Presentations are useful tools for communication that can be

applied to demonstrations, lectures, reports, and more.

located at the top in the center of the PowerPoint
window. It displays the name of the presentation
on which you are currently working.
provides you with access to commands you
frequently use. By default, Save, Undo, and
Redo appear on the Quick Access toolbar.
located near the top of the PowerPoint window, below
the Quick Access toolbar. It contains almost all the
commands you need to work with your slides, and is
designed in a way that helps you quickly find the
commands that you need to complete a task.

located on the left side of the screen to

make it easy for the user to organize
their files.
contains the current slide in your
presentation.
enables the user to scroll the content of
a window to the left or right and up or
down.
 located at the bottom of the PowerPoint
window, it shows messages and information
about the view, such as the slide number and
the current theme template used.

 this is where you put the supplemental

information that doesn't appear on-slide
during a presentation.
 located at the right hand bottom of the
screen. It contains buttons that allow the
ability to switch between PowerPoint views.
 1 2 3

Decide on the Create an

Plan it out presentation
outline
goal and style
Avoid the all words slide
Use bullet points to highlight your key words or phrase
Keep each 1-2 lines at most.
Should be short and to the point.
6-8 lines per slide is also recommended
Only use capitalization for emphasis. Italicized only quotes, ideas, and
book, journal, or magazine titles.
 Fonts, font style should be readable. In addition,
make sure to standardize the font throughout the
presentation

THEN THE FONT SIZE, THE LARGER THE BETTER FOR IT TO

BE READABLE EVEN FROM AFAR.
 40 point is a good size for the title
32 for the subtitle or bullet points and
24 for the contents
Small font sizes can be used for footers.
 Colors, it's better to use a color scheme throughout the
presentation
Different styles can be discrediting to the eyes of the
audience. Remember what you present is what's important,
not the way you present it.
.
Animation. Make sure to be consistent with the animation
that you will use. Different animations can be very
distracting.
Should be related to the message that you
are conveying and can make the message
clearer.
Focus on the important parts and you can use
graphs,charts, and tables to present it too.
 Be sure to proofread each slide carefully. In this
way you can notice every small mistake that you
accidentally make, like typos. It will be embarrassing
if you put the wrong info or data in your
presentation.
 For each slide, use no more than 7 lines of text or
bullet points and no more than 7 words per line. Slide
titles are excluded if there is any.
Some also use the 8/8 or 6/6 but it depends on
what you will do.
 1.
Select file, then click export, then
create a video.
 2.
Choose the quality you want for your video.
Ultra 4k having the largest size and
Standard as the lowest size.
Full HD is the most recommended quality of
a vid
 3.
Decide if you want to use recorded timings and
narrations.
If you have a recorded narration on some slide,
then you need to choose the Use recorded
timings and narrations and,
if you don’t have then by default choose the
don’t use recorded timings and narrations.
 4.
Select the default time for each slide
Click the second spent on each
slide box to decide on the time.

 5.
Select create video and save
It will take some time for the video to
be generated.
Check the progress at the bottom of the
window to see if it’s complete.
 1.
Select file then save
Select the location you want to
save your presentation and
rename if needed, then
 2.
Click the save as type menu
Select the image format
you want to save you slide
as
 3.
Click save
You can choose to save all
slides as pictures are just
one slide.
 To turn on the camera, click the icon
To blur the background, select camera mode and blur
background.
Select the settings to change microphone or camera
If you have notes in your presentation, they will turn into
text at the top of the screen and you can use them as a
teleprompter as you record.
As for the layout, you can change it by clicking views beside
the camera mode menu.
Any narrations, used colored lasers, pens and
even highlighters will be recorded as well.
Just click next if you will record for a specific
slide.
Narrations won’t record during slide
transitions so let those play first before you
start speaking
 To review the video, select the play button.
You can also retake the recording if you’re not
satisfied with the previous recording.
To clear recordings, choose the Select more
options icon and then go to Clear Recordings >
On Current Slide or On All Slides. This will
clear narration, video, and any inking.
 After exporting it successfully, you can
view it by clicking view and sharing video
and you're done.
1. Go to “Insert” > “Online Pictures”
2. Type a word or phrase that will describe the image you search for,
then press the Enter key.
3. You can filter the results by “Type”. The results include photographs,
clipart, line drawing, animated GIF, and more. Select "Clipart" if you
want only clip art results. Finally, you can select a picture you want to
use, and then click “Insert”.
 1. Click INSERT on the ribbon to display the INSERT tab
2. Tap or click the Pictures button to display the Insert Picture dialog box
3. Navigate to the location containing the picture (Device, Stock Images,
Online Pictures)
4. Tap or click the desired picture to select the file name
5. Tap or click the Insert button to insert the illustration
6. If necessary, drag the picture to the desired location on the slide
 1. Press and hold or right-click the picture to display the shortcut menu
2. Tap or click Change Picture to display the Insert Picture dialog box
3. Tap or click the Browse button in the From a file area to display the
Insert Pictures dialog box
4. Navigate to the location containing the new picture, and then tap or
click the new picture to select the file name
5. Tap or click the Insert button to insert the picture
1. With the desired picture selected and the PICTURE TOOLS FORMAT tab
active, tap or click the Corrections button to display the Corrections
gallery.
2. Tap or click the desired correction to apply the correction to the
picture
3. Can adjust Sharpness/Softness and Brightness/Contrast
1. With the picture selected, tap or click the PICTURE TOOLS FORMAT tab
and then tap or click the More button in the Picture Styles gallery to
expand the gallery
2. Tap or click the desired picture style to apply the style to the selected
picture
1. With the picture selected, tap or click the Picture Border arrow on the
PICTURE TOOLS FORMAT tab to display the Picture Border gallery.
2. Point to Weight on the Picture Border gallery to display the Weight
list.
3. Tap or click the desired line weight to add the line weight to the
picture
Tap or click the desired color to change the
picture border color
Tap or click the desired picture effect to
apply it
1. Tap or click the Shapes More button on the HOME tab to display the
Shapes gallery.
2. Tap or click the desired shape in the Shapes gallery.
3. Position the mouse pointer where you wish to insert the shape, and
then tap or click the slide to insert the shape
1. With the shape selected, drag a corner sizing
handle on the picture diagonally to the desired
size.
2. Release the mouse button to resize the shape
1. Tap or click the shape to select it, and then tap or
click the Quick Styles button on the HOME tab
2. Tap or click the desired shape style to apply the
selected style to the shape
Tap or click the shape to select it and then type
the desired text
 1. Display the INSERT tab
2. Tap or click the WordArt button to display the WordArt
gallery
3. Tap or click the desired WordArt style to insert the WordArt
object
4. Type the desired text in the WordArt text box


Tap or click the desired texture to apply this

texture as the fill for the WordArt object


Tap or click the desired weight to apply this line

weight to the WordArt text outline

PowerPoint makes it easy to insert media into a

presentation.
Adding media, including video, and music, can
enhance a presentation and help audience
members retain the information being presented.
Animation can reinforce important points and
enliven a presentation.
A sound can emphasize an action.
 Coloring a photo
With the photo selected, tap or click the Color button on the
PICTURE TOOLS FORMAT tab to display the color gallery.

Adding an artistic effect to a photo

1. With a photo selected, tap or click the Artistic Effects button on
the PICTURE TOOLS FORMAT tab to display the artistic
effects gallery.
2. Tap or click the desired artistic effect to apply the artistic effect.

Changing the stacking order

1. With the object selected, tap or click the Send Backward button
arrow on the PICTURE TOOLS FORMAT tab to display the
Send Backward menu.
2. Tap or click Send to Back to move the object underneath all
slide objects.
 Resizing a placeholder
1. Tap or click the border of the placeholder to select it. Point to
one of the sizing handles.
2. Drag the sizing handle until the placeholder is the desired size

Aligning paragraph text

1. Tap or click somewhere in the paragraph to align to position the
insertion point in the paragraph to be formatted.
2. Tap or click the desired alignment button on the HOME tab in
the paragraph group to align the paragraph.

Moving a placeholder
1. With the placeholder selected, point to an area of the border
between two sizing handles so that the mouse pointer changes
to a four-headed arrow.
2. Drag the placeholder to the desired location.
 Deleting a placeholder
1. Tap or click a border of the placeholder to delete.
2. Tap or click the cut button on the HOME tab to remove the
placeholder.

Changing views
1. Tap or click the desired view button in the lower right of the
PowerPoint window to change the view of the presentation.
Changing the color of
a clip object
1. Tap or click outside the clip area to
display the clip without the sizing
handles around the objects.
2. Tap or click the desired object in
the clip.
3. Tap or click the Shape Fill arrow
on the DRAWING TOOLS
FORMAT tab to display the Shape
Fill gallery.
4. Tap or click the color to change
the object's color.
Copying a clip from
Deleting a clip object
one slide to another
1. With the clip selected,
1. Tap or click the
tap or click the Copy
desired object in the
button on the HOME tab.
clip.
2. Display the slide to paste
2. Display the HOME
the clip, and then tap or
tab and then tap or
click the Paste button on
click the Cut button to
the HOME tab to insert
delete the object.
the clip.
 Ungrouping a clip Regrouping objects
1. With the clip selected, click FORMAT on the ribbon to display
the PICTURE TOOLS FORMAT tab.
2. Tap or click the Group button to display the group menu. 1. With the clip selected, tap or click the
3. Tap or click Ungroup on the Group menu to display the DRAWING TOOLS FORMAT tab and
PowerPoint dialog box.
then tap or click the Group button to
4. Tap or click the Yes button to convert the clip to a Microsoft
display the Group Menu
Office drawing.
5. Tap or click FORMAT on the ribbon to display the DRAWING
2. Tap or click Regroup to combine all the
TOOLS FORMAT tab. objects
6. Tap or click the group button (DRAWING TOOLS FORMAT
tab | arrange group) and then tap or click Ungroup again to
display the objects that constitute the clip.
1. Tap or click the Video button on the INSERT tab to display the
Video menu.
2. Tap or click 'Video on My PC' on the Video menu to display the
Insert Video dialog box.
3. Navigate to the video location, and then tap or click the desired
video to select the file.
4. Tap or click the Insert button to insert the movie clip.
1. Tap or click PLAYBACK on the ribbon to display the VIDEO TOOLS
PLAYBACK tab.
2. Tap or click the Trim Video button to display the Trim Video dialog box.
3. Point to the start point, which is indicated by the green maker on the left
side, so that the mouse pointer changes to a two-headed arrow.
4. Drag the green maker to the desired start time.
5. Drag the red maker to the desired end time.
6. Tap or click the Ok button.
1. If necessary, click PLAYBACK on the ribbon to display the
VIDEO TOOLS PLAYBACK tab. tap or click the start arrow
to view the Start menu.
2. Tap or click the desired option.
3. If desired, click the ‘Play Full Screen’ check box.
4. Click the volume button and tap or click the desired volume.
1. With the video selected, tap or click FORMAT on the ribbon
to display the VIDEO TOOLS FORMAT tab.
2. Tap or click the More button in the Video Styles gallery to
expand the gallery
3. Tap or click the desired style to apply the style to the
selected video.
1. Tap or click INSERT on the ribbon to display the INSERT tab.
2. Tap or click the Insert Audio button arrow to display the Insert Audio menu.
3. Tap or click Online Audio on the Insert Audio menu to open the Insert Audio dialog box.
4. Type the desired search text in the search text box.
5. Tap or click the Search button to initiate the search.
6. If you are using a mouse, point to a clip to display the total time of the clip and hear a
preview.
7. Tap or click the desired clip to select the clip.
8. Tap or click the Insert button in the dialog box to insert that file into the current slide.
9. Drag the sound icon to the desired location.
1. With the audio clip selected, tap or click PLAYBACK on the ribbon to
display the AUDIO TOOLS PLAYBACK tab.
2. Tap or click the Start box to display the Start menu.
3. Tap or click the desired option in the start menu
4. If desired, tap or click the ‘loop until stopped’ check box to place a
check mark in it.
5. If desired, tap or click the ‘hide during show’ check box to place a check
mark in it.
1. Select the clip, and then tap or click ANIMATIONS on the
ribbon to display the ANIMATIONS tab.
2. Tap or click the desired animation in the Animation gallery to
apply the animation to the selected clip.
3. Tap or click the Effect Options button (Animations tab |
Animation group) to display the Direction gallery.
4. Tap or click the desired direction.
1. Select the illustration and then tap or click the Add Animation button
(ANIMATIONS tab | Advanced Animation group) to display the
Animation gallery.
2. Tap or click the desired effect in the Emphasis area.
3. Previewing an animation sequence
4. Tap or click the Preview button (ANIMATIONS tab | Preview group) to
view all the animations on the current slide.
1. Select the illustration and then tap or click the Add
Animation button (ANIMATIONS tab | Advanced
Animations group) again to display the Animation
gallery.
2. Scroll down to display all the exit effects in the gallery.
3. Tap or click the desired exit effect.
1. Display the DESIGN tab and then tap or click the More
button (DESIGN tab | Themes group) to expand the Theme
gallery.
2. Press and hold or right-click the desired theme to display a
shortcut menu.
3. Tap or click ‘Apply to Selected Slides’ to apply the theme to
the current slide.
1. Tap or click the More button in the Variants group to
expand the gallery.
2. Tap or point the Colors in the menu to display the
Colors gallery.
3. Tap or click the desired color selection.
1. Tap or click FILE on the ribbon to open the Backstage view and
then tap or click the Print tab.
2. Tap or click ‘Full Page Slides’ in the Settings area to display the
Full Page Slides gallery.
3. Click the desired number of slides in the Handouts area to select
this option and display a preview of handouts.
4. Click the Print button in the Print gallery to print the handout
It allows us to navigate between specific slides in our presentation by
linking a certain element in the slide (e.g. texts and pictures) to our
desired destination
VIDEOS and GRAPHS CANNOT be assigned with a hyperlink
1. Select the desired object on your slide.
2. Go to the "Insert" tab and click the "Link"
button.
3. In the open window, click "Place in this
Document" under "Link to".
4. Choose the slide in your presentation that
you wish to use as a destination, then click
OK.
1. Select an object on your slide, then go
to the "Insert" tab and click the "Link"
button.
2. Click "Existing File or Web Page" under
"Link to".
3. Locate and select the document that
you want to use as a destination, then
click OK.
1. Select a relevant object on your slide,
then go to the "Insert" tab and click the
"Link" button.
2. Click "Existing File or Web Page" under
"Link" to.
3. In the address field, type in the address of
the web page you wish to add, then click
OK.
1. Select an object on your slide, then go
to the "Insert" tab and click the Link
button.
2. Click "Email Address" under "Link to".
3. Type in the appropriate email address in
the E-mail address box.
4. Optionally, you may indicate the subject of
your e-mail message in the "Subject box"