USER’S MANUAL

For EMB Personnel

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ECC ONLINE APPLICATION SYSTEM
User’s Manual for EMB Personnel
version 26 June 2015
TABLE OF CONTENTS

A. User’s Management
A. Account Registration ………………………………………………………………………...1
B. Updating your Profile/Password…………………………………………………………1
C. Changing the default EMB recipient……………………………………………………2
D. Deactivating an Existing User Account………………………………………………..3
E. Changing Signatory and Office Information…………………………………………3

B. APPLICATION REVIEW
A. Checking Geo-Location……………………………………………………………………….5
B. Checking the Requirements………………………………………………………………..6
C. Reconcile Payment with Bank Report………………………………………………….7
D. Generating Evaluation Report……………………………………………………………..7
E. Uploading an edited/customized Evaluation Report…………………………….7

C. ROUTING APPLICATION FOR ACTION

A. Return the application to Proponent for Clarification………………………….8
B. Return the application to Proponent for Additional Requirement……….8
C. Endorse an Application for Recommendation……………………………………..9
D. Endorse an Application for Approval………………………………………………….10

D. APPROVAL/DENIAL OF APPLICATION
A. Approve/Deny an Application……………………………………………………………12
B. Revert an Application…………………………………………………………………………13
C. Checking the Approved/Denied Application……………………………………….14

E. FORWARD NOTARIZED ECC TO REPOSITORY…………………………………………………15

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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A. USER'S MANAGEMENT

A. Account Registration

EMB users are registered and managed centrally by the System Administrator. To update and
add more EMB users, please contact EIAMD of EMB Central Office at telephone number 02-
9202240/9202241 or send an email at eiais@emb.gov.ph.

B. Updating your profile/password

Initially, users are registered with a default password of ‘abc1234567**’ (quotation marks not
included). Once logged in, it is recommended that you change your password or update your
profile. Please be guided by the steps below.

1. Hover your mouse in the welcome menu

2. Click the ‘Manage Account’ to open the user’s page as show below:

3. Provide the new information

4. Click the ‘Change’ button to save changes to password or the ‘Update’ button for the
profile.

Note: Your profile information will be used when recovering

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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 C. Changing the default EMB recipient

There are instances when you need to modify the default receiving person. Please follow the
steps below to change the default EMB recipient.

1. Hover your mouse in the welcome menu

2. Click the ‘Manage Users’ to open the users page as show below:

3. Click the corresponding checkbox for the newly assigned default recipient

Note: This module is accessible by the recommending officer only.

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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 D. Deactivating an Existing User Account

Please follow the steps below to deactivate an existing user account:

1. From the Welcome menu, click ‘Manage Users’

2. Click the corresponding person’s icon from the list to open the action box, as shown
below:

3. Click the User Status, in this case ‘Active’ to deactivate the user.

E. Changing Signatory and Office Information

If there is a need to change or update assigned signatories such as the approving and
recommending officers, inform the EMB Central Office right away for appropriate request
handling. Make sure that a scanned copy of the signature of the ‘new’ signatory will be
provided.

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User’s Manual for EMB Personnel
version 26 June 2015

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 Note: Scanned copy of the signature should be a high resolution PNG or JPEG file with
dimension of 1 inch width and 1.8 inches length.

Note: Office information will be used in the header section during the generation of draft
ECC/Denial Letter

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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APPLICATION REVIEW
A. Checking Geo-Location

Geo-Coordinates that were inputted by the Applicant can be viewed using the Google Map API.
Please follow the steps below to view the project using Google map.

1. Click ‘For Action’ from the menu

2. Locate the application from the list and click the corresponding ‘Select’ icon to open the
page as shown below:

3. Click the ‘Map’ icon to open the google map API

4. Double click right/left mouse button to zoom in/out.

5. Press the left mouse button while dragging the map to change focus

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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B. Checking Requirements

By default, an application submitted by the applicant will be forwarded to the default receiver,
which will then be forwarded to the concerned EMB personnel. These applications can be
accessed from the ‘For Action’ menu. Please be guided by the steps below when reviewing a
submitted application:

1. Click ‘For Action’ from the menu

2. Locate the application from the list and click the corresponding ‘Select’ icon to open the
page as shown below:

3. Click the ‘Select’ icon for each requirement to open the comment page as shown
below:

4. Click the Attachment. In this case, ‘Project Description’ to download the PDF File.
7. You may opt to provide remarks.
8. Tick the box if the attached document/s complied with the requirement.
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version 26 June 2015

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 9. Click the ‘Save’ button.

Note: Make sure you have reviewed all the requirements before requesting for additional
information.

C. Reconcile Payment with Bank Report

All bank reports will be uploaded by the EIA Central Office. You can download the uploaded
files by clicking the ‘Bank Reports’ from the Welcome menu.

D. Generating Evaluation Report

On the same page as above, you can generate an evaluation report by following the steps
below:

1. Locate and Click the ‘Generate Evaluation Report’ button

2. Click ‘OK’ to confirm when prompted. The generated report is automatically attached
for routing.

3. Click the report to download it for review/editing.

E. Uploading an edited/customized Evaluation Report

You can upload your own report or the revised version of the generated evaluation report by
following the steps below:

1. Remove the pre-attached ‘Evaluation Report’ from the list by clicking the ‘trash bin’
icon.
2. Click and select from the dropdown list the ‘Evaluation Report’

3. Click Browse to select the file copy of the report

4. Click the ‘Upload’ icon.

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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ROUTING APPLICATION
A. Return the application to Proponent for Clarification

There are scenarios that require EMB to return the application to the proponent for clarification.
When doing so, please follow the steps below:

1. From the ‘For Action’ page, select the proposed project.

2. Locate the routing module as shown below:
3. From Destination, Select ‘Proponent’ from the list

4. Select the ‘Action required’ from the list.

5. Provide Remarks
6. Untick the ‘Include attachments’
7. Click the ‘Endorse’ button

B. Return the application to Proponent for Additional Requirement

When requesting additional file from the proponent, the requirement should have already
existed or added in the list of requirements. Only the recommending officer can add a new
requirement to the list. Please be guided by the steps below when asking additional
requirement/s from a proponent:

1. For the Case Handler, the proponent application should be forwarded to the
Recommending Officer (Division Chief) for additional requirement/s.
2. Specify in the ‘Remarks’ your request for additional requirement/s.
3. Click the ‘Endorse’ button
4. The Recommending Officer selects from a specified list, the possible additional
requirement he/she would like to ask from the proponent.

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version 26 June 2015

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 5. Click the ‘+’ red icon, to add the new requirement.
6. Endorse the Application back to the Case Handler.
7. The Case Handler can now endorse the Application to the proponent for additional
requirement.

Note: On the proponent’s end, uncheck requirements will become visible in the list of the
attachments where they can select and attach a corresponding file. It is recommended that all
attachments/requirements should be reviewed first before returning the application. This is to
avoid re-uploading of files by the proponent.

C. Endorse an Application for Recommendation

1. From the ‘For Action’ page, select the proposed project.

2. Locate the routing module as shown below:

3. Select Destination and the name of the Recommending Officer (Division Chief) from the
list.
4. Select ‘For Recommendation’ from the Action Required.
5. Provide Remarks.
6. Uncheck ‘Include Attachments’ if no file is attached.
7. Click the ‘Endorse’ button

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User’s Manual for EMB Personnel
version 26 June 2015

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 D. Endorse an Application for Approval

1. From the ‘For Action’ page, select the proposed project.

2. Scroll down to the bottom of the action page to review the activities, attachments and
routing history as shown below:

3. Click the corresponding ‘folder icon’ to view attachments for the selected activity
(routing).
4. Click the ‘file name/description’ to download and view the attachment.

5. Click the ‘X’ button to close the page

6. You can also view the latest activity and its attachment from the middle section of the
page as shown below.

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User’s Manual for EMB Personnel
version 26 June 2015

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 7. When recommending an application for approval/denial, you need to attach the draft
version of the document. Click the ‘Draft Certificate’ or ‘Draft Denial Letter’ to generate
the draft ECC/letter from the template. This will also attach the generated draft
document for routing.

8. Click the ‘attached draft’ to view/download the file for editing.

9. Remember to remove the existing attached draft before uploading the updated/revised
version.

WARNING: DO NOT REMOVE THE %SOMETHING% inside the draft document. The system will
use these as placeholders for the generated values during approval and generation of the PDF
version of the document. It is also recommended to use the draft generated by the system
instead

10. Select Destination and the Name of the Approving Officer from the list.
11. Select ‘For Approval’ for the action required.
12. Provide Remarks
13. Click the ‘Endorse’ button.
14. Click ‘OK’ to confirm endorsement

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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APPROVAL/DENIAL OF APPLICATION

A. Approve/Deny an Application

This module is for the Approving Officer only. The system will locate the latest draft version of
the document and will generate the final version of the document in PDF format. Be sure to
review the attachment. The activities and its corresponding attachments are accessible from the
routing history. Please be guided by the steps below when approving/denying applications:

1. Click ‘For Action’ from the menu

2. Locate the application from the list and click the corresponding ‘Select’ icon as shown
below:

3. Check the Recent Activity/Comments and click to view the attachments.

4. Click the ‘Folder’ icon from the routing history to view the activity attachments

5. Click the corresponding button. In this case, ‘Approve Application’

Note: The Deny Application button is hidden if recommended for the issuance of ECC whilst
Approve Application button will be hidden if recommended for issuance of denial letter.

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User’s Manual for EMB Personnel
version 26 June 2015

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 6. Click ‘Yes, Approve ECC Issuance’
7. Click ‘Ok’ to confirm the approval.

Note: Once approved, the ECC will be generated automatically based on the recent draft version
of the ECC. It will also be spontaneously forwarded to the proponent for printing and uploading
of the notarized ECC. A Denial Letter will also be automatically forwarded to the repository.

8. Check the generated ECC from the ‘ECC Applications’ menu

B. Revert an Application

In cases when you need to revert or return an application for further clarification or for other
reasons, please follow the steps below:

1. Click the ‘Revert’ button to open the routing module as shown below

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version 26 June 2015

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 2. Provide Remarks
3. Untick ‘Include Attachments’ if no attachments were uploaded.
4. Click the ‘Endorse’ button.

C. Checking the Approved/Denied Application

You can check/view all applications regardless of its status from the ‘ECC Applications’ menu.
You can then locate the application and click the corresponding ‘Select’ icon to view the details
of the application.

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User’s Manual for EMB Personnel
version 26 June 2015

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FORWARD NOTARIZED ECC TO REPOSITORY

Right after the approval, the generated ECC will now become downloadable by the proponent
for notarial purposes. The proponent must then upload the notarized copy of the ECC and
forward the same back to the Receiver. For the Receiver, please follow the steps below:

1. Click the ‘For Action’ menu

2. Locate the Approved application from the list and click the ‘Select’ icon.

3. Select destination and ‘Repository’ from the list

4. Leave Action Required and Remarks blank.

5. Click the ‘Endorse’ button.

ECC ONLINE APPLICATION SYSTEM

User’s Manual for EMB Personnel
version 26 June 2015

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