Guidelines for Table Top Exercise & Dry Drill

RIL, Jamnagar

ERCP Sub Committee

Guidelines for Table Top Exercise & Dry Drill, Rev. 0

Sept’11 Page 1
Index

Cover Page…….……………………………………………………………………….. 1

Index……………………………………………………………………………………… 2

Document Control Details............................................................... 3

Amendment Sheet…………………………………………………………………... 4

Abbreviations…………………………………………………………………………. 6

Introduction…………………………………………………………………………… 7

Purpose…………………………………………………………………………………. 7

Objective……………………………………………………………………………….. 7

Guidelines……………………………………………………………………………… 7

RACI Matrix…………………………………………………………………………… 9

Annxure-1………………………………………………………………………………. 11

Annxure-2……………………………………………………………………………… 12

Annxure-3……………………………………………………………………………… 13

Annxure-4……………………………………………………………………………… 15

Annxure-5……………………………………………………………………………… 16

Annxure-6……………………………………………………………………………… 17

Guidelines for Table Top Exercise & Dry Drill, Rev. 0

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Document Control Details

Guidelines for Table Top Exercise & Dry Drill, Rev. 0

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Amendment control sheet (ACS)

Section Page Date, Issue & Nature of change

Numbe Revision
r

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User Notes: - HSEF Chief at RIL Jamnagar is the custodian of this document and is
responsible for the Administration and Authorization of this Guideline. HSEF Chief is
responsible for confirming the accuracy and integrity of content and proposed changes to
the document.

Controlled copy of the current version of this document is held at RIL, Jamnagar and
also available on RIL Jamnagar portal. Any printed/ electronic copy of this document is
uncontrolled. It is recommended that users verify that the version being used by them is
the current version by referring to the controlled version

Guidelines for Table Top Exercise & Dry Drill, Rev. 0

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Abbreviations

ACS -------------------------------------- Amendment Control Sheet

DCP -------------------------------------- Dry Chemical Powder

DV -------------------------------------- Deluge valve

ER -------------------------------------- Emergency Response

ERCP -------------------------------------- Emergency Response & Control Planning

HOD -------------------------------------- Head of Department

O&M -------------------------------------- Operation & Maintenance

PIPA -------------------------------------- Pre Incident Planning & Assessment

SCBA -------------------------------------- Self Contained Breathing Apparatus

SFM -------------------------------------- Shift Fire Manager

SS -------------------------------------- Shift Superintendent

SSM -------------------------------------- Site Shift Manager

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Introduction

The plant operation and maintenance personnel play vital role for the effective control
of emergency as they are the first respondents to emergency in their plant areas. This
necessitates frequent rehearsals on simulated emergency situations in the plant to gain
more confidence and proper coordination during emergency.

Purpose

To establish guidelines for conducting table top exercise and dry-drills to improve
effectiveness of mock-drills.

Objectives

• To cover all O&M personnel for rehearsals on emergency situation as per PIPA.
• To gain more confidence amongst the employees during emergency.
• To enhance the knowledge of employees for use of emergency equipment.

Guidelines

• Each process plant shall conduct 4 table top exercises per month.
• One of the table top out of 4 will be escalated to conducting dry drill.
• The emergency scenarios may be taken from plant ER manual/ PIPA document.
• Plant ERCP subcommittee member will make annual schedule for the table top
exercise & dry drill and submit the schedule to ERCP subcommittee. (As per
Annxure-1)
• Based on annual schedule, plant ERCP subcommittee member will prepare
monthly schedule for table top exercise and dry drill and publish it to all the
O&M members of plant. (As per Annxure-2)
• Production manager & ERCP Sub Committee member of the safety district will be
the observer for dry drill.
• Plant may also request to SSM/SFM/Safety Manager for observing the dry drill.
• In table top exercise, shift crew will sit together and discuss operation activities
and prioritizing mitigation measures for a particular selected scenario. SS of the
shift will chair the discussions.

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 • Dry drill will be performed in field by means of mock operation of different
activities, for example- tagging of the valves (open/close with sequence nos.), first
aid, use of firefighting equipment i.e. 10 Kg DCP extinguisher, DV/Water monitor
operation, laying of fire hoses and fixing branch/ water curtain, moving foam
trolley & 75 Kg DCP extinguisher to a required location, SCBA, Fire resistant suit
with SCBA, Tychem Suit, fire blanket, first aid box etc.
• SS of the shift will make the report of the dry drill in the format released by ERCP
subcommittee (As per Annxure-3).
• Report will be reviewed by plant ERCP subcommittee member and plant/ prod
manager and shall be circulate to all O&M members of the plant.
• Tracking of compliance status of table top exercise & dry drill will be done by
plant ERCP subcommittee member.
• The observations generated during the table top exercise will be communicated to
production manager as a input for Job Cycle Check of that procedure. (As per
Annxure-4)
• Observations generated during the dry drill will be tracked by plant ERCP
subcommittee member (As per Annxure-5).
• The monthly report will be sent to ERCP subcommittee within first week of next
month. (As per Annxure-6)

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 RACI Matrix

S.No. Activity R A C I
1 Preparation of annual Plant ERCP Plant HOD ERCP All O&M
schedule for table top subcommittee Subcommittee members of
exercise & dry drill member Chairman plant, ERCP
and submit to ERCP subcommittee
subcommittee.
2 Monthly Scheduling Plant ERCP Production Plant HOD All O&M
of table top exercise & subcommittee Manager members of
dry drill. member plant
3 Selection of Observer Plant ERCP Production Plant HOD All O&M
for dry drill. subcommittee Manager members of
member plant
4 Conducting table top Plant SS Production Plant ERCP All O&M
exercise Manager subcommittee members of
member plant
5 Conducting Dry drill Plant SS Production Plant ERCP All O&M
Manager subcommittee members of
member plant,
Observer
6 Table top exercise Plant SS Plant HOD Shift Crew Plant ERCP
observations to be subcommittee
communicated to member,
production manager Plant HOD
7 Dry Drill Report Plant SS Production Observer, Plant ERCP
Preparation Manager Shift crew subcommittee
member,
Plant HOD
8 Review of Report Plant ERCP Plant HOD Plant SS All O&M
subcommittee members of

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 member, plant
Production
Manager
9 Tracking of Plant ERCP Plant HOD Plant SS All O&M
Compliance status of subcommittee members of
table top exercise & member plant
dry drill and dry drill
recommendations.
10 Monthly report to Plant ERCP Plant HOD Production ERCP
ERCP subcommittee subcommittee Manager subcommittee
member chairman

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 Annxure-1

Annual Schedule for Table Top Exercise & Dry Drill

Plant:
PIPA Scenarios
Month

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

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 Annxure-2

Monthly Schedule for Table Top Exercise & Dry Drill

Plant: Month:

Table Top-1 Table Top-2 Table Top-3 Table Top-4 Dry Drill

Date

Shift
PIPA
No.
Observer for Dry Drill:

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 Annxure-3

DRY DRILL REPORT

Drill No.
Date
Time of Incident
All Clear Time
Duration of Drill
Plant
Equipment Involved
Type / Text of the
Scenario
Observer
Plant Members

Sequential Actions

Sr No Sequence of Actions
1
2
3
4
5
6
7
8
9
10
11

Observations

Observation S.No. Observations Recommendations Action By

for
SS 1
2
3
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 SFE 1
2
3
FE 1
2
3
PO 1
2
3
Performance of
Emergency Equipments

Reviewed by Plant ERCP subcommittee member:

Name: Sign:

Reviewed by Production Manager:

Name: Sign:

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 Annxure-4

Table Top Exercise Observation Sheet

Table Top
Reason for
Exercise S.No. Action as per SOP Recommended Action
Changes
Date/Shift

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 Annxure-5

Dry Drill Recommendations Tracking Sheet

Dry Drill
S.No. Recommendations Action By Target Date Status
Date/Shift

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 Annxure-6

Plant: Month:
Table Top Exercise Dry Drill
No. of No. of No. of
Scope Actual Remarks Scope Actual Recomm. Recomm. Recomm.
Generated Completed Pending

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