.St.

Vincent’s Catholic School of Bayambang, Inc

Bayambang, Pangasinan 2423 Philippines
Tel. No. (075) 592-2588/636-1068
svcs1961@yahoo.com

Information and Communication

Technology

Office Productivity
Grade 7

Third Quarter

Name: __________________________________________ LRN

___________________
:Grade & Section
_________________________________________________________

1
Lesson 5: Inserting Tables and Charts
Let's See
1. Insert tables in a presentation.
2. Design and layout tables using the table tools.
3. Insert charts in a presentation.
4. Design and format charts using the chart tools.

Let's ask ourselves

 How do we insert tables in a presentation?
 How do we design and layout tables using the table tools?
 How do we insert charts in a presentation?
 How do we design and layout charts using the chart tools?

Let's discover
Tables and Charts
Tables and charts are tools that we can also use to display information in our presentations.
A table is organized way of presenting data arranged in rows and columns.
A chart, on the other hand, shows information or data in the presentation graphically.
Both tools make the information easier to interpret and understand.
Insert a table
To insert a table in the slide, we do the following:
1. Go to the insert tab; then click the table button in the tables group.
2. A grid of squares will appear. Select the number of rows and columns for the table by hovering the mouse
over the grid, then left click.
We can also choose the insert table option, then input the number of columns and rows in the insert table
dialogue box.
3. Click the ok button. The table will appear in the slide. Input the data into the table.
Another way to insert table is by selecting the insert table button in the placeholder.
To design and layout the table, we use the table tools design and layout contextual ribbons. Let us make
sure the table is selected.
Types of chart
There are many types of chart that we can use to present the data in our presentation. However, we cannot say
that a certain type of chart is the best chart we can use.
These are the four (4) most commonly used types of charts:
1. Column chart. It is used to compare information. It has a vertical bars to present the data.
2. Line chart. It is used to show if a set of values is increasing or decreasing over a period of time. It can be
used ideally to show patterns or trends.
3. Pie chart. It is used to show the percentage of values that makes up a whole. Each value is shown as a slice
of the pie.
4. Bar chart. Just like the column chart, it is used to compare information. It has horizontal bars to present the
data instead of vertical bars.
Insert a chart
To insert a chart in the slide, we do the following steps:
1. Go to the insert tab; and click the chart button in the illustrations group.
2. The insert chart dialogue box will appear. Choose a chart type that fits the data to be presented. Click the ok
button.
The chart and worksheet will appear. The worksheet is where we input our data for the chart.
3. Input the data into the worksheet.
4. When done, click the close button of the worksheet.
5. The completed chart will appear in the slide. Edit the chart title.
Another way to insert chart is by selecting the insert chart button in the placeholder.
To design and format the chart, we use the chart tools design and format contextual ribbons. Let us make
sure the chart is selected.

Let's try this

Activity 1
Insert a table and a chart
1. Open the presentation you have created in lesson 4 Activity 1 titled my first presentation.
2. Insert another slide after slide 3. Use Two Content Layout.
3. Insert a table and a chart on how you spend your school day.
4. Include the activities you do each day and the number of hours you spend for each activity.

5. Format the Table and chart.

6. Refer to the sample slide below.
Let's do this
Activity 2
Insert a table and a chart with your partner
1. Open the presentation you have created in lesson 4 activity 2 about a Philippine festival
2. Discuss with him or her what information you can include in the presentation that will use table and chart.
3. Insert another slide after slide 3. Use two content layout.
4. Insert a table and a chart that will have connection with the festival.
5. Format the table and chart.
6. Press F5 to view your slideshow.
7. Save your presentation.

Let's browse back

Inserting tables and charts
A table presents data arranged in rows and columns. A chart, on the other hand, presents information through
graphics.
To insert a table in the slide, go to the insert tab; then click the table button from the tables group.
The four (4) types of chart are column, line, pie, and bar.
To insert a chart in the slide, go to the insert tab; then click the chart button from the illustrations group.

Let's test ourselves

Encircle the letter
Analyze each sentence below. Encircle the letter of the correct answer.
1. Which type of chart is used to compare information and has vertical bars to present the data?
a. Bar chart
b. Line chart
c. Column chart
2. What is an organized way of presenting data arranged in rows and columns?
a. Chart
b. Table
c. Picture
3. To show the percentage of values that make up a whole, what type of chart should you use?
a. Bar chart
b. Pie chart
c. Line chart
4. In which group on the ribbon can you find the table button?
a. Images
b. Tables
c. Illustrations
5. In which group on the ribbon can you find the chart button?
a. Images
b. Tables
c. Illustrations

Lesson 6: Inserting Media

Let's see:
1. Identify what media can be inserted in a presentation.
2. Insert media in a presentation.

Let's ask ourselves

 What types of media can be inserted in a presentation?
 How do we insert media in a presentation?

Let's discover
Multimedia
With PowerPoint, we can make our presentation more captivating by inserting media.
Media, also known as multimedia, refers to any visual representation that has a combination
of audio, video, animation, or graphics.

In PowerPoint, we can insert video, add background music, record our own narration, and put screen recording
for our presentation.

Insert a Video from File

To insert a video from file, we do the following steps:
1. Go to the Insert tab.
2. In the Media group choose the Video button.
3. Select the video drop-down arrow, then choose video on My PC.
4. The insert video dialogue box will appear. Choose the desired video file, then click the insert button.
The video will be added to the slide.
 To format and playback the video, we use the video tools in the format and playback contextual ribbons.
Let us make sure the video is selected.
Insert an audio from file
To insert an audio from file, we do the following steps:
1. Go to the Insert tab.
2. In the Media group, click the audio drop-down arrow, then select audio on My PC.
3. The insert audio dialogue box will appear. Choose the desired audio file, then click the insert button.
The audio file will be added to the slide and only play on the selected slide.
To play it across all the slides in the presentation, we do the following steps:
1. Select the sound icon on the slide.
2. Go to the audio tools playback contextual ribbon.
3. Click the play across slides box in the audio options group.
The audio file will be added and played across all the slides.
Record a Narration
With PowerPoint, we can record our own narration. Before we do this, we make sure that we have a
microphone that is compatible with the computer. Fortunately, many of the computers today have built-in microphones.
To record a narration, we do the following steps:
1. Go to the Insert tab. In the Media group, click the audio drop-down arrow, and choose record audio.
2. Type a name for the audio recording.
3. Click the record button to start recording.
4. When we are done recording, click the stop button.
5. Click the play button to preview the recording.
6. Click ok. The audio file will be inserted into the slide.
To format and playback the audio, we use the audio tools format and playback contextual ribbons. Let us
make sure the audio is selected.
Insert screen recording
To insert screen recording in a slide, we do the following steps:
1. Select the slide that we want to put the screen recording on.
2. Go to the insert tab.
3. In the media group, click the screen recording button.
4. Click and drag to select the area of the screen we want to record.
5. Click the record button to start recording the screen, or press Windows logo key + Shift + R.
To control recording, we do the following steps:
a. Click pause to temporarily stop the recording, or press Windows logo key + Shift + P.
b. Click record to resume recording, or press Windows logo key + Shift + R.
c. Click stop to end recording, or press Windows logo key + Shift + Q.
6. When we are finished recording, save the presentation. The recording is now embedded on the slide we selected
in step 1.
To save the recording itself as a separated file on our computer, we do those steps:
1. Right-click the picture on the slide that represents the recording, and select Save Media As.
2. In the Save Media As dialogue box, specify a file name and folder location.
3. Click Save.
To format and playback the video for screen recording, we can use the video tools in the Format and Playback
Contextual Ribbons. Let us make sure the video is selected.

Let's try this

Activity 1
Insert Media
1. Open the presentation you have created in Lesson 5 Activity 1 titled My First Presentation.
2. Insert another slide after the slide 4. Use blank layout.

3. Insert a video about any of the things you love to do in slide 2.

4. Trim the video to 1 minute only.
5. Insert a text box and include a short description about the video.
6. Record a narration on the first slide only.
7. Insert a background music on the last slide only.
8. Insert screen recording.
a. Insert another slide after slide 1. Use the title and content layout.
b. In the inserted new slide, add a title and three (3) descriptions of yourself.
c. Instead of just typing it directly in the slide, insert a screen recording on how you will do it.
d. Press F5 to view your slideshow.
e. Save your presentation.
Let's do this
Activity 2
Insert media with your partner
1. Open the presentation you have created in Lesson 5 Activity 2 about a Philippine festival.
2. Insert another slide after slide 4. Use blank layout.
 3. Insert a video about the festival.
4. Trim the video to 30 seconds only.
5. Insert a background music on the first and last slides.
6. Record a narration about the festival on slides 2-5.
7. Insert screen recording.
8. Press F5 to view your slideshow.
9. Save your presentation.
Let's browse back
Insert media
Media or multimedia is any visual representation that has a combination of audio, video, animation, or graphics.
To insert a video from file, go to the insert tab; then click the video button in the media group.
To format and playback the video, we use the video tools in the format and playback contextual ribbons.
To insert an audio from file and to record a narration, go to the Insert tab; then click the audio button in the
media group.
To format and playback the audio, we use the audio tools in the format and playback contextual ribbons.
To insert screen recording in a slide, go to the insert tab; then click the screen recording button in the media
group.
To format and playback the video for screen recording, we use the video tools in the format and playback
contextual ribbons.
Let's test ourselves
Complete the steps
Complete each statement by writing the missing word on the line.
1. To insert a video from file, go to the insert tab; then choose the ____________ button in the media group.
2. To insert an audio from file, click the audio button; then choose the __________ option.
3. To record a narration, select the audio command; then choose the __________ option.
4. To insert screen recording in a slide, go to the insert tab; then click the ___________ button in the media group.
5. To format and playback the video, use the __________ tools Format and Playback Contextual ribbons.

Lesson 7: Inserting Links and Action Buttons

Let's see
1. Identify what a link is.
2. Insert links in a presentation.
3. Identify what an action button is.
4. Insert action buttons in a presentation.
Let ask ourselves
 What is a link?
 How do we insert links in a presentation?
 What is an action button?
 How do we insert action buttons in a presentation?

Let's discover
Hyperlinks
Links, commonly known as hyperlinks, help us navigate from one page to another. A link is a text or image that
we can click to jump to a new document or web page.
Putting links in our presentations will be very essential if we want to link to another slide, another presentation,
any file, a website, or an email address.
Action buttons are built-in shapes in the presentation that, when clicked, can link to another slide, file, web
page, or email address. They also work like links.

Insert a link
To insert a link in our presentation, we do the following steps:
1. Select the text or image we want to make as a link.
2. Go to the insert tab. In the links group, choose the link button.
3. The insert hyperlink dialogue box will open. Choose from the options on the left side where we want to link
the text or image we selected.
To link to another slide within the same presentation, we choose Place in This Document.
4. A list of the other slides in the presentation will appear. Choose the name of the slide we want to link to.
5. Select the ok button. The text or image will now be a link to the slide we selected.
 To insert a link to another file, choose existing file or web page or option.
 To insert a link to create a new document, choose Create New Document option.

Insert an action button

To insert an action button on a slide, we do the following steps:
1. Go to the insert tab; then click the shapes button in the illustrations group.
2. A drop-down menu will appear. Locate for the action buttons found at the very bottom.
3. Choose the desired action button.
 4. Insert the action button on the desired location on the slide.
5. The action settings dialogue box will appear. Click the mouse click or mouse over tab for different actions:
a. Mouse click tab. The action button will perform its action only when clicked.
b. Mouse over tab. The action button will perform its action when we move the mouse over it.
6. Go to action on click section. Select hyperlink to: then click the drop-down arrow.
7. Choose an option from the menu where we want to link the action button when we click it or when we
move the mouse over it.
8. Click ok.

Let's try this

Activity 1
Insert link and action buttons
1. Open the presentation you have created in lesson 6 Activity 1 titled My First Presentation.
2. Go to slide 2.
3. Select the thing you love to do that is related to the video you inserted in slide 5.
4. Make it a link that will jump to slide 5 when clicked.
5. In slide 5, insert a text box and include the text Back to Things I Love to Do.
6. Make this text a link that will go back to slide 2.
7. Insert action buttons in all slides:
a. For each slide, add the previous and next action buttons except for the first and last slides.
b. The first slide should have only the next action button, while the last slide should only have the
previous action button.
8. Press F5 to view your slideshow.
9. Save your presentation.
10. Refer to the sample slide below.

Let's do this
Activity 2
Insert link and action buttons with your partner
1. Open the presentation you have created in lesson 6 activity 2 about a Philippine festival.
2. Go to slide 2. Make the title in this slide a link to a website about the festival.
3. Insert action buttons in all slides:
a. For each slide, add the previous, home, and next action buttons except for the first and last slides.
b. The first slide should have only the next action button, while the last slide should only have the home
and previous action buttons.
4. Press F5 to view your slideshow,
5. Save your presentation.

Let's browse back

Inserting links and action buttons
A link is a text or image that we click to jump to a new document or web page.
Action buttons are built-in shapes in the presentation that, when clicked, can link to another slide, file, web
page, or email address. They also work like links.
To insert a link in our presentation, we select the text or image we want to make as a link. Go to the insert tab;
then click the link button in the links group.
To insert an action button on a slide, we select the insert tab; then click the shapes button in the illustrations
group. We locate the action buttons at the very bottom of the drop-down menu.

Let's test ourselves

Name the buttons
Name the following buttons. Write your answers on the lines.
a.
b.
c.
d.
e.

Lesson 8: Exporting slide presentation as video

Let's see
1. Identify the options for exporting a presentation.
2. Export presentation as a video.

Let's ask ourselves

 What are the options for exporting a presentation?
 How do we export presentation as a video?

Let's discover
PowerPoint offers different options on how we can export our presentation. Instead of saving the slide show
normally, we can export it using other formats.
Export presentation
The following are the options for exporting a presentation:
1. Create pdf/xps document. It save the presentation as portable document format
2. (pdf) and xml paper specification (xps).
These file formats preserve document formatting and enable file sharing. The layout, formatting, fonts,
and images are also retained when the file is viewed online or printed. Moreover, the data in the file
cannot be easily changed.
3. Create a video. It saves the presentation as a video. It also preserves animations, transitions, and media.
4. Package presentation for CD. It creates a package so that other people can watch the presentation on most
computers. This package includes linked or embedded items such as videos, sounds, and fonts. It also
includes any other files added to the package.
5. Create handouts. It creates handouts for the presentation in word. It also puts slides and notes in a word
document.
6. Change file type. It saves the file as presentation file types, image file types, or other file types.

Export presentations as video

To insert an action button on a slide, we do the following steps:
1. Go to the file tab to access the backstage view.
2. Select export option from the menu. Choose create a video. The video export options will appear on the
right.
3. Select the presentation quality.
 If we do not have or do not want to use recorded timings, choose Don’t Use Recorded Timings and
Narrations.
 If we have already recorded timings and narrations and want to use them in our video, we can
choose Use Recorded Timings and Narrations.
4. Click create video. The save as dialogue box will appear.
5. Select the location where we want to save the video, then enter a name for the video. Click the save button.

Let's try this

Activity 1
Export presentation as video
1. Open the presentation you have created in lesson 7 activity 1 title my first presentation.
2. Export the presentation as a video.
3. Save the video.

Let's browse back

Exporting slide presentation as video
The following are the options for exporting a presentation: create pdf/xps document, Create a video, Package
presentation for CD, Create handout, and Change file type.
To export a presentation as a video, we go to the file tab to access the backstage view. Click export option from
the menu, then choose create a video.

Let's test ourselves

Match the export option
Match the icons on the left column with the correct export options on the right column. Write only the letter of
the answer on the line.

1.
2.
3.
4.
5.