PLANNING, PERFORMANCE AND APPRAISAL 2019

General data

Name Pham Van Ky

Position Agri-business Advisor
Appointed since 01-08-2018
Date of interview Planning [dd-mm-yyyy]Performance[dd-mm-yyyy]Appraisal[dd-mm-yyyy]

SIGNATURE
Executive Employee
Name       Name      

Signature Signature
Plann.[dd-mm-yy]Perf.[dd-mm-yy]Appraisal [dd-mm-yy] Plann.[dd-mm-yy] Perf.[dd-mm-yy]Appraisal [dd-mm-yy]
                                   

1.

General
Working conditions(are there technical health and safety issues that need attention?)

2. Performance
What is the state of affairs with regard to the commitments made about performance to be achieved?

Performance areas

1= Does not meet the stated requirements of the position

2= Does not fully meet the stated requirements of the position
3= Meets the stated requirements of the position
4= More than meets the stated requirements of the position
N/A = not applicable

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PLANNING (Jan-Feb) PERFORMANCE (Jun-Aug) APPRAISAL (Dec-Jan)

Performance commitment 1: □ not on schedule 1 2 3 4 n/a

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Agriterra commits to improved management practices for a □ on schedule √

minimum of 1,260 farmers with practices on 1,440 hectares of □ ahead of schedule
land and resulting in 1,500 new distributed bee boxes. These Explanation: Explanation:
farmers are affiliated to the target cooperatives at the end of
the project. 1. The team has identified
suitable locations and
Commitment and standard institutions for acacia,
1. Map out the potential locations for acacia, rattan and rattan and medicinal plants.
medicinal plants 2. I have drafted the data
collection forms and guided
2. Support the selected cooperatives to identify potential two selected co-ops of
farmers, then to attract them to join in or cooperate medicinal plants to collect
date of potential farmers.
with the cooperatives.
3. I have facilitated in
organizing 9 technical
3. Coordinate technical assistance on improved training on improved
management practices for about 300 farmers with management practices for
practices on 300 hectares of land and de developments 306 farmers and
of 200 new bee boxes. community’s leaders.

Performance commitment 2: □ not on schedule 1 2 3 4 n/a

25 cooperatives have been strengthened and/or set-up in the □ on schedule √
target communes/districts in the GA area by provision of □ ahead of schedule
trainings and advise. Explanation Explanation:

Commitment and standard 1. I took the lead in organizing

1. Take the lead and/or support team members in (i) 2 training workshops on
organizing 6 trainings on governance, production and contemporary cooperative
financial management skills. model and My.coop; (ii) 1
2. Support at least one potential community to set-up new workshop on strengthening
cooperative of selected co-ops under
3. Provide advices and supports on development of GA’s projects. In addition, I
business plans and improvement of internal regulations supported team members in
Version 1.2, 04-01-2018 for 5 selected cooperatives.
organizing 1 training on
4. Facilitate one forum on business linkages between business planning
cooperatives and external related parties. 2. With my and 2 other
members’ support, 3 new
cooperatives got certificates

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 PLANNING, PERFORMANCE AND APPRAISAL 2019

from government’s
authority.
3. With supports from the
team, I have been helping 4
selected cooperatives to
develop their business plans.
4. I took the lead in organizing
a workshop on business
linkages between selected
cooperatives and potential
buyer of large timber acacia.

Performance commitment 3: □ not on schedule 1 2 3 4 n/a

Agriterra commits in the USAID GA contract to come up with □ on schedule √
leverage from cooperative members, provincial government, □ ahead of schedule
other donors and private companies which at least account for Explanation Explanation:
350.000 USD (around 100.000 USD is already committed
through AGFUND and DGIS support for QNCA) I took the lead in organizing
dialogues on support’s policies
Commitment and standard from the government for
Leverage about $20,000 through investment from cooperatives between two
cooperative’s members, farmers and subsidy from the selected cooperatives (Tu &
government’s programs. Truong Son Xanh) and local
functional entities (Tay Giang’s
OARD, QNCA).

Performance commitment 4: □ not on schedule 1 2 3 4 n/a

In the contract with USAID GA Agriterra commits to deliver □ on schedule √
reports, outreach and comply with USAID regulations in a □ ahead of schedule
professional and timely manner. Explanation Explanation:

Commitment and standard

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Commit to comply with USAID regulations and deliver reports,
outreach timely.

Performance commitment 5: □ not on schedule √ 1 2 3 4 n/a

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KPIs business advisors should be reached: □ on schedule

1. 100% billable hours (65% DD and 5% DN) □ ahead of schedule
2. 100% financed by ECODIT Explanation Explanation:
3. >90% client info completed in AIN
I haven’t filled client info on AIN
Commitment and standard
Standard KPI’s Agriterra business advisors.

3.Competencies

Competencies-specific
Planning (Jan-Feb) Performance (Jun-Aug) Appraisal (Nov-Dec)
Communication skills: Makes a contribution to others’ □ not on schedule 1 2 3 4 n/a
expanding and utilising his and their own contacts and □ on schedule √
networks to achieve objectives. (C) □ ahead of schedule
Explanation: Explanation:
Commitment:
Keep sharing and updating colleagues and partner’s officers in - I shared three main project
charge of communication about the project events and results. events on social media.
- I keep connected with
Keep in mind how to exploit other different channels to share
donor’s staff in charge in
project information.
developing communication
material (co-op leaflet).

Showing initiative: Proactively seeking customers, orders and □ not on schedule 1 2 3 4 n/a
encouraging customers to take action to exploit new □ on schedule √
opportunities; also actively takes the lead in this. (C) □ ahead of schedule
Explanation: Explanation:
Commitment: - I have identified potential
Actively find potential partners/opportunities and link them to
Version 1.2, 04-01-2018 partners (both local
the target cooperatives. functional authorities and
companies) and linked them
Provide advices and encourage target cooperatives to do with selected cooperatives.
market research regularly so that they can catch up customer’s - I have consulted all selected

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new trends and demands. co-ops to do market

research before making their
Keep in mind to find opportunities in funding for Agriterra. business plans. Especially, I
have involved two selected
co-ops in market research of
medicinal plants on June
2019.
- I participated in developing
a concept note for Czech
Embassy on enhancing
human and social assets for
minority women.

Independence: Independently seeks new customers, develops □ not on schedule 1 2 3 4 n/a

an individual approach and style and dares to think outside the □ on schedule √
box. (C) □ ahead of schedule
Explanation: Explanation:
Commitment:
Actively find potential cooperatives as alternative solutions to So far, I always think and look
reach GA’s targets. for potential cooperatives as
alternative solutions to reach
GA’s target. I have shared two
new potential co-ops (Tien Lanh
and Phuoc Cam) for the team.

Agriterra-wide competencies
Teamwork: Encourages others to enter into collaborations in □ not on schedule 1 2 3 4 n/a
order to achieve results by sharing ideas and making □ on schedule √
concessions to their own wishes/interests, and is an example □ ahead of schedule
of this within a team.(C) Explanation: Explanation:
Version 1.2, 04-01-2018 I have been keeping open
Commitment: Keep share ideas/feedback openly and attitude in discussion with
positively with the hope others should act the same to achieve others and realistic thinking in
the results. consulting for clients.
Results orientation: Is actively focused on achieving results □ not on schedule √ 1 2 3 4 n/a

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and objectives, both through cooperation within the team and □ on schedule
by realising unit-transcending cooperation relationships. □ ahead of schedule
Encourages others to intervene when necessary and takes Explanation: Explanation:
action himself if achieving the outcome is in jeopardy.(C)
The team is criticized on low
Commitment: My priority in 2019 is, together with Green spending of approval budget.
Annamites team, keeping project on track.
Customer orientation: Thinks from the customer’s perspective □ not on schedule 1 2 3 4 n/a
and always strives for customer satisfaction. Without being □ on schedule √
asked, makes suggestions that address the needs/interests of □ ahead of schedule
the customer. Is focused on the long-term relationship and Explanation: Explanation:
evaluates the quality of the service provision or products My approach in working with
supplied. Encourages others to be customer orientated. Is able others is looking them as
to attune the internal organisation to the customer/user.(C)
customers. I always try to
Commitment: As a BA, I always put my feet in customer’s get customer’s insights
shoes to understand their insights and provide suitable through positive hearing and
advices. observing before offering my
advices.
Achievement motivation/Ambition: Encourages others to take □ not on schedule 1 2 3 4 n/a
on new responsibilities and to get the best out of themselves. □ on schedule √
(C) □ ahead of schedule
Explanation: Explanation:
Commitment: Keep sharing the chances as well as challenges
and asking for volunteer from colleagues.

Entrepreneurship: In cooperation with others, contributes to □ not on schedule 1 2 3 4 n/a

their making the most of opportunities in the market for □ on schedule √
existing and new products/services and taking the associated □ ahead of schedule
risks.(C) Explanation: Explanation:
All of my clients are very
Commitment: Always keep entrepreneurship mindset when small cooperatives with
working with customers.
limited resources to create
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competitive advantages. So I
often advise them in finding
niche and/or suitable markets
and trying to cultivate their

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comparative advantages to
serve their customer best.

5. Feedback

To be answered by employee (during performance and appraisal)

4.1.a. What do you need from other employees at Agriterra (within your team)?
All the team should be realistic in consulting start-up and small cooperatives – who are lack of many resources.

4.1.b. How do you support others in their work?

- I share my idea based on situation analysis of customers. Sometimes I shared relevant case study I have learned from my
previous works and from reading books/newspapers.
- I volunteer in tasks I think I do best.

To be answered by two direct colleagues (Luc and Van) and Hien (during performance and appraisal)
4.2.a. What do you appreciate about me?
Ky is very active in seeking for solution/ support from other stakeholders to solve questions/problem. Ky always keep an open
attitude with others, willing to support others

You are seen a result oriented implementer with practical mindset and positive attitude. Your willingness to help other
colleagues and flexibility to adapt with changes/ donor requirements.

Ky is a pragmatic, hard-working and gentle person. He is easy to work with and likes to learn. Also I like his passion for working
with farmers and in private sector development.
 
4.2.b. What things can be improved?
Sometime need to step back to look from overall view, this may help Ky to have better approach. Acceptance the situation in
the positive ways can motivate you and others to move forward
     
I hope you will take more lead in presenting Agriterra to outside world. Sometimes I have feeling that you know much more
than what you share (sorry if I am wrong), if so, please be more direct in your communication especially when you don’t agree
or have different opinions with others, including myself.
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Ky could speak out more about his own thoughts and ideas on managing the ECODIT project. I sometimes feel he avoids a
discussion with team members even though he might know more and better.

4.2.c. What’s the added value to the team/Agriterra?

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Ky has experience in working with farmers and local stakeholders, he has good network with them, especially in Tien Phuoc
district. Ky has experience in organizing workshop/training and well prepare for logistic.

With your strong experience on livelihood project and large contacts in Quang Nam, you can help our team to reach out easily
to local stakeholders (for mobilization of local resources better) as well as branding for Agriterra in QN.

He implements his tasks as agrees. He is knowledgeable and experience in working in the field with farmers. He knows how to
change attitudes and advice our focus groups. Also he is knowledgeable in cooperative basics, marketing and business. Also he
is a good trainer.

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 Name: Pham Van Ky Country: Việt Nam

Describe the two most important learning points about yourself as a Business Advisor. What do you need to improve your
performance as a Business Advisor?
- Deep dive about contemporary cooperative models and learn how to transfer these knowledges to customers
- Learn how to support target cooperatives in output market linkages
Any commitments from last year to consider? (See appraisal form last year, including feedback from colleagues):
N/A

Mention one competence (mentioned in your PPA) that you want to develop in your function as a Business Advisor this year:
Value chain business planning

List one or two activities you plan Which indicators will show that you What support can you expect from
to undertake to develop this have succeeded? (make these SMART) your team and/or Agriterra? (make
competence. this SMART)
Support at least two target Two feasible value chain business plans are Share knowledges and suitable case
cooperatives to develop their developed by target customers studies
business plan
Provide technical assistance for these The customers keep their plan on track. Provide expert’s advices based on field
cooperatives to carry-out their plan visits.
with result orientation

PERSONAL DEVELOPMENT PLAN [YEAR]

Personal development plan agreed upon between country team and team member:

Coordinator (on behalf of the team): Harm Haverkort

Date:01/4/2019

Team member:Pham Van Ky

Date:10/4/2019

Planning, performance, appraisal form