PT234 - UOB - Scope of Works - 04 - Addendum 9

Project: PT-234/4 University of Birmingham at DIAC
Package: Main Works Phase 1
Volume 02 – Part 01 of 06
Section 2.0
SCOPE OF WORK &
SCHEDULE OF PROJECT REQUIREMENTS
Lead Architect and Engineer:

The Employer: Hopkins Architects
TECOM Investments FZ LLC PO Box 74534
P.O. Box 73000 Dubai, UAE.
Dubai, UAE
Structural Design / Architect
of Record:
GHD
PO Box 45921
Abu Dhabi, UAE.
MEP Design
IBA Ian Banham & Associates
P.O Box 23901
Dubai, UAE
Cost Consultant:
Turner & Townsend
PO Box 12857
Dubai, UAE
Formatted: Font: (Default) Arial Narrow
Project: PT-234/4 – University of Birmingham, Dubai Page 1 of 77 AugustJune 2019

Contents
1.0 General Project Information
1.1 General Introduction

1.2 The Development
1.3 Project Objective
1.4 The Site
1.5 Phased` Development Plan
1.6 Affection Plan
2.0 Specific Scope of Works
2.1 Title of the Works Package

2.2 Scope Particulars
2.3 Current Permit Status / Strategy
2.4 Topographical Survey
2.5 Existing Services
2.6 Land Demarcation
2.7 Existing Condition Survey
2.8 Demarcation Points
2.9 Benchmarks and Mock-ups
2.10 Project Work Area
2.11 Fire Rated and Acoustic Rated Construction
2.12 Ancillary Works
2.13 Scope Exclusions
2.14 Project Milestones
3.0 General Schedule of Project Requirements
3.1 Access to Site

3.1.1 General Access
3.1.2 Road Access
3.1.3 Vehicle Access and Egress Points
3.1.4 Just in time Material Deliveries
3.1.5 Abnormal Loads
3.1.6 Transportation of Personnel
3.1.7 Dubai Traffic Police Dispensations
3.2 Site Accommodation and Facilities

3.2.1 Hoarding, Gate Houses, Entrance Gates and Signboard
3.2.2 Site Offices
3.2.3 Temporary Power Supply
3.2.4 Temporary Water Supply
3.2.5 Foul Drainage
3.2.6 Telephone Installation
3.2.7 Parking
3.2.8 Signboards
3.2.9 Welfare Facilities
3.2.10 Site Layout and Logistics Formatted: Font: (Default) Arial Narrow

3.2.11 Relocation of Site Facilities
3.2.12 Removal of Temporary Accommodation and Facilities
3.2.13 On Site Catering Services
3.2.14 Tenant Premises Visit
3.3 Supervision of the Works

3.3.1 Coordination of the Works
3.3.2 Contractor’s Organisation
3.3.3 Coordination of Engineering Services
3.3.4 Restrictions on Site
3.3.5 Employer’s Representative Consultant’s Normal Working Hours
3.3.6 Contractor’s Working Hours
3.3.7 Out of Hours Working
3.3.8 Access for Inspection
3.4 Site Security

3.4.1 Contractor’s Security Provisions
3.5 Information Management
3.5.1 The information Channel

3.5.2 Minimum IT requirements for using Information Channel
3.5.3 Project Software and BIM
3.6 Drawings and Approvals
3.6.1 Shop Drawings, Product Data, Samples and Composite Coordination Drawings
3.6.2 Number of Copies to be submitted for Employer’s Representative Consultant’s Approval
3.6.3 Periods to Allow for Employer’s Representative Consultant’s Approval
3.6.4 Approval Status
3.6.5 Contractor’s Responsibilities
3.7 Programme
3.7.1 Tender Programme

3.7.2 Clause 14 Programme
3.7.3 Issue of Programme Updates
3.7.4 Programme Content
3.7.5 Testing and Commissioning Programme
3.7.6 Staff Training
3.7.7 Programme Software
3.8 Progress Management
3.8.1 Progress Meetings

3.8.2 Contractor’s Monthly Report
3.8.3 Progress Photographs / Site Recording of Works
3.8.4 Daily Reports
3.9 Cost Management
3.9.1 Cost Meetings

3.9.2 Monthly Cost Report

3.10 Meetings
3.10.1 Regular Meetings

3.10.2 Infrequent Meetings
3.10.3 Minutes of Meetings
3.11 Quality Control, Health & Safety and Method Statements
3.11.1 Quality Assurance

3.11.2 Quality Plan
3.11.3 Quality Manager
3.11.4 Health and Safety
3.11.5 Health and Safety (H&S) Manager
3.11.6 Samples/ Mock-ups/ Job Standards
3.11.7 Operation, Cleaning and Maintenance
3.11.8 Information Management
3.11.9 Method Statements
3.11.10 Prefabrication
3.11.11 Independent Test House
3.11.12 Tests and Inspections
3.11.13 Test Certificates
3.11.14 Defective Works
3.11.15 Inspection and Testing Costs
3.11.16 Thermometers
3.11.17 Location of Materials in the Works
3.12 Other Contractors
3.12.1 Directly Employed Contractors

3.12.2 Statutory/ Utilities Authorities
3.12.3 Project Co-ordination Meetings
3.13 Protection of Works
3.13.1 DDA Demarcation Points

3.13.2 Contractor’s Temporary Accommodation
3.13.3 Water
3.13.4 Existing Utility Services
3.13.5 Roads and Footpaths
3.13.6 Adjoining Property
3.13.7 Progressing Cleaning
3.13.8 Off-site Manufactured Products
3.14 Temporary Works
3.14.1 Design Responsibility

3.14.2 Temporary Equipment
3.14.3 Lifting and Craneage
3.14.4 Traffic Management
3.15 Sustainability
3.15.1 Waste Management

3.15.2 Hazardous Waste Formatted: Font: (Default) Arial Narrow

3.15.3 Documentation
3.15.4 Product Selection – DGBR Compliance
3.15.5 Construction Environmental Management Plan (CEMP) requirements
3.16 Project Closeout
3.16.1 Snagging and De-snagging

3.16.2 Final Clean
3.16.3 Handover
3.16.4 As Built Drawings
3.16.5 Operation and Maintenance Manual
3.16.6 Commissioning
3.16.7 Defects
3.16.8 Contract Spares
3.16.9 Warranties
List of Appendices
Appendix 01 Site Affection Plan

Appendix 02 Authorities Tracker
Appendix 03 Site Topographic Survey – drawing PT234-UOB-CV-0120-00
Appendix 04 Phase 1 – Setting Out Plan – drawing PT234-UOB-AR-0010-01
Appendix 05 Site Existing Utilities (As Built)
Appendix 06 FF&E Exclusions
Appendix 07 Laboratories Information
Appendix 08 BIM Execution Plan – UoB BIM Requirement
Appendix 09 Façade Mock-Ups Scope – drawings PT234-UOB-AR-0410-01/02/03
Appendix 10 Employer Handover Checklist
Appendix 11 DGBR Specifications refer to Volume 2 Part 05 of 06
Appendix 12 Minimum Requirements for Contractor’s Quality Plan
Appendix 13 Minimum Requirements for Contractor’s Health and Safety Plan
Appendix 14 HSE Checklist
Appendix 15 Fume Cupboards
Appendix 16 UoB BIM Requirements / UoB Information Management Requirements / Formatted: Indent: Left: 0", Hanging: 2"
Maintainable Assets

1.0 General Project Information
1.1 General Introduction
The obligations of the Contractor under the Contract include, inter alia, the execution and completion of the Works and
the remedying of defects therein and the performance of all its other obligations under the Contract strictly in accordance
with the standards of skill, care and diligence adhered to by experienced and competent Contractors specialising in
work of the same type and magnitude as the Works.
The Contractor shall allow for the provision of all the Works described in this Scope of Works and Schedule of Project
Requirements, except where these are expressly stated as undertaken by others in this document or in other documents
forming part of the Contract.
The Contractor shall be responsible for seeking clarification from the Employer in any matter that appears to be
ambiguous. The Employer’s opinion as to the intent of the Contract requirements will be given and shall be adhered to
by the Contractor. The provision by the Employer of such clarifications shall not entitle the Contractor to any additional
costs, or an extension of time, to the Contract.
Once appointed, the Contractor shall become a direct Contractor to the Employer under the terms of the Contract.
1.2 The Development
The Employer is undertaking the development of the University of Birmingham Dubai Campus in Plot # 8120209 in
DIAC – Dubai International Academic City and this phase of the project is to be referred to as:
Project: PT-234/4-University of Birmingham at DIAC
The current approved affection plan drawing for University of Birmingham is attached in Appendix 1 within this document
for reference.
As shown on Diagram 1 (next page), The University of Birmingham at DIAC Dubai is located directly adjacent to a
District Park within a circular plot located in the heart of DIAC development.
The development comprises a development of a 4500 Student university with a B+G+3+PL Massing. The development
also includes one basement level of associated building services, surrounding external works, road works infrastructure
and landscaping.
The extent of the works under the Works is defined in more detail the scope of works detailed below. (Section 2.2)

1.3 Project Objective
The Employer’s vision is to establish The University of Birmingham, Dubai campus is a 47,500m2 campus development
housing multipurpose lecture theatres, general teaching areas of (7,800m2), library + student support areas (5,650m2),
both wet and dry laboratories (10,250m2) and a catering school (1,000m2).

The overall stepped massing gives the building a distinctive appearance while the curving plan follows the connecting
road within the greater masterplan. The entire scheme has been split into two phases where phase 1 (Part of this
Scope) will accommodate 68% of the building facilities and phase 2 will accommodate the remaining 32%.
Phase 1 has been designed from the outset to function as a fully independent campus, thus ensuring its unhindered
operability until phase 2 has been completed. The phasing boundaries have been created along the second outer most
cores of the building wings. This location creates a simple & singular break in the building structure which has been
designed to be practically invisible once the addition of phase two has been completed.
The form of the building has been designed to echo the ethos of the Aston Webb Building in the UK campus while using
the latest precast technology in construction. Sustainability is a key agenda in the design, facade shading has been
used to reduce solar gain while exposed internal thermal mass is used to temper the overall temperature. The tightly
arranged courtyards also encourages self-shading between the buildings while the fabric canopy further reduces heat
gain on the internal facades.
Site Clearance and Excavation works will be undertaken prior to the Main Works Phase 01 Contractor taking possession
of the site. The Contractor from there will be required to undertake the profiled excavation for the foundations prior to
commencing the substructure works.
The Scope of Works includes the superstructure, external walls, internal finishes and fixtures, MEP and external works.
The contractor should also note that the end user will be undertaking a fit-out works package for teaching spaces and
other specialist areas – Not part of the Main Works Phase 1 Contractor. The Scope delineation will be identified in the
tender documents and the contractor will be expected to facilitate access and egress to those areas to enable the end
users fit-out contractor to complete their works. Please note loose FF&E does not form part of this scope.
Diagram 1 – Site Plan



1.4 The Site
The Birmingham University, Dubai site is located within DIAC
1.5 Phase Development Plan
Site Clearance & Excavation Works have been procured in advance of the main construction contract in order to
address the critical path programme activities perceived necessary to ensure the overall schedule remains on target.
The Project will be Phased – This package will only address Phase 01 scope.
The Contractor shall be aware that phase 2 may be awarded at a later stage to the awarded phase 1 Contractor or
another Employer selected Contractor, however at this stage it should be excluded from scope.
Diagram 2: The plan below shows Phase 01 scope of Works:

1.6 Affection Plan
The Project has a single Affection plan as per Dubai Development Authority plot number 8120209.
Current Masterplan is still under review.

2.0 Specific Scope of Works
2.1 Title of the Works Package


The Works are to be referred to in all correspondence and drawings as
Project: PT-234/4-University of Birmingham in DIAC

2.2 Scope of Works / Particulars

The Main Works Contractor shall be aware this scope of work section should be read in conjunction with the rest of this
document, relevant Drawings and Specifications including the following works:
 Right of Way / Service Access road

 Service Buildings along perimeter
 All Associated Landscape Elements
 01 Level of Basement
 G+3+RL with an above Ground GIA 33,888m2
Note the scope of Works details some elements of works which fall outside of the immediate permit boundaries, notably:
 Right of Way / Service Access road
General Requirements:
The obligations of the Contractor under the Contract include, inter alia, the execution and completion of the Works and
the remedying of defects therein and the performance of all its other obligations under the Contract strictly in accordance
with the standards of skill, care and diligence adhered to by experienced and competent Contractors specialising in
work of the same type and magnitude as the Works.
The Contractor shall not use the Site for any purpose other than carrying out this Contract. The Contractor shall confine
his apparatus, the storage of materials and the operation of workmen to the Site and shall not unreasonably encumber
the area with his materials. Should the Contractor wish to erect scaffolding on adjacent land or property he shall obtain
the relevant permissions, clear away and make good any damage and pay all costs and charges in connection
therewith.
The Contractor shall be held solely responsible for ensuring that no nuisance arises from whatever cause, and if such
nuisance does arise due to the neglect of proper precautions the Contractor shall indemnify the Employer against all
claims which may be made in this respect. Quantities of flammable materials on Site shall be kept to an absolute
minimum and shall be properly handled and stored. The Contractor shall make arrangements for periodic inspection
by the local fire authority and shall co-operate with said authority to promptly carry out their recommendations at his
own expense.
The Contractor shall not be allowed to construct percolation pits or soakaways or in any other way allow foul water to
percolate into the ground either on Site or in the Contractor's camp or otherwise. The Contractor shall ensure that all
of his employees understand the dangers of pollution and make proper use of the facilities provided.
Any crossings over the existing roads adjacent to the Site, or temporary road diversions which the Contractor intends
or is required to carry out, he must give sufficient notice in writing to the Employer’s Representative Consultant, and
must ensure that he complies with all the regulations and requirements of all Statutory Authorities, including the Dubai
Police, and pay all costs and charges related thereto.
The Employer shall not be responsible for any cost resultant from inadequate drying and humidity controls at any stage
of the Contract, and the Contractor shall not be permitted to use existing services installations without first having
obtained the permission of the Employer’s Representative Consultant in writing. Any costs that may arise from the
Contractors use of such systems, including damage etc. to the Plant, shall be borne by the Contractor.

The Contractor shall be aware that all blockwork shown on drawings and measured within BOQ should be included
under Contractor Scope of Works. For back of house and front of house areas, the finishes to that wall should also be
included.
The Contractor should allow for one re-location of their and their Sub-Contractors / Consultant Site facilities if and when
instructed by the Employer’s Representative Consultant to facilitate new phases of work within or adjacent to / in the
vicinity of the Phase 1 boundary.
It should be noted that all loose FF&E as mentioned on the Drawings are excluded from the works of this Contractor.
Scope Particulars:
It will be the responsibility of the Contractor to review all drawings and documents, and to highlight any areas or items
of the scope which they require clarification on.
Basement Areas
The Contractor shall be aware that the Scope of Works for the basement works generally include the completion to a
fully finished and fitted out operational level, including but not limited to:
 Completion of substructure
 Completion of substructure works – including building cores up to and including the ground floor slab
 The management and co-ordination of and attendances on all builder’s work in connection with all works
carried out under nominated Subcontracts in the entire basement allowed for in Provisional Sums described
below.
 All sleeves, sump pits, drainage pipework and lightening protection below foundation.
 Plant bases and plinths.
 Mock – ups and samples as directed by the Employer’s Representative Consultant.
 Earthwork supports.
 Specified concrete finishes.
 Waterproofing membranes and coatings to external walls and slabs including any attic slab areas
 Floor screeds and build ups to suit MEP installations as required.
 Floor finishes / treatments, and the like
 Blockwork and render
 Wall finishes of any type
 Glazed screens and partitions
 Doors, frames and hardware – this will include security equipment such as card readers, magnetic locks etc.
 Skirting and the like
 Ceiling sub-frames, tiles, board and finishes
 Coving or bulkheads and the like
 Counters, cubicles, joinery as shown within design drawings and specs etc.
 Staircases and handrails
 Insulation to walls and soffits as required.
 Fire stopping as required to all wall and slab penetrations including sealing of service riser penetrations at
each floor level.
 Installation of steel floor grilles/chequer plate flooring to service riser floors at each level.
 Installation of all required Statutory & Evacuation signage
For all above works the Contractor shall include for the appropriate co-ordination and provision of all associated builders
works to facilitate completion of the works as highlighted in shell and core and fit out scopes.
Public Realm Works Formatted: Font: (Default) Arial Narrow

The Contractor shall include for the completion of the public realm (hard and soft landscaped areas, street furniture,
parking areas, road access and related civil works) at ground level as follows:
 Park side inclusive of colonnade

 Phase 1 side access road
 Internal courtyards (left and right wings)
 Parking areas
 Areas around service building blocks – inclusive of gate houses
 Completion of service road, inclusive of all hard and soft landscaping finishes, railings and making good of
existing tie-ins to the adjacent RTA road
The hard and soft landscaping and public realm works includes for all works contained at ground intermediate levels
and roof top levels incorporating the finishes to access transitions between the basement grade and road levels around
the site. The scope is generally as follows, including but not limited to:
 Civil works to the grade level inclusive of supporting matrix such as void filler, structures forming steps,
planter walls, water features, supports, drainage medium, seating, landscape waterproofing etc.
 Hard landscaping including block paving, kerbs, steps, water features, MEP Grates, etc including drainage.
 Wall finishes to edges, seating, planter walls, etc.
 Soft landscaping including trees, shrubs, growing medium, irrigation, drainage, grassed areas.
 New roads and ramps within the plot boundary (excluding RTA roads)
 Interfaces with existing road (service road) including new kerbs and drainage gullies and channels as
necessary.
 Traffic control/calming and signage including power distribution and provisions as necessary
 Drainage (including drain covers and channels) and associated connections. This includes forming of
trenches, manhole and chamber construction, main drainage pipework and connections installations
 Irrigation including primary and secondary distribution pipework, pumps and all associated connections.
 Contractor is responsible to verify exact existing utility location and depth and provide protection if
necessary, as per the Authority requirements.
 Contractor is responsible for watering and fertilizing all plant installations until project completion.
 All street lighting and power supply on parking areas and proposed service road on Right of Way
 Relocation of existing utilities on right of way.

Reference should be made to external works drawings, specifications and schedules for the extent and detailing of this
package of works.
For all above works the Contractor shall include for the appropriate co-ordination and provision of all associated builders
works to facilitate completion of the works as highlighted in shell and core and fit out scopes.
Ground Surfaces
On completion of external works, the Contractor shall reinstate the ground surfaces of the site to match the condition
existing at the commencement, or as required for subsequent construction.
The Contractor shall smooth and level disturbed surfaces generally.
The Contractor shall merge new surfaces with existing adjacent surfaces to ensure continuity of level and finish and
ensure seamless connectivity to the existing adjacent RTA road networks and pavements. Any level differences uneven
pavements shall we rectified and made good by the Contractor.

Service Buildings
The Contractor shall be aware that the Scope of Works for the service buildings works include the completion to a fully
finished out operational level.
Ground Floor – Above Works
The GIA (above ground) for the University Project is 33,888 m2
The building is to be constructed by the Contractor. The scope Drawings within (Volume 4) dictate the level of finishes
to be included within the Contract measured Works and those which will be finished by a nominated Contractor under
provisional sum.
The Scope of Works shall include but not be limited to the following:
1. Completion of sub & super structure works for the entire University Building including slabs, columns, cores
and lobbies.
2. Mock-ups and samples as directed by the Employer’s Representative Consultants drawings &
specifications.
3. All roof areas / terraces hard and soft landscaping and irrigation and all associated finishes including all
waterproofing and water features.
4. Completion of the full building façade envelope as per Design Drawings and Specifications.
5. Inclusion of all Façade Mock-ups as per the Design Drawings and Specifications.
6. BMU steel support brackets and main framework tied back to main concrete structure.
7. All secondary steel works including columns, beams, bracketry and supporting connections.
8. Canopy as shown on the Drawings (Volume 4) and included within the Specifications (Volume 2)
The Fit out and Architectural Works includes for the complete fit out to the back of house, front of house, general
teaching, specialist teaching areas and staff areas at each level in accordance with the Architectural, Structural and
MEP drawings and specifications and shall include generally for the following areas:
 Circulation areas and service corridors

 Staircases
 Back of house / staff toilets, showers, Prayer rooms and the like
 Pantries
 Main production kitchen
 Teaching areas (seminar rooms + specialist teaching)
 Administrative areas / offices
 Back of house kitchen areas
 Plant rooms and the like
 Storerooms (including cold room stores)
The fit-out elements / works shall include generally;
 Waterproofing membrane and coatings

 Floor screeds and build ups including those to suit any specialist areas
 Floor finishes / treatments
 Block work and render/plastering
 Dry wall partitions and skim coatings
 Wall finishes of any type
 Glazed screens and partitions to offices Formatted: Font: (Default) Arial Narrow

 Doors, frames and hardware
 Skirting and the like
 Ceiling sub-frames, tiles, board and finishes including temporary access panels
 Coving, bulkheads and the like
 Counters, cubicles etc.
 Staircases and handrails
 Insulation to floors, walls and soffits as required
 Fire and acoustic stopping/sealing as required
 Installation of all required Statutory & Evacuation signage
 Fire stopping as required to all wall and slab penetrations including sealing of service riser penetrations
at each floor level.
 Installation of steel floor grilles/chequer plate flooring to service riser floors at each level.
 Conduits for benches within the laboratories.
 Installation of fixed FF&E as per drawings and specs
 Way finding and signage as per drawings
 Fume Cupboards – refer to Appendix 15
For all above works the Contractor shall include for the appropriate co-ordination and provision of all associated
builders works to facilitate completion of the works as highlighted in shell and core and fit out scopes.
Refer to Drawings (Volume 4) and Specifications (Volume 2) for full details.
The Contractor is to include within the University Building all BMU Works and is to accommodate the complete
provision of the items listed below & shown within the Drawings (Volume 4) and Specifications (Volume 2):
 Cleaning of the façade and façade structures, roof etc

 Cleaning of the internal Atrium facade, facade structures and cladding via access gantry and associated
cradle rails.
 Maintenance inspections of the external façade and façade structures roofs, etc.
 Access and cleaning of facade recesses, terraces, protrusions, lights, louvers etc for the purposes of
inspection and maintenance that are not accessible from access inside the building.
Note that the MEWP mobile façade cleaning crane should be excluded from the Contractors scope of works.
The façade cleaning equipment shall generally include the following components supplied and installed:
 BMU cradle and all associated tackle and secondary supports, davit arms and connection points back to
the primary building structure
 Cleaning cradle davits
 Essential garaging and or covers to the machine in parked position
 Inserts into the structure or façade for restraint of track ropes etc.
 Latch way restraint for safe access from point of personnel roof access from or to the cradle as required
to perform the above task.
 Latchways restraints and hooking eyes for general future roof maintenance and access
 Power distribution and outlets as required.
 Water outlets positioned as necessary.
 All associated tools required to operate the equipment.
 The equipment shall comply with international and Dubai Municipality requirements and standards and
regulations.
For all above works the Contractor shall include for the appropriate co-ordination and provision of all associated
builders works to facilitate completion of the works.

Utilities and other Works
Future works & overall site management
The Contractor shall be aware that the Furniture Fittings & Equipment (FFE) and any associated works (MEP) shall be
allocated at a later date to Other Contractor and that he will be required to handover those parts to enable the separate
contractor to undertake their respective scopes of work. The Contractor shall allow for early access areas prior to the
Building Completion Certificate (B.C.C) including but not limited to:
 Server Rooms
 Comm Rooms
 Specialist Teaching areas
 Main Kitchen
The Contractor shall allow access to ALL other areas after B.C.C
Note, during the Construction works, the Contractor shall allow for the provision and maintenance, cleaning and
replacement of any damaged part of hoarding. The Contractor shall allow for dismantling and making good, updating
all associated hoarding permits of the areas of hoarding within his scope at any given time, be that from commencement
or from the date of any transfer of responsibility relating to the site until the completion of the works.
2.3 Current Permit Status / Strategy
Prior to start on site, the Contractor will be required to obtain all necessary authority approvals, NOC’s and the like
required for the completion of the Works. The Contractor will be responsible for all relevant construction related permits,
approvals and NOC’s under his remit. He will also become responsible for gaining appropriate approvals and NOC’s
required in connecting to Local Authority services and interfaces with all statutory services adjacent to the plot boundary.
It is the responsibility of the Contractor to ensure the selected Sub-Contractors, suppliers, installer &/or products have
the correct documentation regarding the latest Authority requirements including but not limited to Dubai Municipality,
Dubai Civil Defence and Dubai Green Building Regulations. All interior finish materials to walls, ceilings, and flooring
are required to meet the requirements of the UAE Fire and Life Safety Code of Practice. Materials shall meet a
minimum Class B when tested in accordance with ASTM E84 or Class B-S2, d0 when classified to EN 13501. As
required by the UAE Fire and Life Safety Code, materials shall be registered and certified by Dubai Civil Defence.
Please refer to Authorities Tracker in Appendix 02
2.4 Topographical Survey
A Topographical survey of the site and adjacent parkland has been completed by the Employer and recorded in the
Topographical Survey plan. A copy is provided in Appendix 03
The area of the Phase 1 site is defined by the perimeter hoarding line in drawing PT234-UOB-AR-0010-01 –
Appendix 04
2.5 Existing Services
All works associated with the completion of construction of Phase 1 is deemed to take into consideration all existing
site conditions, constraints.
The Contractor will take cognisance of the existing services located within and outside the line of the perimeter
hoarding line as defined by the existing services site plan in Appendix 05. The Contractor is responsible to verify
exact existing utility location and depth and provide protection if necessary, as per the Authority requirements.

The Contractor is deemed responsible for identifying and marking on site, the location of any existing services and
the protection of the same throughout contract duration. Damage to any existing or adjacent site services during the
course of the works and any costs arising from any damage will be the responsibility of the Main Works Contractor.
2.6 Land Demarcation
The Contractor shall refer to the Affection Plan (Appendix 01) The control survey for the Main Contract Works is to be
demarked by the Contractor and by DDA in order to obtain DDA Certificate prior to the commencement of the
permanent works.
2.7 Existing Condition Survey
The Contractor should allow for connections into surrounding conditions, roads, areas of landscaping and pavements
as per Relocation of Services drawing in Appendix 05. Final levels and edge conditions subject to inspection by the
Employer’s Representative Consultants Team on site prior to completion of the Contractor Works on site.
2.8 Demarcation Points
The Contractor shall complete a triangulation check on the DDA (Dubai Development Authority) Demarcation setting
out points. Any discrepancy is to be reported to the Employer’s Representative Consultant immediately. The
Contractor will also cross reference check the currently provided Site set-out points and report any identified
discrepancy to the Employer’s Representative Consultant immediately.
2.9 Benchmarks and Mock-ups
The Contractor shall provide a land surveying benchmark on site in a location and manner agreed with the
Employer’s Representative Consultant that is cross referenced with at least three DDA level datums local to the
development.
Benchmarks and Mock-ups are identified within Appendix 09. The Contractor shall plan his site activities accordingly
to allow for the complete mock-up of the identified areas/ elements prior to commencement on the relevant works for
the full project. The Contractor is advised to complete all Benchmarks within the first sixth months of site activities
commencing on site. At the agreement with the Employer’s Representative Consultant, Benchmarks/ Mock-ups shall
be completed off site and within manufacturers warehouses to enable these to be expedited. The Employer’s
Representative Consultant reserves his right to a revised benchmark capturing any major comments raised at the first
inspection. Any subsequent comments should be addressed when implementing within the full project works.
2.10 Project Work Area
The Contractor will be responsible for the setting out of the Project to ensure that the design requirements fit on the
assigned plot of land and interface correctly with the adjacent Projects. In the event of a setting out problem, the
Contractor is to inform the Employer’s Representative Consultant immediately.
The Contractor will be responsible for the checking of all preceding works and confirming acceptance of same prior to
commencement of subsequent activities.
2.11 Fire Rated and Acoustic Rated Construction
The Contractor shall be responsible for all fire-rated and acoustic-rated construction, and the continuity of fire-rated and
acoustic-rated construction between adjacent trades and services in accordance with specifications. This shall include
appropriate fire rated and acoustic sealing around single and multiple MEP services and other penetrations through all
types of wall and slab construction.

The Contractor shall coordinate the work of adjacent trades and services and verify that all required fire-rated
construction is complete and carried out properly and complies with all statutory requirements and specifications to the
satisfaction of the Employer’s Representative Consultant.
The Contractor shall construct all required penetrations and additional framing around penetrations where required and
shall replace or re-locate any incorrect item. The Contractor shall rectify damage to adjacent work caused by the
construction of penetrations.
Fire ratings, and acoustic requirements have been reflected in the Approved DCD Drawings and Project Drawings
and Specifications. It is the responsibility of Phase 1 Contractor to confirm that the Shop Drawings match the
requirements set out within the Approved DCD Drawings and Acoustic Drawings, Report and Specifications.
2.12 Ancillary Works
The Contractor shall provide and build all required embedment’s and shall replace or re-locate any incorrect item.
The Contractor shall carry out all work referred to as ‘builder’s work’ in the services applications and installations.
The Contractor shall provide all required plant rooms, enclosures, platforms, shafts, ducts and the like for services and
equipment, and shall provide all required access doors and hatches.
Enclosures and access doors subject to mechanical air pressure differentials shall be sealed to prevent pressure
losses, and door hinged and latched to ensure safe escape in an emergency.
2.13 Scope Exclusions
The Contractor scope for Phase 1 of the University Project currently excludes the following areas. The Tender should
be aware of these areas but should make no consideration for these.
The Contractor should be aware that the Employer will separately appoint the procurement of various items as
defined within Appendix 06. These items include, but are not limited to:
 Laboratories FF&E MEP

 FF&E items
 AV Equipment
 UPS
 Waste Compactor
 BMU MEWP
Laboratories (Specialist Teaching areas):

The Contractor is to provide a shell and core building which includes all the structural and façade components to
enclose the room while services are capped off at the agreed location. Floor finishes will be provided at the finished
floor level of the room and conduits shall be provided for benches within laboratories.
Exclusions: The Tenant will procure, deliver, install, test and commission all fixtures, fittings and equipment for the
room. This includes any specialist items, interior partitions (not structural), ceilings (if required) services connection to
the agreed capping points from the base build. Refer to Appendix 07
2.14 Project Key Dates

The Works shall be split into several project milestones for inclusion in the Contractor’s programme of works and are
defined as follows:
1. Commencement of the Works Day 1

2. Early Access Day 480
3. Building Completion Certificate (B.C.C.) Day 540
4. Taking over Certificate (T.O.C) Day 600
1. Commencement of the Works

The Works shall commence on site 7 calendar days following the issuance of Notice to Proceed (NTP) to the
Contractor. This will then be considered the contractual start or “commencement” date.
The Commencement of the Works shall be mutually agreed between the parties prior to starting the Works.
2. Early Access
The milestone calls for the Contractor to allow for Early Access Areas 60 days prior to the Building Completion
Certificate (B.C.C) including but not limited to:
 Server Rooms
 Comm Rooms
 Specialist Teaching areas
 Main Kitchen
The Contractor shall allow for temporary AC and power supply to Server and Comms Rooms during Early Access
under Contractor cost.
The Contractor shall allow access to ALL other areas after B.C.C
3. Building Completion Certificate (B.C.C)

The Milestone calls for the Contractor to achieve the BCC on the milestone date. All necessary prior
arrangements with the Authorities including but not limited to submissions and inspections should be complete in
advance so this date can be achieved.
4. Taking Over Certificate (T.O.C)

The Milestone date calls for the fulfilling all contract requirements to all issuance of TOC by Employer and
acquisition of the property.

3.0 General Schedule of Project Requirements
The Contractor shall allow for the submission of the following for approval prior to commencing the any Works on site:
1. Detailed programme of works

2. Detailed Procurement schedule
3. Drawing release schedule
4. Co-ordinated Shop Drawings
5. Method statements
6. Material and Sample Submittals
7. Work Inspection Requests as necessary
3.1 Access to Site
3.1.1 General Access
Access to and from the site may be congested as a consequence of construction works ongoing in the vicinity of the
project therefore the Contractor should take recognition of the same when planning the Works.
It is an essential component of the scope of Works of the Contractor, to the satisfaction of the Employer
representative / Resident Employer’s Representative Consultant completes a logistics plan which clearly identifies
access points, access routes, (limited) lay-down areas, amenities and offices, protected pedestrian routes and safety
signage. The minimum requirements of these should be developed from the plans included within the tender and
shall be established from site visits during the tender period.
The Contractor is to provide also a daily electronic clocking in system on site to record labour attendances and time
keeping recordings for the duration of the project for his own and any sub-Contractors.
3.1.2 Road Access
The Contractor is to take cognisance of the restrictions as imposed by the relevant authorities and to allow for
discharging all his obligations under the Contract constrained by the same.
3.1.3 Vehicle Access and Egress Points
The work face entry and exit point will be proposed by the Contractor as part of their logistics plan. The site gate will
be managed by the Contractor until such time as the Phase 1 Main Contract Works become complete. At this point,
the control of this vehicle access and egress point will become the responsibility of the Employer.
The Contractor will be responsible for submitting and gaining all necessary approvals and NOC’s required to
complete the Works. The Contractor shall also be responsible for any updating and amendments required during the
Works as necessary.
3.1.4 Just in Time Material Deliveries
The Contractor & his Sub-Contractors must allow for just-in-time deliveries to site to avoid excessive stockpiling. The
Contractor will need to rigorously control delivery and unloading time slots to prevent any tailback of traffic onto the
public road network.

The Contractor will maintain control of the site access and egress points for all works above ground level, even if
some of this work is allocated to other Contractors.
3.1.5 Abnormal Loads

It is the Contractor’s responsibility to obtain all transportation permits for the delivery to site of all abnormal loads from
the Dubai Traffic Police or other relevant authority.
3.1.6 Transportation of Personnel
The Contractor shall be responsible for and make their own arrangements for the transportation of all persons
employed by the Contractor in connection with the execution of the Works and all costs in connection with such
transportation shall be borne by the Contractor.
3.1.7 Dubai Traffic Police Dispensations
Copies of all dispensations obtained by the Contractor from the Dubai Traffic Police are to be issued to the Employer
within 24 hours of their issue.
3.2 Site Accommodation & Facilities
3.2.1 Hoarding, Gate Houses, Entrance Gates and Signboard
The Employer has installed a Site Hoarding around the perimeter of the site. The Contractor shall be aware that until
any transfer of responsibility as may be required these items are the responsibility of the Site Clearance & Excavation
Works Contractor. The Contractor is to allow for the purchase or rental of all Site Hoarding from the Site Clearance &
Excavation Works Contractor.
Only from the date of transfer of responsibility relating to the site, the Contractor should allow for the following until
the completion of his works:
 Regular protection, cleaning and maintenance of the Site Hoarding and Signboard including any temporary
lighting. This shall include updating all associated hoarding permits which are currently in place and for future
hoarding requirements during his period of construction.
 The Contractor should note also that the existing hoarding fence can be covered with advertising banners
provided by the End User and that these banners are replaced/changed from time to time. The Contractor is
to allow for access as required to facilitate changes to the hoarding banner advertising as may be required.
 During the course of the Project, the site boundaries will be re-aligned from time to time to facilitate the Works
to the external roads and services. All such boundary changes will be accommodated by the Contractor and
the Contractor shall allow for the taking down, modification and re-erection of the boundary hoarding to
facilitate the Works from when any site responsibilities are transferred.
 The Contractor will be responsible for the dismantling and relocation of hoardings to suit the requirements of
his logistics plans.
 The Contractor will provide mechanical access barriers and security hut at all site entrances and exits and
allow for necessary taking down, modification and re-erection to suit any boundary changes required during
the course of the works.

3.2.2 Site Offices
The Contractor will provide temporary office accommodation for himself, his Sub-Contractors, project Consultants &
Employers accommodation. The Contractor may choose to provide such accommodation within a two or three storey
arrangement.
Generally, the Contractor should allow to accommodate a Consultant site team of 30 people with flexibility to decrease
or increase space as may be required. The Contractor / Sub-Contractor temporary accommodation is to be proposed
within a detailed Project Logistics Plan, submitted with their Tender Return. The Project Logistics plan is subject to the
satisfaction of the Employer’s Representative Consultant and Employer showing how this plan evolved during the
course of the works. The site Logistics plan is subject to full co-ordination with the existing Site Clearance & Excavation
Works Contractor.
The Consultant site office accommodation should be provided with adequate air conditioning, lighting and sanitary
provisions all in accordance with all Dubai Municipality and Civil Defence requirements. Water supplies to toilet and
kitchen areas should be provided with hot and cold water throughout the period of construction. Accommodation for the
site offices shall include the following provisions:
Employer’s Requirements:
1. 04 no. Employer Representatives Offices - min 4m x 6m including desk, 4-person meeting table, 4 chairs, 3
no. Storage cupboards, printer, copier, fax, phone and internet connections. Each office to be inclusive of toilet
and shower facilities.
2. Open Plan Office for Employer Representative team (4 no. person) with pc with two 27” monitors for each with
common A3 size colour printer/copier, scanner, fax, phone and internet connections.
3. 01 no. Employer Representatives Meeting rooms capable of seating 8 -10 people.
4. All Employers offices to include Laptops, with pc two 27” monitors, keyboards and mouse for each. Additional
tablets (apple / android). All to include the following software’s and to be licensed under the Employer’s.
1. Autodesk Architecture, Engineering & Construction Collection
‐ Autocad 2017
‐ Revit 2017
‐ Navisworks 2017
2. Bluebeam
3. Adobe Acrobat Profesional
4. Adobe Photoshop
5. All meeting rooms to include HD projector / 75” interactive Screen, Big sized white boards in offices and
meeting rooms, place to hang programme on wall and sketch books in all meeting rooms.
5.6. Pantry including fridge, microwave and expresso machine or similar.
6.7. Male and female toilet facilities with hot and cold running water.
7.8. The Employer shall be provided with 02 vehicles suitably sized 4-wheel drive car (Expedition or similar as
approved)
8.9. The Employer shall be provided with 02 vehicles and driver suitably sized 4-wheel drive car (Explorer, Toyota
Prado, Jeep or similar as approved)
9.10. All insurances to be fully covered by the Contractor.
Employer’s Representative Consultants Requirements:

10.11. Resident Employer’s Representative Consultant/Employer’s Representative Consultants
Representative Office - min 4m x 6m including x3 desks, 4-person meeting table, 4 chairs, 2 no. Storage
cupboards, PC’s for each with two 24” monitors, printer, copier, fax, phone and internet connections.

11.12. Open Plan Office for architectural & Interior Design team (10 no. person including 1 no. document
controller) with pc with two 24” monitors for each with common A3 size colour printer/copier, scanner, fax,
phone and internet connections. The inclusion of two hot desks should also be provided.
12.13. Open Plan Office for Structures and MEP team (10 no. persons including 1 no. document controller)
with pc’s with two 24” monitors for each with common A3 size colour printer, scanner, copier fax, phone and
internet connections. The inclusion of two hot desks should also be provided.
13.14. Open Plan Office for Cost Managers (3 no. Person) with pc for each, with common A3 size colour
printer/copier, scanner, fax, phone and internet connections.
14.15. 2.no. Secure Project File Storage Rooms for each consultant min 3m x 4m with perimeter metal
shelving.
15.16. 1 no. large sample and submittal store min 8m x 5m with perimeter metal shelving.
16.17. 1 no. separate printer/copier area min 3m x 4m.
17.18. 1 no. server/IT room. Min 2m x 2m.
18.19. Strong WIFI connection throughout.
19.20. Telephones – one handset for every person.
20.21. 2 no. ‘hot desks’ with access to internet and landline telephone connections
21.22. 20 no. Storage cupboards for each open plan area.
22.23. Large (20m2) kitchen and welfare facilities including separate dining area for the Consultant site
team.
23.24. Male and female toilet facilities with hot and cold running water.
24.25. Separate male and female changing rooms each with shower.
25.26. A suitable large meeting room with seating capacity of minimum 16 people shall be provided for
Project / Progress Meeting, equipped with digital screen or overhead projector (HDMI connection compatible)
26.27. 1 no. smaller meeting rooms capable of seating 8 -10 people.
27.28. 2 no. smaller meeting rooms capable of seating 4 -6 people.
28.29. Each meeting room and office shall be provided with wall mounted white boards and pens.
29.30. Office spaces and meeting room spaces should be provided with carpet to floors.
30.31. The site office of Employer and Consultant team are also to be provided with a dedicated vehicle and
driver for carrying out deliveries and transporting of goods, equipment and the like. Note: the vehicle provided
should be a suitably sized 4-wheel drive car (Toyota Prado or similar) and should not be a site truck or van.
31.32. The Site office should also be provided with a suitably experienced office assistant.
32.33. The Site office should be provided also with a suitable prayer room for 10 people with well-appointed
ablution facilities as required.
Printers and copiers
The Consultant site team should be provided with their own large format colour printer/copier/scanner capable of
producing hard copies (including scans) in colour and black and white to a size of A0. Each Consultant should have
appropriate network link to this printing copying facility.
The document controllers should be provided with their own A4 & A3 size colour printer/scanner/copier, fax and
telephone with internet connections.
Adequate provisions of paper, consumables such as tea, coffee, water and beverages, drawing racks storage and
stationery to satisfy the delivery of the project, all of which should be provided and replenished accordingly during the
course of the works.
Site office accommodation should include maintenance and cleaning on a regular basis.
Minimum Specification for Computers
The Contractor shall provide PC’s with minimum spec as follows; Multi-Core Intel® Xeon®, or i-Series processor or
AMD® equivalent with SSE2 technology. Highest affordable CPU speed rating recommended. 64 GB RAM Memory,

1920 x 1200 or higher with true colour video display, DirectX® 11 capable graphics card with Shader Model 3 as
recommended by Autodesk at http://www.autodesk.com/revit-graphicshardware, 4GB Video adapter or higher, GB
free disk space , 10,000+ RPM (for Point Cloud interactions) or 1 TB SSD or 500GB SSD and 1TB HDD hard
drives. Solid State Drive, Disk space, Microsoft® Windows® 10 Pro, Operating system, with the following software:
1 Autodesk Architecture, Engineering & Construction Collection
‐ Autocad 2017
‐ Revit 2017
‐ Navisworks 2017
2. Bluebeam
3. Adobe Photoshop
Autodesk releases new versions of software every year and by June 2020 Autodesk will be releasing the 2021
version.
With that, 2017 version will not be available for download and activation since Autodesk only shows 4 versions in the
Autodesk portal.
In this case we might consider upgrading to 2018 to avoid any problems in the future.
3.2.3 Temporary Power Supply
The Contractor is to allow for the provision of a temporary power supply to all site offices and the works generally until
the Contractor can arrange a permanent DEWA supply to be connected. The Contractor is to allow for the payment of
all installation and connections and tariff charges levied by DEWA up to TOC for any temporary and permanent
supplies.
3.2.4 Temporary Water Supply
The Contractor is to allow for the provision of a potable water supply to all site offices and the works generally in
accordance with DEWA requirements. The Contractor is to allow for the payment of all installation and connections and
tariff charges levied by DEWA up to completion of the Works for any temporary and permanent supplies.
3.2.5 Foul Drainage
The Contractor shall allow for all associated costs for the provision of a foul drainage system to all site offices,
kitchens, toilets, first aid room and other rooms as necessary and collect effluent in purpose made suitably sized
storage tank(s) for subsequent tanker removal to Dubai Municipality sewage treatment facilities or to a package
sewerage treatment plant.
Wherever practical, these temporary arrangements should be converted to a fixed connection to the Dubai
Municipality sanitary sewer main located in Road as per the as built drawings. The Contractor is to allow for the
payment of all sewage charges up to completion of the Works.
3.2.6 Telephone Installation
The Contractor will be responsible for arranging his own, his Sub-Contractors and the Consultant site teams’ fixed
telephone lines incorporating internet and relevant data access. The Contractor shall be responsible for payment of
all installation and connection charges and payment of monthly billing/tariff charges accordingly up to completion of
the works for any temporary and permanent supplies.
The Contractor will be required to install and maintain an Internet connection with a minimum of 32mbps download
speed and e-mail address at site with a connection adequate to run the specified Project Collaboration Platform
ACONEX
3.2.7 Parking

The Contractor is encouraged to minimise the number of light vehicles parked on site. There will be a requirement to
provide a shaded parking area for 25 no. Consultant staff vehicles directly adjacent to the consultant site offices.
3.2.8 Signboards
The Employer may install 2 or more illuminated project signboards on site which is under the responsibility of the Site
Clearance & Excavation Works Contractor. On the transfer of any responsibility after the completion of the Site
Clearance works the Contractor shall become responsible for the project signboards and hoardings.
The Contractor is to include for the updating of this existing signboard with new illuminated signage, project details,
permit details and graphics to reflect the status of the project and the current project team. The design and size of any
upgrades is to fit in with the existing installed sign dimensions and is to be approved by the Employer’s Representative
Consultant. Any modifications shall be in accordance with Dubai Municipality requirements.
The Contractor will be responsible for all associated hoarding and sign board permits which are currently in place and
for future hoarding requirements during the works until completion. The contractor shall also include for the
maintenance and upkeep of these signs and hoardings during the works within his Tender. The Contractor is to be
aware that as part of the maintenance and upkeep of the hoarding lines, The Employer may require that existing
hoarding advertising banners and posters be replaced or renewed from time to time.
The Employer may require illuminated signs carrying TECOM logo on the counter-jib of each tower crane. The
Contractor is to allow for the cost of procuring, installing and maintaining these signs in his Tender.
The use of any advertisements, press releases, publicity photographs and the like relating to or including reference to
the Site, the Works, the Contractor or the Employer is subject to such use being approved by the Employer in writing
prior to publication
3.2.9 Welfare Facilities
No labour camps shall be permitted on the site. Any labour required to deliver the works which are housed in camps
away from the project site shall comply strictly with all statutory requirements, industrial agreements and accepted
industry practice accordingly. The Contractor shall obtain all required permits, pay the fees and comply with all
statutory conditions and shall provide copies of workers welfare policies as required.
The Contractor will be required to install, as a minimum, the facilities listed below for use by his and his Sub-
Contractor’s workforce on the site:
1. Toilet facilities
2. Break area
3. Shaded structures over messing area
4. Drinking water points
The location of these facilities is to be agreed with the Employer and allowance should be made for relocating said
facilities as may be required to complete the Works. The Contractor is to propose location as part of the logistics plan
in their tender return.
The Contractor shall provide separate toilet and ablution facilities for males and females.
The Contractor shall maintain all amenities and keep tidy, clean and in an acceptable sanitary condition at all times
via daily cleaning and in strict accordance with Local Authority requirements.
The Contractor shall remove temporary amenities on completion of the Works as required.
3.2.10 Site Layout & Logistics Plan Formatted: Font: (Default) Arial Narrow

The Contractor shall submit part of their tender return, and later for the Employer’s Representative Consultant’s
approval within 28 days of the award of Contract a fully detailed site layout and proposed logistics plan indicating the
location of all temporary buildings and welfare facilities to be installed on site, together with proposals for future phasing
and localised amendments to access, site accommodation and the like to facilitate completion of the works. The Project
logistics plan is subject to the satisfaction of the Employer’s Representative Consultant and Employer. The site logistics
plan is subject to full co-ordination with the Site Clearance & Excavation Works Contractor during the overlapping
period, if any.
In addition, the Contractor shall provide as part of their Tender return, a full 3D animation demonstrating Construction
sequence of all works not limited to Architecture, Structure, Façade, MEP and linked to the Construction Programme.
3.2.11 Relocation of Site Facilities
The Contractor shall as part of his preliminaries and general requirements relocate any temporary building, facility,
plant or equipment as may be required from time to time to meet the approved Construction Programme and shall be
done so at no additional cost or time to the Employer. Any such relocation works are to be completed within 7 working
days from the date of the Employer’s Representative Consultant’s written instruction. The Contractor shall bear all
costs associated herewith.
3.2.12 Removal of Temporary Accommodation and Facilities
On completion of the Contract or at any other time that may be determined by the Employer’s Representative Consultant
the Contractor shall remove from site all the temporary accommodation and facilities following receipt of the written
notification of the Employer’s Representative Consultant.
The Contractor shall remove all buried cables, pipelines, conduits and tanks.
The Contractor shall remove all boundary fencing, gate houses and entrance gates on completion of the Works.
Materials that were originally supplied by the Employer shall be returned to the Employer
3.2.13 Refreshment Services
The Contractor shall provide a pantry within the site offices (Employer & Consultants). Pantries shall include fridge,
microwave and expresso machine or similar. The Contractor will liaise with the Employer’s Representative Consultant
to agree the specific requirements. The Contractor will supply potable water, drainage and electricity connections for
this at the Contractor’s cost until the completion of the Works.
3.2.14 Tenant Premises Visit Formatted: List Paragraph, Indent: Left: 0", Outline
numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start
at: 14 + Alignment: Left + Aligned at: 0.5" + Indent at: 1"
The Contractor shall allow a visit to the Tenant’s premises in Birmingham, UK. The visit shall allow for Business Class
return flights, accommodation and travel expenses for 4 people from the Employer’s team and 4 people from the
Employer’s Representative Consultant team and Contractor team for a minimum period of 3 days.
3.3 Supervision of the Works
The Contractor shall provide full-time suitably qualified staff for the proper execution of the Works. The Contractor
shall submit the CV’s for his personnel for approval by the Employer or Employer’s Representative Consultant’s with
the tender return. The Contractor will, if requested by the Employer, arrange to call these individuals to interview. The
Contractor will be expected to retain these personnel until the completion of the Contract.

The Contractor will not be permitted to remove any of the above persons from site without the Employer’s written
consent. In the event such permission is granted the Contractor must provide a replacement with equal experience
and capability and allow a 4-week handover period.
3.3.1 Coordination of the Works
The Contractor shall plan and coordinate the work under his Contract including confirmation of all structure, finishes,
all MEP services, penetrations, embedment, and structural members requirements adjacent to and affecting any of the
Main Contract Works.
The Contractor shall ensure that all of his works are fully and finally co-ordinated with all other work packages including
building structure, MEP services, vertical transportation, facades and internal and external finishes and any previously
installed work in the base building for review by the Employer’s Representative Consultant.
The Contractor will be responsible for co-ordinating and interfacing his works with all nominated Sub-Contractors,
domestic Sub-Contractors, and Employer Direct Vendors involved in or which may affect the Main Contract Works.
The Contractor is responsible for ensuring that he has incorporated all relevant details of other works on his drawings
that may affect the construction of his works and/or the works of others.
The Contractor shall have regard to the correct and accurate locations, sizes, clearances, and openings that may affect
the installation of the works under his contract.
All drawings by the Contractor shall be in CAD format as detailed in the Schedule of Project Requirements included in
the Tender Documents.
3.3.2 Contractor’s Organisation
The Contractor shall provide dedicated and full-time resources for the management of the works including that of
Nominated Subcontractors for:
MEP
Pre-Cast elements & glazing facades
Fit Out
Landscaping
Signage
Vertical transportation
Any other contractors which may affect the Works
The package managers shall have as a minimum a PMP Certification thorough knowledge and extensive experience
(min 10 years) of planning, procuring, co-ordinating and construction management of high profile works with adequate
experience of high profile Client interface as defined under the schedule of requirements to ensure successful delivery
of the works to the quality required by the project requirements.
The Contractor shall provide an Organisation Chart identifying the proposed on-site and off-site management structure.
This chart will be supplemented by a separate detailed on-site Organisation Chart indicating the names and titles of the
proposed site staff from the Contractor’s Representative (Project Director) to the Field Team Leaders.
Where the Contractor requires Consultants (including engineers and surveyors) to carry out design, certify design,
prepare submissions or re-submissions, or for advice and professional services regarding any part of the construction
process, the Contractor shall engage and pay for such Consultants from his own costs.

Consultants engaged by the Contractor shall be qualified, experienced and hold a valid licence recognised in the UAE,
and currently practicing in the type of work to be undertaken.
The Contractor shall submit to the Employer’s Representative Consultant the names and details of such Consultants.
The consultants engaged by the Contractor to carry out certification of design work shall be professionally, legally and
commercially independent of the consultants engaged to carry out the design work being certified.
The Consultants engaged to carry out certification shall NOT be another branch or affiliate of the Consultants engaged
to carry out the design.
Where any Consultant engaged by the Contractor has or may have any professional, legal or commercial association
with any party which may give rise conflict of interest, that Consultant shall declare such interest and resign from the
project.
3.3.3. Coordination of Engineering Services
The Contractors site organisation staff must include adequately experienced persons with appropriate knowledge and
experience of mechanical and electrical engineering services to ensure compatibility between the engineering services,
one with another, and each in relation to the Works generally.
The Senior Services Coordinator shall have at least 10 years’ experience in the coordination of services installations.
The Contractor shall plan and coordinate the whole of the work under the Contract including all services, penetrations
and embedment, concrete profiles and structural members, to prevent physical conflicts and changes to the installed
work with each of his ‘domestic’ and nominated Subcontractors.
The Contractor shall ensure the optimum routing and location of services in relation to structural members and other
services so as not to affect clear MEP services height requirements.
The Contractor and his Subcontractors shall have regard to the correct and accurate locations, sizes, clearances, and
openings that may affect the proper operation and maintenance of such services.
Where the Contractor or his Subcontractors omits or has wrongly located any MEP services, penetrations or
embedment’s, the Contractor shall carry out all required remedial or ‘out of sequence’ work to rectify accordingly.
The Contractor shall submit fully coordinated drawings of penetrations, concrete profiles, concealed structural elements
and embedment’s to the base-structure in sufficient time before commencing the work under the Contract for
examination by the Employer’s Representative Consultant.
3.3.4 Restrictions on Site
There are no restrictions placed by the Employer on the hours that the Contractor is permitted to work on site, but
cognisance should be made with respect to surrounding neighbours and properties in line with statutory requirements
and be mindful of disturbances during the course of the works, particularly at night time.
3.3.5 Employer’s Representative Consultant’s Normal Working Hours
The normal working hours for the Site Consultant team will be 48 hours per week: - Saturday to Thursday. The
Employer’s Representative Consultant’s Inspectors will also be provided for all regular night shifts involving the
placing of permanent works concrete or structural steelwork.
In the event that any member of the Employer’s Representative Consultant’s inspection team is required to work in
excess of 8 hours per shift to assist in meeting the Contractor’s production requirements the Contractor must Formatted: Font: (Default) Arial Narrow

compensate the Employer’s Representative Consultant in accordance with the provisions of Clause 6.5 Working
Hours of the General Conditions of the contract in respect to overtime of the Employer’s Representative Consultant or
others employed by the Employer.
Should working in multiple shifts for any other trade works be required, the Contractor will be deemed to have taken
provision for overtime inspection into account within the Contract Price.
3.3.6 Contractor’s Working Hours
The Contractor shall, subject to the prior written approval of the Employer’s Representative Consultant, have the option
to work on site by day and by night, on locally recognised days of rest and on declared public holidays in the Emirate
of Dubai. The Contractor shall not however carry out any operations that cause excessive noise and disturbance
between the hours of 2100 to 0700 and shall comply in all respects with the requirements of the Dubai Municipality with
regards to noise pollution.
The Contractor must recognise any Dubai Municipality working hours restrictions imposed during the summer
months.
3.3.7 Out of Hours Working
Whenever permanent work is required to be undertaken outside the Employer’s ‘normal working hours’ (8am – 6pm,
Sunday to Thursday) the Contractor shall give the Employer not less than 48 hours’ notice, specifying the times, type
and location of the work to be undertaken. Concealed work executed during out of hours working for which notice has
not been properly given may be required to be opened up for inspection and reinstated at the Contractor’s expense.
Should there be a cost associated with any Works having to be undertaken outside of the hours stated by either the
Employer or Employer’s Representative, these costs shall be borne by the Contractor.
3.3.8 Access for Inspection
The Contractor shall provide not less than 72 hours’ notice to the Employer’s Representative Consultant before
removing scaffolding and other facilities for access to the Works.
3.4 Site Security
3.4.1 Contractor’s Security Provisions
The Contractor is required to put in place appropriate security for the entire project duration of contract, comprising as
a minimum:
 Photographic Security pass system for all direct and Sub-Contract supervisors
 Coloured security pass system for all direct and sub-contract workmen.
 Delivery receipt point
 Exit pass, signed by Employer or Employer’s Representative, for materials and equipment removed from site
 Colour coded overalls with company identification
 Uniformed security patrol of the project work area day and night
3.5 Information Management
3.5.1 The Information Channel


The Contractor shall provide an internet based collaborative information sharing; software tool operated by Aconex.
The Contractor, together with all parties involved with the project, not limited to Sub-Contractors, Employer and
Consultants are required to fully utilise this service for the distribution of drawings, correspondence and all other
information associated with this project.
The Employer will invest in an internet based collaborative information sharing; software tool operated by Aconex.
The Contractor and his Sub-Contractors are required to fully utilise this service for the distribution of drawings,
correspondence and all other information associated with this project.
Any information contained within the database to which the Contractor and his Sub-Contractors have access to is
commercially confidential and must be treated in the strictest confidence by the Contractor’s and must not be
distributed to any other party in any way whatsoever who do not have the Employer’s permission to access this
information.
All document transfers between members of the Project Team are to be by the Information Channel. This includes all
forms of correspondence with the only exception being progress payment requests (which require ‘hard-copy’ format
for processing). All documents published (i.e. distributed) within the Information Channel will be deemed to have been
contractually delivered to the recipient.
3.5.2 Minimum IT Requirement for using Information Channel
The Information Channel can be accessed by any web-enabled computer. It is a platform independent application, so
a Macintosh or PC user can easily use it.
Effective use requires a high capacity broadband connection so that individual external users are able to access the
system.
Users should have the necessary printing and plotting facilities to view drawings and documents in different ways.
The Contractor will provide at his own cost the Software, licenses, IT systems for the Employer, Employer
Representative Consultant Teams and his organization together with the Sub-Contractors to successfully utilize the
Aconex system throughout the entire duration of the Project inclusive of DLP. The Contractor Shall provide initial and
ongoing training for the Employer, Employer Representative Teams and his organization together with the Sub-
Contractors to enable and maintain successful implementation on site for the duration of the project and DLP period.
The Contractor shall include for necessary competent staff within their organization to operate the software. The
Contractor shall include for a digital snagging software such as ‘field view’ together with 10 No’s of latest specification
Ipads for Consultant usage and the required number for their internal and Sub-Contractors usage.
The Contractor will provide at his own cost the IT systems and competent staff necessary for his organisation & the
Sub-Contractors to successfully utilize the Aconex system.
The Contractor & his Sub-Contractors should obtain initial training support from the Dubai office of Aconex as
confirmed by the Employer’s Representative Consultant.
3.5.3 Project Software
The Contractor, his Sub-Contractors and Consultant site-based teams are required to work to common industry-
standard software packages for the day-to-day management of the Design and Construction information and
submissions. These software packages shall be provided by the Contractor accordingly including but not limited to the
following:
 Microsoft Office Professional 2010

 Adobe Acrobat Professional 9
 AutoCAD (2013 version)
 Revit 2017

 Navisworks Manage 2017
 Primavera P6.3 (Planning software)
 ACONEX Information Channel / system
The Contractor will be required to allow for managing the information flow from all Sub-Contractors to ensure that such
information is incorporated and transmitted in the appropriate format.
BIM
The Contractor should be aware that the Consultant team have produced their drawing and design information in
Building Information Modelling (BIM) for each discipline (Architecture, Structure and MEP services) using Revit
Software and has been completed to BIM level 3. The ‘design information models’ have been modelled in accordance
with the design stage BIM Execution Plan. Please refer to Appendix 08 for full details.
The BIM models produced to date by the Consultant team are issued for information only as part of the tender
documents and it is up to the Contractor and his Sub-Contractors to develop these models in the production of all
relevant submittals, shop drawings and co-ordination of all disciplines on site.
“We hereby grant to you a non-assignable licence to use [insert file name of the BIM model and revision]
(“the Model”) produced by HOPKINS ARCHITECTS (HADL)) in
connection with a project at PT234-University of Birmingham at DIAC (“the Project”), provided always that you
acknowledge and agree that:
(1) The copyright in the Model shall remain vested in [HADL] [in some cases, copyright in your Model will
have vested in your client – check your appointment and amend this item as necessary];
(2) The Model is passed to you on the instructions of [insert name of your client’s company as it
appears in your appointment (“the Client”). The Model is work in progress which has been prepared
solely for [HADL]’s use and is provided to you for information [and clash detection – delete as
applicable] purposes only. The Model is not a contract document and does not form part of or
supersede the formal issue of information in [PDF/printed] format [issued for tender purposes –
delete/amend as applicable].
(3) The Model shall not be disclosed or passed to any other party in any form in whole or in part without
[HADL]’s express permission in writing. [HADL] accepts no liability for any costs, losses, claims,
proceedings and expenses arising from the use of the Model or any proprietary material contained
therein by you or others for any purpose, or arising from designs or other work produced in reliance
on or by adaptation of the Model.
(4) Insofar as the Model has been provided to you in “uncontrolled” format (i.e. in [insert details of the
editable format issued]), the definitive version of the Model is provided in [insert details of the un-editable
format issued e.g. 3D PDF/Navisworks] format. The uncontrolled version is issued to
enable the recipient to prepare their own models/documents/drawings for which they are solely
responsible. The Model is based on background information current at the time of issue. [HADL]
accepts no liability for any alterations or additions to or discrepancies arising out of changes to such
background information which occur to that information after it has been issued by [HADL].
(5) [HADL] prepared the Model, using [insert programme name and version] and does not accept liability
for any loss or degradation of that information held in the Model resulting from the translation from
the original file format to any other file format or from the recipient’s reading of it in any other
programme or an earlier version of the programme referred to above.
(6) The construction sequencing and build-ability of the design illustrated in the Model is not addressed
in the BIM modelling and it is the responsibility of the Client and its contractors to review thoroughly
the design for these purposes prior to construction. [HADL] does not accept any responsibility for any
delay and/or disruption to the construction of the project and/or any cost that may arise in relation to
construction sequencing and build-ability. [Consult the Managers if you require guidance here]
(7) You will indemnify [HADL] against all costs, losses, claims, proceedings and expenses incurred as a
result of the use of the Model by you. [Consult the Managers if you require guidance here]

By using the Model you are deemed to have accepted the above terms.”
The Contractor shall also utilise the issued 3D BIM model to produce a 4D BIM (time/scheduling) model to assist in the
planning, programming and execution of his works.
The Contractor shall also produce a 6D BIM (As Built) model containing all relevant product data and details,
maintenance/operation manuals, cut sheet specifications, photos, warranty data, web links to product online sources,
manufacturer information and contact details for handover to the Employer to enable Facilities Management teams to
effectively utilise such information in the maintenance and management of the buildings life cycle as per UoB Bim
requirements and Maintainable Assets list – refer to Appendix 16.
The Contractor shall provide a FulMax BIM Cave on site.
The Contractor shall be actively involved in the development of a BIM Execution Plan which sets out the process for
the management of design information
The model will be produced to enable asset tags to be applied as follows:

 Architectural room names and spaces
 Primary maintainable MEP plant assemblies and equipment
The model will form a platform to enable assets to be tagged and linked to O&M manuals. The final
linking/association of O&M data with the asset tagged model will be procured via a separate package.
In the completion and delivery of the BIM requirements the Contractor and his Sub-Contractors shall have all correct
software systems in place such as Revit 2017 which can be easily transferable to common software packages such as
AutoCAD and Adobe Acrobat.
The Contractor shall ensure that he and his Sub-Contractors are to include for reviewing and producing BIM modelling
as required in accordance with BS1192-4 2014. The Contractor is to provide as part of his tender a list confirming the
contents of his BIM proposals to reflect the above requirements.
The Contractor shall implement protocols and develop BIM requirements in accordance with the principles of
internationally recognised guidance, such as the UK BIM Task Group, UK RICS BIM Implementation Guide and the
UK Construction Industry Council BIM Protocol.
The Contractor, Employer and Employer’s Representative Consultant site-based teams are required to work to
common industry-standard software packages for the day-to-day management of the documentation required as part
of the Works. These software packages shall be provided by the Contractor accordingly including but not limited to
the following:
Microsoft Office Professional 2010

Adobe Acrobat Professional 9
AutoCAD (2013 version)
Primavera P6.3 (Planning software)
The Contractor will be required to manage the information flow from all Sub-Contractors to ensure that such
information is incorporated and transmitted in the appropriate format.
Pending Adrian Email of BIM requirements – include BIM CAVE Room
3.6 Drawings and Approvals

The Contractor will receive from the Employer’s Representative Consultant the drawings included in Volume 4, together
with any further drawings issued under the Schedules to the General Conditions of Contract.
The Contractor shall be solely responsible for providing all Sub-Contractors, with sufficient copies of all relevant
drawings in order that they can complete their work within the construction programme.
3.6.1 Shop Drawings, Product Data, Samples and Composite Coordination Drawings
Shop drawings are defined as drawings, diagrams, schedules and other data specially prepared for the work by the
Contractor or any of the Sub-Contractors, manufacturers, suppliers or distributors to illustrate some portion of the work
and includes fabrication, erection, layout, setting out drawings, manufacturers’ standard drawings, schedules,
descriptive literature, illustrations catalogues, brochures, performance and test data, wiring and control diagrams and
other drawings and descriptive data pertaining to materials equipment, piping ducting and conducting systems as
requested to show that the materials, equipment or systems and position thereto conform to the Contract Documents.
The term “manufactured” as used in the Contract applies to standard units usually mass produced. The term “fabricated”
as used in the Contract means items specifically assembled or made out of selected materials to meet individual design
requirements.
Shop Drawings shall establish actual detail of all manufactured or fabricated items, indicate proper relation to adjoining
work, amplify design details of mechanical and electrical installations in proper relation to physical spaces in the
structure and incorporate minor changes of design or construction to suit actual conditions.
Product Data is defined as illustrations, standard schedules, performance charts, illustrations, brochures, diagrams and
other information furnished by the Contractor to illustrate a material product or system for some portion of the work.
Samples are defined as physical examples, which illustrate materials, equipment or workmanship and establish
standards by which work will be judged.
The Contractor shall provide Shop Drawings and technical information to demonstrate compliance with the Contract
Drawings and Specification and to complete the detailing as necessary and comply with the approvals process
specified.
The Shop Drawings shall finalise all manufacturing, interface and installation details and shall be fully co-ordinated by
the Contractor to accommodate all such detailing prior to submission for review by the Employer’s Representative
Consultant.
The Contractor shall be responsible for compiling the Shop Drawings and Technical Specifications for all Sub-
Contractors to ensure that all the contractual obligations are met to the satisfaction of the Employer’s Representative
Consultant.
The Contractor shall, as required by the Contract submit composite and fully coordinated Shop Drawings showing the
locations and sizes of the mechanical, electrical, plumbing and public health installation work in relation to all
structural and architectural works together with all builder’s work requirements for coordination purposes. The
composite coordinated shop drawings shall be of sufficient detail to show overall dimensions of ductwork, piping,
conduit, equipment, fixtures, structural members and related architectural features and finishes, and shall show
appropriate clearances between such works together with all openings and other builders work requirements. Fully
completed Coordination drawings shall be submitted to the Employer’s Representative Consultant in the same
manner and quantity as for shop drawings
3.6.2 Number of Copies to be submitted for Employer’s Approval
Shop Drawings and Composite Coordinated drawings

2 number A0 paper copies
AutoCAD file on CD and uploaded into the Information Channel ACONEX
The received hard copy of the Transmittal form should be scanned and provided along with the. dwf / .pdf files of the
same drawings.

Product Data
1 number paper indexed and bound copies
The received hard copy of the transmittal form and any attachments should be scanned and included in the soft copy.
Samples
1 no. labelled sample to Consultants
1 no. labelled sample shall be stored on site by the Contractor for reference at all times. The Consultant’s samples
will not be returned.
The received hard copy of the Transmittal form and any attachments should be scanned and included in the soft
copy.
Submittals and test reports

1 no. submittal or test report form
The approved hard copy and any attachments of the submittal form or test report should be scanned and included in
the soft copy.
3.6.3 Periods to Allow for Employer’s Approval
The Contractor is to allow in the programming of the Works for the following approval periods from receipt of such:
Material Submittals 14 calendar days

Shop Drawings 14 calendar days
Specifications 14 calendar days
Calculations 14 calendar days
RFI responses 7 calendar days
These durations will commence from the date of receipt of the relevant document via the appropriate Aconex
workflow or Aconex submission transmittal. The Contractor should be cognisant that issue of such document
submissions should be avoided after 16:00hrs in the day where possible.
3.6.4 Approval Status
All drawings, documents and samples submitted for Employer’s approval will be given a status in accordance with the
following regime:
A No Objection
Contractor may proceed to procurement, fabrication, installation and construction
B No Objection subject to comments

Contractor may proceed to procurement, fabrication, installation and construction incorporating the Employer’s
comments. Requires re-submission to obtain ‘A’ status prior to the issue of the Taking Over Certificate.
C Objection
Procurement, fabrication, installation and construction may not commence. Contractor is to revise the submittal to
address the comments received and resubmit.
D Record Only
The transmittal is issued for record purposes only.
No portion of Work requiring submission of a shop drawing, product data, samples and composite coordination
Drawings will commence until the submittal has been given ‘No Objection’ status by the Employer.
The Contractor will not be relieved of responsibility for any deviation from the requirements of the Contract by the
Employer’s approval of shop drawings, product data, samples and composite coordinated drawings unless the Formatted: Font: (Default) Arial Narrow

Contractor has specifically informed the Employer in writing at the time of submission and the Employer has given
written approval to the specific deviation.
The Contractor will not be relieved from responsibility for errors or omissions in the shop drawings, product data,
samples and composite coordination drawings by the Employer’s consent thereof.
3.6.5 Contractor’s Responsibilities
All drawings prepared by the Contractor at their own cost shall be submitted at the appropriate time to the Employer
and Employer’s Representative Consultant. The Employer’s Representative Consultant shall check the drawings
within the durations described under Clause 3.6 above and assign each drawing a status in accordance with the
approval status regime.
If the Employer’s Representative Consultant instructs the re-drawing, alteration or amending of any of the submitted
drawings which, in his opinion, do not properly interpret the intent of the Contract or for any reason do not comply
with good building practices, then the Contractor shall amend in accordance with the Employer’s instructions and no
claim for extra payment shall be allowed for any reason in this respect.
The Contractor shall prepare a detailed programme for the production of drawings/ submittals and information within
28 calendar days of receipt of the NTP / Contract. The programme which will be subject to scrutiny of the Employer’s
Representative Consultant who may alter or amend it as he sees fit, shall be compatible with the programme for the
construction works. The programme shall contain the following detail.
a. Dates on which the Contractor will commence the drawings.

b. Dates on which the Contractor will submit the drawings to the Employer’s Representative
Consultant.
c. Period for the Employer’s Representative Consultant to check and comment on drawings,
which is to be not less than 14 calendar days.
d. Date of commencement of the relevant work on site.
e. Any other information the Employer’s Representative Consultant may request.
All drawings by the Contractor shall be prepared in a clear and proper manner, with adequate lettering size so that
the drawings will be easily legible even when reproduced on a reduced scale. They shall be drawn in black on a white
background to facilitate printing bearing at the bottom right corner the approved reference, title block and number.
All drawings by the Contractor shall be orientated to match the design drawings and shall have a key plan identifying
the location or area of the works to which they apply. They shall also bear indication and refer to the geographic
coordinates of the site.
The Contractor shall provide detailed proposals, demonstrating compliance with the visual intent and confirm the
provision of fully warranted systems in accordance with the Contract.
The proposals shall include drawings, calculations, methods and technical specifications detailing the proposed
materials and systems in order that a technical appraisal can be made by the Employer’s Representative Consultant.
When a drawing is revised, the particulars of the current revision shall be clearly clouded and noted, to facilitate
checking. All prior revision numbers and references of drawings superseded by the current issue shall also be clearly
shown.
When drawings are submitted for approval without complying with these requirements, they may be rejected.
Re-submission of drawings not approved shall be made using the same procedures as in the original submission.

The Contractor shall ensure that drawings, etc, submitted for approval are forwarded in sufficient and reasonable time
prior to the date required for approval to permit amendments to be made.
3.7 Programme
The establishment and continual monitoring of a (CPM) - Critical Path Method - detailed programme is essential for
the management of the Project. The Contractor is required to provide a detailed programme establishing key
milestones and completion dates of the Contract. The Contractor will be required, within 28 days from receiving the
Contract, submit to the Employer, a detailed CPM programme. The Contractor’s programme shall adhere to all the
project milestones.
The Contractor shall be responsible for providing, at intervals specified in the Contract, a Microsoft Project /
Primavera programme, which is to be approved by the Employer’s Representative Consultant, in consultation with the
Employer and must establish the following:
1. A programme prepared in a bar chart format clearly indicating the critical path for the Works.
2. A logical succession of design, procurement, construction, manufacturing and installation, testing and
commissioning activities from the commencement of the Works until Taking-Over by the Employer, clearly
identifying all successors and predecessors.
3. The latest dates by which the Employer’s Representative Consultant shall supply all drawings and
information with respect to each activity or group of activities. These dates may be supplied in separate
information schedules.
4. The time limits within which the submission and approval by the Employer’s Representative Consultant of
any drawings, specifications or other submissions produced by the Contractor are required.
5. A clear identification of key interfacing activities, including design submittals and approvals, major material
and equipment deliveries, off-site manufacturing processes, and all other external constraints that may affect
the completion of the Works; including all submissions, approvals and permits from the relevant statutory
authorities.
6. A resource loaded programme with clear definition of each activity including manpower, plant, equipment
and major material quantities as resource. Presented in bar chart format, broken down by activity showing
the principal labour and plant resources required for each activity, with histograms and ‘S’ curves for each
category of labour and principal items of plant.
7. A cost loaded programme with clear definition of each activity including manpower, plant, equipment and
major material quantities as resource to assist in cash flow submissions and updates.
8. All major assumptions such as time units used, etc, shall be indicated.
9. Agreement of the interim milestones, programme co-ordination requirements, times for completion and key
dates stated in the Contract, shown as calendar dates.
In addition to the programme, the Contractor shall submit a general description of the methods to be adopted and
assumptions it has made regarding construction containing inter alia the following:
a. Arrangements and methods proposed to be adopted for the execution of the Works.
b. Assumptions made in preparing the method statements. Formatted: Font: (Default) Arial Narrow

c. Daily working hours, and a schedule of dates on which work will not be carried out on site.
d. A description of the details of the plant and manpower to be utilised as graphically demonstrated in the activity
resources and histograms included with the programme.
e. A schedule indicating which work shall be carried out by the Contractor’s work force and work which is
proposed to be carried out by Sub-Contractors.
f. A statement as to the manner in which the Contractor proposes to monitor the work of each of its Sub-
Contractors.
g. Methodology of all temporary facilities installations, maintenance and management.
3.7.1 Tender Programme
The Contractor shall submit a programme with the Tender documents describing how the Works have been planned
to meet the various Milestones and completion dates. Estimate of manpower, plant & equipment requirement for the
project shall be evident.
Refer to the Construction Programme milestone dates included under Volume 1 of the Tender Documentation.
3.7.2 Clause 8.3 Programme
Within 28 days of the receipt of the Notice to Proceed letter the Contractor shall submit the Contract programme (in line
with Clause 8.3 Contract Programme of the General Conditions of Contract) to the Employer’s Representative
Consultant for consent and copied to the Employer. The programme shall clearly highlight the critical path activities
through the completion of the Works and should detail all necessary activities, project milestones, and target milestones
(listed above), including works carried out by others required to complete the Contract.
Within 14 days of receipt of the Employer’s Representative Consultants comments on the submitted Contract
Programme (in line with Clause 8.3 Contract Programme of the General Conditions of Contract), the Contractor shall
submit a revised conforming programme. On acceptance by the Employer’s Representative Consultant this programme
will become the Baseline against which the Project progress will be measured.
3.7.3 Issue of Programme Updates
Following consent of the Contract Programme, updated programmes, commentaries and recommendations are to be
submitted for review and consented by the Employer’s Representative Consultant as follows:
a) Weekly programme updates.
b) The Contractor shall submit with the Contractors monthly report an updated programme to show progress
against the Baseline and a commentary on the reasons for any delays, measured against the consented
programme.
c) The Contractor shall submit, with the Contractors Monthly Report, recommendations for maintaining the
Contract so as to remain on programme.
d) The Contractor will submit daily and weekly reports for the Works where the Employer’s Representative
Consultant considers such sections of work crucial to the overall progress of the Works. Daily and weekly
reports should schedule and record the staff and labour attendances for each of the respective work faces
and various site activities.

e) The Contractor shall submit an updated CPM programme:
 On each occasion that there is a significant delay on the critical path of the remaining Work.
 In the event of major variations being instructed by the Employer’s Representative Consultant, whether
such variations require the utilisation of additional resources and/or may entitle the Contractor to an
extension of time for the completion of the Works.
 On each occasion the Contractor makes a submission for an extension of time of completion in terms of
Clause 8.444 of the General Conditions of Contract.
 Upon the instruction by the Employer or Employer’s Representative Consultant of any Provisional Sum
works relating to the appointment of nominated Subcontract Packages.
f) The Contractor shall submit to the Employer’s Representative Consultant for his review all Sub-
Contractors procurement, manufacturing, fabrication and delivery programmes on a weekly basis.
The programme submitted by the Contractor is to reflect the dates shown in the Sub-Contractors programmes. As
Sub-Contractors are progressively engaged, the Contractor is to update the programme to reflect the dates agreed with
the Sub-Contractors and is to include subcontract work packages within his programmes.
Consent by the Employer’s Representative Consultant, of the Contractors and Subcontractors programmes, shall only
confirm the conformance to the overall Project requirements. Such approval by the Employer’s Representative
Consultant does not relieve the Contractor of any of their responsibilities whatsoever for the feasibility, logic, duration
and resources applicable to the activities indicated in the programme.
The programme shall contain as a minimum the following:
a) The progress of each activity on work which has been carried out since the last programme update.
b) Two baselines as follows:

 The Clause 8.3 Programme of the General Conditions of Contract as referred to in item 3.7.2 above.
 The information contained in the previous Programme Update.
c) An adjustment to the duration of activity on which the anticipated progress was not achieved since the
date of the previous update, such that all remaining work is programmed to be carried out at a date later
than the data date.
d) The critical path for all remaining work.
e) Histograms and ‘S’ curves for each category of labour and major item of plant, showing:
 The planned requirement as per the original/previously updated, and this programme update.
 The forecast to completion.
 Any planned usage of resources in excess of available resources, in which case re-planning may be
required to level resources.
f) A written report shall be submitted with each programme update. The report shall cover all phases of the
contract and include the following:
 Any changes to the critical path.
 Areas of concern.
If the indicated completion date exceeds the contract completion date or the contract completion date as extended, the
Contractor shall submit the remedies it proposes to rectify the overrun.

In the event of delays occurring requiring extended durations of certain activities, or variations instructed by the
Employer’s Representative Consultant, a report is required on the effect of any allocation of resources resulting from
such extended durations or additional work to be performed, and the measures proposed to overcome such over
allocation.
All programmes supplied by the Contractor shall be compatible with each other. All programmes supplied by the
Contractor to the Employer’s Representative Consultant are to be simultaneously copied to the Employer and shall be
in the form of the following:
a) Three hard colour copies of each schedule as described hereinafter.

b) Each page of each schedule shall contain:
 A clear descriptive title;
 A comprehensive nomenclature;
 A table indicating programme number, the data date and printing date;
 A page number indicating the total pages in the set;
c) An electronic copy in Microsoft Project / Primavera P6.3 format. Electronic versions must not be locked,
or password protected in any way.
d) The Employer’s Representative Consultant shall review or return each submission to the Contractor with
comments detailing any required amendments.
3.7.4 Programme Content
In addition to content described in paragraphs 3.7, the programme shall indicate, but not be limited to the following:
 Award of Contract
 Building Permit Approvals
 Contractual Milestone Dates
 Completion Date
 Shop drawing production trade by trade
 Shop drawing approval periods
 Procurement of long lead items
 Provisional sum Award dates
 Provisional sum design and installation periods
 Sub-Structure and super-structure concrete works
 Early Access for FF&E Contractor
 Snagging and De-snagging works
 Testing and commissioning works
 Procurement windows for key materials, plant and equipment
 Temporary Works installation and removal (including cranes)
 Sub-Contract tender periods and award dates
 Sub-Contract design and installation periods
 Approval of As Built drawings
 Structures Weather tight
 Mains Power ‘on’ date
 Mains water ‘on’ date
 Mains drainage ‘connection’ date (Storm water and Foul water)
 Chilled water ‘on’ date
 AC ‘on’ date
 Finishes complete
 Tenant Access dates
 Plant equipment commissioning periods
 Staff training periods
 Temporary power supply ‘off’ date Formatted: Font: (Default) Arial Narrow

 Temporary water supply ‘off’ date
 Approval of O and M Manuals
 Final Clean
3.7.5 Testing and Commissioning Programme
The Contractor is required to submit detailed system testing and commissioning programmes for approval by the
Employer’s Representative Consultant prior to the commencement of the testing and commissioning of the MEP plant
and equipment at least 6 months before project handover.
Testing and commissioning will be done in two phases (phase 1 after completion of base built, Phase 2 after Tenant
install their equipment and during the Defect Liability Period (DLP))
These programmes are to be supported by an overall commissioning strategy supplemented by detailed system
commissioning method statements.
The commissioning regime shall be based on a “cause and effect” strategy.
3.7.6 Staff Training
Within the testing, commissioning and handover programme the Contractor is to include a series of staff training and
demonstration activities for the benefit of the Employer’s Representative during and after the building handover date.
The staff training is to be incorporated into the handover programme for a minimum 2 months after building handover
date to ensure those responsible for maintaining the systems are fully aware of all the installations and maintenance
requirements.
The Contractor shall issue a detailed training schedule prior to the completion date for approval by the Employer’s
Representative Consultant in conjunction with the testing and commissioning programme for the Works.
The staff training shall cover the general operation and maintenance of the materials, plant and equipment.
The Contractor is to allow the Employer’s Representative and or the Tenant to attend the commissioning, testing,
calibration and handover sequences for the plant and equipment to permit familiarisation of the operation, servicing
and maintenance of the plant and equipment installed during the commissioning of the Works.
3.7.8 Programme Software
The Contractor shall produce the programme and all subsequent programme updates using Microsoft Project /
Primavera Project Management Software.
3.8 Progress Management
3.8.1 Progress Meetings
The Contractor shall be required to attend weekly progress meetings with the Employer and the Employer’s
Representative Consultant’s, chaired by the Employer’s Representative Consultant, to report the progress of the
design, procurement and construction works. The Contractor shall be required to submit a detailed progress report
supported by an updated short-term programme 24 hours prior to the meeting. The report shall describe: -
 Design information required

 Procurement Status
 Approval of Submittals.
 Progress of Works.

 Co-ordination Issues
 Programme Review
 Delay Causes
 Mitigation of Delays.
 Variations
 Payments
 HSE Updates
3.8.2 Contractor’s Monthly Report
The Contractor is to issue 3 No. copies of a detailed monthly report to the Employer by the 28th day of each month
containing, as a minimum but not limited to, the following details in regard to the Contract:
 Contract summary
 Executive summary
 Progress of Works to date
 Significant challenges and delays
 Reasons for delays and actions taken to mitigate the delays
 Financial summary
 Outline Statement of Final Account (Schedule of Instruction)
 Payments
 Occupational Health and Safety and Environment
 Procurement
 Long lead procurement schedule
 Tender event Schedule
 Schedule of Sub-Contractors employed on site (start/finish date)
 Schedule of Provisional Sums
 Programme & Logs – as detailed in 3.7
 Forecast completion date
 Current construction programme
 Current commissioning programme
 As-built Programme
 5-week look-ahead programme
 Extension of time requested/awarded
 Summary of the progress of the Works
 Cumulative labour return for preceding month
 Projected labour for the forthcoming month
 Cumulative plant and equipment return for proceeding month
 Projected plant and equipment for the forthcoming month
 Outstanding approvals
 Key information required in the next 4 weeks
 Progress Photographs
 Summary of Site Diary Record
 Risks
 HSE issues/events Summary – site related
3.8.3 Progress Photographs / Site recording of works
The Contractor shall arrange and provide to the Employer sufficient number of daily progress photos to cover the full
area of the Works.

These photographs should be taken at the same place and time each day (to suit best sun angles) and be date and
time imprinted. These photographs shall be in a format that will permit the later creation of a time-lapse construction
sequence film.
In addition, the Contractor shall arrange and publish in his monthly report relevant photos taken on the last day of the
month which will support/illustrate the points described in the summary of the progress of the Works.
Time Lapse Cameras

The Contractor shall also include in his tender for the provision, updating and maintenance of 3 no. time-lapse cameras
(including relevant services connections). Cameras should be capable of recording construction activity over a 24 hour
period on a daily basis for the duration of the contract. The cameras shall be in place within 14 days of the Contract
Commencement date at locations to be discussed with the Employer / Employer’s Representative Consultant.
Exact camera positions are to be agreed with the Employer’s Representative Consultant and the camera recorded data
shall be able to be edited so as to create a time lapse record of construction on site as required. The Contractor should
include for 5 (five) access accounts.
Drone Flight Camera
The Contractor shall also include in his tender for the provision of a weekly drone flight around the site. The Contractor
is to provide a 30 second video and progress photographs of the whole site (including adjacent park land). The flight
path needs to be agreed with the Employer / Employer’s Representative Consultant.
The Contractor is to attain all NOCS / Authority Approval are in place before each flight.
3.8.4 Daily Reports
The Contractor shall keep a daily site diary to record general progress and any significant events including but not
limited to: the number of personnel and list of sub-contractors on-site, temperature and weather conditions, meetings,
visits and inspections, delays, unusual events and accidents.
The original copy of the site diary shall be available for inspection by the Employer’s Representative Consultant at
any time without notice and a summary copy should be issued with each monthly report for review by the Employer’s
Representative Consultant.
As a guide, the diary records shall include:
 Safety – Accidents, incidents and near misses.

 List of Sub-Contractors at the Site and identification of the areas they are working in.
 List of separate Contractors at the Site.
 Number and designated roles of all personnel on-site outlining also the areas / zones they are working in.
 Temperature range, rainfall and general weather conditions.
 Instructions, orders and requests by any relevant Service Authorities.
 Equipment tests and commissioning.
 Partial completions and occupancies.
 Unusual events.
 Stoppages, delays, shortages, losses.
 Emergency procedures and orders.
3.9 Cost Management
3.9.1 Cost Meetings


To facilitate the cost certainty of the Project, the Contractor will be required to attend cost meetings with the Employer’s
Representative Consultant. The cost meetings will be held fortnightly and be chaired and minutes taken by the
Employer’s Representative Consultant. The Contractor will be required to submit a cost report 24 hours prior to the
meeting. The reports will describe:
 Contract Sum
 Status of Variation Account
 Statement of Anticipated Final Account
 Status of Payment Account
 Commercial Issues
 Request for Change / Employer’s Representative Consultant’s Instructions Required
3.9.2 Monthly Cost Report
The Contractor is required to submit an Outline Monthly Cost Report as part of the Contractor’s Monthly Report and
shall include but not be limited to:
 Outline Statement of Final Account

 Schedule of Provisional Sums / PC Rates (if applicable)
 Status of Payments
 Schedule of procurement regime for jointly procured Provisional Sums (if applicable)
 Updated Cash Flow Forecast
3.10 Meetings
3.10.1 Regular Meetings
The Contractor will be required to attend the following meetings on a regular basis:
 Directors - every 4 weeks

 Progress - every week
 Cost Meetings - every 2 weeks
 Project Coordination / Technical - every 2 weeks
 Logistics - every week
 Health and Safety - every week (to include site walk around)
 Quality Control - every week
 Project Handover - every week (during last 6 months only)
3.10.2 Infrequent Meetings
The Contractor will be required to attend the following meetings as required by the Employer’s Representative
Consultant:
 Design Development Meetings.

 Statutory / Utility Authority Meetings.
 Communications Meetings.
 Value Engineering Meetings.
 Operational Meetings.
3.10.3 Minutes of Meetings


Meetings will be chaired, and minutes taken by the Employer’s Representative Consultant or Cost Manager. Minutes
of Meetings are to be written, agreed and issued within 48 hours of the meeting being held.
3.11 Quality Control, Health & Safety and Method Statements
3.11.1 Quality Assurance
The Contractor will be required to have an approved quality management and assurance scheme in place which is
fully co-ordinated with the one produced by the Employer’s Representative Consultant.
3.11.2 Quality Plan
The Contractor will be required to submit a project specific quality plan within 28 days of the award of the Contract
which is fully co-ordinated with the one produced by the Employer’s Representative. (Appendix 12) The quality plan
will be structured in the following format and detail the following provisions, as a minimum, to be implemented during
the Contract:
Organisation
 Company quality policy statement

 Director responsible.
 Organisation, resources and responsibilities.
 Resident Quality Manager
 Accreditation.
 Record Keeping & Audit Trail
 Bonds & Warranties
 Cost Control.
 Employer Aspirations.
 Employer Operational requirements.
 Operator
 Access/Liaison Procedure.
Procedures
 Project Scope of Works.

 Company Quality Manual & Procedures.
 Contract Documentation.
 Control of Sub-Contractors Works.
 Procurement and Manufacturers
 Provision of stage quality checks lists.
 Off-site quality management.
 Information Management.
 Method Statements
 Inspections and test equipment.
 Workmanship.
 Training.
 Corrective Action Procedures.
 Maintenance of Records
 Maintenance of Test Certificates
 Handover Procedure.
3.11.3 Quality Manger


The Contractor is to employ suitably qualified full-time Quality Managers to manage the various quality issues on site
and to ensure that all samples, mock-ups and job standards are provided in a timely manner for the Employer’s
Representative Consultant’s inspection.
3.11.4 Health & Safety
The Contractor is required to demonstrate a positive attitude to Health and Safety for the full duration of the project
through the implementation of a preventive management style. (Appendix 13 / Appendix 14) The Contractor will be
required to submit with the tender:
Company Health & Safety Policy.

Summary of their recorded accident statistics for the last 5 years.
One copy of their company Health & Safety Procedures Manual.
HSE Organisation Chart
HSE Certifications
HSE Manpower plan for the project
Methodology of Risk Assessments
Insurance Documents
The Contractor shall submit to the Employer’s Representative Consultant a Project Specific Health and Safety Plan in
accordance with the requirements set out below and in Appendix 5 within 28 calendar days of the award of Contract.
The Health and Safety Plan will detail the following provisions to be implemented during the Contract:
 Company Health and Safety Policy statement

 Date of Policy
 Director Responsible
 Worker Induction Training
 Control of Sub-Contractors
 Environmental Issues (dust, noise, pollution)
 Distribution of information and communication
 Protective Equipment
 First Aid
 Fire Precautions / Fire Plan
 Emergency Procedures/Evacuation
 Accident Reporting and Audit
 Record Keeping
 Method Statements
 Risk Assessments
 COSHH (Control of Substance Hazardous to Health)
3.11.5 Health and Safety (H&S) Manager
The Contractor will employ a qualified full-time H&S Manager on the Project who will be responsible for the
implementation of the Project Specific H&S Plan and fulfil all the duties specified therein. The Contractor is to submit
the CV of his proposed Senior Health and Safety Manager to the Employer’s Representative Consultant for the
Employer’s Representative Consultant’s approval.
These duties will include the review of all Method Statements and ensuring that the safety provisions are incorporated
and implemented.

The H & S Manager will inspect the Contractor and his Sub-Contractors work daily and will issue a weekly report to the
Employer’s Representative Consultant accordingly. The Employer’s Representative Consultant will address issues
raised within the report with the Contractor and take appropriate remedial actions.
3.11.6 Samples / Mock-ups / Job Standards
The Contractor is referred to the Technical Specifications to ascertain the Employer’s Representative Consultant’s
requirements for samples and mock-ups. Refer to Appendix 09
The Contractor is required to provide an air-conditioned cabin of a minimum size of 200sqm together with structural
support, access stairs, power supply for storage of samples and mock-up of key spaces. The duration of the mock-up
room is for the duration of the Works and maintenance together with generator and fuel cost shall be included for this
period.
In addition to these the Contractor is to provide a Job Standard for each element of the Works for the approval of the
Employer’s Representative Consultant prior to the bulk installation of any part of the Works.
The Job Standard (s) may be incorporated into the Permanent Works at the Contractors risk.
The Contractor is required to obtain the Employer’s Representative Consultant’s formal sign-off for all Job Standard (s)
provided.
Where required in the Specifications, the Contractor shall submit control samples of products and materials, sections,
components and finishes, indicating colour, gloss, pattern, texture and the like.
The Contractor shall label or mark each sample stating the product name, manufacturer’s reference number, name of
colour, contact details and date, and cross reference to transmittal number.
A photographic transmittal of each sample is to be issued on the Aconex Information Channel to allow for electronic
record of submission by Contractor and approval by Employer’s Representative Consultant.
Un-labelled samples will not be accepted by the Employer’s Representative Consultant.
Where finishes are subject to variation, each sample shall be a set of three samples indicating the typical finish and the
limits of variation.
The Employer’s Representative Consultant will retain one sample and return the others to the Contractor.
The Contractor shall keep its control samples on-site in a secure samples room, cupboard or other covered and
protected area.
Control samples of finishes shall be applied to substrates similar to the actual substrates where practicable.
The Contractor shall provide additional samples where required for testing.
The Contractor shall pay costs of delivering samples to and from the Employer’s Representative Consultant’s office
The Employer’s Representative Consultant will take reasonable care but will not be responsible for any loss or damage
to submitted samples.
The Contractor shall replace any lost or damaged samples and re-submit.

Where required in the Specifications, the Contractor shall submit sample panels of the work, to establish the quality
standard for installed work to the satisfaction of the Employer’s Representative Consultant, before proceeding with the
remainder of the work.
Sample panels may be incorporated into the finished work unless indicated in the Contract Specifications as not to be
incorporated. Where not incorporated in the finished work, the Contractor shall dismantle and remove the sample panel
when the remainder of the related work has been completed.
The Contractor shall record the position of approved sample panels and maintain access during the relevant work. The
Contractor shall maintain sample panels and protect from damage.
Where required in the Specifications, the Contractor and the Employer’s Representative Consultant shall inspect the
first installed example of each type of work, and any non-standard parts, to establish the quality standard for installed
work, before proceeding with the remainder of the work.
The Contractor shall give the Employer’s Representative Consultant sufficient notice for on-site inspections of the first
installed example of each type of work.
First installed examples shall be complete and finished in every respect and shall be of adequate size to demonstrate
all typical details, and not less than the area indicated in the Specifications.
When approved, first installed examples shall become the standard of quality, appearance and colour of the remaining
work. Subsequent finished work shall match approved first installed examples in every respect.
Approval of Samples is the sole responsibility of the Contractor.
3.11.7 Operation, Cleaning and Maintenance
The Contractor is to review with the supplier of each and every product included in the Permanent Works and include
in all material submissions the recommended:
 Cleaning method
 Cleaning agents and detergents, etc.
 Frequency of cleaning.
 Servicing agents.
 Frequency of regular plant, equipment, system servicing.
 Manufactures recommended list of consumable parts and equipment, with local supplier
information (if applicable) including contact numbers
 Manufactures cost at source for the list of consumable parts and equipment.
In most instances the selection of these products will be reviewed by the Employer’s Facilities Manager and/or End
User Facilities Manager with a view to the proper future maintenance of the Development.
The Contractor shall prepare two separate sets to differentiate between End User Operated Products and Employer’s
Operated Products. The Contractor will be responsible for capturing all such approvals and inserting the relevant
documents into the O and M Manual.
3.11.8 Information Management
The Contractor’s Project Specific Quality Plan is to be compatible with the processes defined in the Aconex
Information Channel Protocol once setup.
3.11.9 Method Statements Formatted: Font: (Default) Arial Narrow

All method statements are to be issued to the Employer and Employer’s Representative Consultant for their consent
and must be site specific and refer to relevant specification and standards.
The Contractor are referred to the specifications to ascertain the specific requirements for each element of the Works.
Within 28 days of the award of Contract, the Contractor shall submit a general method statement describing how
each stage of the Works is to be procured, constructed, commissioned and handed over.
More specific work-related method statements during the course of the works shall be submitted 14 days prior to
commencement of the specific Works for review and approval by the Employer. Works shall not be commenced
without approval of the method statement.
The Contractor shall submit within 28 days of the award of Contract a method statement register with target
submission dates. The Contractor should note also that any method statements not included in the register may be
supplemented by further method statements as requested by the Employer as he may require during the course of
the works. A monthly review of this register shall be carried out and updated, then submitted to the Employer.
Refer to the relevant sections of the specifications of the Contract documents and include these requirements.
The general method statement is to be supplemented during the duration of the Contract by detailed method
statements that describe how key aspects of the Works are designed, installed and commissioned.
In addition to the above all hazardous work activities are to be described by detailed method statements which are to
be issued to the Employer for review prior to implementation.
Each method statement shall be structured and prepared by the Contractor in the following format:
Scope of Works
Access/Egress including on site traffic/pedestrian management
Lighting
Safety Lighting
Task Lighting
Plant and Equipment
General
Plant and Equipment Schedule
Personal Protective Equipment
Power
Working Platforms
Materials
Sequence / method of work
Programme
Risks and Controls
Hazards/Risks – Specific Risk Assessments
Control Measures/Permits
3rd Party Protection
Environmental Considerations
Technical Information
Emergency Arrangements
General
Fire Precautions
Communication

Training
Supervision
Working Hours
Housekeeping
Other Information
In addition to the foregoing the Contractor shall amplify the provisions of the method statements with layout drawings,
site plans, design drawings, sequence drawings, craneage plans and traffic management plans.
3.11.10 Prefabrication
The Contractor is encouraged to maximise the use of prefabricated solutions for all aspects of the Works to achieve
the high quality of factory assembled products using a trained skilled labour force.
3.11.11 Independent Test House
The Contractor shall arrange for the testing of all materials at an Independent Test House approved by the Employer’s
Representative Consultant, unless otherwise agreed by the Employer’s Representative Consultant. The Contractor
shall pay all testing costs.
Refer to the Scope of Works and Technical Specifications for details of the materials to be tested.
3.11.12 Tests and Inspections
The Contractor shall agree the dates and times of tests and inspections with the Employer’s Representative Consultant,
7 calendar days in advance, to enable the Employer’s Representative Consultant and other affected parties to be
present. On the previous working day to each such test or inspection, the Contractor is to confirm that the work is
ready. In the case where the work will not be ready, the Contractor shall agree a new date and time with the Employer’s
Representative Consultant and inform all parties.
3.11.13 Test Certificates
The Contractor shall submit a copy of each test certificate to the Employer’s Representative Consultant within 24 hours
of the test or inspection, both in hard copy and on the Information Channel (Aconex)
The Contractor shall keep all test certificates on site and file in the O&M Manual in the appropriate section.
The Contractor shall maintain the following:
 Tests and inspection results during all stages of manufacture, assembly and installation of
components.
 Certificates relating to the materials used in the work, as confirmation of tests carried out in
accordance with the relevant standards and codes.
 Records of all inspections and tests performed to substantiate conformity with the Specification,
including those carried out by Sub-Contractors and sub-suppliers.
Should any test reveal defective material and/or workmanship, the Contractor shall immediately carry out any remedial
work and/or re-testing, including that of a special nature, under instruction from the Employer’s Representative
Consultant.
The Contractor shall indicate on the Contract Programme the exact timing of all testing, procedural trials and trial
assemblies, in order to allow the Employer’s Representative Consultant, the opportunity of attending.

3.11.14 Defective Works
As soon as possible after any part(s) of the work or any products are known to be not in accordance with the Contract
or appear that they may not be in accordance, the Contractor shall submit to the Employer’s Representative Consultant
proposals for opening up, inspection, testing, making good, removal and re-execution.
Should such proposals be unacceptable to the Employer’s Representative Consultant, the Employer’s Representative
Consultant will issue instructions to the Contractor to correct the works accordingly. All costs resulting from any
corrective works will be the responsibility of the Contractor.
3.11.15 Inspection and Testing Costs
Wherever inspection and testing show that workmanship, materials or goods are not in accordance with the Contract,
the cost of remedial measures taken accordingly by the Contractor and which have been agreed by the Employer’s
Representative Consultant shall be borne by the Contractor. These measures shall not be considered as grounds for
an extension of time.
3.11.16 Thermometers
Provide onsite, in a prominent location agreed with the Employer’s Representative Consultant, and maintain in accurate
condition:
 A maximum and minimum thermometer for measuring the atmospheric shade temperature on the site.
 A digital thermometer for measuring the concrete and ground temperature.
3.11.17 Location of Materials in the Works
The Contractor shall employ suitable systems of work that allow tracking of all batched materials and their final location
in the Works. This system shall be applied to the civil, building and MEP works.
3.12 Other Contractors
3.12.1 Directly Employed Contractors
The Employer may during the course of the Contract engage Directly Employed Contractors to complete Other Works
within the site.
The Contractor is to afford clear, safe, access to these directly employed Contractors whilst maintaining overall
responsibility for site security and logistics.
The Employer’s Representative Consultant shall formally instruct any attendances required from the Contractor for the
above (i.e. power, water, scaffolding, protection, etc) but excluding provision of access.
The Contractor should also be cognisant that the Employer may request or instruct that future works may be carried
out beyond the Works extents but within the site by other contractors. Such works will require the transfer of any
associated permits, NOC’s and responsibility for the specific areas to such contractors as required.
3.12.2 Statutory / Utilities Authorities
The Contractor is to provide unimpeded access to those areas required for use by any statutory bodies such as DEWA
/ DDA / DU / Empower or their directly employed Contractors.

3.12.3 Project Co-ordination Meetings
The Contractor will be required to attend Project Co-ordination Meetings every two weeks or as required by the
Employer’s Representative Consultant to resolve any interface issues between the separate works.
The meeting will include co-ordination with the District Cooling Provider’s Contractor and any other Contractor engaged
by the Employer.
3.13 Protection of Works
In addition to the obligations stated in the Contract, the Contractor and his Sub-Contractors shall be responsible for
the protection and maintenance of all Permanent and Temporary Works for the duration of the Contract.
Provide necessary protective devices to protect all goods and materials incorporated into the Works, at all stages
through to the date of Taking Over, against damage arising from but not limited to weather conditions, construction,
other Contractors, warping, distortion, abrasion and other conditions which could have an adverse effect on any goods
and/or materials used in the Works.
3.13.1 DDA Demarcation Points
The Contractor shall protect the authority’s demarcation points within or adjacent to their Works area.
3.13.2 Contractor’s Temporary Accommodation
Temporary accommodation structures are to be well-constructed and maintained in a clean and tidy condition to
maintain operational efficiency and to present an image of a superior professionally managed construction
organisation.
3.13.3 Water
The Contractor shall prevent damage from storm water and surface water. Keep the site and all excavations free of
surface or pond water.
3.13.4 Existing Utility Services
The Contractor shall ensure that all procedures relating to the procurement of the No Objection Certificates (NOCs)
from the statutory authorities are strictly adhered to.
Before starting work the Contractor is to check the position of all existing mains / services. Where positions are not
shown on drawings the Contractor is to obtain the relevant details from the services authorities or other owners and
issue such information to the Employer as required.
Service authority recommendations for work adjacent to existing services must be observed.
The Contractor shall adequately protect and prevent damage to all services. Do not interfere with their operation
without consent of the service authorities or other owner.
If any damage results from the execution of the Works, the Contractor shall notify the Employer and appropriate
service authority immediately. Make arrangements for the Works to be made good without delay to the satisfaction of
the service authority or other owner. Any measures taken by the Employer to deal with an emergency will not affect
the extent of the Contractors liability.
The Contractor shall replace any markers, tapes or protective covers disturbed during the site operations to the
services authorities’ recommendation. Formatted: Font: (Default) Arial Narrow

The Contractor shall record the location of all services on as-built documentation, including inactive services, and
progressively record any other services discovered during the work under the Contract.
The Contractor shall coordinate with and notify the relevant authorities before commencing any Works that affects the
services provided by such relevant authorities.
The Contractor shall obtain certification from the relevant authorities verifying that works have been carried out
correctly.
The Contractor shall submit to the Employer such certification from the authorities progressively.
The Contractor will be responsible for any damage or disruption to services resulting from the Work under the
Contract as determined by the authorities, as well as any costs of rectification.
3.13.5 Roads and Footpaths
The Contractor shall adequately maintain and clear roads and footpaths within and adjacent to the site and keep clear
of mud and debris. Any damage to roads and footpaths caused by site traffic or otherwise consequent upon the Works
shall be made good to the satisfaction of the Authorities or other owner and the Contractor shall bear all costs.
The Contractor should protect himself by undertaking a Dilapidation Survey with the Employer’s Representative
Consultant prior to commencing works in any area.
.
3.13.6 Adjoining Land or Property
The Contractor shall:

1. Prevent trespass of work people.
2. Take all reasonable precautions to prevent damage to adjoining property.
3. Obtain permission as necessary from the owners if requiring erecting scaffolding on or other use of the
adjoining property and pay all charges.
4. Remove and make good on completion or when directed.
5. Bear the cost of repairing any damage arising from execution of the Works.
6. Pay all charges and make all arrangements with respect to crane over sailing agreements.
If the Contractor receives a request or complaint from an adjacent property owner, the public or any other source, the
Contractor shall:
 Respond courteously, and with regard to any previous directions by the Employer’s Representative
Consultant.
 Record all such requests and complaints received.
 Notify the Employer’s Representative Consultant immediately and proposing mitigation to address such
complaints.
3.13.7 Progressive Cleaning
The Contractor s shall:
 Keep all parts of the Works under the Contract, and areas affected by the works such as roads and paths,
clean and tidy at all times, including all common areas, stores, welfare, logistics and lay down areas and
provide sufficient site personnel and equipment for such cleaning.
 Notify and ensure the cooperation of all site personnel of the requirement for cleanliness.
 Provide waste containers for debris generated by the work.

 Locate waste containers as close as practicable to the work areas.
 Regularly empty waste containers and remove debris to a legal disposal location.
 Ensure that drains, gutters and downpipes are clean and properly flowing.
The Contractor shall provide waste containers for debris generated by the work & locate these waste containers as
close as practicable to the work areas. The Contractor shall not locate waste containers on public land unless
approved by the relevant authorities and all required permits have been obtained and fees paid.
The Employer may require any area to be cleaned during the progress of the Works under the Contract.
Internal cleaning shall include:
 Clean all visible and accessible internal surfaces

 Remove all labels, marks, stains and the like.
 Sweep, wash, mop or vacuum clean all floors as appropriate.
 Wash, dry and polish free of smears and marks both sides of all vision glass, and the visible side of all
mirrors, stone, tiles and other reflective surfaces.
External cleaning shall include:
 Sweeping all roofs and drainage surfaces.

 Washing facades.
 Sweeping and washing down paths and carpark areas.
 Cleaning main site hoarding as necessary and at least once per month.
 Cleaning roads, tunnels, bridges
3.13.8 Off-Site Manufactured Products
Upon request, provide full details of the protective measures proposed for implementation at each of the following five
stages:
 Manufacture and packaging of goods and materials at Off-Site locations.

 Shipment to Site and unloading.
 Storage on Site and movement to point of installation or construction.
 Installation/construction.
 Completion to handover.
3.14 Temporary Works
3.14.1 Design Responsibility

The Contractor will be responsible for the design of all temporary works in relation to their respective scope of Works.
All temporary works designs are to be submitted for review by the Employer and Employer’s Representative
Consultant, however, the Contractor is required to have all submissions pre-checked or prepared by a suitably
qualified and experienced party. The Contractor will identify all loads imparted to the ground or permanent Works and
issue this information to the Employer and Employer’s Representative Consultant. This information is to be submitted
to the Employer and Employer’s Representative Consultant in a minimum of 21 calendar days prior to the date this
information is required for incorporation into the Works.
3.14.2 Temporary Equipment
The Contractor will confirm to the Employer and Employer’s Representative Consultant the type of mobile and fixed
equipment that is proposed for use in the construction of the Works.

All equipment is to be freshly painted and assist the overall development in portraying a professional image to the
wider market place.
Construction equipment shall comply with the requirements of relevant authorities, industrial agreements and
accepted industry practice, and the Contractor shall obtain all required permits and arrange all required inspections
and safety certificates which shall be approved by the Employer or Employer’s Representative prior to its use.
The testing agency used by the Contractor for lifting equipment must be certified by the Dubai Accreditation Centre.
Every crane and personnel hoist provided by the Contractor must display a certificate within the operator’s cabin
stating:
 The date of the last safety inspection

 The name of the inspecting agency
 The name and signature of the accredited inspector
 The currency of the certificate, and / or the latest date for the next inspection.
3.14.3 Lifting and Craneage
The Contractor will observe, coordinate and provide all necessary information to the Contractor for type, location,
capacity, availability, timeline of lifting and crane facilities.
The Contractor must be cognisant of the structures that will be constructed above grade level and position tower cranes
accordingly. The Contractor must not position tower cranes in basement plant room locations.
The Contractor is to co-ordinate his crane movements with any cranes located on the adjacent Projects/sites. Ideally,
no crane should track over the Project work area boundary.
Where it is necessary to track over the site boundary the Contractor shall obtain the Employer’s Representative
Consultant’s formal permission and comply with any requirements of the adjacent Project or landowner or local
authorities and pay any charges or fees.
Specific Method Statements are to be prepared and submitted for the Employer’s Representative Consultant’s review
for major lifts.
3.14.4 Traffic Management
The Contractor is to complete and submit for approval, a traffic management plan for vehicles moving outside and
within the site.
3.15 Sustainability – DGBR/ CEMP Requirements
This project is considered to be a “Green project”. The intent of this “Green Project” is to provide an energy-efficient
building, use construction materials which reduce environmental impacts, and exercise waste reduction and recycling
of materials during construction.
The Birmingham University Campus, Dubai shall conform to the requirements of Dubai Green Building Regulations
(DGBR), and the Contractor are responsible for demonstrating that the project comply with DGBR requirements.
In order to comply with the DGBR requirements, the Contractor must consider all relevant elements defined in the
DGBR Specification to which construction related activities are relevant. This includes but is not limited to the
following:

 Hazardous waste, it’s management, disposal and treatment
 General waste, its management, disposal and treatment
 Chemical and Pollution prevention and pollutant source control.
 Water Use reduction
 Product and Material selections
 Certified woods
 Low emitting materials
 Air Quality Management (indoor and outdoor)
 Refrigerant Management
 Commissioning Requirements
The Contractor will develop and implement a construction waste management plan to address construction waste
generated on site and the removal of construction waste from the site. This strategy must incorporate waste
segregation on site, measurement and documentation facilities to record: volume or weight, transportation, off site
processing and procurement by third party for recycling.
The Contractor will be responsible for the protection of plant and equipment during the construction phase,
establishing dedicated and protected site storage, the temporary sealing of all ductwork openings, planning of work to
minimize potential contamination due to remedial work, avoid the operation of permanent air-conditioning plant during
construction through the provision of temporary ventilation systems as required.
The Contractor will be responsible for developing and implementing a building ‘air testing’ strategy prior to
occupancy. This strategy must incorporate the operation of air-conditioning and ventilation plant following successful
commissioning and full function testing of all systems. This process must agree with all parties prior to being planned
into the construction program. The task must be completed prior to building occupancy.
The Contractor will be responsible for appropriate programming at the ‘front end’ of the time schedule to
accommodate commissioning throughout the construction and defects notification period.
The Contractor will be responsible for developing and implementing a structured training and handover program for
the facilities management (FM) staff prior to completion of construction.
The Contractor is to conduct DGBR coordination meetings throughout the construction process in order to educate
personnel and assure compliance with DGBR requirements.
The Contractor is to ensure that required project reporting (weekly and monthly) to the Employer’s Representative
Consultant includes sections and status updates relating to the DGBR progress, submissions and compliances.
3.15.1 Waste Management
The Contractor must establish a sorting process for the daily waste collected from the construction areas to extract
and sort, as may be required; steel, aluminium, concrete / rocks / bricks, cardboard, wood, plastics, glass. These
separated materials must be sent to approve recycling collection centres.
The Contractor must produce weekly reports showing the total tonnage and volume collected and separated together
with signed receipts for the acceptance of all the separated components.
The Contractor shall attend on all sub-contractors and collect and dispose of all waste material arising from their
works as part of this recycling process.
The Contractor is to employ a dedicated and adequately manned housekeeping gang and full-time supervisor who
will keep the site clean, tidy, safe and presentable at all times to the satisfaction of the Employer and Employer’s
Representative Consultant.

The Contractor is to pay all costs for the collection, sorting and dumping of the unrecoverable waste. He may use the
proceeds from the sale of recoverable items to offset these costs.
3.15.2 Hazardous Waste
The Contractor shall allow for the separate collection of any hazardous waste and the disposal of this waste in
accordance with the local authority regulations and pay all costs.
The Contractor shall co-ordinate with all sub-contractors to arrange, collect and dispose of all hazardous waste
arising from their works.
3.15.3 Documentation
The Contractor shall retain on site for inspection by the Employer all non-hazardous and hazardous waste transfer
documentation.
3.15.4 Product Selection – DGBR Compliance
It is the requirement for this project to demonstrate compliance with the DGBR requirements and the Contractor is
required to adhere to all DGBR requirements for construction related activities.
The Contractor is responsible for the procurement of appropriate materials and products that comply with DGBR criteria
as described within the DGBR and Architectural specifications. This will include, but is not limited to concrete, steel,
aluminium, glass, timber, sanitary ware fixtures and fittings, insulation, carpets, adhesives, sealants and paints.
The Contractor will procure materials, wherever possible, in line with the following, supported by documentation proving
country of origin and manufacturer:
Concrete materials - from Middle East sources

Reinforcing steel - from Middle East sources of recycled steel
Structural Steel - from Middle East sources of recycled steel
Glazing - from Middle East sources
Aluminium Extrusion - from Middle East sources
Ceramic Tiles/Marble Granite - from Middle East sources
Sanitary Ware - from Middle East sources
Ironmongery - from Middle East sources
Paint - from Middle East sources
Where the Contract Specifications, do not nominate a particular product but refer to approved products, the Contractor
shall select suitable products and submit details of the proposed manufacturers and products for review and approval
by the Employer’s Representative Consultant.
The Contractor is responsible for the preparation of all documentation including purchase agreements, samples,
Material Safety Data Sheet (MSDS), invoices, etc. as required to show compliance to DGBR.
The Contractor understands and acknowledges that DGBR compliant materials and products may limit the sourcing
opportunities normally available. Any premium for DGBR compliant materials is already contained within the
Contractor’s cost and scheduling program
3.15.5 Construction Environmental Management Plan (CEMP) Requirements

In line with requirements of the Dubai Municipality Environmental Planning & Studies Section (DM EPSS), a
construction environmental management plan must be developed and implemented throughout all stages of the
construction duration by the Contractor. The Contractor will be required to produce a project-specific CEMP. The
Contractor will also be required to maintain records and coordinate with supervision staff for the timely production and
submission of quarterly reports, as per the CEMP, including any required inputs from all project Sub-Contractors
involved within the project.
3.16 Project Close-out
3.16.1 Snagging and De-snagging
The Contractor should allow for and demonstrate within their Tender return programme, a well-staged snagging and
de-snagging process;
1. Snagging by Employer’s Representative Consultant

2. Snagging by End User
3.16.2 Final Clean
In the 28 calendar days prior to the agreed completion date the Contractor will conduct the final clean of the internal
and external Permanent Works. The clean will comprise:
Building Clean
At 28 calendar days prior to the completion date the Contractor will commence a builder clean and complete this
within 14 calendar days.
Final Sparkle Clean
At 14 calendar days prior to the completion date the Contractor will commence a final sparkle clean and complete this
within 14 calendar days.
3.16.3 Handover
On the day on which the Works are agreed as complete the Contractor will issue to the Employer the following
approved documents as may be required by the scope of Works: -
1. As Built Drawings
2. O & M Manuals including all necessary warranties and guarantees where applicable (Draft copies of
manuals will be issued 3 months prior to completion)
3. Copy of Building Permit
4. DDA Approved Building Permit Drawings
5. DEWA Approved Services Drawings.
6. Telephone Systems Approved Services Drawings.
7. Copies of all Statutory Authority NOCs
8. Civil Defence Completion Certificate.
9. Dubai Municipality Occupation / Completion Certificate.
10. Dubai Municipality Environmental Certificate / Permission to Discharge.
11. Final Snagging List
12. Training Schedule
13. Maintenance Log (especially for projects with delayed handover)
Items 1, 2, 11, 12 and 13 shall be split to two major sets: One for the End User Operated Areas, and another for the
Employer Operated Areas as mentioned earlier. Refer to Appendix 10 for Employer’s Handover Checklist

The Contractor shall submit to the Employer’s Representative Consultant each month a progress report showing the
current rate of progress and progress during the previous period on all important items of each section of the Works.
The Contractor shall provide input in a timely manner to support the project’s programme’s monthly reporting cycle.
Concurrent with every monthly Application for Payment, submit reports for the following:
1. Construction and Operational Activities progress reports (site audits and date stamped pictures)
complying with the ‘Impact of Construction and Operational Activities’ section.
2. Waste reduction progress reports and logs complying with the requirements of the
"Construction and Demolition Waste Management" section.
3. Construction IAQ management progress report in compliance with the “Air Quality during
Construction, Renovation or Decoration” section.
4. Copy of the Building Product Disclosure
5. Copy of Low Emitting Materials Table monitoring the project’s progress towards targeted DGBR
Low Emitting, including the following:
 Low Emitting Material: Paints and Coatings
 Low Emitting Material: Adhesives and Sealants
 Low Emitting Material: Carpet Systems
The Contractor shall have submitted to DGBR and closed out all the submittals listed under DGBR Specification and
DGBR listed under other relevant disciplines. In addition, the Contractor shall provide to the Employer’s Representative
Consultant, both hard and soft copies of the aforementioned DGBR documentation. (Appendix 11)
The handover procedure shall be in accordance with the Asset Handover and Transition Management Procedures.
Reference should be made to Appendix 10 herein.
The Taking-Over Certificate will not be issued until all these documents and procedures have been provided to the
satisfaction of the Employer’s Representative Consultant, all NCR’s have been closed out and all drawings / submittals
have “A” or “D” status.
At dates to be notified by the Employer’s Representative Consultant before the date of the issue of the Taking-Over
Certificate, the Contractor shall arrange training sessions attended by Sub-Contractors, suppliers, manufacturer’s
representatives, for induction and training of the Employer’s and University Operator’s long-term maintenance
personnel in the operation, cleaning and maintenance of various parts of the Works.
The Contractor shall coordinate submission of relevant O&M manuals with the maintenance training sessions.
3.16.4 As Built Drawings
As Built drawings shall be deemed to include the drawings listed in Schedule 1, together with any further drawings
issued under the Contract.
The provision of approved “As Built Drawings” shall be a condition precedent to the issue of the Taking-Over
Certificate for the whole of the Works.
The Contractor is responsible for bringing all shop drawings up to ‘A’ status approval in the duration of the Contract
and prior to completion of the Project. The Contractor will update these drawings periodically to maintain an “as
installed” set of record drawings.

The approved as built drawings will be issued to the Employer by the Contractor on the agreed completion date and
shall be a fully co-ordinated set of drawings showing final as built background general arrangements and final
external envelope arrangements for all trades submitting As Built information. Subcontractor trade by trade
submissions with incorrect As Built general arrangement and external envelope backgrounds will not be accepted.
The Contractor shall also provide the following number and type of copies of the as built drawings:
Employer
- 3 No full-size bound paper copies
- 3 No A3 bound paper copies.
- 3 No CD electronic copies including AutoCAD & PDF drawings
Employer’s Representative Consultant

- 2 No full-size bound paper copies
- 2 No A3 bound paper copies
- 2 No CD electronic copies including AutoCAD & PDF drawings
All full size (i.e. A0, A1, A2, and A3) paper copies of the drawings will be provided and bound along the left-hand
edge. Each set of drawings will have a cover page containing the Employer’s logo, the project name and the
discipline of the drawings.
The electronic copies will be provided in CD formatted in AutoCAD and PDF. Where drawings have not been drawn
in AutoCAD the Contractor shall electronically scan these drawings and insert them as PDF files. The electronic
information is to be logically filed on separate CD’s to provide:
 Consultants Architectural Drawings.

 Consultants Structural Drawings.
 Consultants MEP Drawings.
 Contractors Shop Drawings.
 Sub-Contractors Shop Drawings.
 DDA Approved Drawings
 DEWA Approved Drawings
 TELECOM Approved Drawings.
 DCD Approved Drawings
 DPS Approved Drawings
3.16.5 Operation and Maintenance Manual
The Contractor is responsible for the preparation of fully indexed and cross-referenced O and M Manuals from the out-
set of the Contract for all End User Operated Areas, and the Employer Operated Areas as mentioned earlier. Refer to
the Technical Specifications for the detailed requirements for each O and M Manual.
The Contractor shall update the O and M Manuals periodically to maintain a set of “as installed” record documents.
Reference should be made to Part 1 Preambles and General Conditions of Contract for detailed requirements and
should include but not be limited to:
Incorporating all approved documents relative to the proper operation and maintenance of the building on completion.
Obtaining the following details from all manufacturers and suppliers for incorporation into the O & M Manual:
 Recommended cleaning methods, agents and detergents.

 Recommended operational procedures.
 Recommended maintenance requirements.
 Recommended list of spare parts for a 12 months maintenance period, including a list of ex-factory costs.

 Fully indexed set of manufacturers’ instructions which observe, protect and maintain the warranties issued for
such materials, plant and equipment.
The Contractor shall utilise the above information and provide a Planned Preventative Maintenance Schedule advising
the Employer how to operate and maintain the installed plant and equipment following the issue of the Taking-Over
Certificate.
The Contractor shall submit all the O&M Manuals 3 months prior to the Clause 14 programme completion date for
approval by the Employer’s Representative Consultant.
The Contractor will issue the approved O&M Manuals to the Employer’s Representative Consultant on the agreed
completion date. Provision of approved O&M Manuals shall be a condition precedent to the issue of the Taking-Over
Certificate for the whole of the Works or any Section or part thereof.
The Contractor shall provide the following number and type of copies of the O&M Manual:
 Employer - 3 No paper copies

- 3 No CD electronic copies (Adobe Acrobat PDF files)
The paper copies shall be A4 size and bound into loose leaf plastic ring binders with a front pocket. The Contractor
will insert the Employer graphic into the pocket, the volume number, the discipline i.e. Architectural, Structural, MEP,
other.
The manuals are to be delivered to the Employer’s Representative Consultant in new aluminium chests that will remain
the property of the Employer.
The O & M Manuals will contain colour copies of all manufacturers’ products and maintenance literature. Black and
white copies of these documents will not be accepted.
3.16.6 Commissioning
The O & M Manuals will contain the original plus copies of the following documentation:
 MEP system commissioning certificates.

 List of warranties and guarantees provided.
 Plant and equipment warranties / guarantees provided.
 Spare parts list, component reference number, supplier, supplier contact details, and cost.
Reference shall be made to specific MEP/Commissioning Agents Schedules and Specifications for Testing &
Commissioning activities and requirements.
3.16.7 Defects
The objective of the Contractor shall be to deliver a defect free Project on the day the Works are handed over to the
Employer.
The Contractor shall provide and implement his own progressive defective works inspection regime on site to allow the
Project to be handed over defect free and for review by the Employer’s Representative Consultant.
The Contractor shall not release Sub-Contractors from the Works until their work has been thoroughly inspected by the
Contractors own management and then offered to the Employer’s Representative Consultant for inspection.

The Employer’s Representative Consultant will issue a final list of defects for the architectural, structural and MEP
works within 28 calendar days of the agreed completion date.
Any defects recorded after the project handover shall be dealt with in accordance with the requirements of the Defects
Liability Period Management Procedure under Clause 11 of the General Conditions of Contract. This requirement will
also be an important part of the Contractors pro-active project specific quality plan.
Subject to the type of defect, the Contractor will be required to clear and have the Employer’s Representative Consultant
sign off all defects within 60 days of date of the Taking-Over Certificate.
Any defects resulting from the inspection of the Works prior to acceptance by the Employer will be formally notified to
the Contractor by the Employer’s Representative Consultant and rectified by the Contractor within 7 calendar days of
the date of the written notice.
3.16.8 Contract Spares
The Contractor and his Sub-Contractors and vendors will be required to minimise the amount of initial stock the
Employer would need to purchase and to avoid purchasing spares that may never be used.
The Contractor shall provide and deliver the list of spares indicated in the Technical Specifications to site 4 weeks prior
to the agreed completion date and keep these safe until the day the works are to be handed over to the Employer.
The Contractor shall deliver the Contract Spares to locations indicated by the Employer. The Contractor shall provide
shelving, to the approval of the Employer’s Representative Consultant, in these locations for the storage of these
materials.
Where indicated in the Specifications, the Contractor shall supply only but not install spare materials, products, parts,
replacements and consumables (spares) for long-term replacement.
Spare parts shall be new and unused and shall be wrapped and packed in the manufacturer’s properly labelled original
unopened containers.
Spare parts shall include sufficient new fixings and accessories needed to install the spares into the existing work.
The Contractor shall submit to the Employer’s Representative Consultant a detailed list of spares including
manufacturer’s product names and numbers and sources of supply to include but not limited to the following.
1. All spare parts available with part numbers

2. Availability in weeks and days
3. Vendor(s) details
4. Estimated usage for 1st year (considering DLP & warranties)
5. Estimated usage for 2nd year (considering DLP & warranties)
6. Estimated usage for 3rd and subsequent years (considering DLP and warranties)
7. Lists of critical spares with costs
8. Recommended min/max stock level with costs
On receipt of this information it should be reviewed by the Employers FM team and the End User Operator (where
applicable).
The Contractor shall submit to the Employer’s Representative Consultant complete instructions and any special tools
required, and where adhesives or other products have a limited shelf-life, or are otherwise unsuitable for long-term
storage, include details of sources of supply.
The Contractor shall deliver spares to a storage location on-site or off-site, as directed. Formatted: Font: (Default) Arial Narrow

Wrapping and containers shall ensure durable long-term protection, including protection of finished surfaces, with
openable lids or other means to verify contents.
Work that has been rejected shall not be used as spares.
Off-cuts shall not be used as spares.

Spare parts shall not be used by the Contractor during the Defects Liability Period.
Before the Date of the issue of the Taking-Over Certificate, the Contractor shall coordinate with the Employer’s
Representative Consultant and arrange a suitable time and place for delivery to the Employer’s on-site or off-site
storage locations.
The Contractor shall deliver the spares to the Employer at the Date of the issue of the Taking-Over Certificate and
obtain a receipt from the Employer.
3.16.9 Warranties
The Contractor is to ensure that all warranties are maintained and updated as required and that liability for such
warranties by others will become the Contractors responsibility. Any corrective works required to maintain such
warranties by the named suppliers and installers is to be carried out to the satisfaction of the Employer’s Representative
Consultant.
The Contractor is to provide a schedule of all the Warranties to be provided under the Contract to the Employer’s
Representative Consultant for review 3 months (this needs to be in line with the issue of the draft O&M manuals) prior
to the agreed completion date. The Warranties are to define:
 The period of the warranty.

 The commencement and expiry dates of the warranty.
 The workmanship, materials, plant and equipment warranted.
The Contractor shall extend all warranties to 12 months from the overall completion of the whole works and provide a
list of any costs associated with the provision of extended warranties, which may extend beyond the Contract Defects
Liability Period.
Where required in the specifications, the Contractor shall provide an approved warranty for the warranty period
indicated.
The warranty shall be in the form as approved by the Employer’s Representative Consultant and shall be in favour of
the Employer.
The use of a proprietary or an approved system does not reduce or modify the Contractor’s responsibility to provide a
warranty.
Approval of the warranty by the Employer’s Representative Consultant does not reduce or modify any right of the
Employer.
The Contractor shall not purchase or Sub-Contract materials or parts of the work until all parties required to provide
warranties have agreed to do so.

Appendix 01 Site Affection Plan

Appendix 02 Authorities Tracker

Appendix 03 Site Topographic Survey

Appendix 04 Phase 01 – Setting Out Plan

Appendix 05 Site Existing Utilities (As Built)

Appendix 06 FF&E Exclusions

Appendix 07 Laboratories Information

Appendix 08 BIM Execution Plan

Appendix 09 Façade Mock-Ups Scope

Appendix 10 Employer Handover Checklist

Appendix 11 DGBR Specifications

Appendix 12 Minimum Requirements for Contractor’s Quality Plan

Appendix 13 Minimum Requirements for Contractor’s Health and Safety Plan

Appendix 14 HSE Checklist

Appendix 15 Fume Cupboards Specifications
Appendix 16 UoB BIM Requirements / UoB Information Management Requirements / Maintainable Formatted: Font: Bold
Assets Formatted: Indent: Left: 0", Hanging: 1.5"


PT234 - UOB - Scope of Works - 04 - Addendum 9

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Project: PT-234/4 University of Birmingham at DIAC

Package: Main Works Phase 1

Lead Architect and Engineer:

Project: PT-234/4 – University of Birmingham, Dubai Page 1 of 77 AugustJune 2019

1.0 General Project Information

1.1 General Introduction

2.0 Specific Scope of Works

2.1 Title of the Works Package

3.0 General Schedule of Project Requirements

3.1 Access to Site

3.2 Site Accommodation and Facilities

Project: PT-234/4 – University of Birmingham, Dubai Page 2 of 77 AugustJune 2019

3.3 Supervision of the Works

3.4 Site Security

3.5 Information Management

3.5.1 The information Channel

3.6 Drawings and Approvals

3.7.1 Tender Programme

3.8 Progress Management

3.8.1 Progress Meetings

3.9 Cost Management

3.9.1 Cost Meetings

Project: PT-234/4 – University of Birmingham, Dubai Page 3 of 77 AugustJune 2019

3.10.1 Regular Meetings

3.11 Quality Control, Health & Safety and Method Statements

3.11.1 Quality Assurance

3.12 Other Contractors

3.12.1 Directly Employed Contractors

3.13 Protection of Works

3.13.1 DDA Demarcation Points

3.14 Temporary Works

3.14.1 Design Responsibility

3.15.1 Waste Management

Project: PT-234/4 – University of Birmingham, Dubai Page 4 of 77 AugustJune 2019

3.16 Project Closeout

3.16.1 Snagging and De-snagging

Appendix 01 Site Affection Plan

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Project: PT-234/4 – University of Birmingham, Dubai Page 5 of 77 AugustJune 2019

1.1 General Introduction

1.2 The Development

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Project: PT-234/4 – University of Birmingham, Dubai Page 6 of 77 AugustJune 2019

Diagram 1 – Site Plan

Project: PT-234/4 – University of Birmingham, Dubai Page 7 of 77 AugustJune 2019

The Birmingham University, Dubai site is located within DIAC

1.5 Phase Development Plan

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Project: PT-234/4 – University of Birmingham, Dubai Page 8 of 77 AugustJune 2019

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Project: PT-234/4 – University of Birmingham, Dubai Page 9 of 77 AugustJune 2019

2.1 Title of the Works Package

Project: PT-234/4 – University of Birmingham, Dubai Page 10 of 77 AugustJune 2019

Project: PT-234/4-University of Birmingham in DIAC

2.2 Scope of Works / Particulars

 Right of Way / Service Access road

 Right of Way / Service Access road

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Project: PT-234/4 – University of Birmingham, Dubai Page 11 of 77 AugustJune 2019

Public Realm Works Formatted: Font: (Default) Arial Narrow

Project: PT-234/4 – University of Birmingham, Dubai Page 12 of 77 AugustJune 2019

 Park side inclusive of colonnade

The Contractor shall smooth and level disturbed surfaces generally.