O JT Manual Fin 2020

PHILIPPINE COLLEGE OF SCIENCE AND TECHNOLOGY
Old Nalsian Road, Nalsian,, Calasiao, Pangasinan, Philippines 2418

Tel. No. (075) 522-8032/Fax No. (075) 523-0894/Website:www.phicst.edu.ph
ISO 9001:2015 Certified, Member: Philippine Association of Colleges and Universities (PACU)
Philippine Association of Maritime Industries (PAMI)
COLLEGE OF COMPUTER STUDIES
On-the-Job Training Manual
Prepared by
College of Computer Studies
Faculty Members
2018
OJT Manual page 1

Table of Contents
PhilCST VMO ………………………………………………… 4

College of Computer Studies Mission………………………….. 6
College of Computer Studies Objectives ………………. 6
Institutional Objectives ……………………………………… 7
BSIT Program Description …………………………………….. 7
BSIT Program Objectives ……………………………………… 7
BSCS Program Description ……………………………………… 9
BSCS Program Objectives ……………………………………… 9
Part I. Introduction
Rationale ………………………………………………… 11
Objectives ………………………………………………… 12
Definition of Terms …………………………………….. 12
Part II: Course Syllabus …………………………………….. 13
Part III: Duties and Responsibilities
PhilCST ………………………………………………… 17
Cooperating Agency/Industry …………………………. 17
OJT Coordinator …………………………………….. 18
Industry OJT Supervisor ………………………….. 18
Trainee …………………………………………………. 20
Part IV: Policies and Guidelines
Agreement ………………………………………………… 21
Academic Requirements …………………………. 21
Deployment ………………………………………………… 22
Visitation ………………………………………………… 22
Evaluation ………………………………………………… 23
Appendices
Letter of Inquiry ……………………………………… 24
OJT Manual page 2

Reply Letter ………………………………………………… 25

Letter of Endorsement ……………………….. 26
Memorandum of Agreement ………………………. 27
Course Syllabus ………………………………….. 34
Application Form ………………………………….. 36
Student Information Sheet ……………………….. 38
Certificate of Good Moral ……………………….. 40
Weekly Activity Report ……………………….. 41
Monthly Accomplishment Report ……………. 42
Terminal Report ………………………………….. 43
Performance Evaluation Sheet ……………. 45
OJT Manual page 3

PhilCST VMO
PHILOSOPHY
The PHILIPPINE COLLEGE OF SCIENCE AND TECHNOLOGY is
committed to the pursuit of excellence relative to student’s
professional growth and development.
VISION
PHILIPPINE COLLEGE OF SCIENCE AND TECHNOLOGY envisions
producing quality graduates fully equipped with knowledge,
attitudes, values, and skills and who are globally competitive in
their chosen profession ever ready to render quality services.
MISSION STATEMENT
PHILIPPINE COLLEGE OF SCIENCE AND TECHNOLOGY provides
quality education to every student through a well-balanced
research oriented learning environment that develops critical and
creative thinking for maximum development of individual’s
talents and capabilities.
INSTITUTIONAL OBJECTIVES
In pursuit of its Vision and Mission, PHILIPPINE COLLEGE OF
SCIENCE AND TECHNOLOGY will achieve the following:
1. Provide programs and activities that will enhance the
development of the students physically, intellectually,
culturally, emotionally, socially, spiritually and morally.
2. Provide college education opportunities to poor but
deserving students through the PHILIPPINE COLLEGE OF
SCIENCE AND TECHNOLOGY scholarship grants.
OJT Manual page 4

3. Train students with globally competitive technical skills

that will make them competent and capable of handling
challenges in life.
4. Provide manpower needs of the country with
professionally qualified graduates imbued with dignity and
high moral values
who are mature, productive, self-reliant, responsible and

self-disciplined citizens.
SPECIAL OBJECTIVES
To provide the country with globally competitive and
professionally licensed graduates as integral part of the total
manpower needed for the economic development in the national
and international levels.
CORE VALUES
P Professionalism
H High Spirituality
I Integrity
L Love of Humanity
C Compassionate and Competent
S Solidarity
T Transformative
OJT Manual page 5


MISSION STATEMENT
In line with the Philippine College of Science and Technology
Vision, Mission, and Objectives, the College of Computer Studies
is strongly committed to direct and operate its program through
the following objectives.
GENERAL OBJECTIVES
To produce globally competitive Computer Science and
Information Technology graduates with quality professional skills
and competencies that are imbued with high moral character in
the practice of the profession within national and international
standards.
SPECIFIC OBJECTIVES
The above goal will be achieved through the following specific
objectives:
1. To enhance the training of the students on the theoretical
skills in computer science and information technology.
2. To provide the students with adequate knowledge and
technical skills in the conduct of research oriented
application of theories and principles in dealing with
laboratory problems and exercises, computer system and
design, program software and projects.
3. To equip students with social awareness and concern with
a high sense of responsibility in the conduct of research
and adoption of current and new technology to render
quality services.
OJT Manual page 6

INSTITUTIONAL OUTCOMES
A graduate of Philippine College of Science and Technology
should:
1. Exercise leadership in the practice of the profession;
2. Demonstrate professional and social responsibilities;
3. Pursue lifelong learning for continuous development; and
4. Possesses creativity and critical thinking skills to become
globally competitive guided with values of integrity and
honesty
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
Program Description
The Bachelor of Science in Information Technology program

includes the study of the utilization of both hardware and
software technologies involving planning, installing, customizing,
operating, managing and administering and maintaining
information technology infrastructure that provides computing
solutions to address the needs of an organization. The program
prepares graduates to address various user needs involving the
selection, development, application, integration and management
of computing technologies within an organization.
PROGRAM OUTCOMES (PO’s)

A Bachelor of Science in Information Technology graduates of
PhilCST should be able to:
OJT Manual page 7

1. Integrate knowledge learned into their application of

software development and networking/systems;
2. Utilizes modern coding standards and industry best
practices to develop software solutions for problems
facing users and organizations;
3. Designs proper network configuration, and perform
network troubleshooting;
4. Manage databases for common workplace needs;
5. Install and maintain client and server operating systems
and their associated network services, users, and file
systems;
6. Build an interactive software application interface using
iterative design methodology based on the user centered
development practices;
7. Apply project management principles;
8. Communicates effectively with peers and stakeholders in
oral and written modes;
9. Demonstrates collaborative problem-solving and teaming
skills; and
10. Apply professionalism and the importance of ethics in the
workplace
11. Articulate and discuss the latest development in specific
field of practice
12. Effectively communicate orally and in writing using both
Filipino and English
13. Work effectively and independently in multi-disciplinary
and multi-cultural teams
14. Act in recognition of professional, social and ethical
responsibility
15. Preserve and promote Filipino and cultural heritage.
OJT Manual page 8

BACHELOR OF SCIENCE IN COMPUTER SCIENCE
Program Description
The Bachelor of Science in Computer Science program emphasizes

on the mathematical and theoretical foundation in computing and
best practices. This prepares the graduates for a career in system
development and research in any ICT intensive industry. It also
provides students with thorough and in-depth technical
understanding of modern computer and networks, how they work
and the principles that govern them.
PROGRAM OUTCOMES
A Bachelor of Science in Computer Science graduates of PhilCST
should be able to:
1. Apply knowledge of computing and mathematics
appropriate to the discipline
2. Analyze a problem, and identify computing requirements
appropriate to its solution
3. Design, implement, and evaluate a computer-based
system, process, component, or program to meet desired
needs
4. Function effectively on teams to accomplish a common
goal
5. Understand professional, ethical, legal, security and social
issues and responsibilities
6. Communicate effectively in both written and oral, with a
range of audiences
7. Analyze the local and global impact of computing on
individuals, organizations, and society
OJT Manual page 9

8. Recognize the need for and an ability to engage in

continuing professional development
9. Use current techniques, skills, and tools necessary for
computing practice, including the ability of expressing
algorithms in at least two of the most important computer
languages currently in use in academia and industry
10. Apply mathematical foundations, algorithmic principles,
and computer science theory in the modeling and design
of computer-based systems in a way that demonstrates
comprehension of the tradeoffs involved in design choices.
11. Design and development principles in the construction of
software systems of varying complexity.
OJT Manual page 10

PART I- INTRODUCTION
Rationale
The CHED Memorandum Order 25 series of 2015 (CMO

#25 s. 2015), section 8.3 states that, “ On- the-Job-Training is an
immersion program wherein the students will have the chance
and opportunity to be with the IT industry. This program is
important because the students will have the chance to apply the
skills, knowledge and attitudes learned in the school and at the
same time the opportunity to experience the corporate
environment.
Learning expectations in the IT related field should be

established between the HEI and the industry in the form of
Memorandum of Agreement (MOA). On-The-Job Training is a
requirement for BSCS, BSIT and BSIS program. Students are
eligible to enroll the OJT program after completing 70% of the
total number of units in the curriculum. The minimum number of
internship hours for the BSIT and BSIS programs is 486 hours and
162 hours for the BSCS program.”
To attain the objectives of the program, this On-the-Job

Training (OJT) Manual has been developed. It covers guidelines for
Philippine College of Science and Technology offering Information
Technology Education (ITE) programs, cooperating agencies,
trainees, OJT coordinators and supervisors in implementing the
OJT of students.
OJT Manual page 11

Objectives
Generally, the objective of this On-the-Job Training (OJT)
Manual is to provide guidelines for the College of Computer
Studies of Philippine College of Science and Technology and
Cooperating Agencies on how to go about the ITE students’ OJT.
Specifically, it aims to:

1. Provide the necessary information for both Philippine
College of Science and Technology and Cooperating
Agencies regarding the conduct of the OJT;
2. Define the roles and responsibilities of both parties;
3. Guide the trainee in the implementation of the OJT
program.
Definition of Terms
Agreement. It refers to a memorandum of Agreement (MOA),

or a contract of agreement which states the roles and
responsibilities of both parties, i.e., the Philippine College of
Science and Technology and Cooperating Agency, regarding an ITE
student’s OJT.
Cooperating Agency. A public or private organization that accepts

ITE students for their on-the-job training (OJT) where the
Trainee’s ITE knowledge, skills, attitudes, and habits may be
utilized and be further enhanced.
OJT Manual page 12

Industry OJT Supervisor. A Cooperating agency/industry

personnel who directly supervises, monitors and evaluates the
activities of the trainee/s.
On-the-Job Training (OJT). It is a course that is included in an

ITE curriculum, i.e., BSIT and BSCS, that exposes an ITE student in
the world of work.
OJT Coordinator. A faculty who is designated to coordinate,

supervise, monitor and evaluate the conduct of an OJT program.
Trainee. It refers to an ITE student who undergoes on-the-

job training.
Training Plan. List of steps and rules/policies done by the OJT

coordinator to be followed by the trainee in their chosen
cooperating agency.
PART II – COURSE SYLLABUS
Course Code: Proc101
Course Title: On-the-Job Training (OJT)
Course Credit: at least 3 units/240 for BSCS and at least

6units/720hours for BSIT
Course Description:
This course deals with the application of knowledge, skills,
attitude and values in the workplace. It covers the theories
OJT Manual page 13

learned in the classroom and actual experiences in cooperating

agency/industry.
Course Objectives:
The main objective of this course is to apply the
knowledge, skills, attitudes and values in the corporate
environment.
Specifically, the trainee should be able to:

1. Demonstrate proper attitude, values and inter-
personal skills necessary in the workplace to become
an adaptive and disciplined professional with a healthy
work ethics and disposition.
2. Apply the knowledge and skills in the installation,

management, operation, and maintenance of
information systems;
3. Increase awareness and exposure in Information and

Communications Technology (ICT).
Course Requirements:
1. Performance Evaluation Form. An assessment
instrument accomplished by the industry OJT
supervisor regarding the performance of the trainee.
(Please refer to Appendix L)
2. Monthly Accomplishment Report. An

accumulation of the trainee’s weekly activities duly
OJT Manual page 14

certified by the industry OJT supervisor. (Please refer

to Appendix J)
3. Terminal Report. A summary of all the activities and

accomplishments of the trainee including the profile of
the cooperating agency/industry. (Please refer to
Appendix K)
4. Daily Time Record (DTR). An evidence of the trainee’s

attendance duly certified by the industry OJT
supervisor.
5. Other documents required by the institution.
Course Content:
I. Orientation (PhilCST and Cooperating
Agency/Industry)
A. Behavior and Attitudes
B. Values Formation
C. Safe/Safety Habits
D. Inter-Personal Relationship
E. Office Productivity
F. Quality Assurance
G. Other Pertinent Ethics and Standards
OJT Manual page 15

II. Skills Application and Enhancement
A. Installation
B. Operation
C. Maintenance/Repair
D. Management of Information/Computer
Systems
E. Communication
F. Other Related Skills
III. ICT Awareness and Exposure
A. Recent Trends/Updates
B. Others
Grading System:
The final grade of the trainee will be computed as follows:
Higher Education Institution: 50%
Cooperating Agency/Industry: 50%
Total 100%
OJT Manual page 16

PART III – DUTIES AND RESPONSIBILITIES
Philippine College of Science and Technology (PhilCST)
The Philippine College of Science and Technology shall:

1. Endorse the trainee to a cooperating agency/industry
to undergo on-the-job training (OJT) and complete the
prescribed number of hours as stated in the
agreement;
2. Prepare the agreement between Philippine College of

Science and Technology and the cooperating
agency/industry, if applicable.
3. Assign an OJT coordinator to supervise, monitor and

evaluate the trainee.
Cooperating Agency/Industry
The Cooperating Agency/Industry shall:

1. Accept the trainee endorsed by Philippine College of
Science and Technology to undergo on-the-job training
(OJT) and complete the prescribed number of hours as
stated in the agreement;
2. Prepare or enter into an agreement with Philippine

College of Science and Technology as applicable;
OJT Manual page 17

3. Assign an industry OJT supervisor who supervises,

monitors and evaluates the trainee;
4. Accomplish the performance evaluation form; and
5. Issue a Certificate of Completion to the Trainee.
OJT Coordinator
The OJT Coordinator shall:

1. Communicate with the Industry OJT Supervisor on all
matters concerning the conduct of the OJT;
2. Keep a list of the trainees, cooperating

agencies/industries, and industry OJT supervisors;
3. Prepare and propose an itinerary of travel duly signed

by concerned authorities in the conduct of on-site
visitation, monitoring and evaluation;
4. Extend guidance and counseling to the Trainee as the

need arises;
5. Inform the immediate superior regarding the status of

the training; and
6. Compute the final rating of the Trainee.
Industry OJT Supervisor
The Industry OJT Supervisor shall:

OJT Manual page 18
1. Provide the Trainee with the necessary information

about the Cooperating Agency/Industry’s vision,
mission, goals and objectives, organizational structure,
and others;
2. Conduct job orientation, i.e., procedures, practices,

proper decorum, ethical standards, safety measures,
familiarization with the physical facilities and
personnel, and other matters related to the on-the-job
training;
3. Assist the Trainee in the application of knowledge,

skills, attitude and values in the corporate
environment;
4. Communicate regularly with the OJT Coordinator on all

matters concerning the conduct of the OJT;
5. Keep a record of the Trainee’s accomplishments and

activities;
6. Extend guidance and counseling to the Trainee as the

need arises; and
7. Submit the accomplished Performance Evaluation

Form of the Trainee to the OJT Coordinator.
OJT Manual page 19

Trainee
The trainee shall:

1. Secure and submit all the required preliminary OJT
documents such as but not limited to the following;
a. Endorsement Letter
b. MOA
c. Police Clearance
d. Certificate of Good Moral Character
e. Medical Certificate
f. Parents/ Guardian Waiver
g. Other pertinent documents, as needed
2. Attend all orientation programs conducted by

Philippine College of Science and Technology and the
Cooperating Agency/Industry;
3. Observe proper protocol and decorum;
4. Accomplish Daily Time Record (DTR) and Reports;
5. Inform the immediate superior (PhilCST and

Cooperating Agency/Industry) regarding the status of
the training;
OJT Manual page 20

6. Seek guidance, counseling and advise from the

immediate supervisor as the need arises; and
7. Accomplish and submit all forms, documents, pictures

and reports required for the completion of the course.
PART IV – GUIDELINES
Agreement
1. An agreement may be in a form of a memorandum
of agreement (MOA), memorandum of
understanding (MOU), or a contract of agreement
(COA), whichever is most preferred by both parties.
2. An agreement should explicitly contain provisions

that will bind Philippine College of Science and
Technology and the Cooperating Agency/Industry
regarding a Trainee’s OJT.
3. The agreement should be signed by the Philippine

College of Science and Technology and Cooperating
Agency/Industry’s Head or their authorized
representatives. It should be notarized and each
party should keep a copy of the said document.
Academic Requirements
1. Pre-requisite
OJT Manual page 21

a. Internship is a requirement for the BSIT, BSIS and

the BSCS program.
b. Students are eligible to enroll the internship

program after completing 80% of the total number
of units in the curriculum.
c. The minimum number of internship hours for BSIT

program is 720 and 240 for the BSCS program.
2. Trainees enrolled for summer or during the regular

semester shall have no other subjects except the On-
the-Job Training (OJT).
3. The OJT Coordinator will evaluate the industry

experiences of students to be considered for
equivalency to the OJT subject or for accreditation
using the forms provided at the Appendix section.
Deployment
1. Philippine College of Science and Technology is responsible
in deploying the OJT trainees.
2. In case of any violation on the provisions of MOA/MUO,

Philippine College of Science and Technology has the
option to pull out a trainee.
Visitation
1. The OJT Coordinator visits the Trainee at least twice (one
is announced visit and one is unannounced visit). Upon
OJT Manual page 22
visitation the OJT Coordinator confers with the assigned

supervisor with regards to the trainee’s performance.
Transportation allowance will be provided by Philippine
College of Science and Technology and a travel order
should be issued.
2. During visitations, the Cooperating Agency/Industry should

issue a “Certificate of Appearance”, signed by its head, as
evidence of an actual and official visit.
Evaluation
The Trainee should be evaluated by both the OJT
Coordinator and Industry Supervisor. The final grade will be based
on 50% of the former and 50% of the latter’s rating.
OJT Manual page 23

APPENDIX A
Letter of Inquiry (sample)
Dear Sir/Ma’am:
Greetings!
I am___________________________. At present, I am the OJT

Coordinator of the College of Computer Studies of Philippine College of
Science and Technology, Nalsian, Calasiao, Pangasinan (PhilCST).
As part of the curriculum of the BS Information Technology program

our fourth year students are required to finish the On-The-Job Training (OJT) to
complete the requirements for graduation.
In this regard, I would like to know if there are possible OJT

opportunities in your office to start on ___________________.
Please contact me immediately at (075) 522-80-32 or at

+639285065069.
Thank you very much for the assistance you are extending for the total
development of our students. God Bless!
Very truly yours,
(Signed)
OJT Coordinator
OJT Manual page 24

APPENDIX B
Reply Sheet (Sample)
Date
________________________
________________________
________________________
Dear Sir/Madam:
Greetings!
This is in response to your letter of inquiry regarding the
possibility of accommodating your students for On-the-Job
Training in our agency/industry.
____ Yes, we are very much willing to accommodate your

students as specified in your letter.
____ Yes, but we can only accommodate ____ students.
____ No, not this time
Thank you for considering our agency/industry as your

partner in education and development.
Very truly yours,

(SGD)
____________________
Head of Agency/Industry
OJT Manual page 25

Appendix C
Letter of Endorsement (Sample)
_____________________________
_____________________________
Dear Sir/Ma’am:
The bearers are graduating students of the Bachelor of Science in
Information Technology (BSIT), College of Computer Studies, Philippine
College of Science and Technology, Nalsian,Calasiao, Pangasinan (PhilCST)
and are required to undergo On-the-Job Training (OJT) for three hundred twenty
hours (360 hrs.) as one of the requirements of their curriculum.
It is in this regard that in behalf of the College, may we be given the
chance for collaborative partnership where these students could be
accommodated in your company as On-the-Job Trainees. Their preparation,
knowledge and skills in the field of Information Technology I believe could be
enhanced with you as our partner. They are industrious, reliable and responsible.
I’m endorsing the following students:
_______________________
Their schedule for OJT shall commence on ______________. I would
appreciate it if we will know your office’ approval the soonest so that they can
prepare their documents. Please contact Engr. Charo G. Almonte at 522-80-32
or at 09285065069. She is the OJT Supervisor of the College of Computer
Studies and is the authorized representative to monitor/evaluate the progress and
development of the student trainees in coordination with your office.
Your favorable response in this regard is highly anticipated.
Very truly yours,
(Signed)
OJT Coordinator
Noted:
Dean, Computer Studies
OJT Manual page 26

Appendix D
Memorandum of Agreement (Sample)
Know All Men By These Presents:

This Memorandum of Agreement is made entered into and executed by
and between Philippine College of Science and Technology, Calasiao,
Pangasinan an Institution of Higher Education duly authorized to offer among
others, bachelor of Science In Computer Science represented herein by its
President, Mrs. Lourdes s. Fernandez, hereinafter as Philippine College of
Science and Technology.
And
________________________________________________________________
_
Witnessed-
Whereas, Philippine College of Science and Technology offers

Bachelor of Science in Computer Science duly authorized by the Commission
on Higher Education through the Regional Office, San Fernando City, La
Union;
Whereas, the students need to be exposed to actual practice in the

different computer services to provide them the professional and technical skills
particularly in data encoding; computer programming, networking and other
computer related skills.
Whereas, the Cooperating Agency has all the first class services,
which are under the Management of professionally competent Managers, and
staff who can provide the training needed by the Computer Studies students;
Whereas, Philippine College of Science and Technology has

requested the Manager of the Cooperating Agency to accommodate the
Computer Studies students for their On – the – Job Training (OJT) for the said
assistance;
Now therefore and in accordance to the foregoing premises, the Parties

mutually agree to undertake the following rules:
OJT Manual page 27

ARTICLE I
OBLIGATIONS OF PHILIPPINE COLLEGE OF SCIENCE AND
TECHNOLOGY
1. Coordinate with the Cooperating Agency on the schedule of

deployment of the students; after sending the letter of request.
2. Orient the Computer Science/Information Technology students on their
professional role in their training.
3. Send the students for training at the specified schedule with designated
OJT coordinator to monitor their performance in coordination with the
Manager of the Cooperating Agency.
4. Provide the Cooperating Agency Office a copy of Evaluation form to
be used in evaluating the performance of the students; and
5. Commit to the Cooperating Agency that the Computer
Science/Information Technology students will abide with the Rules and
Regulations of the company.
ARTICLE II
OBLIGATIONS OF THE COOPERATING AGENCY
1. Accommodate the Computer Science/Information Technology students

on their On – the – Job (OJT) in the different services of the Computer
particularly on the data encoding, programming and office
management.
2. Supervise the performance of the Computer Science/Information
Technology students during their practicum.
3. Provide the services of the Manager as trainers of the Computer
Science/Information Technology students.
4. Provide the Computer Science/Information Technology students other
assistance commensurate to their services.
5. Give feedback to the Philippine College of Science and Technology
through the OJT Coordinator and/or the Dean on the performance of
the Computer Science/Information Technology students during their
training and if necessary make commendations for the performance the
deserving students; and
6. Provide Philippine College of Science and Technology the
accomplished evaluation form after the training of the Computer
Science/Information Technology students.
OJT Manual page 28
ARTICLE III
LIMITATIONS AND LIABILITIES
1. Philippine College of Science and Technology will hold the

Cooperating Agency, free from or against any claim in relations to the
following;
a. Death, injury or disability of the Computer Science/Information
Technology students during their training.
b. Loss or damage of property of the Computer Science/Information
Technology students while undergoing their practicum.
2. The Cooperating Agency shall have the right to discontinue the
practicum of the students for any misconduct committed by the
Computer Science/Information Technology students which would
hamper the efficient operations of the company after consulting with
the Philippine College of Science and Technology President or her duly
authorized representative.
ARTICLE IV
EXECUTIVE AND PERIOD OF PERFORMANCE
The term of this agreement shall be _____________________ school

year ______________ and will continue during the subsequent terms when there
are Philippine College of Science and Technology Computer
Science/Information Technology students who are qualified and have been
prepared to undergo the training.
ARTICLE V
TERMINATION
This agreement and any of the rights and obligations assumed maybe
terminated by one party if the other commits a substantial breach of its
understanding so as to prevent completion of the scope of this agreement and
hereinafter still fail to take the steps to remedy such breach within fifteen days
written notice thereof.
OJT Manual page 29

ARTICLE VI
MISCELLANEOUS PROVISIONS
Any dispute which may arise as to the obligations of either party under
this agreement of the interpretation of any provision shall be settled first
mutually between the parties and if it is not obtained, shall be sought in Court of
Law.
In witness thereof, the parties have hereinto set their hands this
___________ day of ____ at
_______________________________________________.
PHILIPPINE COLLEGE OF SCIENCE COOPERATING AGENCY

AND TECHNOLOGY PRESIDENT REPRESENTATIVE
DR. LOURDES S. FERNANDEZ
Signed in the Presence of

ENGR. OSCAR B. GIRONELLA, SR. ENGR. RAUL B. GIRONELLA, SR.
Executive Vice – President Vice – President for Academic Affairs
ENGR. CHARO G. ALMONTE

Dean Computer Studies
ACKNOWLEDGEMENT
REPUBLIC OF THE PHILIPPINES)

MUNICIPALITY OF _________________)
PROVINCE OF PANGASINAN )
Before me, this _________ day of ___________, Notary Public in and

for the ________________ Philippines, personally appeared MRS. LOURDES
S. FERNANDEZ, with the residence Certificate No. ______________ issued at
Calasiao, Pangasinan on _____________ and ______________ executed the
OJT Manual page 30
foregoing instruments and they acknowledge to me the same in their free will
and voluntary deed.
This instruments consisting of four pages including this page on which

this is written has been signed each and each every page therefore by the parties
and their witnesses and sealed with the notarial seal.
IN WITNESS THEREFORE, I/We have hereunto sat my / our hand/s,

the day year above written.
Doc. No. __________________:

Page No: __________________:
Book No. __________________:
Series of ___________________:
OJT Manual page 31

APPENDIX E
LIABILITY WAIVER (SAMPLE)
I, _______________________________________ , a student of
Philippine College of Science and Technology, College of Computer Studies,
Nalsian, Calasiao, Pangasinan, hereby voluntarily agree to undergo On-The-Job
Training which is an academic requirement for graduation at the Philippine
College of Science and Technology, Nalsian, Calasiao, Pangasinan, under the
following terms and conditions:
1. That I shall abide by all the company’s/agency rules and regulations

and shall comply with those imposed for the program, otherwise, I shall
be excluded from further participation.
2. That there is no labor management relationship between me and the

_______________________.
3. That I shall exercise care and diligence in any task assigned to me.
4. That I renounce/waive my claim against the _______________ for any

injury that I sustain or loss that I suffer, personal or primary, in the
performance of my duty.
Signed on this ____ day of ___________ , 20 ____ at Philippine College of

Science and Technology Campus, Nalsian, Calasiao, Pangasinan, Philippines.
________________________
Signature of Parent/Guardian Signature of Student Over printed
Over printed name name
Res. Cert. No._______________ Res. Cert. No. _______________
Issued at: ___________________ Issued at: __________________
Issued on: ___________________ Issued on: __________________
Witness:
ENGR. CHARO G. ALMONTE, MIT
Dean Computer Studies
Res. Cert. _______________
Issued at: _______________
Issued on: _______________
OJT Manual page 32

SUBSCRIBE AND SWORN BEFORE ME THIS _________ day of

__________20 _____,
at____________________________________________________________.
OJT Manual page 33

APPENDIX F
Course Syllabus (Sample)
I. Course Code:
II. Course Title: On-the-Job Training
III. Credit Units/Hours:
IV. Course Description
This course deals with On-the-Job Training of IT students.

It is cooperative education scheme where students will
apply in the workplace the theories learned in the
classroom to attain their career goals. It covers actual
Information Technology skills and experiences as they are
applied in the industry. It is a 9 unit course that covers job
orientation and Industrial Ethics, skills enhancement, and
IT awareness and exposure.
V. Course Objectives
General: The main objective of this training is to apply in

the workplace the knowledge, skills, values and attitudes
learned by the students in the classroom.
Specifically, at the end of the training course, the
students should be able to:
1. Acquire proper work attitudes, values and inter-personal
skills necessary in the workplace to become adaptive and
disciplined professional with a healthy work, ethics and
disposition.
2. Enhance their knowledge and skills in the development,
installation, maintenance, operation and management of
OJT Manual page 34
information systems toward a highly skilled information

technologist.
3. Increase their general IT awareness and exposure.
VI. Course Requirements
1. Daily Time Record

2. Terminal Report
3. Monthly Accomplishment Report
4. Performance Evaluation Form/Rating
VII. Grading system
Cooperating Agency/Industry’s Rating = 50%

OJT Coordinator’s Rating = 50%
Total =100%
OJT Manual page 35

APPENDIX G
APPLICATION FOR ON-THE-JOB TRAINING
VP for Academic Affairs
Philippine College of Science and Technology
Nalsian, Calasiao, Pangasinan
Sir:
I have the honor to apply for admittance into the
Cooperative Industrial Training Program this ___
semester/summer/school year ___________.
Name ________________________________________________
(Surname) (Given Name) (Middle Name)
Date of Birth_________________ Place of Birth ______________
Age ______ Gender ________ Height ______ Weight _____
Residence Address ______________________Cel/Tel. No.
Name of Parent/Guardian ________________Occupation
Degree/Diploma ______________________Major Course
Place of Training/Assignment ____________________________
Field of Assignment ______________________________
Period of Training
Address of Establishment/Company ________________________
Manager/Authorized Representative _________Cel/Tel. No.
In case of emergency, please notify,

Name: _______________________________________
Address _____________________________________
Contact.No. ________________
I hereby certify that the answers given above are true and
correct to the best of my knowledge and belief.
OJT Manual page 36

1”x1” Thumb
Picture Mark
Very truly yours,

___________________________________
Signature over printed name
____________________________________
Signature of Guardian/Parent over printed name
RECOMMENDING APPROVAL: APPROVED:
Engr. Charo G. Almonte, Engr. Raul B. Gironella, Sr.

Dean VP for Academic Affairs
OJT Manual page 37

APPENDIX H
STUDENT INFORMATION SHEET

PERSONAL DATA
Name: Status
Course:
Contact #:
Address: _________________________________________
Place of Birth__________ Age _______ Gender _____
Height_____________ Weight______________
Physical disability if any:
_________________________________________________
FAMILY BACKGROUND
Fathers name: _____________________Occupation ______
Mothers name: ____________________ Occupation ______
Parent’s Address ___________________Contact No._________
SCHOOL DATA
Name of school _______________________
Linkage Officer _______________________________________
Training coordinator __________________________________
Academic Dean/ Director _______________________________
School address ________________________________________
IN CASE OF EMERGENCY PLEASE NOTIFY:
Name _______________________________________________
Contact No. ________
Address______________________________________________
I HEREBY CERTIFY THAT THE INFORMATION GIVEN

ABOVE IS TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE AND BELIEF.
OJT Manual page 38
Picture Right
1x1 thumbmark
___________
Signature over printed name
________________________________________________
(To be filled up by the student trainee)
Place of Training Station :

_____________________________________________
Field of Assignment :
______________________________________________
Period of Training :
______________________________________________
OJT Manual page 39

APPENDIX I
Certificate of Good Moral Character
OFFICE OF THE GUIDANCE COUNSELOR
CERTIFICATION
This is to certify that

_______________________________________ is a bonafide
student of this institution for the school year ________________.
As per records of this office, no derogatory complaints
have been filed against him/her. This certifies further that he/she
is of good moral character.
This certification is issued to
______________________________ this ______ day of
________ 20___ for On-the-Job Training Purposes.
________________________
Guidance Counselor
________________________
Head – Student Affairs
Not valid
w/o Seal
OJT Manual page 40

APPENDIX J
Weekly Activity Report
ON-THE-JOB TRAINING PROGRAM

WEEKLY ACTIVITY REPORT SHEET
Name :
_____________________________________________________
_________
Week No. : _______ Inclusive Dates:
________________________________
DATE NATURE OF HOURS REMARKS

SERVICE RENDERED
RENDERED
Total Hours
I hereby certify that the above statements are true and correct.
______________________
Certified Correct:
Signature of student
Signature of Immediate Supervisor

OJT Manual page 41
APPENDIX K
Monthly Accomplishment Report
ON-THE-JOB TRAINING PROGRAM

MONTHLY ACCOMPLISHMENT REPORT
Name :
_____________________________________________________
_________
Month:
_____________________________________________________
_________
WEEK NATURE OF HOURS REMARKS
SERVICE RENDERED
RENDERED
Total Hours
I hereby certify that the above statements are true and correct.
______________________
Certified Correct:
Signature of student
OJT Manual page 42

___________________________
Signature of Immediate Supervisor
APPENDIX L
TERMINAL REPORT
FORMAT AND CONTENTS OF TERMINAL REPORT
(Finals)
Title Page/Cover page
Table of Contents
Chapter I: THE COMPANY
History
Philosophy, Mission, Goals and Objectives
Organizational Structure/ Chart
- People / functions
- Offices / duties (department)
- Are there proposed offices / person needed / task in the future?
Chapter II: SERVICES / CLIENTELES / PARTNERSHIP
(describe)
Examples:
Consulting
Web solutions
Internet Service Provider
Teleservices
Printing
etc…
Chapter III: PERSONAL OBSERVATIONS / IMPRESSION
* About Company Services
* Describe the nature of OJT’s work / responsibilities / work
environment
OJT Manual page 43
* Comments
Difficulties about the work
Challenges about the work
Recommendations / possible solutions in the existing problems of
your work
* But most of all, is the appreciation of the work at hand despite of
everything
the things that I learn…
the things that you don’t want to adapt
APPENDIX: Any attachment…example: Pictorials in and out of
your office, Personal notes,
Format:
Font (Book Antigua)
Short-bond paper
Title Fonts (size 14)
Violet folder
Regular text (size 12)
Margins (Left 1.5, Top-Bottom-Right – 1.0)
OJT Manual page 44

APPENDIX M
Performance Evaluation Instrument
(To be filled up by the Industry OJT Supervisor)
Name of Trainee: ______________________________________

Course and Year: ______________________________________
Cooperating Agency/Industry: ____________________________
Cooperating Agency/Industry Address: ______________________
Division Assigned:
Field of Training Assigned:
Inclusive Dates of Training:
From: To:
Total Number of Hours Rendered:
Direction:
Please evaluate our student trainee according to your
company’s rules and regulations and job specifications and
individual performance. Kindly write the specific grade for each
item in percentage.
Indicators Grade Remarks
(%)
Appearance: Well groomed and
appropriately dressed at all time.
Punctuality: Report to work on time.
Courtesy: Respectful and considerate for
others, adhere to rules and regulation of the
company office
Cooperation: Willingness to work with
supervisor and co-workers
OJT Manual page 45
Human Relations: Can get along well with

supervisor, co-workers, customers/clientele
and the public.
Attitude towards work: Performs assigned
task willingly
Aptitude for learning: Demonstrate sincere
interest and ability to acquire new learning.
Alertness: Show eagerness in grasping,
understanding and implementing
instructions.
Self Expression: Ability to present idea with
confidence either orally or in writings
Diligence: Show efficiency in performing
work with outmost care and effective use of
time
Quality of Work: Accuracy and
thoroughness of performing work and high
level of acceptability of work output/result
Dependability: Demonstrate high degree of
responsibility in performing assigned task.
Performs beyond what is expected.
Average Percentage: __________
Additional Notes / Remarks:

______________________________________________________
______________________________________________________
_____________
Evaluated by: Rating Interpretation
Signature Over Printed Name 95-above - Excellent
88-94 - Outstanding
82-87 – Very Satisfactory
OJT Manual page 46
76-81 – Satisfactory
70-75 - Unsatisfactory
APPENDIX N
Performance Evaluation Instrument
(To be filled up by the OJT Coordinator)
Name of Trainee: ______________________________________

Course and Year: _______________________________________
Cooperating Agency/Industry: _____________________________
Cooperating Agency/Industry Address: _____________________
Criteria Maximum Rating

Rating
1. Weekly Activity Report 20%
2. Monthly Accomplishment 30 %
Reports
3. Terminal Report 40 %
4. On-Site Evaluation 10 %
Total 100 %
Evaluated by:
____________________________
Signature Over Printed Name
OJT Manual page 47

OJT Manual page 48

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PHILIPPINE COLLEGE OF SCIENCE AND TECHNOLOGY

Old Nalsian Road, Nalsian,, Calasiao, Pangasinan, Philippines 2418

COLLEGE OF COMPUTER STUDIES

On-the-Job Training Manual

OJT Manual page 1

COLLEGE OF COMPUTER STUDIES

PhilCST VMO ………………………………………………… 4

OJT Manual page 2

COLLEGE OF COMPUTER STUDIES

Reply Letter ………………………………………………… 25

OJT Manual page 3

COLLEGE OF COMPUTER STUDIES

OJT Manual page 4

COLLEGE OF COMPUTER STUDIES

3. Train students with globally competitive technical skills

who are mature, productive, self-reliant, responsible and

OJT Manual page 5

COLLEGE OF COMPUTER STUDIES

COLLEGE OF COMPUTER STUDIES

OJT Manual page 6

COLLEGE OF COMPUTER STUDIES

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

The Bachelor of Science in Information Technology program

PROGRAM OUTCOMES (PO’s)

OJT Manual page 7

COLLEGE OF COMPUTER STUDIES

1. Integrate knowledge learned into their application of

OJT Manual page 8

COLLEGE OF COMPUTER STUDIES

BACHELOR OF SCIENCE IN COMPUTER SCIENCE

The Bachelor of Science in Computer Science program emphasizes

OJT Manual page 9

COLLEGE OF COMPUTER STUDIES

8. Recognize the need for and an ability to engage in

OJT Manual page 10

COLLEGE OF COMPUTER STUDIES

The CHED Memorandum Order 25 series of 2015 (CMO

Learning expectations in the IT related field should be

To attain the objectives of the program, this On-the-Job

OJT Manual page 11

COLLEGE OF COMPUTER STUDIES

Specifically, it aims to:

Agreement. It refers to a memorandum of Agreement (MOA),

Cooperating Agency. A public or private organization that accepts

OJT Manual page 12

COLLEGE OF COMPUTER STUDIES

Industry OJT Supervisor. A Cooperating agency/industry

On-the-Job Training (OJT). It is a course that is included in an

OJT Coordinator. A faculty who is designated to coordinate,

Trainee. It refers to an ITE student who undergoes on-the-

Training Plan. List of steps and rules/policies done by the OJT

PART II – COURSE SYLLABUS

Course Code: Proc101

Course Title: On-the-Job Training (OJT)

Course Credit: at least 3 units/240 for BSCS and at least

OJT Manual page 13

COLLEGE OF COMPUTER STUDIES

learned in the classroom and actual experiences in cooperating

Specifically, the trainee should be able to:

2. Apply the knowledge and skills in the installation,

3. Increase awareness and exposure in Information and

2. Monthly Accomplishment Report. An

OJT Manual page 14