Rescheduling Procedure

No Flow Chart Output Timeline D E C Full Process Description

It can be during Class teacher/ Grade
Particular Teacher to inform the Grade the class, on the Coordinator/ Chief
1 Teacher Teacher Particular Teacher to inform the Class teacher/ Grade Coordinator/ Chief
Coordinator / Sectional Head over the phone Phone Call
regarding the Cancellation day of the class or Coordinator or Sectional Coordinator or Sectional Head over the phone regarding the Cancellation
prior Head
Class teacher/ Grade Coordinator/ Chief Coordinator or Sectional Head to
Class teacher/ Grade Coordinator/ Chief Class teacher/ Grade Class teacher/ Grade inform the Class group (students) regarding the Cancellation and inform that the
Coordinator or Sectional Head to inform the Class Cancellation On the day of the Coordinator/ Chief Coordinator/ Chief
2 group (students) regarding the Cancellation and class will be resheduled. Worksheets will be shared with students
inform that the class will be resheduled. Message cancelled class Coordinator or Sectional Coordinator or Sectional
Worksheets will be shared with students Head Head
Particular Teacher to send a detailed email to respective heads Ms.Danoja (1-4),
Particular Teacher to send a detailed email to Ms. Binari(5-6) Mr. Jagath / Mr. Rotsmant (Upper School) copying to Principal,
respective heads Ms.Danoja (1-4), Ms. Binari(5-6) Respective Grade Dr. Alex, Respective General Coordinators and respective grade coordinators
Mr. Jagath / Mr. Rotsmant (Upper School) copying Explanation On the day of the
3 Teacher Teacher Coordinators and with the reasons for cancellation and with details of re-scheduling of the class
to Principal, Dr. Alex, Respective General Email Class
Respective Heads (date and time )

Respective General Coordinators/Principal's Secretary to list down the

Respective General Coordinators/ Principal's Rescheduled list of classes and update Respective HR to not mark absent
Respective General Respective General
Secretary to list down the Rescheduled list of classes Rescheduling on the day of the
for the day and update Respective HR to not mark Coordinator/Principal's Coordinator/Principal's
Class list class
absent Secretary Secretary

Respective Heads Ms.Danoja (1-4), Ms. Binari(5-6), Mr. Jagath / Mr. Rotsmant
Respective Heads Ms.Danoja (1-4), Ms. Binari(5-6), Respective Grade (Upper School) to approve or do changes as neccessary and reschedule the class
Mr. Jagath / Mr. Rotsmant (Upper School) to Rescheduling with the teacher - copying to Principal, Dr. Alex, Principal's Secretary, Respective
within one Respective Sectional Respective Sectional Coordinators/ General
4 approve or do changes as neccessary and reschedule Approval General Coordinators and Respective grade coordinators. Rescheduling to be
the class with the teacher - copying to Principal, Dr. working day Heads Heads Coordinators and
Email done within 5 working days
Heads/Principal's Secretary

Particular Teacher to inform the class regarding the within the week
Particular Teacher to inform the class regarding the rescheduling of the class.
rescheduling of the class. Communicate date and Rescheduling (Rescheduling to
5 time Teacher Teacher Communicate date and time
message be done within 5
working days)

Particular General Coordinators/Principal's Weekly Re- Respective General Respective General Particular General Coordinators/Principal's Secretary to keep records and send a
Secretary to keep records and send a weekly Last day of the
6 rescheduled class list with the update to Respective Scheduled Coordinator/Principal's Coordinator/Principal's Respective Heads weekly rescheduled class list with the update to Respective HR
Week (Firday)
HR Class List Secretary Secretary

Depending on the report Respective HR to apply

7 unpaid leave for the cancellation date