Our Lady Queen of Peace Parish
Salinas 1, City of Bacoor, Cavite
Ministry of Commissioned Readers
Guidelines & By-Laws
I. Name and Purpose
1. The name of the Ministry shall be Ministry of Commissioned
Readers referred as “the Ministry”.
2. The purpose and objectives of Ministry shall be as follows:
a. Scheduled commissioned laypersons will proclaim the
readings from the Sacred Scripture for all liturgical and
sacramental celebration in Our Lady Queen of Peace
Parish and its chapels.
b. Maintain a qualified group of lay faithful to serve in this
Ministry.
II. Membership
1. Lay faithful who wish to serve in the Ministry shall satisfy the
following qualifications:
a. Formed and fully initiated Roman Catholic
b. At least 18 years old above
c. Willing to commit themselves to perform the duties and
responsibilities as member of the Ministry especially the
proclamation of the Word of God in the liturgical and
other celebration in the Parish and its chapel
d. Physically and mentally fit
e. Other specific requirements as set forth by the Ministry
2. Qualified candidates shall completely undergo the Basic
Formation Program (BFP) conducted by the Diocesan
Ministry.
3. In order to maintain the membership in the Ministry,
members shall attend the Annual-on-going Formation and
monthly’s General Assembly.
III. Rights of Member
1. Participate fully in meetings, practices trainings and
other activities of the Ministry as well as the Parish
2. Be informed on all affairs of the Ministry and the reason
thereof
3. Freely express opinions submit resolutions and
suggestions
4. Elect and be elected into the leadership of the Ministry
IV. Duties and Responsibilities of a Member
1. Uphold the Guidelines and By-laws of the Ministry
2. Attend regularly and punctually his/her assigned
service schedule/s as well as the meetings, trainings and
other activities of the Ministry
3. Inform in advance the area coordinator about the
predetermined absence in a service schedule, meetings
and other activities of the Ministry and reason thereof
4. Secure a substitute or arrange and exchange with
another Lector/Commentator in his/her absence
5. Pay the fees and other dues set by the Ministry
6. When serving as a Lector/ Commentator;
a. Understand that service in the ministry is for the
purpose filling in the needs of the Parish and is a
commitment to assist in the celebration of the liturgy
b. Arrive at least 15 minutes prior to the start of the
mass which one is scheduled to serve
c. Wear the appropriate attire as prescribe in Article V
d. Engage in full participation during the mass
 e. Follow the Liturgical rules for Lector and
Commentator which shall be issued at approved by
the Parish Priest.
7. Perform other duties and responsibilities related to the
Ministry.
V. Scheduling
1. The schedule for all liturgical celebrations shall be filled
in two weeks before the next month
2. New/Recruiting members who did not undergo the
Basic Formation shall not be given a service schedule
VI. Meetings
1. A quorum shall consist of two-thirds of the total
membership
2. The General Assembly meeting of the Ministry shall be
held every third Sunday of the month at the Parish from
1:00pm onwards.
3. A special meeting shall be called by a quorum or by the
executive member whenever a need arises
4. The general election meeting shall be held every two
years on the last Sunday of January or third week of
January. A special election meeting shall replace a
general meeting whenever a vacancy of position occurs.
VII. Dues and Fees
1. Dues for students / unemployed members shall be 20.00
per month.
2. Dues for members who are employed or engaged in a
business shall be 50.00 per month
3. Dues may be paid on an Annual or Monthly basis
VIII. Leave of Absence
1. Leaves shall be granted to members which reasons are
considered acceptable.
2. An official leave shall be formally applied for in writing.
The letter shall address to the Parish Priest.
IX. Liturgical Attire
1. A male member shall wear the following when serving as
a Lector / Commentator.
a. In weekly mass – plain white polo, slacks, leather
shoes
b. In Sunday and other special masses – white prescribe
uniform with embroider, black slacks and black
leather shoes
2. A female member shall wear the following when serving
as a Lector / Commentator
c. In weekly mass – plain white blouse, black skirts or
slacks, shoes or sandals
d. In Sunday and other special masses – white prescribe
uniform with embroider skirts should be length one
or two inches below the knee, black leather shoes
3. Jewelries and other accessories which would be
distracting to the mass celebration shall not be worn
X. Structure of the Ministry
1. The Parish Priest is the highest policy making and the
approval of the activities of the Ministry.
2. The Ex-Officio is the adviser and guidance of the newly
elected officers
3. The Executive Committee shall be the governing body of
the Ministry. It shall be composed of Chairman, Vice
Chairman, Secretary, and Treasurer.
4. The Area Coordinator shall be the next governing body
to their respective area.
5. The Chapel Head shall be the extension of the Area
Coordinator in their respective chapel.
XI. The Officers
1. The Chairman (President) shall have the following
functions and duties
a. Exercise the general supervision and responsibility
over the Ministry and ensure the functioning of all
officers and members
b. Represent the ministry in all the occasions and
events that need representation
c. Call for the special meetings of the ministry as may
be deemed urgent and necessary
2. The Vice Chairman (Vice President) shall have the
following functions:
a. Assume the role of the chairman in his/her absence
or incapacity to perform that role
b. Assist the chairman in all the internal affairs of the
Ministry
c. Perform other functions as may be delegate by the
Chairman
3. The Secretary shall have the following functions:
a. Record the minutes of the meetings and transactions
in a book to be kept for that purpose
b. Maintain continuous correspondents with the
member of the Ministry
c. Prepare and keep the record of the attendance sheets
during meetings
d. Perform other functions as may be delegate by the
Chairman.
4. The Treasurer shall have the following functions:
a. Have primary responsible over the acquisition,
control and utilization of the funds of the ministry
b. Keep a transparent record of all the Ministry’s
financial transactions.
c. Submit Financial Report to the Parochial Office
every quarterly of the month.
XII. Appointments and Elections
1. The member of the ministry shall elect the officers:
Chairman, Vice-Chairman, Secretary, Treasurer
2. Elected Officers as the Executive Committee shall
serve a term of two years.
3. A member shall be allowed at most two consecutive
terms in the same position.
XIII. Disciplinary Actions
1. Any member of the Ministry will be meted
disciplinary actions on the following grounds:
a. Unreasonable neglect of duty
b. Lack of respect for the Word of God
2. Major disciplinary problems shall be decided by the
Parish Priest upon the recommendation of the
Executive Committee of the Parish Parochial
Council (PPC)
3. Corrective sanctions shall be distinguished in the
following procedures:
a. Voluntary Resignation – At any stage of the
investigation, the concerned may file a letter of
resignation addressed to the Parish Priest
b. Suspension – Upon the recommendation of the
executive Parish Parochial Council (PPC) the
Parish Priest may prohibit the offender of all
some rights and functions attached to the
Ministry within a specified period of time.
c. Dismissal - This penalty shall be imposed only
when a serious offenses determined by the
Committee of the Parish Parochial Council
(PPC) had been committed.
4. An expelled member may be readmitted based on
the recommendation of the committee with proof
that the problem has been sufficiently resolved and
upon the discretion of the Parish Priest.
 Our Lady Queen of Peace Parish
XIV. Amendments
Salinas 1, City of Bacoor, Cavite
1. Any provision of this guidelines and By-Laws may
be amended, altered or repealed by the quorum. Ministry of Commissioned
2. All proposals for amendments shall be submitted by
any member in written form with the explanation Readers
thereof to the Secretary.
3. Proposed amendments shall be voted one week after
the notice of such amendment has been given the
members.

XV. Effectivity
1. The Guidelines and By-Laws shall take effect on ___
of February 2021 and thereafter unless amended.