Answer the following:

1) What is word processing? Explain the features and application.

ANS: A word processor is an electronic device or computer software
application that performs the task of composing, editing, formatting, and printing
of documents.

Features of Word Processing.

 It is used for creating, saving and closing, printing a documents.
 It is used for formatting text, paragraphs, table and page.
 It is used for drawing pictures, charts and graphs.
 It is used for inserting symbols, objects, word art, clip art, graphics, etc.
 It is used for automating the work by using macros.
 It is used for sending multiple mails by using mail merge tool.
 It is used for checking spelling and thesaurus.
 It is used for working with text boxes and frames.
Applications of word processing
 Text editing and publishing documents.
 Checking spelling and grammars of document.
 Web publishing, mail merging and image insertion.
 Mathematical calculations and macro handlings.
 Formatting and editing documents.
 Coloring and numbering documents pages.
 Official tasks such as create save, close, open etc.

2) Define word processor with examples.

ANS: Word processor is the application software which defines features to
create, edit, view, format, store, retrieve, and print documents such as letters,
reports, books, etc.

Example of word processor are: Ms-word, Word star, word perfect, lotus Notes
etc.
 3) Define the following terms
I. Menu: A menu is a list of options or commands presented to the user of
a computer or communications system.
II. Ribbon: The ribbon is the panel at the top portion of the document which
consists of seven tabs: Home, Insert, Page Layout, References, Mailing,
Review and View that contain many new and existing features of word.
III. Title bar: The Title bar displays the title of the document on which you are
currently working.
IV. Status bar: The Status bar appears at the very bottom of your window and
provide such information as the current page and the number of words in your
document.
V. Ruler bar: The Ruler bar is found just below the ribbon bar.
VI. Format painter: A feature in Microsoft Word that applies a style from one part
of the document to another. The text with the desired style (font, size, etc.) is
highlighted and Format Painter (paintbrush icon) is clicked.
VII. Template: A template is a document with preset layout, formatting and
settings that acts as a basic structure for a document.
VIII. Style: A style is a set of formatting characteristics, such as font name, size,
color, paragraph alignment and spacing. Some style even include borders and
shading.
IX. Graphics: Computer graphics are pictures and films created using computers.
Usually, the term refers to computer-generated image data created with help
from specialized graphical hardware and software.
X. Smart tag: The tags which will pop-up on the right hand side of the pasted
text, offer you a chance to change the formatting of the text to match the rest
of the document.
4) Difference between
I.
Cut paste
Cut and paste is when you have
something in your documents (or
other type file) and want to move it
to a different location and no longer
have it in the original location.
II.
Header
A header is a text that appears within
the top margin on each page of a
document.
III
End note
Note citing a particular source or
making a brief explanatory comment
placed at the end of a research paper
and arranged sequentially in relation
to where the reference appears in the
table
IV.
Save
It is used to save a document or
anything (which you want to save)
with a name.
Copy paste
Copy and Paste is when you have
something in your document (or
other type file) and want in a second
location in addition to staying where
it is.
Footer
The footer is the text that appears
within the bottom margin on each
page of a document.
Foot note
Note citing a particular source of
making a brief explanatory comment
placed at the bottom of a page
corresponding to the item cited in the
corresponding text above
Save As
It is used to save an already saved
document or anything (which you
want to save) with a new name.
5. Explain the following:
Spelling and grammar check:
A grammar checker and a spelling checker are the software or a program
feature found in a word processor and is used to find improper grammar or
spelling. An example of a software program that includes its own grammar
checker and spelling check is Microsoft word.
Thesaurus:
In general usage, thesaurus is a reference work that lists words grouped
together according to similarity of meaning (containing synonyms and
sometimes antonyms)
Dictionary:
A book or electronic resource that lists the words of a language (typically in
alphabetical order) and gives their meaning, or gives the equivalent words in
different language, often also provides information about pronunciation,
origin and usage
6. What is formatting in MS word?
MS word Format usually refers to documents created by Microsoft word and saved
in the DOC or DOCX format. MS word format refers to the document formats
developed and used chiefly by Microsoft word software -- specially the DOC and
DOCX format.
7. What is mail merge? Write steps to perform mail merge.
ANS: Mail merge is the feature that let you quickly create personalized
correspondence and other documents by combining information (merging)
information from two different files i.e. you could merge all list of names and
addresses from one file (your data document) with another file (your main
document) to produce a number of personalized form letters.
The steps to perform mail merge are:
A. Steps to create a main document:
1. Type the document (a letter)
2. From the mailing menu, select the start mail merge.
3. Click on letter.
If you have not completed the main document i.e. the letter, complete and save it.
B. Steps to create a new data source:
1. In a new document type the name of the recipients in a table.
2. Save the document and close it.
C. Inserting Merge Field into the Main Document:
1. Open the main document.
2. Click the Insert Merge Field button on the mailings menu.
3. Choose the appropriate field and click.
Repeat the steps 2 and 3 until all the merge fields are inserted.
D. Merging (Steps to merge data with the main document):
1. Be sure the main document is there in the active window.
2. Click on the finish and Merge option
3. Select Edit Individual Document and select the appropriate option and click
on OK.
4. You will get the new merged document with number of pages or the
document goes to printer as per your instruction.
8. First Blank screen of MS-word
9. Define MS-word with its features and applications.
Microsoft Word is a word processor developed by Microsoft. It was first released
on October 25, 1983.
Features of MS-Word:
 Fast operation
 Editing text features
 Formatting features
 Permanent storage
 Graphics
 OLE (Object Link and Embedding)
 Review the document
 Mail merge
 Searching
 Print design
Application of MS-Word:
Applications of word processing
 Text editing and publishing documents.
 Checking spelling and grammars of document.
 Web publishing, mail merging and image insertion.
 Mathematical calculations and macro handlings.
 Formatting and editing documents.
 Coloring and numbering documents pages.
 Official tasks such as create save, close, open etc.