2001) stated that
computer assist careful intelligent planning, organizing, actuating and controlling
This maybe observed from the past that they monitor production activities, solve
scientific problem and help arrive in tentative answer to a multitude of involved
conditions. Ralph M. Stair (1999) emphasized that the development of
technology through the years have enabled us to do more with less effort. From
the orientation of the light bulb to the industrial revolution and beyond, we have
continuously tried to in a more efficient means of doing tasks. Lewis (2002)
stated that the reason for using computers vary from person to person. Some of
the computers in business are to perform accuracy, to be as productivity, to
decrease bottle necks or hassles to alter cash flows or to simplify elevate your
status. Gold Chager et al (2003) said that computer as a device for processing
information knew computer plays a significant role in their lives, but few are
aware of just how pervasive role is. Mane (2000) mentioned that the creation of
the computer made the easier to accomplish task than by doing it manually, to
have the direct access on straightforward answer just monitoring record where
in the needs of computer make possible for everyone to get data in a particular
need. We can consider that the computer is necessary and it is a productive tool
for individual. Gurewich (1999) stated that the database system makes the work
faster for every institution. For the mere fact that instead of doing things
manually, with the use of computer technology everything is done faster.
Computer- Based Enrollment system Halili, M.C.N. (2004) that man’s actions
are just involuntary movements especially when time allow to plan his next

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action. These responses pass through the process of reasoning and analysis.
Huntchinson et.al (2001) stated that file is a collection of related records.
Examples are the entire student’s courses card for Anthropology 101 or the
transcript of all courses in the register’s office. Bryan (2006) emphasized the
information system is a set of people, procedures and resources that collects,
transforms and disseminates information in an organization to do’s ends rely on
many types of information system (IS). They might include simple manual
information system and informal system and also computer based information
system that uses hardware, software telecommunication and other forms of
information technology (IT). Sander (2002) computers are an intelligence
amplifier that can free human to use their time effectively. Because a computer
is a fast and accurate electronic symbol or data manipulating system that design
automatically accept and store input data process and procedure output results
under the direction of the stored program or instruction. Tows and (2005), stated
that database is instructed collection of data. The data may be about people,
product events in short, any type of information is to manage the collection of
data for reporting and making decision. Adamski (2007), give some advantages
of database processing first economy of scale getting more information from
some amount of data, sharing data balancing conflicting requirement,
enforcement of standard, controlled redundancy consisting integrity security
,flexibility and responsiveness ,increase programmers productivity, improve
program maintenance and data independence Perkins (1999) stated that
computer has an impressive impact upon business, governmental organization;
bank and all sorts of organization and on how they are operate and manage.
Alcaria (2004) explained that the use of computer are continue to grow, the need
for a more timely information and data processing comes on demand keeping
the records of any manual operations need the application of computer because
handling it manually will only be conflicting. Kroenke (2002) in the early 1970’s

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database processing was considered an esoteric subject of interest only to the
longest corporation with the largest computer. Information system-Database
System Concept Today, database processing is becoming an information
system standard. Silberschatz (2006) in his book “” the goal of database system
is to simplify and facilitate access to data.In relation to Ahitud et.al (2007)
mentioned that information system are more collection of hardware, software
and people. They should be constructed to fit the organization’s strategy and
structure so that it could easily be adapted to the information they needed.
Asumbra (2002) Access to information is the best way to. In line with technology
access to information within fingertips is the easier way to be equipped in the
future. While Hammer (2003), said that computer could eliminate the need for
copying and rearranging information, which was entered into system. They also
perform mathematical computation; in short computer can eliminate most of the
paper works. Microsoft Corporation (2002), explained that computer network are
collection of computer and intelligent peripheral equipment that are inter
connected by telephone lines, micro wave relays and other high-speed
communication links of the purpose of exchanging data and sharing equipment.
Cognos-based enrollment management system Southern California Community
College Long Beach City College has gone live with a Cognos-based enrollment
management system that was designed by Irvine, CA-based professional
services firm e2e Analytic. Prior to installing the new system, LBCC, which has
two main campuses and multiple satellites that support nine schools and 34
departments, handled its enrollment via manual spread sheets. With no
reporting, continuity, or standard practices, and with lengthy error corrections,
the school’s enrollment management budgeting and planning took up to three
months to compile, consolidate, and implement (Koft 2007) The study on
problems regarding on school such as the Long Beach City College is an aid for
the proponents to have the idea on formulating solutions on transferring manual

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enrollment transactions to an automated or computerized one. According to the
coordinator of Admission Support of Kerian Greenaway, the system known as
the Edith Cowan University Web Enrollment System (ECUWES) had replaced
the traditional hard copy system of enrollment. The system offers immediacy
and convenience of course enrollment via the internet. The said university in
Australia is currently enrolling more than 5,000 new students with easier
transactions cause of their online enrollment system. In the local setting,
academic institutions both the private and government schools are shifting from
manual to computerized system including student registration. This is
accomplished either on an intranet or internet-based environment. The desire to
overcome these problems and difficulties has led the acceptance of advanced
technology. It includes Local Area Network of computers, CD ROM and powerful
processor. These technologies led to the development of information databases
that provides simple and prompt retrieval of information through networking, In
Local Area Network Enrollment System (LANES), the problems on admission
and evaluation of academic records, subject reservation, assessment and
payment of fees and issuance of class cards are besieged. Likewise, searching
of records is effective due to its major key that is being used in retrieval of
records. A Local Area Network Enrollment System (LANES) is a broad system.
It is a combination of different function areas such as databases, searching,
retrieval, and update of student records, checking of students’ schedule,
computation of fees. (Dzubeck, Frank, 2003) Inspired by the advancement of
modern technology and the problems regarding enrollment transactions the
proponents have come up with an online enrollment system exclusively for
school with many enrollees. Several factors are considered in designing the
proposed system. First is the tedious task of filling out application forms and
inaccuracies of information provided by the students that cause delay on the
enrollment process. Other is that were problems on giving and announcing

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schedules of enrollees and cause for them to be late at their very first class. The
researchers gathered data necessary in the enrollment system for the success
of the study in providing benefit for the employees and students so they can
have access and have the ability to manage information directly and
conveniently. A software development and IT service firm implemented its
catalyst in Governor Andres Pascual College was integrated web platform to
provide content management, transaction processing, marketing, and interactive
community function to the two rice schools. Catalyst deliver on the Jones
school’s two primary criteria for selecting a web-based platform: simplifying
content management; and enabling user response to information such as event
RSVP and course registration. The content management tools lets the Jones
school staff edit, update or add to the volume of curriculum and event
information without calling for technical assistance. They simply cut and paste
document into the content management system audit for consistency and
publish to the web. The school’s diverse audiences, which include MBA’s
executive Mb As, executive education participants, and alumni, now receives
prompt notification of news and events, and can RSVP for event or register
online for Executive Education courses.
Comparison

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With the above mention studies, According to Lopez (2005), a registration
system helps and provides efficient and reliable services to the students,
enrollment personnel and administration. Moreover, this system improved the
process of enrollment in terms of searching, retrieving and subject schedules.
Valina et.al (2009), in this work entitled “Network-based student Permanent
Record keeping and Enrollment System of Balian National High School”. This
System was made to lessen the time and effort exerted by both student and
school employees. It is also made to give accurate reports and keep records of
every students every students and for easy and fast way of enrollment.
Automation Enrollment System Gumitao (2001), system is designed to provide
reports of the list of enrollment per school year, periodical grade of students, and
list of new, old and transferees Quiver (2001), developed a program using
database III which capable of retrieving, access in manipulating of data in easy
way. A computerized system to minimized the lost of record and burden of work
was designed by Pajarillo in 2002. Monsalve and Ilagan (2005), developed a
program and designed using Microsoft Visual Basic 6.0 and Microsoft access.
The system is capable of receiving access, searching items, providing adequate
information and data gathering. Lazaro (2004), this study entitled “Liceo de Los
Banos record monitoring system” password was created for the protection and
was designed to be user-friendly by only authorized persons and to ensure
security of data basic information.
METHODOLOGY

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The systems development life cycle (SDLC) is a conceptual model used
in project management that describes the stages involved in an information
system development project, from an initial feasibility study through
maintenance of the completed application.
Planning
Phase
Analysis
Phase
Design
Phase
Implementation
Phase
Maintenance
Phase
Waterfall Model: This model involves finishing the first phase completely before
commencing the next one. When each phase is completed successfully, it is
reviewed to see if the project is on track and whether it is feasible to continue.
Planning Phase

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Having an effective and efficient enrollment system is a plus to a school
whereas the faculty and staff would be benefit together with the students. In the
case of Metro Manila College, the school uses a manual system for the
enrollment so we decided to propose a computerized enrollment system. We
see MMC as a perfect school for this proposed system considering the bigger
population of the school and its location. With the help of the computerized
enrollment system it will improve the enrollment process of the school as well as
the faculty and staff. As we went to the said school, we check the system that
their using and think for the alternative solution for their enrollment problem.
Analysis Phase
Metro Manila College as a private school needs to improve their enrollment by
having a computerized enrollment system rather than using the old fashioned
way or the manual system. Since they are only using pen and paper for the
enrollment, it is very difficult for them to keep the pile of papers for the record of
their students. The enrollees might also encounter difficulties with their records.
So, Computers is very much important for this proposed system in order for the
school to have a better enrollment system.
Design Phase
This enrollment system that we proposed is perfect for the school. We ensure
that the design of the said system is suitable and easy to recognize. By putting
in a simple but detailed way of design, anyone in the school wouldn’t have a
very hard time in using the system. It will be also useful to the staff and every
detail in the design of the system is appropriate to location of the school. The
researcher used Microsoft Visual Studio in making the interface of the program.

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Implementation Phase
Before we implement a system, we would like to ensure that it is surely tested
and done well. The system should be construct in a very simple way that is good
enough to have and to reach the betterment that is seeking in a system. It
should be also credible for the users not to hesitate in using the system.
Maintenance Phase
Every system is like human, it gets tired, get logy and even give up when it is
over use that is why a good maintenance for a system is needed. The proposed
system has a weekly back-up and support. It should be also a man friendly
system that is the users will know how to use it.

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CHAPTER 3
DESCRIPTION OF THE EXISTING SYSTEM
In this chapter, it deals with the description of the existing system
of school that the proponents have researched. Their existing system will be
further explained in this chapter to know how their system works by using it
manually. The techniques and their method will elaborate every detail to
understand their way as well as developing their own manual of data and
procedures.
Description of the Manual Enrollment System
The proponents conducted a personal interview with our client. The
proponents talked to the staff of the school to gather data and information
regarding to the system that they are using so the team can propose that can
help with their enrollment system in an efficient manner. The school is only
using a manual enrollment system, which means the staff is in change of the
performance of each students, payments and records it very frequently. The
record of each students is based on how their work is done. It is also based on
its data of their records and number of students they record each day.

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CONTEXT DIAGRAM / DATA FLOW DIAGRAM

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CHAPTER 4
DESCRIPTION OF THE PROPOSED SYSTEM
An enrollment system combines all activities involved in the entire
enrollment process and integrates them into a system. This way, everything
happens in one place, both manual and computerized. The conversation
happened with the prospects, the pages they are visiting, their interests and
motivations, their personal details, the meetings scheduled with them to name a
few. The overall objective of an enrollment system is to help admission teams
ultimately enroll more students. One of the ripple effects of the stifling
competition for education institutes is the growing necessity for schools to
enhance their mechanisms for better serving applicant’s queries and objections.
This is where enrollment systems come into play, simplifying and accelerating
student enrollment. In the enrollment system, the school can trace what are the
standings of the students. It automatically computes for student transaction in
enrollment, calculates other charges, miscellaneous, expenses and even
penalties. A student’s account is entered into the system with corresponding due
dates- lack of enrollment system in a school can lead to chaos and troubles, the
students will be confused on what they should so and how they will do to be
able to enroll. It is extremely useful in the school in the way of making the
processes of enrolling much easy.

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CONTEXT DIAGRAM
Clearance for Payment
Official Receipt
REGISTRAR Student Information

STUDENT Payment
CASHIER
Assessment Form
Official Receipt
Assessment Form COMPUTERIZE

ENROLLMENT
Student Information FOR METRO Record of Payment
MANILA
COLLEGE
Student Registration Form Computation of tuition fee
Discount and balance
Confirmation of Reports
Report Generation
PRINCIPAL
DATA DICTIONARY

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ENTITY RELATIONSHIP PROGRAM
#login_role_i
#login_usernam
d e
#login_i
d #user_passwor
d
Login
#user_i #role_i
d d
user_nam
e
#role_name
user_
Signup HA Students
mobile
S
user_ema #role_desc
il
#per_id
user_addres
s
per_role_id
Records
per_module
per_name
Administrator
Mode of HA Subjects
Payments S

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PROGRAM FLOWCHART
Start
Input username Y
& password
Input
username
&
password
correct?
Display
Sign Main menu
welcome A
Up
administrator
Input new
username &
password
Management
database
End

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FORM SPECIFICATIONS
REPORT SPECIFICATIONS

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CHAPTER 5
COST OF BENEFITS ANALYSIS
SCREENSHOTS
PROGRAM LISTING

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USER MANUAL
GANTT CHART

Quezon City University: Bachelor of Science in Information Technology Department Enrollment System

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Quezon City University: Bachelor of Science in Information Technology Department Enrollment System

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QUEZON CITY UNIVERSITY

Bachelor of Science in Information Technology

Presented to the Faculty of Bachelor of

Science in Information Technology

QUEZON CITY UNIVERSITY

In Partial Fulfillment of the Requirement for

Bachelor of Science in Information Technology

Benavente., Jhon Rex R.

Dela Cruz, John Dexter

Trinidad, Christian Paul

SYSTEM ANALYSIS AND DESIGN

In our modern world doing impossible things is now become possible.

today’s generation. It is very much important nowadays especially to those busy

persons working in a company or in the office. Also it is very helpful to the

process of enrollment. Simply by proposing a Computerized Enrollment System

in lower levels of education. An accurate and efficient enrollment records helps to

ensure a good impression of the institution on possible enrollees encouraging

them to matriculate in the institution. The purpose of an enrollment process is to

enrollment. As the enrollees increase every year, the enrollment procedures

the staffs and faculty.

SYSTEM ANALYSIS AND DESIGN

Background of the Study

Metro Manila College (MMC), formerly known as Novaliches Academy, is a

wife Dr. Ligaya Medina Miranda in 1947. MMC offers a comprehensive K-12

basic education program as well as higher education programs in the fields

on the other hand, has three available tracks---Academic, Technical-Vocational-

Livelihood (TVL) and Sports. Other offerings include Technical Education and

Skills Development Authority (TESDA) training in housekeeping and front

passers in the Board Licensure Examination for Professional Teachers

is also the home of the non-profit organization Gawad Metronian Educational

Foundation, Inc. (GMEFI) which was established by the Miranda siblings in

honor of the school’s founders. GMEFI mainly provides educational assistance

to deserving students. MMC is recognized by the Department of Education

(DepEd) and it is also a member of the Philippine Association of Colleges and

Universities (PACU). Novaliches Academy began its operation in the building of

students enrolled during SY 1947-1948. On December 3, 1949, the

The original members of the Board of Directors were Mamerto S. Miranda,

SYSTEM ANALYSIS AND DESIGN

Academic Secondary Course in 1950. The first batch of graduates consisted of

the heart of Novaliches to provide better facilities to its growing student

population. Vocational courses, namely: Typewriting, Stenography,

Recognition No. 8, s. 1965 was granted to the school by then Secretary of

Department and College Department were established, thereby making MMC

different collegiate courses were granted Government Recognition, namely:

Bachelor of Science in Business Administration (BSBA) with Government

Recognition No. C-006, s. 1980 (formerly Bachelor of Science in Commerce)

(BSC), Bachelor of Science in Criminology (BSCrim) with Government

Recognition No. C-005, s. 1980, Bachelor in Elementary Education (BEED) with

Government Recognition No. 078 s. 1985, and Bachelor in Secondary

Education (BSED) with Government Recognition No. C-007 s. 1980.

site of Metro Manila University, popularly referred to as the “University Site”,

Kaligayahan, Novaliches, Quezon City. Buildings were then constructed one

SYSTEM ANALYSIS AND DESIGN

compound, a centennial old “Katipunan Tree” is found. Led by the Philippine

Historical Institute (PHI), now, National Historical Commission of the Philippines

(NHCP), it was marked as a historical site in 1980.

In the expansion site allotted at Norzagaray, Bulacan, Dr. Mamerto S. Miranda

opened an elementary and high school in 1993, especially intended to provide

free education to Indigenous Peoples (IPs) specifically the Dumagats in the

current MMC Board members created a Foundation in his honor known as

College was granted authority by the Ministry of National Defense as a Unit of

Metropolitan Citizen Military Training Command effective 1 October 1979

Military Training of several schools in the nearby communities. In 1981, the