Professional Documents
Culture Documents
Integrated Talent
Management
Critical Element for Organizational Excellence
By Pungki Purnadi
www.pungkipurnadiassociates.com
Yogyakarta, 21st May 2016; 24th March 2018 & 5th October 2019
To provide an in-depth
understanding and application on
how to design talent management
system as in line with company
vision mission values & target
business objectives and support
succession planning program.
WHAT is Talent
Management ?
Critical Element for Organizational Excellence
By Pungki Purnadi
www.pungkipurnadiassociates.com
Yogyakarta, 21st May 2016; 24th March 2018 & 5th October 2019
Corporate Performance
Management
Workforce Competency Change&Culture Employee Recruitment People
One Year Planning Strategy Management Management Master File & Selection Competency
Action Plan
9
Business Model Organization
Certified Professional Model Management (CPHCM) - Indonesia
Human Capital People Model
Organizational Development & HC
Management Model Staffing
Learning
Development
C&B
SWOT
Vision Org. Job Job Job Job Salary
Mission Model & Design Description Evaluation Grading Structure
Structure
Business WLA Salary
Process Workforce Planning
KRA - KPI Survey Talent
Mgmt
Strategy
HC budget Salary
Initiatives
Strategy Company Increment
Business Score & Bonus
Map Card Compensation
& Benefit
Career
Development
10 (CPHCM) - Indonesia
Certified Professional Human Capital Management
11
Talent based
on
Talent based Productivity &
Talent based on Engagement.
on Good Performance Everybody
Performance & Potential become Talent
(HAV Matrix) and we are
looking for
Super Talent
14
Certified Professional Human Capital Management (CPHCM) - Indonesia
1. Administrative Requirement
(sample)
• Maximum age : 47 years old
• Minimum Education : bachelor
degree (S1)
• No warning letter in the last 5 (five)
service years
• No indication fraud or audit
clearance
15
Certified Professional Human Capital Management (CPHCM) - Indonesia
2. Competency Requirement
(sample)
• Core competencies has to meet
requirement
• Leadership competencies (12 items)
have to meet requirement (BUMN),
to be prioritized (max 6 items)
16
Certified Professional Human Capital Management (CPHCM) - Indonesia
2. Core Competencies
(company values - sample)
• Ka Div – Ka Dept, minimum
profisiensi level ?
• Ka Biro, minimum profisiensi ?
• Ka Sie, minimum profisiensi ?
• Ka Regu, minimum profisiensi ?
• Pelaksana, minimum profisiensi ?
17
Certified Professional Human Capital Management (CPHCM) - Indonesia
3. Performance Requirement
(sample)
• Outstanding performance in the last
3 (three) years
• Human Asset Value Matrix for
Performance rating (alternative
approach)
18
Certified Professional Human Capital Management (CPHCM) - Indonesia
4. Potential Requirement
(sample)
• Geographical mobility
• Historical promotion record (under 3
or 4 years with one level promotion)
19
Certified Professional Human Capital Management (CPHCM) - Indonesia
Identifying the High Potential
• Promotable people are those who can move one step, but
perhaps not further.
Aspiration
• Potential is one’s ability to performs well and
deliver strong outcome in the next level position.
Potential is assessed by 3 criteria as follow :
Potential 1. Aspiration
Talent
2. Engagement
Agility Engagement 3. Agility
• Talent employee must display :
• High potential in minimum 2 of the 3 aspects .
• No low potential on any aspect.
Talent Employee
A talent employee is someone with the
agility, engagement, and aspiration to rise to
and succeed in more senior, critical
positions.
26
Certified Professional Human Capital Management (CPHCM) - Indonesia
Talent Strategic Decision
• Talent Committee
▫ Talent Committee member criteria
▫ Talent Committee Charter
27
Certified Professional Human Capital Management (CPHCM) - Indonesia
PILLARS of ORGANIZATION & PEOPLE house
OD Attract Develop Motivate Retain
VMV & Engage
BSC
Recruitment Learning & PMS Talent
KRA
KPI
Selection Development Rewarding (Hi-Po)
Organization Placement Scholarship Leadership C&B
Structure Integration Career (Coaching & (Salary
Job Desc (Induction) CBHRM Counseling) Structure)
Job Eva KM Promotion Industrial
Job Grade Job Rotation Conducive Relations
Manpower Assignment Working Succession
Planning Environment Retirement
Change Mgt
Retirement Analysis
Bench strength strategy
Recruitment & Selection,
Talent Management Strategy Placement Strategy
Special Assignment
Special Trainig
Special PMS
Key Positions
Assessment
Assessment
segmenting
Promotion
IDP
conditions
High Performance
Right Talent
High Potential
Right Time
Assessment
Right Capabilities
Right Place
By Pungki Purnadi
www.pungkipurnadiassociates.com
Yogyakarta, 21st May 2016; 24th March 2018 & 5th October 2019
• Need to accommodate
• Public scrutiny
a broader range
surrounding pay
of employees than ever
fairness.
before
Managing Tomorrow People | Marina Tusin 4
Source: PwC’s Future of Work Conference 2018
By Pungki Purnadi
www.pungkipurnadiassociates.com
Yogyakarta, 21st May 2016; 24th March 2018 & 5th October 2019
Organization Model
Center
Team
Leader
Business
Units
Business
Team
Member
Division
Characteristics : short layers, team on life-cycle, bottom-
up & top-down, market based pay &
Characteristics : rigid & stable position, top down, frequent change between team leader &
seniority based pay & promotion members, free choice of career
Certified Professional Human Capital Management (CPHCM) - Indonesia
CONCEPT OF INNOVATIVE
ORGANIZATION
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& D sces
© 2019 Cisco and/or its affiliates. All rights reserved. Cisco Confidential
For internal and external workshops. For formal, larger group meetings
Collaboration-enabled to facilitate trainings with
remote members/speakers.
© 2019 Cisco and/or its affiliates. All rights reserved. Cisco Confidential
© 2019 Cisco and/or its affiliates. All rights reserved. Cisco Confidential
Implement
Design & Build Capture Solution Integrative
Process
4. Performance
Requirement
Job Fit
Location Fit 2. Potential
Requirement
1. Hygiene Culture Fit
Factor Organizational Fit
Vision Mission Values & Culture Fit
2
Predictive Analytics • Predict the future by using historical and
(what could have current data to give meaning to its pattern
• Focus on probabilities and potential impact
happened)
1. Performance appraisal
2. Potential forecast
3. Measurement scales for performance and potential
4. Core competencies
5. Competencies mapping and weighting
6. Talent segmenting
7. Employee & job demographic
1. PERFORMANCE APPRAISSAL
• A measurement of actual results achieved within those areas which
the employee is held accountable and /or the competencies deemed
critical jobs and organization success.
2. POTENTIAL FORECAST
• A prediction of how many levels (organization/job) an employee can
progress within an organization based on his/her past/current
performance appraisal, training and development needs, career
preferences, and actual & projected competency levels.
- Give warning
- Performance Improvement Plan
- Consider if in a wrong placement
DEADWOOD (E Type)
- Manage out
LOW HIGH
Potential
Core Competencies
Action Orientation :_____________ Interpersonal Skill :_____________
Communication :_____________ Leadership :_____________
Creativity/Innovation : ____________ Teamwork :_____________
Critical Judgment :_____________ Technical/Functional Expertise :_____________
Customer Orientation :_____________
Next Position 1._____________ Next Position 2._____________
Executive VP 2 1 6
VP & CFO 1 1 3
VP,HR 1 2 3
VP, R&D 1 0 3
Total 5 4 15
1 0 2 7 5 2
P
0
2 0 3 8 3 1
T
E
N 3 0 1 18 12 6
T
I 18
4 0 0 21 27
A
L
5 0 0 0 4 8
Grid Key
Lower Middle Superior Top
anomalies
group group group group
Certified Professional Human Capital Management (CPHCM) - Indonesia
Talent Management Matrix
Career
Compensation Training & Development Visibility
Paths
Accelerate much
Very high
Super-keeper faster than pay Major investment Very rapid
recognition
markets
- Low credibility
- Employee dissatisfaction
- Time expenditure was high
- Low return on cost / investment
Certified Professional Human Capital Management (CPHCM) - Indonesia
Human Resource Planning
Five major situational that must be addressed in Human Resource
Planning :
ACTION / COMMENTS
- ensure rank ordering of candidates is accurate so that best-qualified
candidates gets position when available.
- If promotion time is too long, move a Super-keeper to another job or a
special assignment or take some other interim action quickly.
- Secondary candidates should be considered for filling voids or being
added to other replacement lists.
ACTION / COMMENTS
- If incumbent to be greatly exceeds job expectations or exceeds job expectations,
one or more of the replacements will have to be moved and/or developed for
other positions (particularly Super-keepers). Interim solutions such as job
rotation, special assignments, and task forces are in order.
- The actions for surplus situations above apply. However, when the perceived
level of performance of replacements exceeds that of the incumbent, then the
incumbent should be moved to another position or the existing role should be
redefined.
ACTION / COMMENTS
- Voids are excellent opportunities to recruit super-keepers
from outside the organization. This may require flexibility in
compensation practices as well as mandating a sound entry
and orientation process. Accelerate replacement process for
key positions.
82
Certified Professional Human Capital Management (CPHCM) - Indonesia
Summary
The Talent Management process will fuel organization excellence by :
TO DESIGN A TALENT
MANAGEMENT SYSTEM
Action Orientation Targets and achieves results, overcomes obstacles, accepts responsibility, establishes standards and responsibilities,
creates a results-oriented environment, and follows through on actions.
Communication Communicates well both verbally and in writing. Effectively conveys and shares information and ideas with others.
Listens carefully and understands various viewpoints. Presents ideas clearly and concisely and understands relevant
detail in presented information.
Creativity/Innovation Generates novel ideas and develops or improves existing and new systems that challenge the status quo, takes risks,
and encourages innovation.
Critical Judgment Possesses the ability to define issues and focus on achieving workable solutions. Consistently does the right thing by
performing with reliability.
Customer Orientation Listens to customers, builds customer confidence, increases customer satisfaction, ensures commitments are met, sets
appropriate customer expectations, and responds to customer needs.
Interpersonal Skill Effectively and productively engages with others and establishes trust, credibility, and confidence with others.
Leadership Motivates, empowers, inspires, collaborates with, and encourages others. Develops a culture where employees feel
ownership in what they do and continually improve the business. Builds consensus when appropriate. Focuses team
members on common goals.
Teamwork Knows when and how to attract, develop, reward, and utilize teams to optimize results. Acts to build trust, inspire
enthusiasm, encourage others, and help resolve conflicts and develop consensus in creating high-performance teams.
Technical/Functional Demonstrates strong technical/functional proficiencies and knowledge in areas of expertise. Shows knowledge of
Expertise company business and proficiency in the strategic and financial processes, including P&L planning processes and
their implications for the company.
Definition of “Communication”:
Communicates well both verbally and in writing. Effectively conveys ideas and shares information and ideas with
others. Listens carefully and understands the details of difficult points of view. Presents ideas clearly and
concisely.
1 2 3 4 5 6
Understands the Adapts Actively presents Promotes open Is recognized as
Clearly and importance of communications information and expression of one who
appropriately and demonstrates to audience ideas to all ideas and effectively
expresses his/her good oral, requirements to appropriate levels encourages clarifies and
desires and listening, and optimize and leads others to communication communicates
needs. writing skills. understanding. do the same. without key/strategic
retribution. information.
1 : All employees
2 : Professionals
3 : Supervisors
4 : Managers
5 : Top Management
6 : Executive
Action Orientation 6 5 5 5 4 3 1
Communications 6 6 6 5 4 3 1
Creativity/Judgment 6 6 5 6 4 2 1
Critical Judgment 6 6 6 5 4 2 1
Customer Orientation 6 5 5 5 4 3 1
Interpersonal Skill 6 5 6 5 4 3 1
Leadership 6 6 5 5 4 2 1
Teamwork 6 6 6 5 4 2 1
Technical/Functional Expertise 6 6 6 5 4 3 1
POTENTIAL FORECAST
• A prediction of how many levels (organization/job) an employee can progress within an
organization based on her/his past/current performance appraisals, training and
development needs, career preferences and actual projected competency level.
360-DEGREE FEEDBACK
- Validity
- Reliability
- Wording (is it positively phrased, is it put in personal terms, is it behavioral ?)
- Choosing raters
- Communication issues
- Flexibility and customization
Competencies
Assess the employee in each competency area defined below on the following basis: greatly
exceeds expectations (5), exceeds expectations (4), meets expectations (3), below
expectations (2), greatly below expectations (1). On the companion sheet, describe
behaviors and skills that are strengths and/or developmental needs associated with the
competencies listed below when assessments exceed and greatly exceed or are below and
greatly below expectations.
1. Action Orientation
Targets and achieves results, overcomes obstacles, accepts responsibility, establishes
standards and responsibilities, creates a results-oriented environment, and follows through
on actions.
Assessment: ______________
Potential: ____________
Certified Professional Human Capital Management (CPHCM) - Indonesia
Performance Appraisal &
Potential Forecast
2. Communications
Communicates well both verbally and in writing. Effectively conveys and shares
information and ideas with others. Listens carefully and understands various viewpoints.
Presents ideas clearly and concisely and understands relevant detail in presented
information.
Assessment: ____________
Potential: ____________
3. Creativity/Innovation
Generates novel ideas and develops or improves existing and new systems that
challenge the status quo, takes risks, and encourages innovation.
Assessment: ____________
Potential: ____________
4. Critical Judgment
Possesses the ability to define issues and focus on achieving workable solutions.
Consistently does the right thing by performing with reliability.
Assessment: ___________
Potential: ____________
Certified Professional Human Capital Management (CPHCM) - Indonesia
Performance Appraisal & Potential Forecast
5. Customer Orientation
Listens to customers, builds customer confidence, increases customer satisfaction,
ensures commitments are met, sets appropriate customer expectations, and responds to
customer needs.
Assessment: ___________
Potential: ____________
6. Interpersonal Skill
Effectively and productively engages with others and establishes trust, credibility, and
confidence with others.
Assessment: ___________
Potential: ____________
7. Leadership
Motivates, empowers, inspires, collaborates with, and encourages others. Develops a
culture where employees feel ownership in what they do and continually improve the
business. Builds consensus when appropriate. Focuses team members on common
goals.
Assessment: _________
Potential: ____________
Certified Professional Human Capital Management (CPHCM) - Indonesia
Performance Appraisal &
Potential Forecast
8. Teamwork
Knows when and how to attract, develop, reward, and utilize teams to optimize results.
Acts to build trust, inspire enthusiasm, encourage others, and help resolve conflicts and
develop consensus in creating high-performance teams.
Assessment: _________
Potential: ____________
9. Technical/Functional Expertise
Demonstrates strong technical/functional proficiencies and knowledge in areas of
expertise. Shows knowledge of company business and proficiency in the strategic and
financial processes, including P&L planning processes and their implications for the
company.
Assessment: _________
Potential: ____________
SUMMARY
Overall Performance (Competencies and Accomplishments)________
(greatly exceeds expectations, exceeds expectations, meets expectations, below
expectations, greatly below expectations)
Replacement(s) for Incumbent Status Next Position (immediate, 0-12 mo, beyond 12 mo)
1._____________________
2._____________________ ______________________
Additional Comments:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Development Factors :
Coaching,
Real Job Feed-back, Training
Assignments Mentoring etc 10 %
70 % 20 %
Job Self
Assignment Mentoring Training
Enrichment Learning
Employee
Performance
Certified Professional Human Capital Management (CPHCM) - Indonesia
Sample Learning & Development Guide
“Communication” Competency*
Competency Definition:
To communicate well both verbally and in writing; to effectively convey ideas and share information and ideas
with others; to listen carefully and to understand difficult points of view; to present ideas clearly and concisely;
to understand relevant detail in presented information.
Coaching Guide:
Clarify your expectations of individual achievement and your measurement criteria.
Document in writing employee achievements, shortcomings, or suggested areas for improvement and share with
the employee.
Provide vehicles for others to voice their opinions.
Keep all communications clear and concise.
Adjust words/terminology to ensure audience understanding.
Ask clear questions using oral and/or other methods of communication.
Attend to communications received from others.
Follow up on ideas and continuously encourage idea generation without retribution.
Help others to sense urgency through daily updates via memos, e-mail, or other sources of communication.
Provide clear instructions or information to others orally or through other methods of communication.
Use appropriate nonverbal communication (eye contact, gestures, posture).
Seek opportunities to give speeches through community or service organizations.
Blocking
Maris, Roger Mantle, M Now
LR ME
VP & CFO Bednarik, C Now
Surplus
Blocking
William, Venus
Martinez, P 0-12 mo
(Female, Minority) LR EE
Gonzales, P Now
VP HR
Surplus
Martina Hingis GBE
(Female) NP (Performance Void
Certified Professional Human Capital Management (CPHCM) - Indonesia
VP R&D Problem)
Sample of bench strength summary
(Action Plans)
Definitions
Potential: P (Potential); U (Unlimited Potential); LR (Lateral Rotation); NP (No Potential)
Performance: GEE (Greatly Exceeds Expectations): EE (Exceeds Expectations); ME
(Meets Expectations); BE (Below Expectations); GBE (Greatly Below Expectations)
The Bench Strength Summary captures the key elements for aligning people with
organization needs. Five action items with recommendations are identified:
Void: Positions with no replacements. 1. Select from talent pool. 2. Add to talent pool and
accelerate development. 3. Identify backups. 4. Begin external recruitment. 5. For key
positions accelerate the process.
Surpluses: Positions with more than one replacement. 1. Redirect career paths. 2. Move
high potentials quickly. 3. Job rotation inside unit. 4. Task force assignments.
Blocking: Non-promotable managers with promotable subordinates. 1. Move incumbent or
backup within one year. 2. Job rotation outside unit. 3. Special projects.
Performance Problems: Employees not meeting expectations. 1. One more
accomplishment review. 2. Focus on results and competency improvement. 3. Terminate
(consult HR department).
Superkeeper: Very accelerated career paths and compensation growth, high development
investment. Formal mentor and sponsor arrangement.
Certified Professional Human Capital Management (CPHCM) - Indonesia
Resource Matching –
Categorizing Talent
Maintain Innovate for few
current System business, solution
Problem solver
Specialist Professional
Increasingly important
in the 21st century
Certified Professional Human Capital Management (CPHCM) - Indonesia
104
Productivity vs Engagement
Productivity
RETAINING
MORE
REWARDING
ASSIGNMENT
PROMOTION
COACHING &
PLAN TO EXIT
COUNSELING
Engagement
Certified Professional Human Capital Management (CPHCM) - Indonesia
105
BEST PRACTICES of
Talent Management
Critical Element for Organizational Excellence
By Pungki Purnadi
www.pungkipurnadiassociates.com
Yogyakarta, 21st May 2016; 24th March 2018 & 5th October 2019
Executives
234
Managers
2.257
Supervisor
12.722
Staff
100.140
CARRER FUTURE
STARS
PERSON STAR STARS
PERFORMANCE
8 4 2
CARRER
average
POTENTIAL FUTURE
Above
PERSON
CANDIDATE STAR
Promotability
Rating
9 6 ACTIVE 5 Two or more
CARRER
average
level
LEARNER /
PERSON CADET One more level
RAW
DIAMOND Developed within
level
Low Medium High
POTENTIAL
Performance
Appraisal
• Final review Dec
• Feedback / Result
Communication (Reward &
Punishment
E6 Senior GM
Custodian L6
E5 GM
E3 Manager Staff L4
Cross-functional rotation
HSE
QS
IT
Business Skills
People Skills
18
1
•Distinctive 2 3
465 in QL
Quadrant
(30.3%)
2 •Effective 440 422 22
•Leadership behaviors
3 •Developing
6 512 107
•Needs
4 Development
1
4 3 2 1
(*) Difference due to:
• Staff was not rated Certified Professional Human Capital Management
•Current performance(CPHCM) - Indonesia
Case Study Of
PetroChemical Company
Designing Talent
Management System
Certified Professional Human Capital Management (CPHCM) - Indonesia
Case Study
Introduction 1
• Advanced Chemical India Corporation (ACI) is founded in 1982 by
current owner & president, Mr.Gupta.
• Company Vision : “to become a leading global petrochemical
company”.
• Company Mission : “to serve all client needs with the best
product, best people, best service with latest technology with
the maximum gain to the shareholders and stakeholders”.
• Average employee’s age is 45 years old with average service per
employee is 15 years with the company ACI.
• Employee movement internal company little bit difficult.
• Last three years recruits youngsters with significant numbers.
• ACI’s corporate philosophy is Keep High Quality in products. The
culture of ACI is basically conservative.
• ACI’s overall sales turnover in 2016 hit US$800 million and profit is
US$30 million before tax. 60% of ACI’s are sold in domestic market
although overseas sales have been growing steadily.
Development IT
R&D
Board of CEO 100 Process Engineering HR & Labor Relations
directors (Gupta)
Legal &Intellectual Property
UK Branch
US Branch
Certified Professional Human Capital Management (CPHCM) - Indonesia
Business Team Organization for
Chemical Company - ACI
(Virtual) Companies Division
▫ Performance Criteria
KPI achievement on Production – Sales – Product
Quality – Maintenance - People
▫ Potential Criteria
Prediction on how many level to be promoted
▫ Any other criteria to produce talent candidates
Critical attributes as high potential (eg. Walk the talk
with company values)
Certified Professional Human Capital Management (CPHCM) - Indonesia
good luck & success!
If you need further assistance,
please contact me at 08121055000
Or visit
www.pungkipurnadiassociates.com
Or sending e-mail to :
pungki@pungkipurnadi.com