Meeting Minutes Ref. No.

: BKI -MOM-052021-001-A

Company Client name | Called to order

Date I Agenda Location / Venue Participants
BeyondData | BeyondKonstrukt Internal by
May 12, 2021 Office Conference Room INTERNAL JLP Office: DRD / ENSL / JNA
Zoom Meeting Viber: EMDA / GVCJ / JVB / NLV
OPERATIONS Time Started:
DEPARTMENT 1:35 PM
Time Ended:
3:35 PM

Responsible Collaborating Timeline/

# Agenda/Issues Action Points Action Taken Result Status LEGENDS:
Person Department Deadline
DONE - GREEN
II. PROJECT CATEGORY ACCORDING TO PRIORITY: ONGOING -
PURPLE
LIST OF COMPLETED PROJECT: RED - ASAP

FOR COLLECTION: DESIGN CONTRACT

ARMOUR DIV. For Billing JVB Financing Dept.
(Php 980,000.00) Statement (NGC)
Ongoing

LIST OF ONGOING PROJECT:

1 NLEX-PNR (62.2M) Discussed updates JVB -Civil works

on-site activities updates
reported as of April '-NLEX justification
30, 2021 '-Billing Statement
Done
Presentation

JNA To transmit Hard copy

Hardcopy transmitted by Done
ARB
Prepare a RFM for JNA
Ticketing Office,
Plumbing, Electrical
Ongoing

Subject for JVB / JNA / NLV Wednesday or Before NLEX

adjustment for final Thursday inspection JVB
elevation and inspection must have a final
alignment schedule check on activities Ongoing
on-site

target schedule of Joint NLEX-PNR

roofing installation 2 letter address to
Ongoing
weeks GM Magno Attn to
Engr. Noli
Leveling Grout GVCJ / EMDA Purchasing Dept. -Mock up with
- Small Qty. muna (LHG) NLEX
-Technical Specs Ongoing
and Methodology of
leveling Grout

Must include PNR JLP / JVB

on the progress
report cc copy

Instruct Malone to EMDA / JVB

do Ghantt Chart
about the sched of
PNR-NLEX Steel
Platform
Heads up
information from
NLEX about the
next activities /
timeline
2 MODULAR FACILITIES As of now clearing JNA Purchasing Dept. Installation
C/O ENGR.NILO (0.142M) the project site for (LHG) scheduled on
concrete pad; Thursday.
modular facilities Preparation of
installation on-hold materials
wait for the final Ongoing
advise of Engr. Nilo;
Initial materials
delivered on-site

Submit DR/OR to
Purchasing to
coordinate with
Acctg Dept

Make an
Engineering report
like the other
projects

3 PHIL ARMY The variation order RTDF Finalize the

MODULAR FACILITIES has been approved warehouse and in-
(129M) already in G4 to be house budget by
signed by EGPA next week
since they do not
have the additional
available funds (.45
reduce to .35) we
must reduce the Ongoing
quantity on our
BOQ instead of 420
units of modular it
will be less than
that.

Follow-up RTDF
and JLP
 Adjustment base RTDF / JLP
from the variation
Inhouse Budget Ongoing

schedule of Site JLP / NLV

visit / survey for the
Site possession

About Hengtongs RTDF

pricing
ASAP

4 AMMO DUMP (6.2M) For schedule of JNA / JVB Purchasing Dept. Tomorrow
separate meeting (LHG) (May 13, Ongoing
next week 2021)
Finalize Inhouse JVB / ENSL May 14 2021
Budget based on Ongoing
the Phil Army
Provide a design sa JNA / JVB /
mga wala sa plan ENSL
but in the BOQ
Contact Sir Falsis if JLP / JNA Contacted Col.
there’s an existing Falsis
or Built Ammo
Dump that has the
same design as Ongoing
with Phil. Army’s
Plan

Coordinate with JLP clearer copy

Suzette regarding received via email
soft/ hard copy of
Ammo Dump plans Done
with CLEAR details.
 Make a List of Implementing
Queries, Issues, Group
Concerns with the
Structural Integrity
of Phil. Army’s
Design.

-Site Survey at NLV / ARB Tomorrow

AMMO DUMP (May 13, Ongoing
2021)

-Request JNA / ARB / Late Next

Preconstruction DRD Week subject
Meeting to Col to Sir Falsis
Falsis availability
-PPT Presentation

TOTAL Php 197.542m

LIST OF PROJECTS TO BE AWARDED:

1 LAOAG AIRPORT (290M) -Preparation of Post ARB

Qualification
Documnents

-Inhouse Budget RTDF / JVB May 22 2021

(including Viking's
costing)

TOTAL Php 290m

LIST OF PROJECTS FOR BIDDING:

FIRST PRIORITY

1 BARMM -Motion for ARB / JLP /

DESALINATION (190M) Reconsideration RTDF
(MR)
2 PHIL ARMY

FORT MAGSAYSAY GVCJ / LGH

(77.386M)

PITC (86M) - 4 Projects GVCJ / LGH

Prepare the Eligibility ARB

Documents
BOQ for Bidding JVB

3 PNR

MAINTENANCE SHED Check RTDF Email RTDF / JLP

(120M/180M) (BOQ)
Check usb for BOQ JNA Done checking but
File no copy
Done

get soft copy of

Documents to PNR

4 DND

SUPPLY OF LUBRICANTS -Prepare Eligibility ARB -May 18, 2021 Pre-

LOT 1 (1.6M) Documents Bidding

SUPPLY OF LUBRICANTS -June 1, 2021

LOT 2 (163M) Bidding Ongoing

SUPPLY OF LUBRICANTS
LOT 3 (1.7M)

BOQ For Bidding

 SUPPLY OF PETROLEUM
PRODUCTS (4.6B)

SUPPLY OF TACTICAL
HELMETS (1.3B)
TOTAL PHP 6.719B

SECOND PRIORITY
5 PNR

TWO PLATFORMS -Preparation of

(20M) Eligibity Docs and
Technical Drawings

DEMOLITION CALOOCAN
WAREHOUSE(875M)
TUTUBAN WAREHOUSE
(45M)

CALAMBA AND MANILA -Preparation of

WAREHOUSE (+/- 200M) Eligibity Docs and
(Design and Build) Technical Drawings

SURVEYING (192M)

TOTAL PHP 1.332B

TARGET AMOUNT OF OVERALL PROJECT:

+/- Php 8,538,000,000.00

IV. ENGINEERING ADMIN

1 WALLPAPER LOGO Presentation of ENSL / JNA To be discuss to

sample layout RTDF the Final
Layout
Lighting Layout DRD
2 WEBSITE Revision on DRD To be discuss with
website wordings, NYL for the Final
images and Layout of Website
contents Design

IV. ENGINEERING REPORT

3 Process Flows Finalize Process Operations

Ongoing
Flow Dept.
4 Finalize Forms Finalize Forms DRD To be discuss with
Archt. Nino and
RTDF for
finalization

5 PTTR
6 Weekly Internal Meeting Weekly Summary Operations
for Department of Accomplishment Dept.
Operations for Following up Report:
the projects per Category
Preliminary:
Wednesday
Weekly: Saturday
M.O.M. taken from
MANCOM Meeting
Agendas
Activity Plan
Actions Taken
Google Calendar ENSL Done
7 Distribute Details
DRD ENL GC Such
as MME Utilization

8 Meeting with Purchasing
Department
Any given time: Operations Purchasing Dept. Meeting with
Dept. purchasing Dept
will start tomorrow
Request a meeting
regarding
purchases
Monthly Meeting:
 about projects,
Timeline, and
Agendas
Inhouse vs Actual Implementing
Budget will Group
determine the
Performance of the
Proj. Engr. Or Head

Look for supplier

8 Cc: Engr. Tolentino & Atty. For every external LHG Implementing
Ces letter, Engr. Group
Tolentino & Atty.
Ces should be cc.

Prepared By: Verified By: Received By:

ENSL JLP RTDF