Addis Ababa Science and Technology

University
School of Civil Engineering and Construction Technology
Department of Civil Engineering or COTM

Company Name:__________________
Final Internship
Reporton:________________

Prepared By :_______________________________

ID No:_____________________________

Section: _________________________________

E-mail address: ________________________________

Period of internship: ___________________________

Company supervisor: ______________________________

Academic supervisor/Advisor ________________________________

 Table of Contents
Cover Page
Acknowledgement .....................................................................................................
......I
Internship
certificate .............................................................................................................................II
Executive
Summary ..............................................................................................................................III
List of tables
......................................................................................................................................IV
List of
figures.....................................................................................................................................V
Acronym and
abbreviation..........................................................................................................VI

1. Introduction............................................................................................Error! Bookmark not defined.

1.1 Background of the project.................................................................Error! Bookmark not defined.
1.2 overview of the company (History of Hosting Company).................Error! Bookmark not defined.
1.3 Organizational structure of the company (Work flow structure)...................Error! Bookmark not
defined.
1.4 Objectives of the project...................................................................Error! Bookmark not defined.
1.4.1 General objective........................................................................Error! Bookmark not defined.
1.4.2 Specific objective.........................................................................Error! Bookmark not defined.
1.5 Statement of the Problem/Issue.......................................................Error! Bookmark not defined.
2. Material and Methodology used............................................................Error! Bookmark not defined.
2.1 Material and Methodology Used.......................................................Error! Bookmark not defined.
2.2 Software application..........................................................................Error! Bookmark not defined.
3. Data analysis, result, design work or accomplishment of activities................Error! Bookmark not
defined.
3.1 Data analysis and Result....................................................................Error! Bookmark not defined.
3.2 Design works......................................................................................Error! Bookmark not defined.
3.3 Accomplishment of activities.............................................................Error! Bookmark not defined.
4. Assessment of the internship.................................................................Error! Bookmark not defined.
5. Conclusions and recommendations.......................................................Error! Bookmark not defined.
6. References and appendices....................................................................Error! Bookmark not defined.

GUIDELINES ON WRITING INTERNSHIP REPORT

1. General
The purpose of the internship report is to reflect the experience and knowledge gained during the
internship period in a target-oriented way. The report should do so with a focus on the
application of the knowledge and skills already acquired during the university program. Students
are required to submit a minimum of 5-7 pages Internship report at the end of 4th (week 1-4),
8th (week 5-8) and 12th (week 9-12) week of their internship (i.e. for report 1, 2 and 3). The
fourth and final Internship report (week 13-16) should have a minimum of 15-20 pages or a
maximum of25-40 pages depending up on the nature of work and is to be submitted within one
month upon completion of the internship.The first report should include the company’s training
schedule and the description on training progress. The 2nd and 3rd reports contain the description
of the works done in week 5-8 and week 9-12, respectively. The fourth and final report carries
more intellectual contents to highlight the student’s experiences and benefits gained from the
internship. i.e. In addition to contents relating to week 9-12, the final report should also have one
or more section(s) to sum up their experiences for the entire internship period.

2. Report Writing
A well-organized and easily readable report is expected. The following points are provided as
general guidelines in writing a good report:
 Plan ahead on writing the report at the beginning of and during the internship period. This
step is to ensure that the information, when still fresh in the mind and at the time when
motivation is high, is being recorded.
 Straightforward functional style of writing is recommended. Describe all pertinent facts,
work experience, and observation without extraneous information.
 Clarity and readability may be improved by ensuring that
 coherent ideas are grouped in separate paragraphs
 sentences are grammatically correct
 punctuation marks are properly placed
 words are correctly spelt
 the report should be typed
 the report should not be written in point form
 The reports should be written under headings in the following manner:

 Cover Page
The Cover Page should display:
 University Name (with Logo)
 School and Department
 Company Name
  Title of the Report
 Period of internship
 Student Full Name ,ID No. and section
 Name of Supervisors (both the company and Academic)
 Table of Contents
Contents of the report with chapters and page numbers, list of tables, and
list of figures.

 Acknowledgements (To acknowledge training provided by the management

of the company, the assistance received from other persons during training,
etc.)
 Executive Summary
A one page summary of the company and a short account of the major
activities carried out during the internship period.

 Main text (Description of Internship/Impact of Internship)

This is the main body of your report. It should express the following:

The organizational structure and principal activities of the company may be briefly described. Its
training schedule, assignments undertaken in chronological sequence and objectives may be
described. Technical and other implementation details may also be described like the working
area and mentoring situation.

Students are expected to display a broader interest and within the limits set by his status, to gain
information and form impressions on various aspects of corporate functions. Activities of
particular technical interest, whether or not within a student’s own major field should also be
described such as working environment, evaluation of tasks, implications for future study and
career planning, comparison expectations with actual experience, and projected outcomes
(project work, chances to start career, etc.).

In this section you should answer the following questions:

1. What skills and qualifications you think that you have gained from the
Internship?
2. What kind of responsibilities you have undertaken during the Internship
period?
3. How do you think the Internship will influence your future career plans?
4. How do you think the Internship activities that you carried out are
correlated with your classroom knowledge?
  Conclusion
This section includes concluding remarks on the work performance,
observations and training experience.
 References
You may need to support your work with available literature, for instance
the company website, pamphlets, publications, etc. The references shall be
listed using appropriate format.

 Appendices and Attachments

 Charts, graphs, pictures, computer codes, company statements,
company forms, etc.
 Appendices should be labelled; Appendix 1, 2, 3, etc.
 Student Log Sheet, Report Clearance Form and Student Feedback
Form (in the final report only), etc should be attached

 Other requirements in report writing

a. Format: The entire report should be written using “Times New Roman” and “12” font
size with a 1.5 spacing between lines.But, Heading-1 must be “14” font size where as
heading-2 must be “13” font size. The typing should be the same font type throughout
and double-spaced between paragraphs. The top and bottom margins shall be kept
1.00inch and the left and right margins shall be kept as 1.25inch.
b. The minimum page requirement should not include cover page, content page, appendices
and all forms of attachments. (eg. Log sheet, clearance form, etc.)
c. Figures, plates and tables may be included when necessary to adequately describe certain
details.
d. Appendices, if any, should be brief and contain details that are normally not described in
the main text of the report.
e. Report Cover should be the very first page of your report.
f. The report should not be written in point form.
g. Do not write theoretical excerpts from textbooks or the internet. Describe what
you did and what experiences you gained throughout your training.
h. Report must be fully typed except signatures.
i. Hand in a Spiral Bound Copy and retain a soft copy.